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HomeMy WebLinkAboutMarch 25 2026 Regular Meeting Minutes 283 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MARCH 25, 2026 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: John F. Jewell, Chairman; Robert W. Wells, Vice Chairman; Robert T. Liero; Jason C. Aikens; Albert L. Orndorff; Michael D. Guevremont; and Gary R. Oates were present. Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator; Andrew R. Fox, County Attorney; Karen Vacchio, Public Information Officer; Wyatt Pearson, Planning Director; John Bishop, Assistant Director of Planning; Sharon Kibler, Finance Director; Tonya Sibert, Commissioner of the Revenue; Rich Venskoske, Director of Elections/General Registrar; Missi Neal, Risk Manager/Budget Analyst; Stacy Herbaugh, Director of Parks and Recreation; Patrick Fly, Director of Information Technologies; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman Jewell called the meeting to order at 7:00 p.m. INVOCATION Pastor Ernie Poland of Second Opequon Presbyterian Church delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Wells led the Pledge of Allegiance. ADOPTION OF AGENDA-APPROVED Vice Chairman Wells moved for the adoption of the draft agenda. Supervisor Liero seconded the motion, which carried on a voice vote. CITIZEN COMMENTS Elizabeth Aylor, Back Creek, spoke in favor of the Board holding a second data center public Minute Book 51 Board of Supervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 284 information forum. Jennifer Frey, Opequon District, spoke in opposition to new data centers being permitted in the County. DeMarchi Spears, Back Creek District, said there must be other ways to address County fiscal problems besides allowing data centers . Tony Cole, Back Creek District, spoke in opposition to new data centers being permitted in the County and said the Board should follow the Comprehensive Plan. Erin Fox, Back Creek District, said she was glad that any data center would have to go through the Conditional Use Permit process. Kurt Creager, Back Creek District, reviewed the questions and comments received for the first data center public information forum. He said the Board needs to address the issue of transparency surrounding the data center question. Alexander Ritter, Opequon District, said the Board was insisting that data centers would solve the County's fiscal problems. Willie Deutsch, Opequon District, spoke in opposition to battery energy storage systems in rural areas. Vickie Michaels, Stonewall District, said she was disappointed that the second data center forum had been canceled because she had planned to attend. Sharon Plumber, Back Creek, spoke in opposition to new data centers being permitted in the County. Jack Tinlsey, Gainesboro District, spoke in opposition to new data centers being permitted in the County. Dody Stottlemyer, Shawnee District, suggested the Board could use Frederick County school buildings to accommodate large attendance at a data center forum meeting. Adam Perkins, Gainesboro District, noted the Board's goals listed on the County website, adding that he has not seen the Board display a willingness to listen to constituents. Leslie Spencer, Gainesboro District, said the issue of allowing data centers could be studied in the next comprehensive plan update process in 2030. She spoke in opposition to industrial-scale battery storage being permitted in rural areas. Ron Harrison, Shawnee District, spoke in opposition to new data centers being permitted in the County. Minute Book 51 Board of Supervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 285 + + + + + + + + + + + + + + ADOPTION OF CONSENT AGENDA—APPROVED Vice Chairman Wells moved for the adoption of the consent agenda. Supervisor Guevremont seconded the motion, which carried on the following recorded vote: Michael D. Guevremont Aye Robert T. Liero Aye Albert L. Orndorff Aye Robert W. Wells Aye Gary R. Oates Aye Jason C. Aikens Aye John F. Jewell,Chairman Aye -Approval of Work Session &Regular Meeting Minutes of March 11, 2026- CONSENT AGENDA APPROVAL -Approval of Closed Session Minutes of March 18, 2026 - CONSENT AGENDA APPROVAL -Acceptance of Human Resources Committee Meeting of March 13, 2026- CONSENT AGENDA APPROVAL, Appendix 1 -Approval of Human Resource Committee Business:Approval of Requested Zoning&Planner