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HomeMy WebLinkAboutHumanResourcesAgenda2026March13 107 North Kent Street, Winchester, VA 22601 County of Frederick Michael J. Marciano Director of Human Resources (540) 665-5668 Fax: (540) 665-5669 Michael.Marciano@fcva.us TO: Human Resources Committee and Board of Supervisors FROM: Michael J. Marciano DATE: March 6, 2026 SUBJECT: HR Committee Agenda The HR Committee will meet in the First Floor Conference Room (Purple Room) at 107 North Kent Street on Friday, March 13, 2026, at 8:45 a.m. The agenda for the meeting is as follows: 1. Introduction of HR Committee Members 2. Request for Zoning & Planner Career Ladder Salary Administration Program Changes – Planning Technician I – II, Zoning Inspector I – II & Deputy Zoning Administrator – Presentation by Planning Director and/or His Representative 3. Turnover Ratio Discussion 4. Future Meeting Dates and Times COUNTY of FREDERICK Department of Planning and Development Wyatt Pearson, AICP, Director 540/ 665-5651 Fax: 540/ 665-6395 E-mail: wyatt.pearson@fcva.us 107 North Kent Street • Winchester, Virginia 22601-5000 TO: Frederick County Human Resources Department FROM: Wyatt Pearson, Director of Planning and Development RE: Zoning & Planner Career Ladder Salary Administration Program (SAP) Changes – Planning Technician I - II, Zoning Inspector I - II & Deputy Zoning Administrator DATE: March 2nd, 2026 The Department of Planning and Development requests a modification to the SAP to extend the existing Planner Career ladder to include the Planning Technician position and to create a similar approach for the Zoning Inspector role. No funding is being requested at this time, nor are any modifications to existing positions proposed. The SAP currently identifies Planner I, II, and Senior Planner. On the Zoning side, it contemplates only the Zoning Inspector and the Zoning Administrator. With the addition of a bottom rung to the Planner career ladder, titled Planning Technician, we feel confident that we can begin our transition to convert existing secretarial positions into planning technician roles through attrition or retraining and leverage these new roles to continue digitizing and streamlining our operations. This approach allows us to leave the recently opened Secretary position unfilled, thereby streamlining operations. As proposed, the Planning Technician Role would be split into two experience-based roles: level I and level II, with ranges of 208 and 209, respectively. Similarly, regarding the department's Zoning function, the Zoning Inspector role, as currently shown in the SAP, is proposed to be split into Zoning Inspector I & II, with the addition of a Deputy Zoning Administrator position. This will assist the department with necessary succession planning, increased violation caseloads, increased subdivision & zoning caseloads, and, hopefully, address turnover rates for the Inspector position. As workload increases or turnover requires, this ladder provides appropriate experiential- or individual- potential-based job categories to offer flexibility in hiring the best possible individual for the open position. Proposed Amendment to SAP Title Department Range PLANNING TECHNICIAN I PLANNING & DEVELOPMENT 208 PLANNING TECHNICIAN II PLANNING & DEVELOPMENT 209 ZONING INSPECTOR I PLANNING & DEVELOPMENT 215 ZONING INSPECTOR II PLANNING & DEVELOPMENT 216 DEPUTY ZONING ADMINISTRATOR PLANNING & DEVELOPMENT 217 Zoning & Planner Career Ladder SAP Changes March 2nd, 2026 Page 2 Justification As the Planning and Development department has made efforts to digitize our records and be more accommodating of online submissions and record-keeping, the need for traditional secretarial work has correspondingly diminished. At the same time, Planner functions have increased, necessitating additional support for those functions. Secretarial work (Range 206 & 207)is still required for many of the department’s critical functions. Still, we believe an opportunity exists to upskill existing secretarial roles to be more involved in the land-use application process and in customer service delivery for planning and zoning questions, thereby allowing a better balance of workloads in a cost-efficient manner. Part of this change has already been made with our decision not to fill the front desk secretary role recently vacated and to adopt a rotating coverage schedule among existing secretarial staff. With the Planning Technician position, we see additional responsibilities: application intake/completeness review, permit review, general public Q&A, application review coordination with agencies, and reasonable supplements to the remaining secretarial work that also advance the department's goals. On the Zoning side of the department, we have experienced significant turnover in the Zoning Inspector position in the past five years. While we feel we have a good fit currently, the ongoing turnover has demonstrated both a lack of depth in our zoning team (currently two individuals: Inspector and Administrator) and a nearly nonexistent opportunity for progression. With the last round of hiring for the Zoning Inspector position, the candidate pool spanned a wide range of experience, and it was apparent that having a single slot to try to land those candidates was rather restrictive for hiring on fit and experience. In turn, we Zoning & Planner Career Ladder SAP Changes March 2nd, 2026 Page 3 are proposing a two-tier (Zoning Inspector I & II) system to start. Additionally, given the likelihood of needing to begin succession planning for our current long-term Zoning Administrator role, and the continued high volume of work processed by that role, a Deputy Zoning Administrator role will add the needed depth in the event of any lengthy absences and potentially provide an opportunity for succession planning. As stated earlier in the memorandum, we are not proposing to fill or fund any of these newly established positions at this time, so we have not included our typical charts showing workload trends for these roles. Comparable Positions and Pay The charts below show comparable positions and pay scales. It is important to note that each locality has a different range of positions. This requires us to select position titles that may