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HomeMy WebLinkAboutMarch 11 2026 Board Regular Meeting Minutes 265 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, MARCH 11, 2026 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: John F. Jewell, Chairman; Robert W. Wells, Vice Chairman; Robert T. Liero; Jason C. Aikens; Albert L. Orndorff; Michael D. Guevremont; and Gary R. Oates were present. Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator; Andrew R. Fox, County Attorney; Karen Vacchio, Public Information Officer; Wyatt Pearson, Planning Director; John Bishop, Assistant Director of Planning; Eric Bittner, Planner II; Stacy Herbaugh, Director of Parks and Recreation; Patrick Fly, Director of Information Technologies; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman Jewell called the meeting to order at 7:00 p.m. INVOCATION Vice Chairman Wells delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Wells led the Pledge of Allegiance. ADOPTION OF AGENDA-APPROVED Vice Chairman Wells moved for the adoption of the draft agenda. Supervisor Guevremont seconded the motion, which carried on a voice vote. CITIZEN COMMENTS Mary Margaret Barbe, Back Creek District, spoke in opposition to a change in buffer standards when apartments are located adjacent to single-family homes. Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 266 Richard Schoppet, Back Creek District, spoke in opposition to a change in buffer standards when apartments are located adjacent to single-family homes. Abby Lisk, Back Creek District, spoke in opposition to a change in buffer standards when apartments are located adjacent to single-family homes. Kurt Creager, Back Creek District, spoke in opposition to a change in buffer standards when apartments are located adjacent to single-family homes. Carese Dueeky, Gainesboro District, said she represented a committee at the Lake Holiday community, and the group is seeking to have portable restrooms allowed by ordinance at some of their common spaces, such as the lake beaches. Leslie Spencer, Gainesboro District, urged the Board to be cautious about changing any buffer standards and said she would like to see the County have a tree canopy study. + + + + + + + + + + + + + + ADOPTION OF CONSENT AGENDA—APPROVED Vice Chairman Wells moved for the adoption of the consent agenda. Supervisor Orndorff seconded the motion, which carried on the following recorded vote: Michael D. Guevremont Aye Robert T. Liero Aye Albert L. Orndorff Aye Robert W. Wells Aye Gary R. Oates Aye Jason C. Aikens Aye John F. Jewell,Chairman Aye -Approval of Budget Work Session Minutes of February 18, 2026 -CONSENT AGENDA APPROVAL -Approval of Retreat Work Session Minutes of February 19, 2026 - CONSENT AGENDA APPROVAL -Approval of Budget Work Session & Regular Meeting Minutes of February 25, 2026- CONSENT AGENDA APPROVAL -Acceptance of Transportation Committee Report of February 23, 2026 - CONSENT AGENDA APPROVAL, Appendix 1 -Acceptance of Information Technology Committee Report of March 3, 2026- CONSENT AGENDA APPROVAL, Appendix 2 Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 267 -Authorization for the County Administrator to Execute a Contract in the Amount of$55,000 with BerryDunn for a Phase 1 Current State Evaluation & Needs Assessment of the County's software and systems as recommended by the IT Committee. -CONSENT AGENDA APPROVAL -Authorization for the County Administrator to Execute the Memorandum of Understanding between County IT Department and Northwest Regional Adult Detention Center as amended and recommended by the IT Committee-CONSENT AGENDA APPROVAL - Resolution for Changes in the Secondary System of State Highways: Snowden Bridge, Section 15 -CONSENT AGENDA APPROVAL RESOLUTION WHEREAS,the streets described on the attached Form AM-4.3,fully incorporated herein by reference,are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Secondary Street Acceptance Requirements of the Virginia Department of Transportation;and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993,for comprehensive stonnwater detention which applies to this request for addition; and NOW,THEREFORE,BE IT RESOLVED,this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways,pursuant to 33.2-705,Code of Virginia,and the Department's Secondary Street Acceptance Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts,fills and drainage; and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. - Resolution to Request Funding Through the Virginia Department of Transportation (VDOT)Airport Access Program -CONSENT AGENDA APPROVAL RESOLUTION TO REQUEST FUNDING THROUGH THE VIRGINIA DEPARTMENT OF TRANSPORTATION(VDOT)AIRPORT ACCESS PROGRAM WHEREAS, the Winchester Regional Airport Authority operates Winchester Regional Airport, located off of 