HomeMy WebLinkAboutPublicWorksCommitteeReport2026June30
JOINT PUBLIC WORKS COMMITTEE REPORT
to the BOARD OF SUPERVISORS
Tuesday, June 30, 2026
9:00 a.m.
Public Works Conference Room
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
PUBLIC WORKS COMMITTEE ATTENDEES:
Committee Members Present: Bob Wells, Chair; Al Orndorff; Kevin Kenney; Kris Tierney; Gene
Fisher; Ed Strawsnyder;
Committee Members Absent: John Jewel; Gary Longerbeam
Staff present: Joe C. Wilder, Director of Public Works; Andy Fox, County Attorney; Ron Kimble,
Landfill Manager; Christina Tasker, Animal Shelter Manager; Tracy Boyd, Assistant Animal
Shelter Manager; Olivia Bryan, Environmental Inspector
ITEMS FOR INFORMATION ONLY
1.Update: Public Works Projects
Currently, Strickler Signs has begun construction of the new Animal Shelter sign. We
anticipate completion of the project within two months. We have completed the fencing
project for the pet recreation area at the Animal Shelter. Funding for both projects came
from the Animal Shelter donation reserve.
We updated the committee on the development of the County’s MS4 Stormwater
ommittee. We have updated the County’s website with information related to MS4 and
put educational information onto county social media accounts. We are also going
through the hiring process for the new environmental specialist position which should be
completed by August 1.
2.Update: Landfill Projects/Concerns
We continue to go through the CDD Landfill expansion permitting process. We anticipate
having DEQ approval of our permit expansion in the first quarter of 2027. We are
excavating soil and rock from the CDD Area 2 and performing other site work. We are
experiencing some subsurface fires at the CDD andfill. We are currently performing
engineering field studies to determine more information related to causes and solutions.
3.Carry Forward Requests: Landfill
We presented several carry forward requests for the landfill related to on-going projects
and equipment upgrades (see attachment ). The total carry forward amount for all line
items is $5,035,197.00 o the remaining FY2026 balances of each line item. A motion was
made by Committee Member Tierney to approve the request and to forward it to the
Finance Committee for consideration. The motion was seconded by Committee Member
Strawsnyder and unanimously approved by the Committee.
4.Animal Shelter Requests – Donation Reserve Funds
We presented two requests to the Committee requesting funding from the Donation
Reserve Fund (see attachment ). One request is for the replacement and expansion of
the Shelter’s camera surveillance system. The request was in the amount of $25,437.72.
The second request was to establish and sustain a Pet Pantry Program (Kibble Korner).
This program would provide temporary assistance with pet food and basic pet care
supplies. The total request for this program is $24,000.
A motion was made by Committee Member Fisher to approve the request of a
supplemental appropriation the amount of $50,000 from the Animal Shelter reserve
fund and to forward the request to the Finance Committee. The motion was seconded by
Committee Member Strawsnyder. The committee unanimously approved the request.
Respectfully submitted,
Public Works Committee
Bob Wells
John Jewell
Al Orndorff
Kris Tierney
Gene Fisher
Kevin Kenney
Ed Strawsnyder
Gary Longerbeam
By: Joe C. Wilder
Public Works Director
JCW/amr
Attachments: as stated
cc: Michael Bollhoefer, County Administrator
Jay Tibbs, Deputy County Administrator
Andrew Fox, County Attorney
Ron Kimble, Landfill Manager
Christina Tasker, Animal Shelter Manager
Tracy Boyd, Assistant Animal Shelter Manager
Olivia Bryan, Environmental Inspector
file
MEMORANDUM
TO:Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT:Revised Public Works Committee Agenda – June 30, 2026
DATE: June 23, 2026
Please be advised that a revised agenda is being issued for the Public Works Committee meeting
scheduled for June 30, 2026.
The Sherando Park Dog Park agenda item has been removed and will not be discussed at this
meeting. Attached is the revised agenda reflecting this change.
Please replace any previously distributed agenda with the attached revised version.
Thank you.
JCW/amr
107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000
MEMORANDUM
TO:Public Works Committee
FROM:Joe C. Wilder, Director of Public Works
SUBJECT:Meeting of June 30, 2026
DATE: June 2, 2026
There will be a meeting of the Public Works Committee on Tuesday, June 30, 2026, at 9:00 a.m.
The agenda thus far is as follows:
Update on Projects
Update on Landfill Projects
Carry Forward Requests – Landfill
(Attachment 1)
Animal Shelter Requests – Donation Reserve Funds
MiscellaneousReports
Animal Shelter Dog Report
(Attachment )
Animal Shelter Cat Report
(Attachment )
Shawneeland Sanitary District Advisory Committee Meeting Minutes
(Attachment )
Tonnage Reports
(Attachment )
JCW/amr
Attachments: as stated
107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000
MEMORANDUM
TO: Public Works Committee
FROM: Ron Kimble, Landfill Manager
THROUGH: Joe C. Wilder, Director of Public Works
SUBJECT: Carry Forwards to 2026/2027 Fiscal Year
DATE: June 17, 2026
We are requesting that the funding remaining at the end of the 2026 fiscal year in each of the
following line items be carried over into the new 2026/2027 budget.