not exactly match our position titles, but accurately represent the associated work the position is being asked to do. In addition, we saw parallels in the skill sets for the Permit Technician position in the Public Works Department and the Deputy Clerk I, II, and III roles in the Clerk’s office, and we found our proposed range to be in line. Planning Technician I and II Comparable Position and Pay Locality Position Title Salary Minimum Salary Maximum Frederick County Planning Technician I $42,080 $69,357 Frederick County Planning Technician II $44,185 $72,825 Stafford County Planning Technician $51,542 $90,209 Henrico County Planning Technician $49,521 $91,097 Loudoun County Planning Tech I $46,009 $78,215 Loudoun County Planning Tech II $49,047 $83,381 The same comparison exercise was conducted for the Zoning Inspector I and II positions, with the comparison charted below. Within the existing Frederick County SAP, we found the Zoning Inspector I position to be most comparable to the Public Works department Inspector position. Zoning Inspector I and II: Comparable Position and Pay Locality Position Title Salary Minimum Salary Maximum Frederick County Zoning Inspector I $59,211 $97,592 Frederick County Zoning Inspector II $62,172 $102,471 James City County Zoning Officer I $45,695 $70,898 James City County Zoning Officer II $52,254 $81,393 James City County Zoning Officer III $55,910 $87,242 Town of Culpeper Zoning Inspector $63,641 $101,826 Zoning & Planner Career Ladder SAP Changes March 2nd, 2026 Page 4 City of Virginia Beach Zoning Inspector I $44,678 $69,243 City of Virginia Beach Zoning Inspector II $49,254 $76,336 Loudoun County Zoning Inspector $60,292 $102,497 Fairfax County Zoning Inspector $54,330 $90,550 A salary comparison was also conducted for the Deputy Zoning Administrator position, with the following results. Deputy Zoning Administrator Comparable Position and Pay Locality Position Title Salary Minimum Salary Maximum Frederick County Deputy Zoning Administrator $65,280 $107,595 Fauquier County Assistant Zoning Administrator $71,097 $127,975 Stafford County Deputy Zoning Administrator $77,417 $135,491 Loudoun County Deputy Zoning Administrator $91,368 $164,463 Fairfax County Assistant Zoning Administrator $91,806 $156,070 James City County Deputy Zoning Administrator $68,611 $107,562 Albemarle County Deputy Zoning Administrator $64,768 $103,629 Attached: Organizational Chart Planner Technician I & II Job Description Zoning Inspector I & II Job Description Deputy Zoning Administrator Job Description Planning & Development Wyatt Pearson, Director Zoning Administrator Mark Cheran Zoning Inspector Administrative & Guaranty Coordinator Senior Secretary Senior Secretary Secretary (Front Desk) Vacant John Bishop, Assistant Planning Director Senior Planner Planner II Planner I GIS Analyst County of Frederick Job Title: Planning Technician I DATE: 3/2/2026 PREPARED BY: John Bishop HR APPROVAL: Michael Marciano HR APPROVAL DATE: Click drop down to enter date. SALARY RANGE: 208 DEPARTMENT: Planning & Development REPORTS TO: JOB PURPOSE SUMMARY: The Planning Technician I performs clerical and paraprofessional support duties at the planning and zoning counter involving public contact, customer service, office research, limited field data collection, reviewing of applications and plans, and other related support work, as required. Work is performed in accordance with established procedures and does not include independent ordinance interpretation or decision-making authority. ESSENTIAL FUNCTIONS ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements for this position include, but are not limited to, those outlined below. All job functions, education and experience, general knowledge and abilities, and physical requirements are subject to possible modification to reasonably accommodate individuals with disabilities to enable them to perform the essential functions of the job. This document does not create an employment contract, implied or otherwise. It is the employer’s discretion to add or change the duties or requirements of this position at any time. • Staffs and maintains the Planning Desk as the key first point of contact for the department. • Greets and provides customer service to all who enter the Planning and Development Department. • Reviews and certifies building permits for conformance to zoning and subdivision ordinances • Reviews and certifies business license applications for conformance to the zoning ordinance • Intake of land use applications and review for completeness • Advises the general public on various elements of the zoning and subdivision ordinance • Coordinates review of applications and plans with other County and State agencies • Compiles a list of adjoining property owner names and addresses for notification on rezoning or other applicable cases • Performs field and office data collection, recording and arrangement as needed • Conducts research and assembles information for records • Maintains ’Violation’ files from start to finish • Assists in the establishment and maintenance of the department’s filing system and record keeping • Maintains tracking and instrument numbers after recordation of the approved Boundary Line Adjustments, Lot Consolidations, and Minor Rural Subdivision plats • Tracks applications from submittal to final, answers questions regarding application submittal procedures and fees, and maintains pending applications • Processes legal advertisements, legal notifications and other time-related documents. • Compiles and organizes the agendas for the Planning Commission, the Board of Zoning Appeals, and County Committees. • Takes minutes and transcribes proceedings of Committees as required and the Board of Zoning Appeals. • Maintains the current version of the County’s Zoning and Subdivision Ordinances and the Comprehensive plan as well as distributes hard copies for use by County personnel and the public as needed. • Assists with all essential functions of the department. • Other duties may also be assigned as directed by supervising staff. JOB REQUIREMENTS EDUCATION: Any combination of education and experience equivalent to graduation from high school, supplemented by customer service, clerical, and computer experience performed