491 Airport Road in Frederick County,Virginia; and WHEREAS, the Frederick County Transportation Committee, by unanimous vote, recommended approval to the Board of Supervisors; and WHEREAS, the existing public road network does not provide adequate access to the airport, and it is deemed necessary that improvements be made to Coverstone Drive in Frederick County,VA; and Minute Book 51 Board of Su pervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 268 WHEREAS, Frederick County hereby guarantees that the necessary environmental analysis, mitigation, fee simple right of way and utility relocations or adjustments, if necessary, for this project, will be provided at no cost to the Economic Development,Airport and Rail Access Fund; and WHEREAS, Frederick County acknowledges that no land disturbance activities may occur within the limits of the proposed access project prior to appropriate notification from the Department of Transportation; and WHEREAS,Frederick County hereby guarantees that all ineligible project costs will be provided from sources other than those administered by the Virginia Department of Transportation. NOW,THEREFORE,BE IT RESOLVED that the Frederick County Board of Supervisors hereby requests that the Commonwealth Transportation Board provide Airport Access Program funding to provide an adequate road access to this airport facility; and BE IT FURTHER RESOLVED THAT: Frederick County hereby commits to fund its local share of preliminary engineering, right-of-way, and construction (as applicable) of the project(s) under agreement with the Virginia Department of Transportation in accordance with the project financial document(s); and BE IT FURTHER RESOLVED THAT: The Frederick County Administrator and/or his designee(s) is authorized to act on behalf of Frederick County to execute any and all documents necessary to secure the funding sought through the Airport Access Program. + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS Chairman Jewell and County Administrator Bollhoefer discussed and clarified the proposed funding allocation for Frederick County Public Schools, which had been agreed to during the Board's budget work session earlier in the evening. COUNTY OFFICIALS VRA BOND REFUNDING/REFINANCING -APPROVED County Administrator Bollhoefer explained that the County has the opportunity to save approximately $100,000 per year for the next 10 years by refunding and refinancing 3 outstanding loans with the Virginia Resources Authority. He said the upfront costs to accomplish this would be approximately$40,000 for bond counsel. Vice Chairman Wells moved that the Board adopt the draft resolution authorizing the refinancing of Minute Book 51 Board of Su pervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 269 certain obligations owed to the Virginia Resources Authority. The motion, seconded by Supervisor Aikens, carried on the following recorded vote: Michael D. Guevremont Aye Robert T. Liero Aye Albert L. Orndorff Aye Robert W. Wells Aye Gary R. Oates Aye Jason C. Aikens Aye John F. Jewell,Chairman Aye RESOLUTION BY THE FREDERICK COUNTY BOARD OF SUPERVISORS AUTHORIZING THE REFINANCING OF CERTAIN OBLIGATIONS OWED TO THE VIRGINIA RESOURCES AUTHORITY The Board of Supervisors of Frederick County, in regular meeting on the I Ith day of March, 2026, adopted the following: WHEREAS,Frederick County(the"County")has previously entered into the following financing arrangements with the Virginia Resources Authority("VRA"): (a)Local Lease Acquisition Agreement and Financing Lease dated as of June 26, 2014 (the "2014B Lease"), (b)Local Lease Acquisition Agreement and Financing Lease dated as of April 10,2015 (the"2015A Lease"),and(c)Local Lease Acquisition Agreement and Financing Lease dated as of June 25, 2015 (the"2015B Lease,"and together with the 2014B Lease and the 2015A Lease,the"Prior Leases"); WHEREAS,VRA has approached the County with an opportunity to refinance the County's obligations under some or all of the Prior Leases,which refinancing would reduce the annual payments of the County under the Prior Leases; WHEREAS, the Board of Supervisors of Frederick County desires to authorize the refinancing of the County's obligations under the Prior Leases and the financing of the costs of issuance related to the refinancing (collectively, the "Refinancing Project"); WHEREAS,no public hearing is required for the Refinancing Project under the Virginia Code; WHEREAS,the VRA has indicated its willingness to provide funds to undertake the Refinancing Project by amending (or amending and restating)the applicable Prior Lease (each Prior Lease as amended or as amended and restated, a "Financing Lease"),and VRA would make funds available from the proceeds of one or more series of its Infrastructure and State Moral Obligation