HomeMy WebLinkAboutTCMinutes2026April27TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS
Monday, April 27, 2026
8:30 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES:
Committee Members Present: John Jewell Chair (Voting), Robert Liero (Voting) Dustin
Simkhovitch (Voting) and Tim Stowe (Voting)
Committee Members Absent: Kevin Kenney (Voting) and Jason Aikens (Voting)
Staff Present: John Bishop, Assistant Director and Kathy Smith
ITEMS REQUIRING ACTION BY THE BOARD OF SUPERVISORS
Eastern Frederick County Transportation Study (EFCTS): Phase II Authorization: Staff presented
the proposal (attached) from McCormick Taylor, the County’s on-call transportation consultant,
for completion of the Eastern Frederick County Transportation Study Phase II. Staff recommended
moving forward with Phase II of the study, which includes a “new road / new location” analysis
required for Smart Scale eligibility. The selected consultant proposal totaled is about $233,622.04,
significantly lower than competing bids. Environmental studies will occur during the design phase.
The Phase II timeline aligns ahead of the Comprehensive Plan update, allowing adjustments
before adoption. A follow-up modeling study for the Comprehensive Plan is expected next month.
Recommended Action: Upon a motion made by Tim Stowe, seconded by Robert Liero, the
Committee recommends that the Board of Supervisors approve the selected-on-call consultant
McCormick Taylor proposal.
ITEMS FOR INFORMATION ONLY:
Interstate, Primary, and Secondary Road Plans Update: Staff and VDOT presented the draft
Six-Year Secondary Program (SSYP)along with the Draft Interstate and Primary Road Plans.
Supporting documents included current-year road plans and VDOT’s draft SSYP. The updated
Interstate priorities: Exit 307 language refined, the Exit 313 moving forward, MPO study starting
for Exits 321/323, and continued emphasis on full I-81 widening. The Primary updates include
progress on Highfield Road, Wardensville Grade safety upgrades, and multiple revenue-sharing
awards (Back Mountain, Brucetown/Hopewell, Shawnee Drive, Warrior Drive Extension, Brandy
Lane). VDOT presented the Secondary Six-Year Plan, including Rural Rustic paving projects for Park
Road, Timber Ridge Road, Heishman Road, and Grace Church Road. The Committee
recommended the Interstate, Primary and Secondary Road Plans Updated as presented.
County Projects Update: Renaissance Drive The project is complete. Staff are awaiting the final
invoice and CSX reimbursement to finalize project closeout and request previously discussed
additional funds from VDOT.
Gainesboro Road Review of the 30% design plans by the School Division, Public Works, and VDOT
has been completed. Comments have been forwarded to Timmons.
Other Business: Upcoming Meeting Schedule change due to the holiday, the next Transportation
Committee meeting is rescheduled to June 1.
VDOT briefed the Committee on the traffic calming process, noting increased requests and
engineering limitations (speed humps, maintenance, emergency access).
Sheriff’s Office reported speeding trends, school-zone camera performance, and efforts to direct
revenue to safety improvements after the equipment is paid off.
March 6, 2026
Revised March 26, 2026
Mr. John Bishop, AICP
Assistant Planning Director
Frederick County
107 N. Kent Street, Suite 202
Winchester, VA 22601
Re: RFP – Phase II – Eastern Frederick County Transportation Study
Dear Mr. Bishop:
At your request, McCormick Taylor, Inc. is pleased to present this scope and fee proposal to assist
Frederick County with services for Phase II – Eastern Frederick County Transportation Study (EFCTS).
McCormick Taylor has previously assisted Frederick County with EFCTS Phase I and other localities with
similar studies to meet specific criteria of funding sources such as SMART SCALE, TA, RS, BRIC, and RAISE
(now BUILD). We have also assisted the Winchester-Frederick County Metropolitan Planning Organization
(WinFred MPO), in cooperation with Frederick County and VDOT staff, with their Safe Streets for All Action
Plan. We will utilize that experience in preparing EFCTS Phase II to strengthen the County’s submissions.