12-4204-3004-04Repair and Maintenance- Generators
We are requesting to carry forward funds remaining in this line item to cover costs
associated with repairs that have previously been completed, that are currently in the
dispute process for invoicing. The dispute process with Innio is lengthy and resolution of
the following invoices is not expected to occur until after the current budget cycle.
Engine decokes were billed at a higher rate than quoted and approved by landfill staff.
# 2025400737 $15,425.00
Invoice
Invoice # 2025400738 $19,043.25
Camshaft warranty replacement work was invoiced at full value. Landfill staff has
documentation from Innio that all parts and labor for the repair should have been covered
under warranty.
Invoice # 2024700825 $64,329.25
In addition, both units need rooftop table cooler replacements. These coolers have
approximately 110,000 hours of use and are beginning to fail. An estimated cost to
complete this work including labor and crane services is set at $100,000.
The current balance in this line item is $208,412.
12-4204-5408-03Repair and Maintenance Parts- Generators
The rooftop table coolers on both generator sets need full replacement. Both units have
been temporarily repaired to maintain operations. These repairs are not intended to be a
permanent fix; therefore, the units should be replaced to prevent future downtime. Each
unit is estimated to cost $150,000. The current funds available in this line item that we
request to carry forward is $98,416.
12-4204-
8006Construction Vehicles and Equipment
We would like to carry forward the remaining funds of $221,147 into the 26/27 budget to
assist with the purchase of a new water truck for the facility. During the budget process
staff inadvertently underpriced the cost of a new truck and hydroseeder. The 26/27
budget has $300,000 allocated for this purchase. Recent discussions with vendors have
indicated that the truck chassis is approximately $230,000 while the hydroseeder and
fitment is an additional $180,000.
12-4204-8900Improvements Other than Buildings
Committee members are aware of the current CDD Landfill construction and expansion.
The current liability for work in progress is $5,840,140. This includes the following:
Stormwater management ponds, leachate line relocation $456,575
CDD area 2 cell 1 clearing and grubbing $86,823
CDD area 2 cell 1 topsoil removal $77,596
Garber stockpile expansion $223,179
CDD area 2 cell 1 grading plan $4,996,167
The FY25/26 budget has approximately $4,507,222 remaining that is needed to continue
this work.
In total, we would like to move approximately $5,035,197 from the FY25/26 budget into
the FY 26/27 budget to maintain and continue the funding for outstanding and necessary
projects.
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT:Animal Shelter Camera System Update
DATE: 06/05/2026
________________________________________________________________________
Purpose
The purpose of this memorandum is to request funding approval for the replacement and expansion of the
Animal Shelter's camera surveillance system. Increased animal intake volumes, heightened staff safety
concerns, growing evidentiary needs, and the County's ongoing risk-management objectives necessitate a
modern surveillance system capable of supporting shelter operations and protecting County resources.
Background
Over the past several years, the Animal Shelter has experienced increasing operational demands resulting from
higher intake numbers, longer animal stays, increased public interaction, and expanded enforcement activities.
These factors have increased the need for reliable surveillance throughout the facility.
The current camera system no longer adequately supports shelter operations due to aging equipment, limited
camera coverage, insufficient image quality, and restricted video retention capabilities. As a result, the shelter
lacks the comprehensive monitoring and documentation necessary to effectively manage modern animal shelter
operations.
Increased Animal Intake and Operational Demands
The shelter is responsible for housing a growing number of animals with varying behavioral, medical, and legal
considerations. Increased intake numbers result in:
Greater staff interaction with animals.
Increased movement of animals throughout the facility.
Higher public visitation and adoption traffic.
More frequent animal control investigations and court-related cases.
Greater demand for documentation of animal care and handling.
As shelter populations increase, so does the likelihood of incidents involving animals, staff, volunteers, visitors,
and contractors. Comprehensive video coverage is necessary to effectively monitor these activities and maintain
operational accountability.
Staff Safety Concerns
Animal shelter employees routinely work with frightened, injured, aggressive, or unpredictable animals. Staff
are frequently required to:
Handle animals with unknown histories.
Respond to aggressive animal behavior.
Conduct intake evaluations.
Administer medical treatments.
Move animals throughout the facility.
Interact with members of the public during emotionally charged situations.
A modern surveillance system would provide enhanced monitoring of these activities, allowing management to
review incidents, identify safety concerns, improve training opportunities, and document workplace injuries
when they occur.
Video documentation also assists in determining the circumstances surrounding bites, scratches, falls, employee
injuries, and other workplace incidents, thereby supporting workers' compensation investigations and corrective
actions.