in a professional environment or related practical experience in a similar environment required. Applicable experience or continued education in courses may be substituted on a year-to-year basis for any or all degree/experience requirements. EXPERIENCE: Entry level clerical and customer service experience in a similar, professional environment. OTHER KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge and use of standard office practices, procedures, and techniques. Skilled in the use of English, spelling, and mathematics. Ability to type/keyboard at a reasonable rate of speed. Skilled in standards office software packages in use by the county such as Microsoft office and Teams as well as any other applicable computer skills such as graphics or desktop publishing packages. Excellent ability to assist the general public and phone etiquette. Ability to work with limited supervision. Ability to maintain a high level of confidentiality. Ability to establish and maintain professional and effective working relationships with co-workers, other agencies and the general public. CERTIFICATES, LICENSES AND/OR REGISTRATIONS: PHYSICAL AND ENVIRONMENTAL CONDITIONS PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Requires light physical effort working almost exclusively with lightweight materials (up to 30 pounds) including but not limited to walking, talking, stooping, sitting for extended periods, kneeling, bending, reaching and gripping. WORK ENVIRONMENT: This job operates in a professional office environment, and an employee in this classification works in primarily office but also occasional field settings. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. When working outdoors, the employee is exposed to variable weather conditions as well as road traffic. Employees may be exposed to heat, cold, precipitation, and humidity when working outside. ACKNOWLEDGMENT OF JOB DESCRIPTION I understand that it is my responsibility to comply with all the policies and procedures of the County and that such may be changed by the County at any time. I recognize that this job description is not intended to be all-inclusive, and I may be asked to perform other reasonably-related job responsibilities as assigned and required by management. I also realize that this job description, or other oral or written statements, do not constitute an expressed or implied employment contract, and such are not intended to bind the County of Frederick contractually. All employees are employed “at will” and either the employee or the County may terminate employment at any time, for any or no reason, with or without notice. I have read the classification specification above, fully understand the requirements set forth therein, and will perform these duties to the best of my ability. __________________________________ __________________________ Employee Signature Date __________________________________ Print Employee Name County of Frederick Job Title: Planning Technician II DATE: 3/2/2026 PREPARED BY: John Bishop HR APPROVAL: Michael Marciano HR APPROVAL DATE: Click drop down to enter date. SALARY RANGE: 209 DEPARTMENT: Planning & Development REPORTS TO: JOB PURPOSE SUMMARY: The Planning Technician II performs advanced clerical and paraprofessional planning support duties at the planning and zoning counter involving public contact, customer service, office research, limited field data collection, reviewing of applications and plans, and other related support work, as required. Work is performed in accordance with established procedures and may include providing guidance to Planning Technician I staff but does not include independent ordinance interpretation or decision-making authority. ESSENTIAL FUNCTIONS ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements for this position include, but are not limited to, those outlined below. All job functions, education and experience, general knowledge and abilities, and physical requirements are subject to possible modification to reasonably accommodate individuals with disabilities to enable them to perform the essential functions of the job. This document does not create an employment contract, implied or otherwise. It is the employer’s discretion to add or change the duties or requirements of this position at any time. • Staffs and maintains the Planning Desk as the key first point of contact for the department. • Greets and provides customer service to all who enter the Planning and Development Department. • Reviews building permit applications for completeness and assists with verification of zoning information under established procedures. • Reviews business license applications for completeness and zoning-related information in accordance with established guidelines. • Intake of land use applications and review for completeness. • Provides general and procedural information to the public regarding zoning and subdivision ordinance requirements and refers interpretive or complex questions to planning or zoning staff. • Coordinates review of applications and plans with other County and State agencies as directed by supervisory staff. • Compiles a list of adjoining property owner names and addresses for notification on rezoning or other applicable cases. • Performs field and office data collection, recording, and arrangement as needed using standardized forms and procedures. • Conducts research and assembles information for records of a clerical or factual nature. • Maintains violation and enforcement-related files in accordance with established filing and retention procedures. • Assists in the establishment and maintenance of the department’s filing system and recordkeeping. • Maintains tracking and instrument numbers after recordation of approved Boundary Line Adjustments, Lot Consolidations, and Minor Rural Subdivision plats. • Tracks applications from submittal to final disposition; answers questions regarding application submittal procedures and fees; and maintains pending application logs. • Processes legal advertisements, legal notifications, and other time-sensitive documents using established templates, schedules, and checklists. • Compiles and organizes agendas for the Planning Commission, Board of Zoning Appeals, and County committees. • Takes minutes