McCormick Taylor’s efforts will involve updating data and analysis (as needed) provided in EFCTS Phase I
for Route 37 Bypass Phase 1, and Phase 2 as Limited Access Parkway style roadways outlined in EFCTS
Phase I. We will also include up to two Potential Added Recommendations developed in consultation with
the Transportation Committee and Frederick County Project Manager. McCormick Taylor will utilize VDOT
estimating tools (e.g., Project Estimate Summary) to prepare comprehensive cost estimates based on the
intended improvements. We will conduct a site visit to better understand the current conditions and
potential risks associated with each location. In addition, we will coordinate with County and VDOT staff
and provide the engineering support necessary to generate a competitive application. Our work will also
consider any previous application documentation put forth by the County.
The following outlines our proposed work for the RFP Scope of Services Requested, along with a schedule
and fee estimate for the core scope with possible risks or challenges. It will be important to ascertain
potential costs related to those risks/challenges to establish thorough cost estimates.
PROJECT UNDERSTANDING AND APPROACH
EFCTS Phase I was a preliminary re-evaluation of the long-planned completion of the Route 37 Limited
Access Bypass on the east side of I-81. The re-evaluation addressed funding constraints, changes in the
study area since initial planning of the study, and safety concerns. In EFCTS Phase I, McCormick Taylor
recommended five (5) potential improvements in coordination with the stakeholders committee, three
(3) as Partial Limited Access Roadways that were segments along the original Route 37 Bypass alignment,
and two potential improvements to existing roadway segments.
EFCTS Phase II will be an update of EFCTS Phase I to provide new data where available and to better align
with VDOT SMART SCALE criteria for project funding. McCormick Taylor recommends that EFCTS Phase II
follow through on the Frederick County staff spring presentations to the Board of Supervisors and
Planning Commission. In that presentation, staff recommended going forward with the Route 37 Bypass
Phase 1 (EFCTS Phase I, Potential Improvement Project 1: Route 37 Extension from US 11 to Route 7) and
Phase 2 (EFCTS Phase I, Potential Improvement Project 3: from Tasker Road/Route 37 to US 522).
RFP Eastern Frederick County Transportation Study – Phase II
Page 2 of 9
McCormick Taylor recognizes that potential additional recommendations may need further re-evaluation
in that there may be proposed changes to the roadway network that were not contemplated in EFCTS
Phase I, as well as more recent data and development. Given those considerations, McCormick Taylor
recommends that EFTCS Phase II consider up to two (2) Potential Additional Recommendations in addition
to Route 37 Bypass Phase 1 and Phase 2.
PROJECT MANAGEMENT AND COORDINATION
McCormick Taylor will implement management controls that will be tailored to the needs of the project.
This will include the following efforts:
Project Correspondence
McCormick Taylor will be responsible for the preparation of all correspondence for the project including
agendas, meeting minutes, project memoranda, and transmittals in both hardcopy and electronic
formats. We can also develop a project-specific SharePoint site for project team members to share data,
with deliverables and project information uploaded so all stakeholders can access it. Status meeting
information, such as dates, times, and location (in-person or video/conference call), will be included on
the SharePoint calendar.
Invoicing and Progress Reports
Monthly progress reports and invoices will be submitted according to County requirements. Progress
reports will detail tasks performed and submissions made during the billing period. Upcoming work
efforts, future submissions, and action items required by the County will also be included in the status
report. Invoices will detail the budget for each task, previous and current costs, and the balance remaining
for each task.
Status Meetings
McCormick Taylor will prepare for and attend status meetings for the project throughout the duration of
the study. It is anticipated that these status meetings will include bi-weekly conference calls and
potentially monthly in-person meetings at Frederick County offices. McCormick Taylor will work with the
project team to identify status meeting dates and times that are convenient for all parties. We will prepare
meeting minutes and post them to the SharePoint site for review by the project team.