Revenue Bonds(Virginia Pooled Financing Program)(the"VRA Bonds"); WHEREAS, the Financing Lease is expected to indicate that the proceeds requested from VRA (the "Proceeds Requested")will be an amount sufficient to refund,redeem and defease the portions of the Prior Leases designated for refinancing and pay cost of issuance,all subject to the parameters herein; WHEREAS,the date of the sale of the VRA Bonds is referred to as the"VRA Sale Date;" WHEREAS, VRA has informed the County that VRA's objective is to pay the County a purchase price for each Financing Lease that in VRA's judgment reflects its market value (the "Purchase Price Objective") taking into consideration the Proceeds Requested and such factors as the purchase price received by VRA for the VRA Bonds, the issuance costs of the VRA Bonds (consisting of the underwriters' discount and other costs incurred by VRA) (collectively,the"VRA Costs")and other market conditions relating to the sale of the VRA Bonds; WHEREAS,such factors are expected to result in the County receiving a purchase price other than the par amount of the respective Financing Lease and consequently(i)the aggregate principal amount of each Financing Lease may be greater than or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested or(ii)the County may receive less than the Proceeds Requested if the financing parameters Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 270 established under Section 1, Section 4 or Section 5 of this Resolution restrict the principal amount of the Financing Lease such that the maximum principal amount of the Financing Lease does not exceed the Proceeds Requested by at least the amount of the VRA Costs and any original issue discount, the amount to be paid to the County, given the Purchase Price Objective and market conditions;and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK,VIRGINIA,AS FOLLOWS: 1. Authorization of Lease Financing. The Board hereby determines that it is necessary and advisable and will benefit the residents of the County through the promotion of their health,safety and welfare to enter into one or more Financing Leases with VRA to undertake the Refunding Project. The Refunding Project is hereby authorized on the terms and conditions set forth herein and in the applicable Financing Lease. The proceeds from the Financing Lease shall be used to pay all or a portion of the Refunding Project. The Refunding Project may be conducted in one or more series with appropriate nomenclature and series designations,as determined by the County Administrator(the "County Representative"). 2. Authorization of County Representative. The County Representative is hereby authorized and directed to determine the final forms of the Financing Leases and related lease documents provided they are substantially similar to existing financing lease arrangements with VRA and to execute the Financing Leases and related lease documents in such form,with such completions,omissions,insertions and changes not inconsistent with this Resolution as may be approved by the County Representative, whose approval shall be evidenced conclusively by the execution and delivery thereof. 3. Rental Payments Subject to Appropriation. The County's obligation to make the rental payments under the Financing Leases and all other payments pursuant to those documents is hereby specifically stated to be subject to annual appropriation therefor by the Board,and nothing in this resolution or the Financing Leases shall constitute a pledge of the full faith and credit nor taxing power of the County or compel the Board to make any such appropriation. 4. Refunding of the Prior Leases. The refunding of all or a portion of the Prior Leases shall be executed as follows: (a) the Board hereby authorizes and directs the County Representative to cause the Prior Leases to be refunded to be called for optional redemption on its earliest optional redemption date required under applicable federal tax law;and (b) the County hereby authorizes the County Representative or VRA (as applicable) to cause to be prepared and to execute and deliver an escrow agreement or agreements with an escrow agent or escrow agents to be selected by the County Representative or VRA(as applicable)providing for the irrevocable deposit of the proceeds of each Financing Lease in amounts sufficient,when invested as set forth in the escrow agreement(s),to provide for the payment of the principal of,premium,if any,and interest on the refunded Prior Lease. 