Career Ladder Salary Administration Program Changes: Addition of the following classifications to the Planning & Development Department: Planning Technician I, Planning Technician II, Zoning Inspector I, Zoning Inspector II, and Deputy Zoning Administrator - CONSENT AGENDA APPROVAL -Acceptance of Parks & Recreation Commission Report of March 10, 2026, CONSENT AGENDA APPROVAL, Appendix 2 -Acceptance of Finance Committee Report of March 18, 2026,- CONSENT AGENDAAPPROVAL,Appendix 3 - Finance Committee Business: The Parks & Recreation Director requests a $900 General Fund supplemental appropriation representing a donation for a memorial bench at Sherando Park. - CONSENT AGENDA APPROVAL -Finance Committee Business: The Sheriff requests a $25,700.44 General Fund supplemental appropriation representing auto insurance claims.-CONSENT AGENDA APPROVAL - Finance Committee Business: The Director of Elections requests a $54,200 General Fund supplemental appropriation representing funds necessary to conduct the April 2026 Special Election-CONSENT AGENDA APPROVAL - Request from the Commissioner of the Revenue for Refund and Supplemental Appropriation: Winchester Anesthesiologists INC.- $10,136.75- CONSENT AGENDA APPROVAL -Appointment of Joe Strong, Director of Student Support Services for Frederick County Public Schools (FCPS), as an additional representative to the Frederick County Community Policy and Management Team (CPMT). - CONSENT AGENDA APPROVAL Minute Book 51 Board of Supervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 286 - Resolution Designating Patricia Scheulen-Ferrell as the Freedom of Information Act(FOIA) Officer for the County of Frederick -CONSENT AGENDA APPROVAL RESOLUTION DESIGNATING VIRGINIA FREEDOM OF INFORMATION ACT OFFICER FOR THE COUNTY OF FREDERICK,VIRGINIA WHEREAS,the Virginia Freedom of Information Act(FOIA),located at§ 2.2-3700 et seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies,public officials,and public employees; and, WHEREAS,the policy of FOIA states that the purpose of FOIA is to promote an increased awareness by all persons of governmental activities; and, WHEREAS,the Virginia General Assembly on April 20,2016,approved amendments to the Freedom of Information Act(FOIA), §§2.2-3704.1 and 2.2-3704.2; and, WHEREAS,the revised statute requires all local public bodies that are subject to the provisions of§ 2.2-3700 et seq. of the Code of Virginia identify one or more Freedom of Information Act officers whose responsibility is to serve as a point of contact for members of the public in requesting public records and to coordinate the public body's compliance with the provisions of the Virginia Freedom of Information Act; and WHEREAS,Karen Vacchio,who has served as the FOIA Officer since her appointment in May 2016,is retiring after 30 years of service to Frederick County. NOW,THEREFORE,BE IT RESOLVED,that the Board of Supervisors of the County of Frederick,Virginia,hereby designates Patricia Scheulen-Ferrell as the Freedom of Information Act Officer,effective April 1,2026. + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS - None COUNTY OFFICIALS ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 155 TAXATION, ARTICLE III SENIOR CITIZENS AND DISABLED PERSONS EXEMPTION AND DEFERRAL, SECTION 155-20 CALCULATION OF AMOUNT OF EXEMPTION -APPROVED County Attorney Andrew Fox explained the draft Ordinance Amendment, saying it will increase the income limits for qualification for the senior citizens and disabled persons' real estate tax exemption. He said the updated threshold amounts reflect cost-of-living increases in Social Security that could cause participants Minute Book 51 Board of Su pervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 287 to be disqualified or experience a lower level of exemption if the County's thresholds were not adjusted accordingly. The Board and the Commissioner of the Revenue, Tonya Sibert, discussed publicizing the change in income brackets. Supervisor Orndorff moved that the Board adopt the draft Ordinance to Amend the Frederick County Code, Chapter 155 Taxation, Article III Senior Citizens and Disabled Persons Exemption and Deferral, Section 155-20 Calculation Of Amount Of Exemption.The motion,seconded by Vice Chairman Wells, carried on the following recorded vote: Michael D. Guevremont Aye Robert T. Liero Aye Albert L. Orndorff