TASK 1 – INITIAL PUBLIC ENGAGEMENT
McCormick Taylor proposes to revisit the Public Engagement Plan (PEP) that was adopted for Phase I of
the EFCTS project and will review and update the key stakeholders list developed in EFCTS Phase I. The
updated PEP will continue to be consistent with VDOT’s Governance Document Public Involvement
Manual (Revised November 2021). The proposed PEP update will be submitted to the Frederick County
Project Manager prior to finalization and use.
McCormick Taylor proposes to work in coordination with the Frederick County Project Manager on up to:
• Twelve (12) coordination meetings with County staff, consisting of include monthly conference calls
or in-person status meetings with County staff.
• Three (3) meetings with the Transportation Committee or as otherwise directed by the Frederick
County Project Manager.
RFP Eastern Frederick County Transportation Study – Phase II
Page 3 of 9
• One (1) meeting with VDOT. It is anticipated that VDOT will be represented on the Transportation
Committee, and this is a separate meeting (as necessary) in addition to Transportation Committee
meetings.
• Two (2) Transportation Forum Meetings at the County offices to engage with local officials, other
interested/engaged decision makers, and the public as appropriate or necessary.
McCormick Taylor also proposes to update and collaborate with the Frederick County Project Manager on
content updates for the EFCTS Phase I website developed by McCormick Taylor for the duration of EFCTS
Phase II, including a composite web map.
Additionally, McCormick Taylor anticipates providing collateral materials (as needed) for the project
including PowerPoint presentations, social media content and graphics, and meeting materials such as
sign-in sheets, name badges, and agendas. Most materials will be produced in a draft and final format.
Task 1 Deliverables:
• Updated PEP.
• Updated project website with content and visual graphics, and up to four (4) updates to the website.
• Up to three (3) PowerPoint presentations.
• Six (6) mounted display boards.
• Up to two (2) social media posts including graphics and content generation.
• Content generation for up to two (2) press releases.
TASK 2 – TRANSPORTATION ANALYSIS
This study will develop required traffic, safety, and planning-level documentation to support a competitive
SMART SCALE application to VDOT for a new roadway on new alignment, in full compliance with the
SMART SCALE Technical Guide (Revised December 2025) criteria. Given the enhanced requirements for
new alignment projects such as Route 37 Bypass Phase 1 (EFCTS Phase I Potential Improvement Project 1
Route 37 extension from US 11 to Route 7) and Phase 2 (EFCTS Phase I Potential Improvement Project 3
from Tasker Road/Route 37 to US 522), the effort will include a comparative analysis evaluating the
proposed roadway with up to two (2) alternative options. Alternatives will be assessed using consistent
criteria such as traffic operations, safety, feasibility, and cost to identify and document a preferred
alternative for application submission.
Geographic location plays a critical role in the SMART SCALE scoring process. Depending on where a
project is located, the relative importance of Safety, Congestion Mitigation, Accessibility, Economic
Development, and Environmental Quality varies substantially, directly influencing how project benefits
are translated into an overall SMART SCALE score. As a result, a technically strong project that is not
aligned with its geographic weighting profile may underperform relative to a project that is strategically
tailored to the priorities of its location.
As the proposed project is in Category C, the scoring framework places comparatively greater emphasis
on Safety (30%) and Economic Development (25%), with moderate weight assigned to Congestion
Mitigation (20%) and Accessibility (15%). This study will be structured to maximize performance under
this weighting profile by focusing on robust safety benefit estimation (including expected crash reduction),
clear demonstration of economic development support (particularly through travel time reliability), and
operational analysis that documents meaningful congestion relief. By aligning the technical analyses with
RFP Eastern Frederick County Transportation Study – Phase II
Page 4 of 9
the factors that matter most in Category C locations, the study will identify and emphasize a project’s
strongest benefits that will carry the greatest scoring value in the SMART SCALE evaluation process.