Evidence Collection and Investigative Support
The shelter regularly assists with investigations by housinganimals involved in:
Dangerous dog cases.
Animal cruelty investigations.
Animal neglect cases.
Bite incidents.
Rabies exposure investigations.
Criminal matters involving animals.
High-quality video footage can provide valuable monitoring of evidence that supports investigations conducted
by Animal Control, law enforcement, prosecutors, and County attorneys.
Improved surveillance capabilities would allow staff to accurately document animal behavior, interactions
between individuals and animals, and events occurring within the facility. This documentation may be critical in
supporting enforcement actions and defending County decisions.
Protection Against False Complaints and Allegations
As a public-facing agency, the shelter occasionally receives complaints regarding:
Animal care practices.
Adoption decisions.
Euthanasia procedures.
Staff conduct.
Customer service interactions.
Animal handling methods.
Video footage provides objective documentation that can quickly confirm or refute allegations. This capability
protects both County employees and the public by ensuring that complaints are evaluated using factual evidence
rather than conflicting accounts.
The availability of recorded footage frequently reduces the time required to investigate complaints and can help
avoid unnecessary legal expenses or reputational harm to the County.
County Risk-Management Objectives
The proposed camera system directly supports County risk-management goals by:
Reducing liability exposure through documented evidence.
Enhancing employee safety and accountability.
Protecting County facilities and assets.
Improving incident investigation capabilities.
Supporting compliance with established policies and procedures.
Providing objective documentation during claims, litigation, and insurance matters.
Increasing transparency in shelter operations.
A comprehensive surveillance system serves as both a preventative and investigative tool, helping mitigate risks
before incidents occur while preserving critical evidence when they do.
Proposed Improvements
The proposed system would include:
High-definition interior and exterior cameras.
Expanded coverage of kennel areas, intake rooms, euthanasia rooms, adoption areas, hallways, storage
areas, and public spaces.
Coverage of parking lots, entrances, sally ports, and exercise yards.
Extended video retention capabilities.
Secure cloud or network-based storage.
Remote viewing access for authorized personnel.
Improved reliability and system redundancy.
Capacity for future expansion.
Fiscal Impact
The estimated project cost is $25437.72, including equipment, installation, software licensing, storage, and
training. I am requesting the cost of this project to be funded from the Animal Shelter Donation/Reserve Fund.
The long-term benefits of reduced liability exposure, improved incident documentation, enhanced employee
safety, and strengthened operational accountability are expected to outweigh the initial investment.
Recommendation
Approval is requested to replace and expand the Animal Shelter camera surveillance system. This project
represents a critical investment in employee safety, animal welfare oversight, evidentiary documentation,
facility security, and County risk management. The proposed system will provide the tools necessary to support
increasing operational demands while protecting County employees, assets, and the public.
Requested Action: Approve funding and authorization to proceed with procurement and installation of a
modern surveillance system for the Animal Shelter.
Christina Tasker
Animal Shelter Manager
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: Frederick County Pet Pantry “Kibble Korner”
DATE: 06/03/2026
________________________________________________________________________
The purpose of this memorandum is to request funding to establish and sustain a Pet Pantry Program (Kibble
Korner) through the Frederick County Animal Shelter. This program will provide temporary assistance with pet
food and basic pet care supplies to county residents experiencing financial hardship, helping them retain
ownership of their pets during difficult circumstances.
Background
Economic challenges continue to impact many households within our community. Rising costs of housing,
utilities, healthcare, and food often force pet owners to make difficult decisions regarding the care of their
animals. In many cases, owners surrender otherwise healthy and well-cared-for pets solely because they can no
longer afford food or basic supplies.
The Frederick County Animal Shelter has observed owner surrender requests where financial hardship is
identified as a primary contributing factor. These animals often enter an already strained shelter system despite
having homes and families willing to care for them if temporary assistance were available.
P
roposal
The pet pantry program, "Kibble Korner" would provide eligible residents with limited quantities of pet food
and essential pet care items during periods of financial hardship. Assistance would be intended as a temporary
resource to help families maintain ownership of their pets while stabilizing their circumstances.
The program would:
•Reduce owner surrenders attributable to financial hardship.
•Keep pets in their homes and out of the shelter system.
•Decrease shelter intake and associated housing costs.
•Reduce euthanasia risk associated with shelter overcrowding.
•Strengthen community relationships and public perception of County animal services.
•Support vulnerable populations, including seniors, veterans, and low-income households.
F
unding Request
Annual funding is requested at $24,000.00 ($2,000/month) to be withdrawn from the Frederick County Animal
Shelter Donation/Reserve Fund.
•Dog and cat food purchases.
•Storage containers and shelving.
•Basic pet supplies such as collars, leashes, bowls, and litter.
The shelter will continue to accept donations and community partnerships; however, dedicated funding is
necessary to ensure the program remains reliable and available throughout the year regardless of fluctuations in
donations.