Aye Robert W.Wells Aye Gary R. Oates Aye Jason C.Aikens Aye John F. Jewell,Chairman Aye ORDINANCE March 25,2026 The Board of Supervisors of Frederick County,Virginia hereby ordains that Section 155-20(Calculation of amount of exemption) of Article III(Senior Citizens and Disabled Persons Exemption and Deferral) of Chapter 155 (Taxation) of the Code of Frederick County,Virginia be, and the same hereby is, amended by enacting an amended Section 155-20(Calculation of amount of exemption)of Article III(Senior Citizens and Disabled Persons Exemption and Deferral) of Chapter 155 (Taxation) of the Code of Frederick County, Virginia, as follows (deletions shown in bold edV-sugh and additions shown in bold underline): CHAPTER 155 TAXATION Article III Senior Citizens and Disabled Persons Exemption and Deferral § 155-20 Calculation of amount of exemption. The amount of the exemption granted pursuant to this article shall be a percentage of the real estate tax assessed for the applicable taxable year in accordance with the following scale: Total Combined Income Percentage of Exemption $0 to$225400.00$23,700 100% $225400.01 $23,700.01 to$28,000.00$29,500 60% $28,000.01 $29,500.01 to$33,600.00$35,500 35% $33,600.1$35,500.01 to$56,000.00$59,000 10% Minute Book 51 Board of Su pervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 288 NEXT DATA CENTER PUBLIC INFORMATION FORUM—SCHEDULING APPROVED Planning Director Wyatt Pearson reviewed the options for the format of the second data center public information forum, and the Board discussed the options. Supervisor Aikens said he wanted to hold the forum and wanted to be able to listen to those speaking. Supervisor Oates said smaller groups of attendees allow the Board to gather more information. Supervisor Guevremont agreed that smaller groups work better than a large forum. Chairman Jewell suggested that the panelists speak for no longer than 30 minutes total and then take questions from the public. By consensus, the Board directed staff to schedule the data center information forum. APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS - None COMMITTEE BUSINESS—None PUBLIC HEARINGS (NON PLANNING ISSUES) FISCAL YEAR 2026-2027 BUDGET County Administrator Michael Bollhoefer presented information on the proposed budget for FY 2026- 2027. Chairman Jewell opened the public comment period. Jimmy Roberts of Seniors First requested level funding for his service organization. Ellen Harrison of the Northwestern Community Service Board reviewed the services offered by her Board and requested level funding. Adam Stein, Opequon District, said he was a band parent and booster and requested that the Board fully fund the budget request from Frederick County Public Schools. Jay Marts, Gainesboro District, said he had hoped to see spending reductions in the proposed budget. Clay Perry, Back Creek District, discussed the lowering of the tax rate in previous years, saying it had been lowered too far. He spoke in support of the proposed real estate tax rate increase. Minute Book 51 Board of Supervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 289 Isabela Collegeman and Gavin Flynn, Red Bud District, said they were high school students and asked that the school budget be fully funded. Oliver Tarbell, Opequon District, shared statements from others regarding funding for band programs in the County's schools. Vaughn Whitacre, Gainesboro District, said there should be a 10% funding cut in all departments, and primary residences should not be subject to the real estate tax. Patricia Strother, Back Creek District, asked the Board to fully fund the School Board's budget request in order to keep successful programs like band. Sierra Strother, Back Creek District, asked the Board to fully fund the School Board's budget request in order to keep successful programs like band. Kaydynce Thompson and Xavier Saunders, Opequon District, said they were Sherando High School Band members and asked that the school budget be fully funded. Elizabeth Aylor, Back Creek District, said she was happy with the budget and supported the proposed five-cent real estate tax increase. Tyler Indie, Sherando Band Director, shared statements from others regarding funding for band programs in the County's schools. Amber Flynn, Opequon District, spoke in support of school funding for extracurricular activities. Willie