5. Parameters for undertaking the Refunding Project. (a) The County Representative is hereby authorized to determine whether to undertake the Refunding Project at any time and from time to time in connection with one or more of VRA's Virginia Pooled Financing Programs;provided that the parameters set forth in(b)below are satisfied. (b) The Board hereby authorizes the Refunding Project to or at the direction of VRA on terms that VRA shall determine subject to VRA's Purchase Price Objective and market conditions described in the Recitals hereof, provided,however,that(i) each occasion that the County enters into a Financing Lease shall generate a net present value savings of at least 4.5%of the principal components of the Prior Lease being refunded,and(ii)each Financing Lease shall be payable in principal installments ending no later than the last fiscal year that a Prior Lease being refunded matures. Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 271 (c) Subject to the parameters in subsection(b),the County further authorizes the County Representative to accept the final terms presented by VRA, including the final principal amount and the amortization schedule (including the principal installment dates and amounts)of each Financing Lease. (d) The actions of the County Representative in determining the final terms of each Financing Lease shall be conclusive, and no further action shall be necessary on the part of the Board. As set forth in the Financing Lease, the Board agrees to pay such "supplemental interest" and other charges as provided therein, including such amounts as may be necessary to maintain or replenish the VRA Reserve. The payment on the Financing Lease shall be payable in lawful money of the United States of America. 6. Execution of Documents. The County Representative is hereby authorized and directed to execute the Financing Lease and the other lease documents, and the Clerk of the Board (the "Clerk") is hereby authorized and directed to affix the seal of the County thereto. The County Representative is hereby authorized and directed to deliver the Financing Lease and the other lease documents to or at the direction of VRA upon payment of the purchase price therefor. 7. Official Statement. The County authorizes and consents to the inclusion if necessary of information with respect to the County contained in VRA's Preliminary Official Statement and VRA's Official Statement in final form, both prepared in connection with the sale of the VRA Bonds. If appropriate, such disclosure documents shall be distributed in such manner and at such times as any of them shall determine. The County Representative is authorized and directed to take whatever actions are necessary or appropriate to aid VRA in ensuring compliance with Securities and Exchange Commission Rule 15c2-12. 8. Further Actions;Authorization of County Representative. The County Representative and such officers and agents of the County as may be designated by the County Representative,are hereby authorized and directed to take such further action as they deem necessary or appropriate regarding the delivery of the Financing Lease, including necessary steps to qualify or register them for sale in one or more jurisdictions and to secure credit enhancement therefor. All actions previously taken by the County Representative and such officers and agents in connection with the delivery of the Financing Lease are hereby ratified and confirmed. The authorizations granted in this Resolution to the County Administrator and the Clerk may be carried out by the Deputy,Interim or Acting County Administrator and any Assistant or Deputy Clerk,respectively,in the absence of the primary officers. 9. SNAP Investment Authorization. The Board authorizes the Treasurer to have the option to utilize the State Non-Arbitrage Program of the Commonwealth of Virginia ("SNAP") in connection with the investment of the proceeds of the Financing Lease. The Board acknowledges that the Treasury Board of the Commonwealth of Virginia is not,and shall not be,in any way liable to the County in connection with SNAP,except as otherwise provided in the contract creating the investment program pool. 10. Effective Date; Expiration of Authorization. This Resolution shall take effect from and after its adoption. The authorization to enter into a Financing Lease shall expire on June 30, 2027, but all other provisions of this Resolution shall remain in full force and effect. Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 272 APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS WENDY DORSEY REAPPOINTED TO CONSERVATION EASEMENT AUTHORITY -APPROVED On motion of Supervisor Orndorff, seconded by Vice Chairman Wells, Wendy Dorsey was reappointed on a voice vote to the Conservation Easement Authority for a 3-year term ending April 12, 2029. DENNIS GRUBBS REAPPOINTED TO PARKS & RECREATION COMMISSION AS RED BUD DISTRICT -APPROVED On motion of Supervisor Guevremont, seconded by Supervisor Liero, Dennis Grubbs was reappointed on a voice vote to the Parks & Recreation Commission for a 4-year term ending April 28, 2030, as Red Bud District representative. + + + + + + + + + + + + + + COMMITTEE BUSINESS—None PUBLIC HEARINGS (NON PLANNING ISSUES)— None + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS Supervisor Aikens said he must disqualify himself from participating in the following agenda item in accordance with Virginia Code Section 2.2-3112 (A) because he has a personal interest as the owner of the business that is applying for the rezoning, and is an owner of the real property subject to the rezoning. REZONING #01-26 OF 700 ROSS STREET (AIKENS &ALLEN LP LLP) —APPROVED Planner Eric Bittner reviewed the request for a rezoning to amend approved proffers associated with REZ #14-03 —Hampton Inn. He said the amendments propose removing the proffered use restriction of a parking lot only, restricting the use of the parcel to a hotel and parking,and a reduction of the 35'front setback from Ross Street to 25' from the right-of-way (ROW). Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 273 Vice Chairman Wells and Supervisor Guevremont discussed the request and spoke in favor of the rezoning. Chairman Jewell opened the public comment period. Alexander Ritter, Opequon District, discussed transparency and accountability, and said the appearance of the rezoning request is that one Board member was using the system to benefit himself. Chairman Jewell closed the public comment period. Supervisor Liero said the rezoning would improve the neighborhood. Vice Chairman Wells moved to adopt the draft ordinance amending the zoning district map Rezoning #07-25 For 700 Street (Aikens & Allen, LP). Supervisor Liero seconded the motion, which carried on a recorded vote as follows: Michael D. Guevremont Aye Robert T. Liero Aye Albert L. Orndorff Aye Robert W.Wells Aye Gary R. Oates Aye Jason C.Aikens Recused John F. Jewell,Chairman Aye ORDINANCE AMENDING THE ZONING DISTRICT MAP REZONING #07-25 FOR 700 ROSS STREET(AIKENS&ALLEN,LP) WHEREAS,REZONING#01-26 of 700 Ross Street(Aikens and Allen,LP) submitted to rezone 0.20+/- acres from B2 (General Business) Zoning District with proffers to the B2 (General Business) Zoning District with revised proffers to develop parking and a hotel. The property is located at 700 Ross Street, Winchester and is identified by Property Identification Number 854G-1-13A in the Stonewall Magisterial District; and WHEREAS, the Frederick County Planning Commission discussed this rezoning on February 18, 2026, and recommended approval; and WHEREAS,the Frederick County Board of Supervisors held a public hearing on March 11,2026; and WHEREAS,the Frederick County Board of Supervisors finds the approval of this rezoning to be in the best interest of public health,safety,and welfare,and in conformance with the Comprehensive Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165 of the Frederick County Code,Zoning,the Zoning District Map is amended in accordance with Rezoning#01-26 of 700 Ross Street(Aikens and Allen,LP)submitted to rezone 0.20+/-acres from B2(General Business)Zoning District with proffers to the B2 (General Business) Zoning District with revised proffers dated January 23, 2026. The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached. + + + + + + + + + + + + + + Minute Book 51 Board of Su pervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 274 PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS PORTABLE RESTROOMS CODE AMENDMENT—SENT FORWARD TO PUBLIC HEARING Planning Director Wyatt Pearson said the Lake Holiday community is seeking to have portable restrooms allowed at some of their common spaces (beach, etc.). He reviewed the proposal to amend Chapter 161 — Sewage Disposal and Sewers to consider clarifying how and when portable restrooms can be utilized and not be classified as an illegal pump and haul. More specifically, he said, the amendment would clarify allowances for seasonal and special event-related use for public or community spaces and events. Supervisor Aikens moved to send the draft ordinance amendment forward to public hearing. Vice Chairman Wells seconded the motion, which carried on a recorded vote as follows: Michael D. Guevremont Aye Robert T. Liero Aye Albert L. Orndorff Aye Robert W. Wells Aye Gary R. Oates Aye Jason C. Aikens Aye John F. Jewell,Chairman Aye + + + + + + + + + + + + + + ZONING ORDINANCE AMENDMENT -APARTMENT BUFFER STANDARDS—SENT FORWARD TO PUBLIC HEARING Planning Director Wyatt Pearson said Board members have indicated an interest in an ordinance amendment to modify the County's buffer standards when apartments are located adjacent to single-family homes. He said the purpose of this amendment is to evaluate and modify the residential separation buffers relative to multifamily structures to ensure the current standard is not overly restrictive, in