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December 08, 2004 Work Session with School Board 211 A Worksession ofthe Frederick County Board of Supervisors and Frederick County School Board was held on Wednesday, December 8, 2004, at 5:00 P.M., in the Board of Supervisors' Meeting Room, County Administration Building, 107 North Kent Street, Winchester, Virginia. BOARD MEMBERS PRESENT Chairman Richard C. Shickle; Vice-Chairman Barbara E. Van Osten; Gary W. Dove; Bill M. Ewing; Gene E. Fisher; Gina A. Forrester; and Lynda J. Tyler. OTHERS PRESENT William C. Dean, School Superintendent; Lisa Fryc, Frederick County Public Schools Director of Finance; Al Orndorff: Assistant Superintendent for Administration; Patty Taylor; Superintendent for Instruction; School Board Chairman Patricia Stiles; School Board Vice-Chairman John Lamanna; and School Board Members Richard Howett; David Zerull; Lawrence VanHoose; Don Butler; and Stuart Wolk. Chairman Shickle convened the worksession and turned it over to the school board members for a presentation on futuring. School Board Chairman Patricia Stiles stated that this was the kick-off to the 2005-2006 budget process and thanked the Board of Supervisors for taking the time to meet with the School Board. She briefly reviewed the agenda for the meeting. Assistant Superintendent for Administration Al Orndorff discussed projected increases in student membership and community growth. He stated that enrollment increased 3.52% from September 2003 to September 2004, with a three year average growth of2.91 %. The School Board projected a need for 162 more teachers by 2010. Assistant Superintendent Orndorff reviewed information on residentially zoned lots and advised that there are currently 7,788 possible lots or units in the urban development area. School Board member Donald Butler reminded the Board that these statistics do not include land development in the rural areas. Dr. William Dean, Superintendent, discussed the capital improvement plan. He advised that three factors driving the capital improvement plan were: - Influx of new students. Minute Book Number 30 Board of Supervisors Worksessiou with School Board on 12/08/04 (Preseutation on Futuringj 212 Adequate work space for staff. Protecting the sizable investment the public has made in the capital projects. Dr. Dean stated that the top two capital project priorities were the 11 th elementary school and a new transportation facility. School Board member Stuart Wolk stated that the capital improvements plan reflected the growth numbers and the School Board has a legal responsibility to provide facilities and programs for students. Mr. W olk advised that the 11 th elementary school was an obvious need and was purposely upsized to accommodate growth in the Red Bud area. He went on to say that the new transportation facility was needed to meet current service demands. Dr. Dean and Assistant Superintendent for Instruction Patty Taylor reviewed the standards of quality requirements. Dr. Dean advised that these were minimal expectations; however, there were no State prohibitions against going beyond the minimums. The State funds these requirements at a minimum or below level, which puts the burden on the localities to provide the education. Assistant Superintendent Taylor reviewed the standards of quality requirements. Finance Director Lisa Frye reviewed prevailing practices and costs. She also cited the salary and health care survey conducted by the School Board. The details ofthis survey will be discussed with the Finance Committee at its December 15,2004 meeting. Director Frye went on to say that $10 million would be needed next year to fund insurance premiums. She stated that teachers pay four times more out of pocket than other state employees for insurance. School Board Member Lawrence VanHoose stated that salaries would continue to increase in the surrounding school systems by an average of3%. He advised that it was the School Board's goal to make sure the salary and benefits of Frederick County teachers were competitive. He went on to say that each 1 % increase in salary would cost the School Board $735,000.00. Mr. Butler stated that Frederick County was not trying to compete with Loudoun County because it could not, as Loudoun has set the salary bar. He went on to say that the School Board hoped to show the Supervisors these impacts, as they try to fund the budget. Vice-Chairman Van Osten suggested that both bodies meet on a quarterly basis as a means of improving communication and understanding the issues facing both boards. She also suggested Minute Book Numher 30 Board of Supervisors Worksession with School Board on 12/08/04 (Presentation on Futuring) 213 that the County Administrator and Chairman ofthe Board of Supervisors meet periodically with the Superintendent and the School Board Chairman. Supervisor Dove stated that the projected enrollment numbers would probably be higher than what was being shown. Supervisor Tyler stated that she would like to see both bodies work with the Planning Department to identify land for possible schools before the schools are needed. Chairman Shickle asked the Board to forward any questions they might have to Administrator Riley by Monday, December 13, 2004 so they could be sent to the School Board for answers. There being no further business, the worksession was adjourned at 6: I 0 P.M. , ~O~ ~O L) Richard C. Shickle Chairman, Board of Supervisors ~~~y~ J R. Riley, J Clerk, Board of Supervisors Minutes Prepared By: Deputy Clerk, Board of Supervisors Miuute Book Number 30 Board of Supervisors Worksession with School Board ou 12108/04 (Presentation on Futuring)