Deutsch, Opequon District, asked for consistency in tax rates and discussed the budget shortfall and the tax rates for data centers. Leslie Spencer, Gainesboro District, congratulated the Board on the budget presentation and spoke in support of school funding. Jack Tinsley, Gainesboro District, said the Board's work on the budget was impressive. He commended the Band students for speaking at the meeting. Chairman Jewell closed the public comment period. Supervisor Oates said he was proud of the Board's work on the budget, which included a lot of cuts. Supervisor Orndorff said he was happy with where the budget landed. Vice Chairman Wells thanked the County Administrator for the budget presentation and said the Board had done good work. Supervisor Aikens concurred, adding that the Board needs a policy for acquiring fire apparatus. Supervisor Guevremont said he supported the proposed tax rates and that the County needs to pay Minute Book 51 Board of Supervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 290 its employees competitive wages. Chairman Jewell praised the budget presentation. He said the Board loves its community and is working to make up for past missteps. + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS - None PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS ORDINANCE AMENDMENT - BATTERY STORAGE —SENT FORWARD TO PUBLIC HEARING Planning Director Wyatt Pearson explained the proposal to amend Chapter 165 - Zoning Ordinance to allow Battery Energy Storage Systems with a Conditional Use Permit in the Industrial Zoning Districts and the Rural Areas (RA) Zoning District, including the option to establish additional regulations for specific use. He said a potential definition for this use is as follows: "Battery energy storage system means one or more devices, individually or assembled together, capable of collecting and storing energy to distribute electricity at a future time, provided the storage system is a primary use on the property." Supervisor Oates said the site in question is zoned for mining, is next to a substation, and this proposal will help with brownouts. Supervisor Oates moved to approve the resolution directing the Planning Commission to hold a public hearing on the proposed amendments. Supervisor Guevremont seconded the motion. The Board discussed the proposed ordinance amendment. The motion carried on a recorded vote as follows: Michael D. Guevremont Aye Robert T. Liero Aye Albert L. Orndorff Aye Robert W. Wells Aye Gary R. Oates Aye Jason C. Aikens Aye John F. Jewell,Chairman Aye RESOLUTION DIRECTING THE PLANNING COMMISSION TO HOLD A PUBLIC HEARING CHAPTER 165,ZONING ORDINANCE CHAPTER 165 ZONING ORDINANCE Minute Book 51 Board of Supervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 291 ARTICLE II SUPPLEMENTARY USE REGULATIONS;PARKING;BUFFERS;AND REGULATIONS FOR SPECIFIC USES ARTICLE IV AGRICULTURAL AND RESIDENTIAL DISTRICTS ARTICLE VI BUSINESS AND INDUSTRIAL ZONING DISTRICTS WHEREAS,a proposal was received to amend Chapter 165—Zoning Ordinance to allow Battery Energy Storage Systems with a Conditional Use Permit in the Industrial zoning districts and the Rural Areas zoning district,and to establish additional regulations for the specific use; and WHEREAS,the proposed amendment will be referred to the Development Review and Regulations Committee (DRRC)for review at their next regular meeting; and WHEREAS,the Board of Supervisors discussed the proposed changes on March 25,2026;and WHEREAS,the Frederick County Board of Supervisors finds it appropriate in public necessity,convenience, general welfare,and good zoning practice to direct the Frederick County Planning Commission to hold a public hearing regarding an amendment to Chapter 165; NOW,THEREFORE,BE IT REQUESTED by the Frederick County Board of Supervisors,that in the interest of public health,safety,general welfare,and good zoning practice,the Frederick County Planning Commission hold a public hearing to consider changes to Chapter 165 Article 11,IV,and VI to allow for Battery Energy Storage Systems with a Conditional Use Permit and additional regulations for the use. + + + + + + + + + + + + + + BOARD LIAISON REPORTS Supervisor Orndorff provided an update from the Planning Commission. Supervisor Aikens provided updates from the EDA and the Tourism Board. Chairman Jewell provided an update from the