Impact
Providing pet food assistance is significantly less expensive than the cost of sheltering surrendered animals. The
average cost of housing, feeding, cleaning, providing veterinary care, and ultimately placing or otherwise
managing a surrendered animal often exceeds the cost of providing several months of pet food assistance to the
owner.
By preventing even a small number of owner surrenders annually, the Kibble Korner Pet Pantry program can
assist the community in keeping their pets in their home while reducing demand on shelter resources and staff
time.
Attached are copies of my organizational plan as well as a copy of the pet pantry application.
Christina Tasker
Animal Shelter Manager
Enclosures: Organizational Plan, Kibble Korner application
Free Pet Pantry Organizational Plan
1.Purpose & Goals
Mission:
Provide free pet food and basic supplies to residents in need to keep pets in their homes
and reduce shelter intake.
Key Goals:
Support low-income and vulnerable pet owners
Strengthen community relationships
Promote responsible pet ownership
2.Target Population
Low-income households
Unemployed/underemployed individuals
3.Services Provided
Dog and cat food (dry and wet)
Cat litter
Basic supplies (leashes, collars, bowls)
Limited specialty items (puppy/kitten food, senior diets when available)
4.Distribution Model
Option A: Scheduled Pantry Days
During regular business hours
First--served
5.Eligibility Guidelines
Self-declaration of need
Proof of residency (county only,)
Proof of age (18+ only)
Limit per household (food for up to 3 pets)
6.Inventory & Supply Management
Sourcing:
Animal Shelter reserve fund- annually budgeted
Storage:
Dry, pest-free storage area
Clearly labeled shelving by type/size
Tracking:
Track:
o Recipients
o Inventory
o Number of visits per recipient
o Number of application periods
Roles:
Inventory manager
9.Outreach & Marketing
Social media
Shelter website page
Flyers at:
o Libraries
o Community centers
o Vet clinics
Local media / community newsletters
Messaging Focus:
“Keeping pets with families”
“No judgment, just support”
10.Budget Considerations
Expenses:
$2,000/month ($24
Food purchases
Basic supply purchases (leashes, bowls, litter, etc.)
Storage bins/shelving
11.Policies & Procedures
Limit quantities per visit
Limit number of visits per application period (6 visits per 6 months)
Clear guidelines for aggressive behavior (both human and pet)
No resale policy
Application with ID cards
Liability waivers
12.Data Collection & Evaluation
Track:
Number of households served
Number of pets supported
Amount of food distributed
Reduction in owner surrenders (if measurable)
Use data for:
County reporting
Program improvement
13.Implementation Timeline
Month 1:
Secure approval & funding
Name the Pantry- conduct a poll with potential options for the “Name” of the pantry
and let community decide
Month 2:
Launch pilot distribution
Gather feedback
Adjust operations
Frederick County Animal Shelter
“__________” Enrollment Form
Services are available only to Frederick County, VA residents during regular business hours.
Applicant Information
Full Name: ________________________________
Address: _________________________________
City/State/Zip: __________________________
Phone Number: ____________________________
Email (optional): ________________________
Date of Birth (Age 18+ Required): __________________
Proof of Frederick County residency is required (valid ID, utility bill, or lease).
Pet Information
Number of Dogs: ______ Number of Cats: ______
Other Pets (type/number): ____________________
Please list pet details:
Pet Name | Species | Breed | Age | Special Diet Needs
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Program Guidelines
-Visits limited to 6 per application lifetime (6 per 6 months)
-Limit per visit: 1 bag of food OR up to 6 cans of food per pet, with a 3 pet limit.
-Supplies are subject to availability.
-This program is intended as supplementary assistance.
Participant Agreement (Initial Each)
_____ I understand this program is meant to be supplementary assistance.
_____ I confirm that all animals listed are owned companion animals (not feral or stray animals).
_____ I understand assistance is available only as supplies allow.
_____ I agree not to take on additional animals while receiving assistance.
_____ I agree not to resell, redistribute, or attempt to return any food or care items received.
Violation will result in disqualification from future assistance.
_____ I understand the shelter reserves the right to deny service or make exceptions based on
individual circumstances.
_____ I agree to conduct myself in a courteous and lawful manner while on the premises.
_____ I understand that inappropriate behavior (on-site or online), discourtesy, or disturbances will
result in immediate and permanent disqualification.
Liability Waiver
I acknowledge that pet food and supplies are provided as donations and may vary in brand and
type. I agree that Frederick County Animal Shelter and its staff/volunteers are not liable for any
illness, injury, or adverse reaction resulting from use of these products. I accept all items at my
own risk.
Signature: ____________________________ Date: ____________
Pet Pantry ID Card (Office Use Only)
Participant Name: ______________________
ID Number: ____________________________
Approved Pets: ________________________
Start Date: ___________________________
Shawneeland Sanitary District Advisory Committee (SSDAC)
th
Minutes of May 4, 2026
The meeting was called to order at 7:00 p.m.