VTrans Mid-Term Need Confirmation
Our work will begin with confirmation that the proposed facility addresses an adopted VTrans Mid-Term
Need under the appropriate travel market. The analysis will clearly document how the new alignment
resolves identified capacity, connectivity, or safety deficiencies, ensuring consistency with SMART SCALE
screening requirements and minimizing risk of pre-application rejection. Early coordination with County
and VDOT District representatives will be used to validate need alignment and analytical assumptions.
Planning Study and Alternatives Analysis
Consistent with SMART SCALE readiness requirements for roadway-on-new-alignment projects, the study
will include a formal planning-level evaluation that documents a preferred alternative and evaluates
reasonable non-alignment options.
The alternatives analysis will assess proposed new alignments for Route 37 Bypass Phase 1 and Phase 2
proposed in EFCTS Phase I as Potential Improvement Project 1: Route 37 extension from US 11 to Route 7,
Potential Improvement Project 3: from I-81 interchange/Tasker Road/Route 37 to US 522, and any EFCTS
Phase II-identified Potential Additional Recommendations that are new segments. McCormick Taylor
proposes to address SMART SCALE Technical Guide (Revised December 2025) criteria as follows:
• Update the EFCTS alternatives analysis as needed to consider improvements to the existing roadway
network consistent with SMART SCALE criteria for Roadway on New Alignment.
• Update the crash data and Crash Mitigation Factors (CMF) and calculate a Percent Expected Crash
Reduction for changes in travel patterns from the new roadways.
• Calculate the Percent Expected Crash Reduction and the number of crashes to be added to the
network consistent with 6.1 S.1 EPDO of Fatal and Injury Crashes Methodology identified on Page 59
and 6.2 S.2 EPDO Rate of Fatal and Injury Crashes on Page 60.
The alternatives analysis will also include travel demand modeling as needed. McCormick Taylor proposes
utilizing the current VDOT Transportation and Mobility Planning Division travel demand model for the
WinFred MPO to complete the following:
• Evaluate the Traffic Analysis Zone (TAZ) structure utilized in the EFCTS Phase I analysis compared to
the provided model, including documentation of any adjustments to the model.
• Perform No-Build analysis.
• Perform Build analysis with the recommended improvements.
• Perform Build analysis of all phases of the Route 37 Bypass (if requested by VDOT).
• Identify changes in vehicle travel due to alternative route choices.
• Identify links in the regional network operating below the posted speed limit in a future No-Build
scenario with greater than 10 percent reduction of traffic for the different alternative improvements
as compared to the No-Build scenario (SMART SCALE Section 7.1 C.1 Person
Throughput/Methodology/New/Complex Roadway Facilities).
• Estimate vehicle delay (SMART SCALE Section 7.2 C.2 Person Hours of Delay Methodology for New
Roadway Facilities).
RFP Eastern Frederick County Transportation Study – Phase II
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• Identify any additional segments for further analysis.
Additionally, the alternatives analysis will include improvements based on comparison of the No-Build
and Build analyses to existing parallel facilities including I-81, US 11, Route 7, and Tasker Road. The
analysis will also consist of operational or intersection-based improvements (further described in Traffic
Operations Analysis below) and other feasible strategies addressing the identified need.
Each alternative will be evaluated using consistent performance measures including operational
efficiency, safety performance, constructability, environmental considerations at a planning level, and
relative cost. The preferred alternative will be supported by quantitative findings and documented in a
format suitable for direct inclusion in the SMART SCALE submission.
Traffic Operations Analysis
A comprehensive traffic operations analysis will be conducted using Synchro to support Congestion
Mitigation and Accessibility measures. Existing and future conditions will be evaluated using VDOT-
accepted methodologies appropriate for planning-level analysis.
For developing existing conditions, McCormick Taylor will work with the County to obtain existing
intersection and mainline volume and classification traffic count data. Depending on the availability of
these data, additional turning movement counts (TMC) and 24-hour classification/tube counts may be
necessary and can be coordinated with the County once the needs are identified.