and transcribes proceedings of committees, as required, and the Board of Zoning Appeals. • Maintains current versions of the County’s Zoning and Subdivision Ordinances and Comprehensive Plan and distributes copies to County personnel and the public, as needed. • Provides advanced clerical and administrative support to the department, as assigned. • Other duties may be assigned by supervisory staff. • Provides day-to-day guidance, training, and work coordination to Planning Technician I staff; formal supervision remains with designated supervisory personnel. JOB REQUIREMENTS EDUCATION: Any combination of education and experience equivalent to graduation from high school, supplemented by progressively responsible clerical, customer service, or paraprofessional experience in a professional (preferably local government) environment. EXPERIENCE: Two (2) or more years of progressively responsible clerical, customer service, or paraprofessional experience in a professional office environment. OTHER KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge of standard office practices, procedures, and techniques. Skill in written and verbal communication, spelling, and basic mathematics. Ability to type/keyboard at a reasonable rate of speed. Proficiency in standard office software packages used by the County, including Microsoft Office and Teams. Strong customer service skills and professional telephone etiquette. Ability to work with limited supervision within established procedures. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with co-workers, other agencies, and the general public. CERTIFICATES, LICENSES AND/OR REGISTRATIONS: PHYSICAL AND ENVIRONMENTAL CONDITIONS PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Requires light physical effort working almost exclusively with lightweight materials (up to 30 pounds) including but not limited to walking, talking, stooping, sitting for extended periods, kneeling, bending, reaching and gripping. WORK ENVIRONMENT: This job operates in a professional office environment, and an employee in this classification works in primarily office but also occasional field settings. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. When working outdoors, the employee is exposed to variable weather conditions as well as road traffic. Employees may be exposed to heat, cold, precipitation, and humidity when working outside. ACKNOWLEDGMENT OF JOB DESCRIPTION I understand that it is my responsibility to comply with all the policies and procedures of the County and that such may be changed by the County at any time. I recognize that this job description is not intended to be all-inclusive, and I may be asked to perform other reasonably-related job responsibilities as assigned and required by management. I also realize that this job description, or other oral or written statements, do not constitute an expressed or implied employment contract, and such are not intended to bind the County of Frederick contractually. All employees are employed “at will” and either the employee or the County may terminate employment at any time, for any or no reason, with or without notice. I have read the classification specification above, fully understand the requirements set forth therein, and will perform these duties to the best of my ability. __________________________________ __________________________ Employee Signature Date __________________________________ Print Employee Name County of Frederick Job Title: Zoning Inspector I DATE: 3/2/2026 PREPARED BY: John Bishop HR APPROVAL: Michael Marciano HR APPROVAL DATE: Click drop down to enter date. SALARY RANGE: 215 DEPARTMENT: Planning & Development REPORTS TO: Zoning Administrator JOB PURPOSE SUMMARY: Performs technical, field-based inspection and enforcement work related to the inspection and enforcement of land development regulations to ensure compliance with the Frederick County Zoning and Subdivision Ordinances. Work is performed in accordance with established ordinances, policies, procedures, and supervisory direction and does not include independent ordinance interpretation or final enforcement decision-making authority. ESSENTIAL FUNCTIONS ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements for this position include, but are not limited to, those outlined below. All job functions, education and experience, general knowledge and abilities, and physical requirements are subject to possible modification to reasonably accommodate individuals with disabilities to enable them to perform the essential functions of the job. This document does not create an employment contract, implied or otherwise. It is the employer’s discretion to add or change the duties or requirements of this position at any time. • Receives and investigates complaints from citizens and property owners involving violations of the County’s Zoning and Subdivision Ordinances, documenting findings and referring matters requiring interpretation or escalation to supervisory staff. • Provides routine technical and procedural support to Planning Technicians in the review of various applications. • Coordinates with Zoning Inspector II and supervisory staff to ensure appropriate departments are notified and involved in cases that may impact multiple departments, as directed. • Receives and investigates complaints from citizens and property owners involving violations of the County’s Zoning and Subdivision Ordinances. • Provides support to Planning Technicians in the review of various applications. • Coordinate with Zoning Inspector II, Deputy Zoning Administrator, and Zoning Administrator to coordinate with and ensure appropriate departments are notified and coordinated with for complex cases that may impact multiple departments. • Identifies potential need for involvement of other departments and refers such matters to supervisory personnel for direction. Keeps supervisory personnel apprised of sensitive or ongoing issues, as directed. • Performs assigned research of zoning and subdivision ordinances, state code provisions, and case-related documentation under supervisory guidance. • Conducts field inspections to verify violations and document site conditions. • Conducts verbal discussions and prepares correspondence to property owners regarding