In Attendance
Joe Wilder - Director of Public Works
Gary Bailey – SSDAC member
Ken Baker – SSDAC member
Jason Croasdale – SSDAC member
Micah Jacobs– SSDAC chairman
Rhonda Sargent – SSDAC member
Al Orndoff – Board of Supervisors Back Creek District
Discussions
nd
Jason moved to approve the February 2, 2025, meeting minutes, seconded by Gary, and
unanimously approved by the committee.
The Manager’s report (Attachment 1) was read by Micah Jacobs.
Micah made a motion to add yellow no parking stripes (2 lanes wide, 40 ft long) on the West
side of the first parking lot near the lake side mail boxes and signage to prevent people from
parking in the bus stop turn-around lane. Seconded by ???, and unanimously approved by the
committee.
Jason made a motion for Maintenance to review and estimate the cost for various in and out
paths for the bus so it would not have to turn around. Seconded by Micah, and unanimously
approved by the committee.
Residents attending the meeting: 6 ???
Public Comments:
David Yankoviak – asked not to consolidate the school bus stops.
Manuel Soto-Garcia – asked what can be done about four-wheelers on the roads driven by
teenagers with no helmets. We referred him to call the Frederick County Sheriff and make
reports.
Patricial Boese – spoke about the Shawneeland Trail Crawl, which she is managing.
Micah moved to adjourn the meeting, seconded by Rhonda, and unanimously approved by the
committee.
Upcoming Meeting Dates for 2026
Member Term End
Micah Jacobs11/30/2026
rd
August 3, 2026
Jason Croasdale2/28/2027
November 16th, 2026
Gary Bailey8/9/2027
Kenneth Baker 10/25/2027
Rhonda Sargent1/10/2028
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Monthly Tonnage Report - Fiscal Year 24/25
DATE: June 23, 2026
The following table shows the tonnage for the current fiscal year. The average monthly tonnage for fiscal years 05/06
through 24/25 is also listed below:
FY 05-06: AVERAGE PER MONTH: 17,785 TONS (UP 756 TONS)
FY 06-07: AVERAGE PER MONTH: 16,705 TONS (DOWN 1,080 TONS)
FY 07-08: AVERAGE PER MONTH: 13,904 TONS (DOWN 2,801 TONS)
FY 08-09: AVERAGE PER MONTH: 13,316 TONS (DOWN 588 TONS)
FY 09-10: AVERAGE PER MONTH: 12,219 TONS (DOWN 1,097 TONS)
FY 10-11: AVERAGE PER MONTH: 12,184 TONS (DOWN 35 TONS)
FY 11-12: AVERAGE PER MONTH: 12,013 TONS (DOWN 171 TONS)
FY 12-13: AVERAGE PER MONTH: 12,065 TONS (UP 52 TONS)
FY 13-14: AVERAGE PER MONTH: 12,468 TONS (UP 403 TONS)
FY 14-15: AVERAGE PER MONTH: 13,133 TONS (UP 665 TONS)
FY 15-16: AVERAGE PER MONTH: 13,984 TONS (UP 851 TONS)
FY 16-17: AVERAGE PER MONTH: 14,507 TONS (UP 523 TONS)
FY 17-18: AVERAGE PER MONTH: 15,745 TONS (UP 1,238 TONS)
FY 18-19: AVERAGE PER MONTH: 16,594 TONS (UP 849 TONS)
FY 19-20: AVERAGE PER MONTH: 16,973 TONS (UP 379 TONS)
FY 20-21: AVERAGE PER MONTH: 16,803 TONS (DOWN 170 TONS)
FY 21-22: AVERAGE PER MONTH: 17,553 TONS (UP 750 TONS)
FY 22-23: AVERAGE PER MONTH: 17,954 TONS (UP 401 TONS)
FY 23-24: AVERAGE PER MONTH: 17,776 TONS (DOWN 178 TONS)
FY 24-25: AVERAGE PER MONTH: 17,888 TONS (UP 112 TONS)
ERAGE PER MONTH: 17,758 TONS (DOWN 120 TONS)
FY 25-26: AV
MONTH FY 20-21 FY 21-22FY 22-23 FY 23-24 FY 24-25 FY 25-26
JULY 17,677 17,89317,250 22,732 19,05021,274
AUGUST 16,517 21,43720,877 18,527 19,44220,265
SEPTEMBER 16,789 19,30619,195 16,935 17,28619,268
OCTOBER 20,127 18,21519,273 18,442 21,31722,897
NOVEMBER 15,432 16,92716,546 16,814 15,99815,168
DECEMBER 15,496 16,391 15,294 15,520 16,932 15,695
JANUARY 14,480 12,93216,583 14,467 14,12714,189
FEBRUARY 12,030 14,62216,488 15,828 13,89913,015
MARCH 18,758 18,16717,987 18,112 17,69617,620
APRIL 18,627 16,95216,744 18,151 20,63218,185
MAY 17,105 18,05420,124 19,078 19,133
JUNE 18,594 19,737 19,081 18,707 19,143
JCW/gmp
MEMORANDUM
TO: Public Works Committee
FROM: Ron Kimble, Landfill Manager
THROUGH: Joe C. Wilder, Director of Public Works
SUBJECT: Carry Forwards to 2026/2027 Fiscal Year
DATE: June 17, 2026
We are requesting that the funding remaining at the end of the 2026 fiscal year in each of the
following line items be carried over into the new 2026/2027 budget.