Future year traffic volumes will be developed using regional travel demand model outputs, County growth
forecasts, and corridor-level planning data. No-Build and Build conditions will be evaluated to quantify
changes in person hours of delay and person throughput. Documented results will be consistent with
SMART SCALE evaluation methodologies to present defensible scoring inputs.
Economic Development and Travel Time Reliability
To support economic development scoring, this study will evaluate each project’s impact on Travel Time
Reliability, consistent with SMART SCALE economic development measures. For new alignment facilities,
reliability improvements often result from network redundancy, bottleneck relief, improved geometry,
and reduced incident exposure.
The analysis will quantify changes in travel time variability between No-Build and Build conditions and
document how the new facility improves predictability for commuters, freight operators, and regional
traffic movements. Reliability benefits will be framed in terms of improved freight efficiency, workforce
accessibility, and overall corridor resilience.
Regional travel demand model outputs will establish baseline and forecast travel times. Travel time
reliability will be evaluated using simulation-based travel time distributions and percentile travel time
comparisons derived from multiple SimTraffic model runs with varied demand and stochastic seeds.
To improve the credibility of the travel time reliability analysis, SimTraffic models will be calibrated using
travel time data collected from the field at the tie-in roads, major collectors feeding the corridor, and
parallel roadway facilities. TruTraffic 10.0 will be used to collect the travel time data from the field and
travel time runs will be conducted at both AM and PM peaks. For this proposal, it is assumed that travel
time runs will be conducted at up to five (5) arterial facilities.
The results will be used to assess relative improvements in travel time consistency between the No-Build
and Build conditions. Assumptions, model inputs, and performance measures will be documented in a
manner consistent with SMART SCALE validation and review procedures to ensure transparency and
defensibility during scoring.
RFP Eastern Frederick County Transportation Study – Phase II
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Safety Performance Evaluation
A planning-level safety assessment will be prepared to support safety factor scoring. This will include
evaluation of historical crash patterns on parallel and connecting facilities and estimation of anticipated
crash reductions associated with traffic diversion, improved geometry, and reduced conflict exposure.
Where required, documentation will include AADT data, field observations, geometric review, and a
predictive safety analysis with severity weighted projected crash reduction benefits calculated using
Highway Safety Manual methodologies. The resulting analysis will provide defensible inputs for EPDO-
based safety scoring measures.
Project Definition and Readiness Documentation
New alignment projects are subject to elevated readiness expectations. This study will place strong
emphasis on clearly defining scope and preparing documentation necessary to satisfy SMART SCALE
readiness gates.
A conceptual project sketch will be prepared showing alignment limits, termini, cross-section, access
characteristics, and multimodal components. A realistic project development schedule will outline
environmental documentation, right-of-way acquisition, design development, and construction
milestones.
Planning-level cost estimates will be developed consistent with VDOT cost estimating practices and will
include defined costs, appropriate allowances, and risk-based contingencies.
Risk Management and Schedule Control
New alignment projects inherently involve uncertainty related to right-of-way, environmental
considerations, and traffic forecasting. To protect the SMART SCALE schedule, this study will incorporate
early identification of technical risks and data gaps.
Traffic, safety, reliability, alternatives, and cost components will be developed in parallel to maintain
schedule control within SMART SCALE submission timelines. Coordination with VDOT District staff and
OIPI will occur as needed to confirm assumptions and resolve issues prior to final application submission.
Where assumptions are required due to schedule constraints, they will be documented transparently.
Task 2 Deliverables
• Traffic Forecasting Memorandum.
• SMART SCALE Memorandum for Route 37 Bypass Phase 1, Route 37 Bypass Phase 2, and each
Potential Additional Recommendation.
o VTrans mid-term need confirmation memorandum.
o Planning study with alternatives analysis (including non-alignment alternatives).
▪ Traffic operations analysis (No-Build and Build conditions).
▪ Travel time reliability analysis (economic development support).
▪ Safety analysis and planning-level benefit estimation.
▪ Conceptual project sketch for new roadway alignment(s).