keeping with best practices, and ensure that dissimilar adjoining housing types are still adequately buffered. The Board members discussed the request and generally agreed that while staff is developing a draft ordinance, all buffer standards should be reviewed. Supervisor Orndorff moved to approve the resolution directing the Planning Commission to hold a public hearing on the proposed amendments. Supervisor Oates seconded the motion, which carried on a recorded vote as follows: Michael D. Guevremont Aye Robert T. Liero Aye Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 275 Albert L. Orndorff Aye Robert W. Wells Aye Gary R. Oates Aye Jason C. Aikens Aye John F. Jewell,Chairman Aye RESOLUTION DIRECTING THE PLANNING COMMISSION TO HOLD A PUBLIC HEARING CHAPTER 165,ZONING ORDINANCE CHAPTER 165 ZONING ORDINANCE ARTICLE II SUPPLEMENTARY USE REGULATIONS;PARKING;BUFFERS;AND REGULATIONS FOR SPECIFIC USES PART 203—BUFFERS AND LANDSCAPING §165-203.02 BUFFER AND SCREENING REQUIREMENTS WHEREAS, a proposal to amend Chapter 165 —Zoning Ordinance to evaluate and modify the residential separation buffers relative to multifamily structures to: ensure the current standard is not overly restrictive, in keeping with best practices,and ensure that dissimilar adjoining housing types are still adequately buffered;and WHEREAS, the amendment will be referred to the Development Review and Regulations Committee (DRRC) for review at their next regular meeting;and WHEREAS,the Board of Supervisors discussed the proposed changes on March 11,2026;and WHEREAS,the Frederick County Board of Supervisors finds it appropriate in public necessity,convenience,general welfare, and good zoning practice to direct the Frederick County Planning Commission to hold a public hearing regarding an amendment to Chapter 165; NOW, THEREFORE, BE IT REQUESTED by the Frederick County Board of Supervisors, that in the interest of public health, safety, general welfare, and good zoning practice,the Frederick County Planning Commission hold a public hearing to consider changes to Chapter 165-203.02 Buffer and Screening Requirements. + + + + + + + + + + + + + + BOARD LIAISON REPORTS - None Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 276 CITIZEN COMMENTS Adam Stein, Opequon District, said he was a Sherando H.S. Band parent and president of the Band Boosters organization. He requested that the Board fully fund the School Board budget request. Elizabeth Ayler, Red Bud District, said she would like to see more public input and more study concerning data centers in the County. Kaydynce Thompson and Xavier Saunders of the Opequon District said they were Sherando H. S. band students, and they spoke in favor of the Board fully funding the School Board budget request. Oliver Tarbell, Opequon District resident and Sherando H.S. Band member, spoke in favor of the Board fully funding the School Board budget request. Gary Krause, Shawnee District, disagreed with the Board's characterization at the previous meeting of the data center public forum attendees as an angry mob. He said the Board needs to listen to constituents. Chelsea Dicus, Back Creek District, spoke in opposition to the Sheriff's 287(g) agreement and the contract between Immigration and Customs Enforcement and the Juvenile Detention Center. Dan Yang, Winchester City resident, said the format of the February data center public information forum was not good. He cited concerns about water supply and electricity costs. Jack Tinsley, Gainesboro District, discussed his questions about ownership of potential data centers. He said there was a petition with about 2300 signatures asking for an end to the contract between Immigration and Customs Enforcement and the Juvenile Detention Center. Becky Rager, Gainsboro District, spoke in opposition to the Sheriff's 287(g)agreement and the contract between Immigration and Customs Enforcement and the Juvenile Detention Center. Leslie Spencer, Gainesboro District,thanked the Planning Department staff for hosting community input meetings surrounding the County's comprehensive plan update. Bryan Nuri, Opequon District, discussed legislation passed in another locality regarding immigration enforcement. He said the citizens need more information about how local entities are coordinating with immigration authorities. Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 277 BOARD OF SUPERVISORS COMMENTS Supervisor Oates noted the need for a data center public information forum in the northern part of the County. Chairman Jewell thanked the Sherando Band students for attending and speaking at the meeting. Chairman Jewell referenced the ongoing special election referendum on redistricting. He urged the voters to do their homework and vote `No' to keep the County from being included in a district with representatives from as far away as Fairfax County. ADJOURN On motion of Vice Chairman Wells, seconded by Chairman Jewell, the meeting was adjourned at 8:13 p.m. John F. Jewell Michael Bollhoefer Chairman, Board of Supervisors County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 278 Board of Supervisors Meeting Minutes of March 11, 2026 - Appendix 1 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, February 23, 2026 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: John Jewell Chair (Voting), Jason Aikens (Voting), Dustin Simkhovitch (Voting), Robert Liero (Voting) participated remotely, Tim Stowe (Voting) and Kevin Kenney(Voting) Committee Members Absent: None Staff Present:John Bishop,Assistant Director, and Kathy Smith ITEMS REQUIRING ACTION BY THE BOARD OF SUPERVISORS Proposed Airport Access: Upon a motion made by Kevin Kenney and seconded by Jason Aikens the Committee recommends forwarding a resolution to the Board in support of the proposed commercial entrance project at Coverstone Drive to improve access to Winchester Regional Airport. Staff presented the proposed commercial entrance and turn lane concept plan at Coverstone Drive for a recommendation to the Board of Supervisors.The project cost estimate is$300,000.00. The project would be eligible for a grant funding opportunity with the VDOT Airport Access Program,and the Winchester Airport Authority would use local funds to cover any additional cost. Mr. Sabo has assured Mr. Bishop that no funds would be requested of the County. The project involves creating a commercial entrance to the north side of Winchester Regional Airport from Coverstone Drive. The project is to provide adequate access to key parcels in this area to support potential economic opportunities. ITEMS FOR INFORMATION ONLY: Exit 315 Bridge Resurfacing-Update:VDOT Staff gave an update on the Exit 315 bridge resurfacing project. The operation is scheduled for weekends in June. This is a routine activity, but with funding and opportunity to utilize new treatment that is expected to last longer than the typical material.This new treatment has a longer curing time and involves more of an installation process. VDOT will be notifying the public before the project starts. Route 7 Route 522N Urban and Route 522N Rural Pipeline Study-Update: Brad Reed, VDOT District Planner for the Staunton District, gave an overview of the preliminary Pipeline Studies recommendations. These studies are for important Transportation corridors within the Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 279 community and for Smartscale applications support data. Attached are Route 7, Route 522 North Urban and Route 522 North Rural Pipeline slides that were presented to the Committee. County Project Updates: Renaissance Drive: Currently, Staff is waiting for the final invoices from the contractors. CSX equipment is to be picked up to complete closure and finalize reconciliations on the project. Gainesboro Road/Route522 Intersection Project:Surveying has been underway and 30%of the design is under development. Other: Minute Book 51 Board of Su pervisors Regular Meeting of March 11,2026 County of Frederick,Virginia 280 Board of Supervisors Meeting Minutes of March 11, 2026 - Appendix 2 INFORMATION TECHNOLOGY COMMITTEE REPORT to the BOARD OF SUPERVISORS Tuesday, March 3, 2026 9:00 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Robert Liero,John Jewell, Chris Grassmuck, Sonia Marfatia-Goode,Joseph Brand Committee Members Absent: Robert Wells Staff present: Patrick Fly, Jennifer Nicholson, Michelle Nugent, Sharon Kibler, Karen Orndorff, Nicholas Pearson, Jay Tibbs, Michael Marciano, Wyatt Pearson, Michael Bollhoefer, Lauren Morrison, Wayne Corbett, Derek Brill, Lance Shreck ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1- Phase 1 Current State Evaluation & Needs Assessment of the County's software and systems as proposed by BerryDunn -(to analyze or evaluate business needs and review all systems and processes to ensure the County is equipped with the best software to move forward). The Committee recommended that the Board authorize the County Administrator to execute a contract with BerryDunn for consulting services in the amount of $55,000 for a Phase 1 Current State Evaluation & Needs Assessment. 2- Memorandum of Understanding between County IT and Northwest Regional Adult Detention Center—(to formally define the roles, responsibilities, and expectations between County IT staff and NRADC IT staff). The Committee recommended that the Board authorize the County Administrator to execute the MOU as amended by the Committee. ITEMS FOR INFORMATION ONLY 1- None Respectfully submitted, Jennifer Nicholson Minute Book 51 Board of Supervisors Regular Meeting of March 11,2026 County of Frederick,Virginia