12-4204-3004-04Repair and Maintenance- Generators
We are requesting to carry forward funds remaining in this line item to cover costs
associated with repairs that have previously been completed, that are currently in the
dispute process for invoicing. The dispute process with Innio is lengthy and resolution of
the following invoices is not expected to occur until after the current budget cycle.
Engine decokes were billed at a higher rate than quoted and approved by landfill staff.
ce # 2025400737 $15,425.00
Invoi
Invoice # 2025400738 $19,043.25
Camshaft warranty replacement work was invoiced at full value. Landfill staff has
documentation from Innio that all parts and labor for the repair should have been covered
under warranty.
Invoice # 2024700825 $64,329.25
In addition, both units need rooftop table cooler replacements. These coolers have
approximately 110,000 hours of use and are beginning to fail. An estimated cost to
complete this work including labor and crane services is set at $100,000.
The current balance in this line item is $208,412.
12-4204-5408-03Repair and Maintenance Parts- Generators
The rooftop table coolers on both generator sets need full replacement. Both units have
been temporarily repaired to maintain operations. These repairs are not intended to be a
permanent fix; therefore, the units should be replaced to prevent future downtime. Each
unit is estimated to cost $150,000. The current funds available in this line item that we
request to carry forward is $98,416.
12
-4204-8006Construction Vehicles and Equipment
We would like to carry forward the remaining funds of $221,147 into the 26/27 budget to
assist with the purchase of a new water truck for the facility. During the budget process
staff inadvertently underpriced the cost of a new truck and hydroseeder. The 26/27
budget has $300,000 allocated for this purchase. Recent discussions with vendors have
indicated that the truck chassis is approximately $230,000 while the hydroseeder and
fitment is an additional $180,000.
12-4204-8900Improvements Other than Buildings
Committee members are aware of the current CDD Landfill construction and expansion.
The current liability for work in progress is $5,840,140. This includes the following:
Stormwater management ponds, leachate line relocation $456,575
CDD area 2 cell 1 clearing and grubbing $86,823
CDD area 2 cell 1 topsoil removal $77,596
Garber stockpile expansion $223,179
CDD area 2 cell 1 grading plan $4,996,167
The FY25/26 budget has approximately $4,507,222 remaining that is needed to continue
this work.
In total, we would like to move approximately $5,035,197 from the FY25/26 budget into
the FY 26/27 budget to maintain and continue the funding for outstanding and necessary
projects.
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT:Animal Shelter Camera System Update
DATE: 06/05/2026
________________________________________________________________________
Purpose
The purpose of this memorandum is to request funding approval for the replacement and expansion of the
Animal Shelter's camera surveillance system. Increased animal intake volumes, heightened staff safety
concerns, growing evidentiary needs, and the County's ongoing risk-management objectives necessitate a
modern surveillance system capable of supporting shelter operations and protecting County resources.
Background
Over the past several years, the Animal Shelter has experienced increasing operational demands resulting from
higher intake numbers, longer animal stays, increased public interaction, and expanded enforcement activities.
These factors have increased the need for reliable surveillance throughout the facility.
The current camera system no longer adequately supports shelter operations due to aging equipment, limited
camera coverage, insufficient image quality, and restricted video retention capabilities. As a result, the shelter
lacks the comprehensive monitoring and documentation necessary to effectively manage modern animal shelter
operations.
Increased Animal Intake and Operational Demands
The shelter is responsible for housing a growing number of animals with varying behavioral, medical, and legal
considerations. Increased intake numbers result in:
Greater staff interaction with animals.
Increased movement of animals throughout the facility.
Higher public visitation and adoption traffic.
More frequent animal control investigations and court-related cases.
Greater demand for documentation of animal care and handling.
As shelter populations increase, so does the likelihood of incidents involving animals, staff, volunteers, visitors,
and contractors. Comprehensive video coverage is necessary to effectively monitor these activities and maintain
operational accountability.
Staff Safety Concerns
Animal shelter employees routinely work with frightened, injured, aggressive, or unpredictable animals. Staff
are frequently required to:
Handle animals with unknown histories.
Respond to aggressive animal behavior.
Conduct intake evaluations.
Administer medical treatments.
Move animals throughout the facility.
Interact with members of the public during emotionally charged situations.
A modern surveillance system would provide enhanced monitoring of these activities, allowing management to
review incidents, identify safety concerns, improve training opportunities, and document workplace injuries
when they occur.