▪ Preliminary project development schedule and planning-level cost estimate with
contingencies.
RFP Eastern Frederick County Transportation Study – Phase II
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TASK 3 – POTENTIAL ADDITIONAL RECOMMENDATIONS
McCormick Taylor will utilize the current VDOT Transportation and Mobility Planning Division travel
demand model to evaluate segments or intersections that may be on the current Potential Safety
Improvement (PSI) list and that were not on the PSI list during EFCTS Phase I. We propose to compare v/c
ratios from the No-Build model output and crash data from 2020 to 2025 to evaluate each Potential
Additional Recommendation in a SMART SCALE Memorandum as described in Task 2.
TASK 4 – FATAL FLAWS ANALYSIS
McCormick Taylor will develop a fatal flaws analysis for Route 37 Bypass Phase 1, Route 37 Bypass
Phase 2, and each Potential Additional Recommendation. For each recommendation, the fatal flaws
analysis will address VDOT standards, safety, constructability, public opposition, and cost. While not
specified in the RFP, McCormick Taylor also recommends addressing environmental considerations. The
fatal flaws analysis will be included in the project report described in Task 6.
TASK 5 – UPDATED COST ESTIMATES
McCormick Taylor will update the cost estimates for Route 37 Bypass Phase 1, Route 37 Bypass Phase 2,
and any Potential Additional Recommendations consistent with the current VDOT Cost Estimating Manual
(Revision March 25, 2025). The cost estimate for each recommendation will be included in the SMART
SCALE Memorandum described in Task 2.
TASK 6 – REPORT
McCormick Taylor proposes submitting a draft report and a final report. Both reports will include an
executive summary, travel demand forecasting procedures, traffic analysis methodologies, SMART SCALE
analysis, justifications, recommendations, and cost estimates.
Task 6 Deliverables
• Draft Executive Summary.
• Draft Final Report.
• Executive Summary.
• Final Report.
TASK 7 – PUBLIC INFORMATION MEETING AND BOARD OF SUPERVISORS PRESENTATION
Meaningful involvement of project stakeholders is essential to fostering acceptance and support of
planned transportation improvements like what will be studied under EFCTS Phase II. Our in-house staff
of GIS specialists, graphic designers, digital technicians, and communications and public involvement
specialists have extensive and relevant experience presenting complex engineering and environmental
information and conceptual designs in manner that is easy for the public to understand.
McCormick Taylor will work closely with County staff to plan and implement a Public Information Meeting
(PIM) to share project details, outcomes, and justifications with local officials and interested citizens.
Building on our experience conducting public engagement for EFCTS Phase I, the PIM plan will lay out the
logistics for the event, including meeting date, time and location, as well as the meeting room layout
(understanding that this effort may be less if the meeting is held in conjunction with a regularly scheduled
meeting like the Transportation Forum).
RFP Eastern Frederick County Transportation Study – Phase II
Page 8 of 9
McCormick Taylor will develop draft meeting materials including a PowerPoint presentation,
comprehensive project handout, display boards, a comment form, sign-in sheets and nametags to be
reviewed and approved by the County prior to final production. A dry run will be planned to underscore
the meeting purpose and finalize project team meeting attendance for County approval.
McCormick Taylor will collaborate with the County on a publicity plan that will include the use of the
County’s website, social media channels, a press release and paid advertisement (proof of publication) if
required. Following the PIM, we will provide a meeting summary and compilation and analysis of public
comments received and other meeting documentation as appropriate within two (2) weeks after the
meeting date.
McCormick Taylor also anticipates presenting the study findings to the County Board of Supervisors at a
regularly scheduled meeting, if possible.
POTENTIAL RISKS/CHALLENGES
According to the WinFred MPO 2045 Metropolitan Transportation Plan, none of the Potential
Improvement Projects are included in Table 9: WinFred 2045 Constrained Long Range Plan, while
Figure 13 shows the Route 37 Bypass as included in the Frederick County Comprehensive Plan. The
Route 37 Bypass and some of the potential improvement projects are shown in the Frederick County
Comprehensive Plan recommendations tables and needs maps.