observed violations and compliance requirements, using established templates, standard notices, and supervisory guidance. • Prepares and maintains case files that document the existence and extent of violations for use by the County Attorney’s Office and the courts. • Collects evidence, assists with preparation of enforcement documentation, and attends court hearings to provide testimony as required, under the direction of supervisory staff or the County Attorney’s Office. • Responds to routine planning and zoning inquiries and procedures from the public, co-workers and officials regarding procedures and ordinance requirements. • Manages Frederick County’s Street Sign Replacement Program. • Assists the Zoning Administrator in processing and presenting Variance Applications before the Board of Zoning Appeals. • Performs related duties as assigned. JOB REQUIREMENTS EDUCATION: Any combination of education or experience equivalent to a Bachelor’s degree in planning, environmental health, public administration, law enforcement or related field. Applicants must demonstrate the ability to communicate effectively, utilize standard office software, and establish and maintain effective working relationships. While experience in administrative or related support work is not required, such experience is preferred. Familiarity with County procedures or specialized systems may be considered an asset. EXPERIENCE: Minimum one (1) year experience involving any code enforcement, environmental health inspections, building inspections, engineering technician, law enforcement, planning, zoning administration and/or actual zoning inspection work involving interpreting and enforcing of compliance to codes and issuance of citations and violations. Considerable practical experience may be considered for degree requirements. OTHER KNOWLEDGE, SKILLS AND ABILITIES: Working knowledge of the principles and practices of land use and development regulations. Ability to enforce regulations with firmness, tact, and impartiality in accordance with established ordinances, procedures, and supervisory direction. Strong organizational skills and the ability to maintain accurate and complete case file information in preparation for potential court action. Effective written and verbal communication skills and the ability to establish and maintain professional working relationships with co-workers, officials, and the general public. CERTIFICATES, LICENSES AND/OR REGISTRATIONS: Possesses a valid driver’s license. Certification by the Virginia Association of Zoning Officials as a Certified Zoning Official (CZO) is preferred. PHYSICAL AND ENVIRONMENTAL CONDITIONS PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Requires light physical effort working almost exclusively with lightweight materials (up to 30 pounds) including but not limited to walking, talking, stooping, sitting (for extended periods), kneeling, bending, reaching and gripping. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels, and visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Office work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g., business office, light traffic). ENVIRONMENTAL CONDITIONS: Heated and air-conditioned office. The worker is not subject to adverse environmental conditions. May be exposed to high or low temperatures, humid conditions, and other unfavorable weather conditions throughout the year. Capable of walking on construction sites and uneven terrain. ACKNOWLEDGMENT OF JOB DESCRIPTION I understand that it is my responsibility to comply with all the policies and procedures of the County and that such may be changed by the County at any time. I recognize that this job description is not intended to be all-inclusive, and I may be asked to perform other reasonably-related job responsibilities as assigned and required by management. I also realize that this job description, or other oral or written statements, do not constitute an expressed or implied employment contract, and such are not intended to bind the County of Frederick contractually. All employees are employed “at will” and either the employee or the County may terminate employment at any time, for any or no reason, with or without notice. I have read the classification specification above, fully understand the requirements set forth therein, and will perform these duties to the best of my ability. __________________________________ __________________________ Employee Signature Date __________________________________ Print Employee Name County of Frederick Job Title: Zoning Inspector II DATE: 3/2/2026 PREPARED BY: John Bishop HR APPROVAL: Michael Marciano HR APPROVAL DATE: SALARY RANGE: 216 DEPARTMENT: Planning & Development REPORTS TO: Zoning Administrator JOB PURPOSE SUMMARY: Performs technical and administrative advanced technical, inspection, and enforcement-focused work related to the inspection and enforcement of land development regulations to ensure compliance with the Frederick County Zoning and Subdivision Ordinances. Work is performed in accordance with established ordinances, procedures, and supervisory direction and may include providing guidance to lower-level inspectors, but does not include final ordinance interpretation or independent policy authority. ESSENTIAL FUNCTIONS ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements for this position include, but are not limited to, those outlined below. All job functions, education and experience, general knowledge and abilities, and physical requirements are subject to possible modification to reasonably accommodate individuals with disabilities to enable them to perform the essential functions of the job. This document does not create an employment contract, implied or otherwise. It is the employer’s discretion to add or change the duties or requirements of this position at any time. • Receives and investigates complaints from citizens and property owners involving violations of the County’s Zoning and Subdivision Ordinances, including more complex or sensitive cases as assigned. • Provides technical guidance and functional support to Planning Technicians in the review of various applications. • Coordinates with Zoning Inspector I and supervisory staff to ensure appropriate departments are