Transportation Committee. CITIZEN COMMENTS Kurt Creager, Back Creek District, discussed the proposed ordinance amendment regarding battery storage. He said the Board should seek proffers for industrial-scale fire stations from those wanting to use the ordinance, and that battery storage should be studied as part of the comprehensive plan update and not granted by a conditional use permit. Elizabeth Aylor, Back Creek District, said there is a need for a disaster preparedness plan for the electricity grid. Minute Book 51 Board of Su pervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 292 Willie Deutsch, Opequon District, announced a private citizens-sponsored data center information meeting. Alexander Ritter, Opequon District, discussed earlier comments from Supervisors Aikens and Oates. BOARD OF SUPERVISORS COMMENTS Supervisor Omclorff discussed his recent attendance at the Greater Good Awards. He noted the ongoing war in Iran and asked everyone to support our troops. Supervisor Aikens noted the earlier discussion about data centers. He said transparency is important, noting he had no dealings with data center developers, adding that the Board has lost the community's trust. He clarified that the Board members are not selling farmland. He said that farmers may be selling farmland and noted that he believes in landowners' rights. Vice Chairman Wells said he has a position paper regarding data centers and will share it if anyone wishes to have it. ADJOURN On motion of Vice Chairman Wells, seconded by Chairman Jewell, the meeting was adjourned at 9:31 p.m. John F. Jewell Michael Bollhoefer Chairman, Board of Supervisors County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 51 Board of Supervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 293 Board of Supervisors Meeting Minutes of March 25, 2026 - Appendix 1 HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS Friday, March 13,2026 9:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Human Resources Committee meeting was held on the First Floor Conference Room at 107 North Kent Street on Friday, March 13,2026,at 8:45 a.m. ATTENDEES: Committee Members Present: Mike Guevremont,Jason Aikens,Sonia Marfatia-Goode,and Patrick Anderson. Committee Members Absent: Robert T. Liero Staff present: Mike Bollhoefer,County Administrator;Jay Tibbs, Deputy County Administrator;Andrew Fox,County Attorney; Michael Marciano, HR Director;Arianna Vahsen-Crosby, HR Generalist—Training& Development and Data Analytics;Wyatt Pearson, Planning Director;Tonya Sibert,Commissioner of Revenue;and Delsie Jobe,Administrative Services Manager. ITEMS REQUIRING ACTION BY THE BOARD OF SUPERVISORS Request for Zoning& Planner Career Ladder Salary Administration Program Changes— Planning Technician I—II,Zoning Inspector I—II &Deputy Zoning Administrator Planning Director Wyatt Pearson presented a proposal to add the following classifications to the Planning& Development Department: Planning Technician I, Planning Technician II,Zoning Inspector I,Zoning Inspector II,and Deputy Zoning Administrator. No funding is requested at this time,and no changes are proposed to existing positions. The request is tied to the department's continued transition toward digital records management and online application submissions.As these processes expand,traditional clerical tasks have declined while planner-related functions and customer service demands have increased.The proposed Planning Technician classifications would provide flexibility to upskill support staff to assist with land use applications and respond to planning and zoning inquiries, helping balance workloads in a cost-efficient manner. The proposed two-tier structure for Zoning Inspector I and II would provide greater flexibility when recruiting candidates with varying levels of experience.The proposed Deputy Zoning Administrator position is intended to support succession planning and provide operational depth due to the volume of work handled by the Zoning Administrator.The Planning Director is not requesting authorization to fill or fund any of these positions at this time. Proposed Amendment to Salary Administrative Program Title Department Range Salary Range PLANNING TECHNICIAN I PLANNING& DEVELOPMENT 208 $42,080 to$69,357 PLANNING TECHNICIAN II PLANNING& DEVELOPMENT 209 $44,185 to$72,825 ZONING INSPECTOR I PLANNING& DEVELOPMENT 