Video documentation also assists in determining the circumstances surrounding bites, scratches, falls, employee
injuries, and other workplace incidents, thereby supporting workers' compensation investigations and corrective
actions.
Evidence Collection and Investigative Support
The shelter regularly assists with investigations by housinganimals involved in:
Dangerous dog cases.
Animal cruelty investigations.
Animal neglect cases.
Bite incidents.
Rabies exposure investigations.
Criminal matters involving animals.
High-quality video footage can provide valuable monitoring of evidence that supports investigations conducted
by Animal Control, law enforcement, prosecutors, and County attorneys.
Improved surveillance capabilities would allow staff to accurately document animal behavior, interactions
between individuals and animals, and events occurring within the facility. This documentation may be critical in
supporting enforcement actions and defending County decisions.
Protection Against False Complaints and Allegations
As a public-facing agency, the shelter occasionally receives complaints regarding:
Animal care practices.
Adoption decisions.
Euthanasia procedures.
Staff conduct.
Customer service interactions.
Animal handling methods.
Video footage provides objective documentation that can quickly confirm or refute allegations. This capability
protects both County employees and the public by ensuring that complaints are evaluated using factual evidence
rather than conflicting accounts.
The availability of recorded footage frequently reduces the time required to investigate complaints and can help
avoid unnecessary legal expenses or reputational harm to the County.
County Risk-Management Objectives
The proposed camera system directly supports County risk-management goals by:
Reducing liability exposure through documented evidence.
Enhancing employee safety and accountability.
Protecting County facilities and assets.
Improving incident investigation capabilities.
Supporting compliance with established policies and procedures.
Providing objective documentation during claims, litigation, and insurance matters.
Increasing transparency in shelter operations.
A comprehensive surveillance system serves as both a preventative and investigative tool, helping mitigate risks
before incidents occur while preserving critical evidence when they do.
Proposed Improvements
The proposed system would include:
High-definition interior and exterior cameras.
Expanded coverage of kennel areas, intake rooms, euthanasia rooms, adoption areas, hallways, storage
areas, and public spaces.
Coverage of parking lots, entrances, sally ports, and exercise yards.
Extended video retention capabilities.
Secure cloud or network-based storage.
Remote viewing access for authorized personnel.
Improved reliability and system redundancy.
Capacity for future expansion.
Fiscal Impact
The estimated project cost is $25437.72, including equipment, installation, software licensing, storage, and
training. I am requesting the cost of this project to be funded from the Animal Shelter Donation/Reserve Fund.
The long-term benefits of reduced liability exposure, improved incident documentation, enhanced employee
safety, and strengthened operational accountability are expected to outweigh the initial investment.
Recommendation
Approval is requested to replace and expand the Animal Shelter camera surveillance system. This project
represents a critical investment in employee safety, animal welfare oversight, evidentiary documentation,
facility security, and County risk management. The proposed system will provide the tools necessary to support
increasing operational demands while protecting County employees, assets, and the public.
Requested Action: Approve funding and authorization to proceed with procurement and installation of a
modern surveillance system for the Animal Shelter.
Christina Tasker
Animal Shelter Manager
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: Frederick County Pet Pantry “Kibble Korner”
DATE: 06/03/2026
________________________________________________________________________
The purpose of this memorandum is to request funding to establish and sustain a Pet Pantry Program (Kibble
Korner) through the Frederick County Animal Shelter. This program will provide temporary assistance with pet
food and basic pet care supplies to county residents experiencing financial hardship, helping them retain
ownership of their pets during difficult circumstances.
Background
Economic challenges continue to impact many households within our community. Rising costs of housing,
utilities, healthcare, and food often force pet owners to make difficult decisions regarding the care of their
animals. In many cases, owners surrender otherwise healthy and well-cared-for pets solely because they can no
longer afford food or basic supplies.
The Frederick County Animal Shelter has observed owner surrender requests where financial hardship is
identified as a primary contributing factor. These animals often enter an already strained shelter system despite
having homes and families willing to care for them if temporary assistance were available.
Pr
oposal
The pet pantry program, "Kibble Korner" would provide eligible residents with limited quantities of pet food
and essential pet care items during periods of financial hardship. Assistance would be intended as a temporary
resource to help families maintain ownership of their pets while stabilizing their circumstances.
The program would:
•Reduce owner surrenders attributable to financial hardship.
•Keep pets in their homes and out of the shelter system.
•Decrease shelter intake and associated housing costs.
•Reduce euthanasia risk associated with shelter overcrowding.
•Strengthen community relationships and public perception of County animal services.
•Support vulnerable populations, including seniors, veterans, and low-income households.
Fundi
ng Request
Annual funding is requested at $24,000.00 ($2,000/month) to be withdrawn from the Frederick County Animal
Shelter Donation/Reserve Fund.
•Dog and cat food purchases.
•Storage containers and shelving.
•Basic pet supplies such as collars, leashes, bowls, and litter.