notified and involved in complex cases that may impact multiple departments, as directed. • Identifies potential need for interdepartmental involvement and elevates such matters to supervisory personnel. Keeps supervisory personnel apprised of sensitive or high-profile issues so that appropriate updates may be provided to elected officials, as directed. • Performs research involving zoning and subdivision ordinances, state code provisions, and enforcement-related documentation, and refers interpretive or policy questions to supervisory staff. • Conducts field inspections to verify violations and document site conditions, including follow-up inspections for compliance verification. • Conducts verbal discussions and prepares correspondence to property owners regarding violations, compliance requirements, and enforcement timelines, using approved templates and supervisory guidance. • Prepares and maintains detailed case files documenting the existence and extent of violations for use by the County Attorney’s Office and the courts. • Collects evidence, assists with preparation of enforcement documentation, and attends court hearings to provide testimony, as required and under the direction of supervisory staff or the County Attorney’s Office. • Responds to planning and zoning inquiries from the public, co-workers, and officials, providing procedural and ordinance-based information within established guidelines. • Manages Frederick County’s Street Sign Replacement Program when Zoning Inspector I is unavailable, in accordance with established procedures. • Assists the Zoning Administrator or Deputy Zoning Administrator in processing and presenting Variance Applications before the Board of Zoning Appeals. • Provides day-to-day technical guidance, mentoring, and work direction to the Zoning Inspector I position; formal supervision remains with designated supervisory staff. • Performs related duties as assigned. JOB REQUIREMENTS EDUCATION: Any combination of education or experience equivalent to a Bachelor’s degree in planning, environmental health, public administration, law enforcement or related field. Applicants must demonstrate the ability to communicate effectively, utilize standard office software, and establish and maintain effective working relationships. While experience in administrative or related support work is not required, such experience is preferred. Familiarity with County procedures or specialized systems may be considered an asset. EXPERIENCE: Minimum three (3) years experience involving any code enforcement, environmental health inspections, building inspections, engineering technician, law enforcement, planning, zoning administration and/or actual zoning inspection work involving interpreting and enforcing of compliance to codes and issuance of citations and violations. Considerable practical experience may be considered for degree requirements. OTHER KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge of the principles and practices of land use and development regulations. Ability to enforce regulations with firmness, tact, and impartiality while adhering to established ordinances, procedures, and supervisory guidance. Excellent organizational skills and the ability to manage complex case file information in preparation for court action. Strong written and verbal communication skills and the ability to establish and maintain effective professional working relationships with co-workers, officials, and the general public. CERTIFICATES, LICENSES AND/OR REGISTRATIONS: Possesses a valid driver’s license. Certification by the Virginia Association of Zoning Officials as a Certified Zoning Official (CZO) is required within 1 year of hire. PHYSICAL AND ENVIRONMENTAL CONDITIONS PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Requires light physical effort working almost exclusively with lightweight materials (up to 30 pounds) including but not limited to walking, talking, stooping, sitting (for extended periods), kneeling, bending, reaching and gripping. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels, and visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Office work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g., business office, light traffic). ENVIRONMENTAL CONDITIONS: Heated and air-conditioned office. The worker is not subject to adverse environmental conditions. May be exposed to high or low temperatures, humid conditions, and other unfavorable weather conditions throughout the year. Capable of walking on construction sites and uneven terrain. ACKNOWLEDGMENT OF JOB DESCRIPTION I understand that it is my responsibility to comply with all the policies and procedures of the County and that such may be changed by the County at any time. I recognize that this job description is not intended to be all-inclusive, and I may be asked to perform other reasonably-related job responsibilities as assigned and required by management. I also realize that this job description, or other oral or written statements, do not constitute an expressed or implied employment contract, and such are not intended to bind the County of Frederick contractually. All employees are employed “at will” and either the employee or the County may terminate employment at any time, for any or no reason, with or without notice. I have read the classification specification above, fully understand the requirements set forth therein, and will perform these duties to the best of my ability. __________________________________ __________________________ Employee Signature Date __________________________________ Print Employee Name County of Frederick Job Title: Deputy Zoning Administrator DATE: 3/2/2026 PREPARED BY: John Bishop HR APPROVAL: Michael Marciano HR APPROVAL DATE: Click drop down to enter date. SALARY RANGE: 217 DEPARTMENT: Planning & Development REPORTS TO: Zoning Administrator JOB PURPOSE SUMMARY: Performs professional, analytical, and administrative and complex technical and administrative work related to the administration, inspection and enforcement of land development regulations to ensure compliance with the Frederick County Zoning and Subdivision Ordinances. Exercised independent judgment and discretion in administering, in support of the Zoning Administrator, complex