The following are some risks or challenges we have identified worth assessing as part of the EFCTS Phase II
study:
• Given the significant increase in pavement for roadway extensions and widenings, what are the
environmental impacts and potential stormwater management needs? Where would stormwater
facilities be located and how much would the improvements cost, including right-of-way acquisition
and utility impacts? At the planning stage, future roadway cost estimates for construction,
permitting requirements, and right-of-way acquisition, including business damages, all have a
significant amount of uncertainty. As a basis for comparison of potential improvements, McCormick
Taylor will utilize the VDOT Cost Estimating Manual (Revision March 25, 2025).
• The WinFred MPO 2045 Metropolitan Transportation Plan was adopted in November 2022 and long-
range transportation plans are typically updated every five (5) years. The population and
employment projections utilized for the travel demand model require periodic adjustment to reflect
new developments and changes in population and employment. While no activity was reflected in
the 2025 MPO meeting minutes, it is possible that the population and employment projections in
the current VDOT Transportation and Mobility Planning Division travel demand model for the
WinFred MPO model may be concurrently evaluated for the next update of the model and/or the
next update of the Metropolitan Transportation Plan. It is also possible that a subarea model may
have been developed for an area project (I-81 improvements or local land use developments), which
may include adjustments to TAZs, the roadway network, or socioeconomic data. McCormick Taylor
proposes to ascertain the most appropriate travel demand model for use in EFCTS Phase II. Similar
to EFCTS Phase I, we will document the version of travel demand model used and any adjustments
made to that travel demand model as part of the Traffic Forecasting Report.
• As was verified during the EFCTS Phase I public engagement, McCormick Taylor anticipates that
strong support of the Route 37 Bypass will continue.
RFP Eastern Frederick County Transportation Study – Phase II
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SCHEDULE
McCormick Taylor proposes an 18-month schedule from Notice to Proceed (NTP) to completion. We will
coordinate with the County on an exact deliverable schedule once we receive NTP. Presuming NTP
coincides with the beginning of the Frederick County fiscal year, final deliverables are intended to be
submitted no later than December 31, 2027 so County staff and other stakeholders have adequate time
to process a comprehensive plan amendment and prepare SMART SCALE application(s) in 2028 based on
the EFCTS Phase II Study findings.
The following preliminary schedule is anticipated (this will be refined following project award):
•Task 1 – Initial Public Engagement ....................................... July 2026 – August 2026
•Task 2 – Transportation Analysis .......................................... July 2026 – February 2027
•Task 3 – Potential Additional Recommendations ................. November 2026 – February 2027
•Task 4 – Fatal Flaws Analysis................................................. February 2027
•Task 5 – Updated Cost Estimates .......................................... February 2027
•Task 6 – Draft Report ............................................................ April 2027
– Final Report ............................................................. June 2027
•Task 7 – Public Information Meeting .................................... Spring or Summer 2027
– Board of Supervisors Presentation ......................... Spring or Summer 2027
FEE
This will be a lump sum contract, with a total no to exceed cost of $233,622.04. Our fee breakdown
is attached.
Thank you for providing McCormick Taylor with the opportunity to submit on this task. Please let me
know if you have any questions regarding this proposal.
Sincerely,
McCormick Taylor, Inc.
Brian St. John, PE, PTOE
Vice President, Transportation Services
O 717.540.6040
D 717.775.5807
C 717.215.7893
bstjohn@mccormicktaylor.com
Billing Rate Total 209,704.04$ (a)
Direct Costs Other Than Payroll 23,918.00 (b)
Direct Costs of Services and Work Performed by Others:
- (c)
Subtotal (a)+(b)+(c)233,622.04 (d)
Total Cost 233,622.04$ (f)
Total Estimated Man-Hours: McCormick Taylor, Inc.1,258
Total 1,258
Engineer's Name:McCormick Taylor, Inc.