The shelter will continue to accept donations and community partnerships; however, dedicated funding is
necessary to ensure the program remains reliable and available throughout the year regardless of fluctuations in
donations.
Impact
Providing pet food assistance is significantly less expensive than the cost of sheltering surrendered animals. The
average cost of housing, feeding, cleaning, providing veterinary care, and ultimately placing or otherwise
managing a surrendered animal often exceeds the cost of providing several months of pet food assistance to the
owner.
By preventing even a small number of owner surrenders annually, the Kibble Korner Pet Pantry program can
assist the community in keeping their pets in their home while reducing demand on shelter resources and staff
time.
Attached are copies of my organizational plan as well as a copy of the pet pantry application.
Christina Tasker
Animal Shelter Manager
Enclosures: Organizational Plan, Kibble Korner application
Free Pet Pantry Organizational Plan
1. Purpose & Goals
Mission:
Provide free pet food and basic supplies to residents in need to keep pets in their homes
and reduce shelter intake.
Key Goals:
Support low-income and vulnerable pet owners
Strengthen community relationships
Promote responsible pet ownership
2. Target Population
Low-income households
Unemployed/underemployed individuals
3. Services Provided
Dog and cat food (dry and wet)
Cat litter
Basic supplies (leashes, collars, bowls)
Limited specialty items (puppy/kitten food, senior diets when available)
4. Distribution Model
Option A: Scheduled Pantry Days
During regular business hours
First--served
5. Eligibility Guidelines
Self-declaration of need
Proof of residency (county only,)
Proof of age (18+ only)
Limit per household (food for up to 3 pets)
6. Inventory & Supply Management
Sourcing:
Animal Shelter reserve fund- annually budgeted
Storage:
Dry, pest-free storage area
Clearly labeled shelving by type/size
Tracking:
Track:
o Recipients
o Inventory
o Number of visits per recipient
o Number of application periods
Roles:
Inventory manager
9. Outreach & Marketing
Social media
Shelter website page
Flyers at:
o Libraries
o Community centers
o Vet clinics
Local media / community newsletters
Messaging Focus:
“Keeping pets with families”
“No judgment, just support”
10. Budget Considerations
Expenses:
$2,000/month ($24
Food purchases
Basic supply purchases (leashes, bowls, litter, etc.)
Storage bins/shelving
11. Policies & Procedures
Limit quantities per visit
Limit number of visits per application period (6 visits per 6 months)
Clear guidelines for aggressive behavior (both human and pet)
No resale policy
Application with ID cards
Liability waivers
12. Data Collection & Evaluation
Track:
Number of households served
Number of pets supported
Amount of food distributed
Reduction in owner surrenders (if measurable)
Use data for:
County reporting
Program improvement
13. Implementation Timeline
Month 1:
Secure approval & funding
Name the Pantry- conduct a poll with potential options for the “Name” of the pantry
and let community decide
Month 2:
Launch pilot distribution
Gather feedback
Adjust operations
Frederick County Animal Shelter
“__________” Enrollment Form
Services are available only to Frederick County, VA residents during regular business hours.
Applicant Information
Full Name: ________________________________
Address: _________________________________
City/State/Zip: __________________________
Phone Number: ____________________________
Email (optional): ________________________
Date of Birth (Age 18+ Required): __________________
Proof of Frederick County residency is required (valid ID, utility bill, or lease).
Pet Information
Number of Dogs: ______ Number of Cats: ______
Other Pets (type/number): ____________________
Please list pet details:
Pet Name | Species | Breed | Age | Special Diet Needs
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Program Guidelines
-Visits limited to 6 per application lifetime (6 per 6 months)
- Limit per visit: 1 bag of food OR up to 6 cans of food per pet, with a 3 pet limit.
-Supplies are subject to availability.
- This program is intended as supplementary assistance.
Participant Agreement (Initial Each)
_____ I understand this program is meant to be supplementary assistance.
_____ I confirm that all animals listed are owned companion animals (not feral or stray animals).
_____ I understand assistance is available only as supplies allow.
_____ I agree not to take on additional animals while receiving assistance.
_____ I agree not to resell, redistribute, or attempt to return any food or care items received.
Violation will result in disqualification from future assistance.
_____ I understand the shelter reserves the right to deny service or make exceptions based on
individual circumstances.
_____ I agree to conduct myself in a courteous and lawful manner while on the premises.
_____ I understand that inappropriate behavior (on-site or online), discourtesy, or disturbances will
result in immediate and permanent disqualification.
Liability Waiver
I acknowledge that pet food and supplies are provided as donations and may vary in brand and
type. I agree that Frederick County Animal Shelter and its staff/volunteers are not liable for any
illness, injury, or adverse reaction resulting from use of these products. I accept all items at my
own risk.
Signature: ____________________________ Date: ____________
Pet Pantry ID Card (Office Use Only)
Participant Name: ______________________
ID Number: ____________________________
Approved Pets: ________________________
Start Date: ___________________________