zoning regulations, enforcement cases, and legally binding ordinance interpretations, and providing guidance and support to the Board of Zoning appeals. ESSENTIAL FUNCTIONS ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements for this position include, but are not limited to, those outlined below. All job functions, education and experience, general knowledge and abilities, and physical requirements are subject to possible modification to reasonably accommodate individuals with disabilities to enable them to perform the essential functions of the job. This document does not create an employment contract, implied or otherwise. It is the employer’s discretion to add or change the duties or requirements of this position at any time. •Assists the Zoning Administrator in the administration, interpretation, and application of the zoning and subdivision ordinances. •Assists the Zoning Administrator in the issuance of legally binding zoning determinations, certifications, and interpretations. •Supervises, trains, and directs Zoning Inspector I and Zoning Inspector II positions. •Receives and investigates complaints from citizens and property owners involving violations of the County’s Zoning and Subdivision Ordinances. •Provides support to Planning Technicians in the review of various applications. •Coordinates with Zoning Inspector I, Zoning Inspector II, and Zoning Administrator to ensure appropriate internal and external departments are notified and involved in complex or sensitive cases impacting multiple departments. •Independently identifies cases requiring interdepartmental coordination and facilities such coordination through supervisory personnel. Keeps supervisory personnel apprised of sensitive or high-profile matters so that elected officials may be appropriately updated and informed. •Performs complex legal, historical, and regulatory research, including the review of court documents, state code provisions, and historical zoning and subdivision ordinances, as required. •Conducts field inspections as necessary to support enforcement decisions, verify violations, or document case conditions; such inspections are incidental to the primary administrative and interpretive duties of the position. •Conducts verbal discussions and prepares correspondence to property owners regarding violations, compliance options, and enforcement actions. •Prepares, maintains, and manages comprehensive case files documenting the existence and extent of violations for use by the County Attorney’s Office and the courts. •Collects evidence, exercises judgment in determining enforcement strategies, prepares criminal complaints, attends court hearings, and testifies as necessary. •Responds to complex planning and zoning inquiries from the public, co-workers, and officials, providing authoritative guidance on ordinance interpretation and procedures. • Manages Frederick County’s Street Sign Replacement Program when Zoning Inspector I and II positions are unfilled. • Assists the Zoning Administrator in processing and presenting Variance Applications before the Board of Zoning Appeals. • Provides professional staff guidance and advisory support to the Board of Zoning Appeals. • Provides general and technical information to the public regarding land development ordinances and zoning procedures. • Performs related duties as assigned. JOB REQUIREMENTS EDUCATION: Any combination of education or experience equivalent to a Bachelor’s degree in planning, environmental health, public administration, law enforcement, or a related field. Applicants must demonstrate the ability to communicate effectively, utilize standard office software, and establish and maintain effective working relationships. Experience involving interpretation and application of laws, ordinances, or regulations is preferred. Familiarity with County procedures or specialized systems may be considered an asset. EXPERIENCE: Minimum six (6) years of progressively responsible experience involving code enforcement, environmental health inspections, building inspections, engineering technician work, law enforcement, planning, zoning administration, and/or zoning inspection work requiring interpretation and enforcement of regulations and the exercise of professional judgment. Considerable practical experience may be considered in lieu of degree requirements. OTHER KNOWLEDGE, SKILLS AND ABILITIES: Thorough knowledge of the principles and practices of land use and development regulations. Ability to interpret, apply, and enforce regulations using discretion, judgment, and impartiality. Excellent organizational skills and the ability to manage complex case file information in preparation for legal or court proceedings. Strong written and verbal communication skills and the ability to establish and maintain effective professional working relationships with co-workers, officials, and the general public. Proficiency with standard office software and professional telephone etiquette. CERTIFICATES, LICENSES AND/OR REGISTRATIONS: Possesses a valid driver’s license. Certification by the Virginia Association of Zoning Officials as a Certified Zoning Official (CZO) is required; Certified Zoning Administrator (CZA) certification is preferred. PHYSICAL AND ENVIRONMENTAL CONDITIONS PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Requires light physical effort working almost exclusively with lightweight materials (up to 30 pounds) including but not limited to walking, talking, stooping, sitting (for extended periods), kneeling, bending, reaching and gripping. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels, and visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Office work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g., business office, light traffic). ENVIRONMENTAL CONDITIONS: Heated and air-conditioned office environment. May be exposed to high or low temperatures, humid conditions, and other unfavorable weather conditions when conducting field inspections. Capable of walking on construction sites and uneven terrain. ACKNOWLEDGMENT OF JOB DESCRIPTION I understand that it is my responsibility to comply with all the policies and procedures of the County and that such may be changed by the County at any time. I recognize that this job description is not intended to be all-inclusive, and I may be asked to perform other reasonably-related job responsibilities as assigned and required by management. I also realize that this job description, or other oral or written statements, do not constitute an expressed or implied employment contract, and such are not intended to bind the County of Frederick contractually. All employees are employed “at will” and either the employee or the County may terminate employment at any time, for any or no reason, with or without notice. I have read the classification specification above, fully understand the requirements set forth therein, and will perform these duties to the best of my ability. __________________________________ __________________________ Employee Signature Date __________________________________ Print Employee Name County Headcount Report HR Committee Meeting March 2026 Page 1 of 2 Full-Time Headcount *2025 figures omit NRADC data 2024 FULL-TIME HEADCOUNT 2025 FULL-TIME HEADCOUNT Month FT Hires + Changes to FT FT Terms + Changes to PT Month-End Headcount Gain/ Loss Month FT Hires + Changes to FT FT Terms + Changes to PT Month-End Headcount Gain/ Loss YE 2023 YE 2024 Jan 29 14 795 15 Jan 11 7 584 4 Feb 10 11 794 -1 Feb 8 6 586 2 Mar 6 9 791 -3 Mar 4 2 588 2 Q1 45 34 11 Q1 23 15 8 Apr 9 11 789 -2 Apr 2 7 583 -5 May 5 13 781 -8 May**17 6 594 11 Jun 8 7 782 1 Jun 2 1 595 1 Q2 22 31 -9 Q2 21 14 7 Jul 15 6 791 9 Jul 13 10 595 3 Aug 4 14 781 -10 Aug 2 10 587 -8 Sep*14 3 792 11 Sep 2 2 587 0 Q3 33 23 10 Q3 17 22 10 Oct 6 8 790 -2 Oct 4 2 589 2 Nov 3 8 785 -5 Nov 27 3 613 24 Dec 6 9 782 -3 Dec 4 6 611 -2 Q4 15 25 -10 Q4 35 11 24 115 113 2 96 62 49 YE 2023 782 YTD 2024 614 * Fire & Rescue new recruits Increase % 2.3%Increase % 0.3% Full-Time Hiring Trends III. Part-Time Hires & Terms 2024 PART TIME 2025 PART TIME Month PT Hires PT Terms Month PT Hires PT Terms Jan 14 3 Jan 10 4 Feb 18 17 Feb 19 2 Mar 20 1 Mar 11 2 Apr 44 5 Apr 24 10 May 53 0 May 18 0 Jun 33 3 June 22 8 Jul 17 0 Jul 9 1 Aug 10 4 Aug 9 1 Sep 17 4 Sep 7 0 Oct 22 0 Oct 14 2 Nov 8 3 Nov 13 2 Dec 18 21 Dec 10 0 Total 274 61 Total YTD 166 32 ** Fire & Rescue new recruits 10 7 4 2 17 2 13 2 2 4 27 4 0 5 10 15 20 25 30 Jan Feb Mar Apr May June Jul Aug Sep Oct Nov Dec 2025 Full-Time Hires (Q1-Q4)TOTAL YTD: 96 HR Committee Report County Headcount Report HR Committee Meeting March 2026 Page 2 of 2 Full-Time Turnover IV. Separation Reasons*** 2024 (Q1-Q4)2025 (Q1-Q4) Month Terms Total (includes status changes) Tunover Rate (Start of Year - Terms) Quarterly Turnover Rate Annual Turnover Rate FT Reason Count FT Reason Count YE 2023 Personal Reasons 20 Personal Reasons 9 Jan 14 1.8%Retirement 12 Retirement 7 Feb 11 1.4%Pay 11 Pay 11 Mar 9 1.2%4.4%Different Opportunity 10 Different Opportunity 5 Apr 11 1.4%Performance 7 Performance 3 May 13 1.7%Dissatisfied with Job 7 Dissatisfied with Job 3 Jun 7 0.9%4.0%Career Growth 5 Career Growth 0 Jul 6 0.8%Not Specified 31 Not Specified 12 Aug 14 1.8%All Other 10 All Other 12 Sep 3 0.4%2.9%Total 113 Total 62 Oct 8 1.0% Nov 8 1.0% Dec 9 1.2%3.2% 14.5% 113 Month Terms Total (includes status changes) Tunover Rate (Start of Year - Terms) Quarterly Turnover Rate Annual Turnover Rate YE 2024 Jan 7 1.2% Feb 6 1.0% Mar 2 0.3%2.6% 2.6% Apr 7 1.2% May 6 1.0% Jun 1 0.2%2.4% 5.0% Jul 10 1.7% Aug 10 1.7% Sep 2 0.3%3.8% 8.8% Oct 2 0.3% Nov 3 0.5% Dec 6 1.0%1.9% 10.7% 2025 YTD 62 Department # of FT Staff # of FT Terms Percent of Terms Sheriff 159 14 24% Fire & Rescue 191 12 20% Public Works 69 5 8% All Other 206 28 47% 2025 FT STRAIGHT TURNOVER 2024 FT STRAIGHT TURNOVER *** As reported in exit interviews and/or their departments. Sheriff 24% Fire & Rescue 20% Public Works 9% All Other 47% 2025 Termination Trends by Department Q1-Q4 Sheriff Fire & Rescue Public Works All Other HR Committee Report Department of Social Services Headcount Trends Report HR Committee Meeting March 2026 Page 1 of 2 I. Full-Time Headcount 2025 FULL-TIME HEADCOUNT 2024 FULL-TIME HEADCOUNT Month Hires Total Terms Total Month-End Headcount Gain/ Loss Month Hires Total Terms Total Month-End Headcount Gain/ Loss YE 2024 79 YE 2023 77 Jan 5 2 80 3 Jan 2 1 80 1 Feb 1 3 78 -2 Feb 0 2 78 -2 Mar 1 3 76 -2 Mar 1 3 76 -2 Apr 3 2 77 1 Apr 3 3 77 0 May 2 1 78 1 May 0 1 76 -1 Jun 1 2 77 -1 Jun 3 0 79 3 Jul 5 9 73 -4 Jul 1 2 73 -1 Aug 5 3 75 2 Aug 3 5 71 -2 Sep 0 0 75 0 Sep 1 0 72 1 Oct 1 4 72 -3 Oct 4 2 72 2 Nov 4 2 74 2 Nov 2 2 72 0 Dec 0 4 74 -4 Dec 1 2 71 -1 28 35 -7 21 23 -3 YE 2023 77 YTD 2024 72 % Change -2.6% % Change -6.9% Note: DSS has 2 steady part-time employees. II. Full-Time Hiring Trends 2 0 1 3 0 3 1 3 1 4 2 1 0 1 1 2 2 3 3 4 4 5 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2024 Full-Time Hires (Q1 - Q4) Total YTD 21 5 1 1 3 2 1 5 5 0 1 4 0 0 1 2 3 4 5 6 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2025 Full-Time Hires (Q1-Q4)Total YTD 35 HR Committee Report-DSS Department of Social Services Headcount Trends Report HR Committee Meeting March 2026 Page 2 of 2 IV. Termination Trends 2024 Full-Time Turnover 2024 FT STRAIGHT TURNOVER Month Terms Total Tunover Rate (Start of Year minus Terms) Quarterly Turnover Annual Turnover Rate YE 2023 Jan 1 1.3% Feb 2 2.5% Mar 3 3.8%7.6% 7.6% Apr 3 3.8% May 1 1.3% Jun 0 0.0%5.1% 12.7% Jul 2 2.5% Aug 5 6.3% Sep 0 0.0%8.9% 21.5% Oct 2 2.5% Nov 2 2.5% Dec 2 2.5%7.6%29.1% 23 2025 FT STRAIGHT TURNOVER Month Terms Total Tunover Rate (Start of Year minus Terms) Quarterly Turnover Annual Turnover Rate YE 2024 Jan 2 2.6% Feb 3 3.9% Mar 3 3.9%10.4% 10.4% Apr 2 2.6% May 1 1.3% Jun 2 2.6%6.5% 16.9% Jul 9 11.7% Aug 3 3.9% Sep 0 0.0%15.6%32.5% Oct 4 5.2% Nov 2 2.6% Dec 4 5.2% 13.0% 45.5% 35 2025 2024 YTD FT Reason Count FT Reason Count Pay 6 Career Growth 8 Personal Reasons 6 Dissatisfied with Job 5 Agency Term - Performance 5 Different Oppportunity 3 Different Oppportunity 5 Personal Reasons 2 Not Specified 11 Performance 3 Career Growth/Relocation 1 Illness/Injury 1 Career Growth/Relocation 1 Dissatisfied with Manager 1 Retirement 0 Total 23 Total 35 Benefit Programs 15 43% Family Services 14 40% Admin 6 17% 2024 DSS Turnover by Department Benefit Programs 43%Family Services 40% Administration 17% 2025 DSS Turnover by Department Benefit Programs Family Services Administration HR Committee Report-DSS