1818 Market Street
16th Floor
Philadelphia, PA 19103
Fed. I. D. No.:23-1683759
Contact Person:Bryan Hanover
Deputy Director
(667) 219-3293
Prepared By:Bryan Hanover
Work Order 1
Job No. 11474
Eastern Frederick County Transportation Study - Phase II
Proposal Summary
Name: Eastern Frederick County Transportation Study - Phase II
Work Order 1
Job #:11474 Hours
Date: March 6, 2026
By: Bryan Hanover
256.30 237.77 169.87 153.19 142.59 124.76 227.45 189.14 143.38 108.94
TASK
Total HoursEngineer
VII/SME Engineer V Engineer IV Engineer III Engineer II Engineer I
Technical
Specialist
VI/SME
Technical
Specialist V
Technical
Specialist III
Technical
Specialist II Total Dollars
- -
Task 1 – Initial Public Engagement 16 20 24 75 20 24 60 239 43,752.15
- -
Task 2 – Transportation Analysis 10 60 60 60 125 220 4 16 555 85,419.79
- -
Task 3 – Potential Additional Recommendations 4 16 16 16 24 12 2 18 108 17,953.50
- -
Task 4 – Fatal Flaws Analysis 4 24 2 30 7,186.58
- -
Task 5 – Updated Cost Estimates 4 40 16 2 8 70 10,051.38
- -
Task 6 – Report 16 8 8 24 40 96 15,078.08
- -
Task 7 – Public Information Meeting and Board of Supervisors Presentation 8 16 24 40 88 13,488.32
- -
- -
- -
-
TOTAL 102 136 124 76 189 248 109 36 90 148 1,258 209,704.04$
Proposal Summary
Eastern Frederick County Transportation Study - Phase II
1)Travel
a. Client Office
10 trips @ 250 = 1,812.50
10 trips @ 4 tolls per trip = 40.00
b. On Site Travel
100 miles @ 0.725$ per mile = 72.50
Subtotal 1,925.00$
2)Report Reproduction ( For deliverables only, to be billed at cost )
a. Black and White Printing
200 copies @ 0.10$ /pg (8 1/2 x 11) = 20.00$
200 copies @ 0.20$ /pg (11 x 17) = 40.00
b. Color Printing
200 x 0.60$ /copy (8 1/2 x 11) = 120.00
200 x 1.00$ /copy (11 x 17) = 200.00
c. Color Cover
10 Sets @ 2.00$ per set = 20.00
d. Binding and Collating
10 reports @ 2.25$ each = 22.50
Subtotal 422.50$
3)Meeting Expenses ( For deliverables only, to be billed at cost )
a. Black and White Printing
200 copies @ 0.10$ /pg (8 1/2 x 11) = 20.00$
200 copies @ 0.20$ /pg (11 x 17) = 40.00
b. Comment Form or Survey Questionnaire - Single Sided
50 x 0.07$ per copy (Black and White) = 3.50
0 x 0.90$ per copy (Color) = -
c. Comment Form or Survey Questionnaire - Double Sided w/ mailer on back
50 x 0.14$ per copy (Black and White) = 7.00
0 x 1.80$ per copy (Color) = -
d. Graphic Foam Core Displays (6.5' x 8.0')
6 number @ 75.00$ per display = 450.00
e. Display Boards Dry Mounted (3' x 4')
6 x 150.00$ per display = 900.00
Subtotal 1,420.50$
4)Rental Expenses ( For deliverables only, to be billed at cost )
a. Traffic Data Collection (3rd Party) = 20,000.00$
Subtotal 20,000.00$
5)Other Miscellaneous Costs ( For deliverables only, to be billed at cost )
a. Graphic Supplies (Name Tags, Portfolios) = 150.00
Subtotal 150.00$
TOTAL DIRECT COSTS OTHER THAN PAYROLL 23,918.00$
Job No. 11474
Work Order 1
miles r/t x $0.725 per mile