215 $59,211 to$97,592 ZONING INSPECTOR II PLANNING& DEVELOPMENT 216 $62,172 to$102,471 DEPUTY ZONING ADMINISTRATOR PLANNING& DEVELOPMENT 217 $65,280 to$107,595 The committee recommends approval,4 in favor&0 against. Minute Book 51 Board of Su pervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 294 ITEMS FOR INFORMATION PURPOSES ONLY The HR Committee reviewed Turnover Ratio charts for Frederick County and the Department of Social Services covering the period January 2025 through December 2025. For the next meeting,the Committee requested a breakdown of the reasons employees are leaving the Sheriff's Office and Fire& Rescue Department, in addition to the overall separation data already being reported. Respectfully submitted, HUMAN RESOURCES COMMITTEE Robert Liero,Chairman Jason Aikens Michael Guevremont Patrick Anderson Sonia Marfatia-Goode By Michael J. Marciano, Director of Human Resources Minute Book 51 Board of Su pervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 295 Board of Supervisors Meeting Minutes of March 25, 2026 - Appendix 2 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Tuesday, March 10, 2026 7:00 p.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA The Parks and Recreation Commission met on Tuesday, March 10, 2026. Members present were Gary Longerbeam, Dennis Grubbs,Jenny Myers, Patrick Anderson, Vaughn Whitacre, Michael Stottlemyer, Randy Carter, Charles R. Sandy,Jr. (remote participation), and non-voting Board Liaison, Mr. Robert Liero, Members absent: None ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. None ITEMS SUBMITTED FOR INFORMATION ONLY 1. New Commission members Charels R. Sandy, Jr. and Patrick Anderson were introduced. 2. Program and project updates were provided by staff. Cc: Jennifer Myers, Chairperson Robert Liero, Liaison, Frederick County Board of Supervisors Minute Book 51 Board of Supervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 296 Board of Supervisors Meeting Minutes of March 25, 2026 - Appendix 3 REPORT & RECOMMENDATIONS FINANCE COMMITTEE WEDNESDAY, MARCH 18, 2026 8:30 AM FIRST FLOOR CONFERENCE ROOM 107 NORTH KENT STREET WINCHESTER, VA 22601 ATTENDEES Committee Members Present: Gary Oates, Chairman; Al Orndorff; Jason Aikens; Angela Wiseman; Chad DeHaven; and Don Price. Non-Voting Liaison Present: Tonya Sibert, Commissioner of the Revenue. Non-Voting Liaison Absent: William Orndoff, Treasurer. Staff Present: Sharon Kibler, Assistant Finance Director; Missi Neal, Budget Analyst; Michael Bollhoefer, County Administrator; John Jewell, BOS Chairman; Steve Hawkins, Sheriff Major; Rich Venskoske, Director of Elections; Stacy Herbaugh, Parks & Recreation Director; Melody Ramey, Payroll Manager; and Nicholas Pearson, Finance Specialist. Others Present: none. A. Consent Agenda -The following item(s) could be considered on consent if the committee chooses. All are 'no local funds required'. The committee recommends approval of the consent agenda. A.1. The Parks & Recreation Director requests a $900 General Fund supplemental appropriation representing a donation for a memorial bench at Sherando Park. No local funds required. SH Memorial Bench FY 26.pdf A.2. The Sheriff requests a $25,700.44 General Fund supplemental appropriation representing auto insurance claims. No local funds required. Sheriff Insurance Claims.pdf Minute Book 51 Board of Su pervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 1 297 B. Discussion & Action Items -The following item(s) are presented for committee discussion and action. B.1. The Director of Elections requests a $54,200 General Fund supplemental appropriation representing funds necessary to conduct the April 2026 Special Election. Local funds are required. The committee recommends approval. Registrar April Special Election.pdf C. Discussion Items (No Action Required) -The following item(s) are presented for committee information and discussion and do not require formal action. C.1. The County Administrator provided an update on the status of the remodeling project at the Frederick County Voting Center. Project scope and various procurement options were discussed. The committee reached consensus to refine the scope and issue a bid for the project that includes permitting and stamped drawings. Minute Book 51 Board of Su pervisors Regular Meeting of March 25,2026 County of Frederick,Virginia 2