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HomeMy WebLinkAboutPublicWorksCommitteeReport2026January27 JOINT PUBLIC WORKS COMMITTEE REPORT to the BOARD OF SUPERVISORS Tuesday, January 27, 2026 9:00 a.m. Public Works Conference Room 107 NORTH KENT STREET, WINCHESTER, VIRGINIA PUBLIC WORKS COMMITTEE ATTENDEES: Committee Members Present: Bob Wells, Chair; John Jewell; Al Orndorff; Kevin Kenney; Kris Tierney; Gary Longerbeam; Gene Fisher Committee Members Absent: Ed Strawsnyder Staff present: Joe C. Wilder, Director of Public Works; Andy Fox, County Attorney; Mark Fleet, Building Code Official; Jerry Elliott, Deputy Building Code Official; Jay Tibbs, Deputy County Administrator; Ron Kimble, Landfill Manager; Christina Tasker, Animal Shelter Manager; Mike Stewart, Project Manager, Gloria Puffinburger, Solid Waste Manager; Ben Whitlock Environmental Program Administrator; Alesha Rodriguez, Public Works Administrative Assistant (Attachment 1) Agenda Packet ITEMS FOR INFORMATION ONLY 1.The committee approved a request to have the PWC Meetings begin at 9:00 a.m. in the future. 2.The committee members and County staff introduced themselves and briefly discussed 3.We discussed the status of the new Animal Shelter sign. The new sign has been ordered, and we anticipate construction in March or April 2026. The cost for the new sign is approximately $90,000.00 and is being paid for by donation funds. We discussed the on-going construction projects at the landfill. We are focusing our attention on development of the CDD landfill area 2. We have developed the stream diversion and will begin rough grading of new area 2 cell in the spring of this year. We will install bottom liner system in 2027. These projects will cost approximately $10 million dollars. Funds are available in the landfill budget. 4.We discussed the current proposed FY 2027 Public Works budget with committee members. We reviewed requests for new personnel and some of the capital requests. We new program the County must administer in compliance with Virginia DEQ and USEPA requirements. We discussed the proposed FY 2026/2027 inspections permit fee schedule which includes an increase to most permit fees. The fee schedule has not been updated since 2014. We also discussed a potential increase in the state permit schedule for stormwater permits. The state is requesting additional revenue from the issuance of the stormwater permit. Frederick County will have additional revenue if the fee schedule is adopted by the state. Implementation of the state permit fee increase would be effective July 1, 2026. We need to update our stormwater ordinance, County Code Chapter 143, to implement proposed fee schedule increase. We will have additional discussion at our next committee meeting. Respectfully submitted, Public Works Committee Bob Wells John Jewell Al Orndorff Kris Tierney Gene Fisher Kevin Kenney Ed Strawsnyder Gary Longerbeam By: Joe C. Wilder Public Works Director JCW/amr Attachments: as stated cc: Michael Bollhoefer, County Administrator Jay Tibbs, Deputy County Administrator Andrew Fox, County Attorney Ron Kimble, Landfill Manager Gloria Puffinburger, Solid Waste Manager Kevin Alderman, Shawneeland District Manager Christina Tasker, Animal Shelter Manager Mark Fleet, Building Code Official Jerry Elliott, Deputy Building Official file MEMORANDUM TO: Public Works Committee FROM: Joe C. Wilder, Director of Public Works SUBJECT: Meeting of January 27, 2026 DATE: January 21, 2026 There will be a meeting of the Public Works Committee on Tuesday, January 27, 2026, at 8:00 a.m. in the conference room located on the second floor of the north end of the County Administration Building at 107 North Kent Street, Suite 200. The agenda thus far is as follows: 1.Introduction of Committee Members and Staff. 2.Update on projects. 3.Preliminary discussion of FY 2027 budgets. 4.Miscellaneous Reports: a.Animal Shelter Dog Report: (Attachment 1) b.Animal Shelter Cat Report (Attachment 2) c.Shawneeland Sanitary District Advisory Committee meeting minutes (Attachment 3) JCW/amr Attachments: as stated 107 North Kent Street, Second Floor, Suite 200 Winchester, Virginia 22601-5000 FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2024-20252025-2026 DOG REPORT ON HAND ATRECEIVEDBROUGHT INBITEBORN ATDIED ATESCAPED/CARRIED OVER MONTHFIRST OF MONTHAT KENNELBY ACOCASESKENNELADOPTEDRECLAIMEDDISPOSEDKENNELSTOLENNEXT MONTH JULY762041101735110075 AUG75142620281860065 SEP65162620172230067 OCT673228001830260053 NOV53152540123180046 DEC46151800231170038 JAN FEB MAR APR MAY JUN TOTAL 382112164901151476100344 In the month of Dec 79 dogs in and out of kennel. 1 dog transferred to other agencies. FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2025-2026 CAT REPORT ON HAND ATRECEIVEDBROUGHT INBITEBORN ATDIED ATESCAPED/CARRIED TO MONTHFIRST OF MONTHAT KENNELBY ACOCASESKENNELADOPTEDRECLAIMEDDISPOSEDKENNELSTOLENNEXT MONTH JULY824091101722100102 AUG102344152611340102 SEP10230430231940102 OCT10242710452182085 NOV8527400230161076 DEC761530032070055 JAN FEB MAR APR MAY JUN TOTAL 54918831615166684110522 In the month of Dec 94 cats in and out of shelter. 3 cats transferred to other agencies. Shawneeland Sanitary District Advisory Committee (SSDAC) th Minutes of November 17, 2025 The meeting was called to order at 7:00 p.m. In Attendance Kevin Alderman Sanitary District Manager Joe Wilder - Director of Public Works Gary Bailey SSDAC member Ken Baker SSDAC member Jason Croasdale SSDAC member Micah Jacobs SSDAC chairman Rhonda Sargent SSDAC member John Jewell Board of Supervisors Interim Chairman Discussions th Jason moved to approve the August 4, 2025 meeting minutes, seconded by Rhonda, and unanimously approved by the committee. (Attachment 1) was read by Kevin Alderman. Micah moved to add the manager's report to the record, which was seconded by Jason and approved unanimously by the committee. The FY27 (July 2026 - June 2027) budget was reviewed. It is estimated that reserves are estimated to fall due to inflation seen in actual bills for budget FY26, the tar and chip maintenance program was not included in the FY27 budget. Each year that tar and chip maintenance occurs, there has always been a drop in the reserves. Note: Any tax revenue not spent is transferred to the reserves. Micah moved to recommend the budget to the Board of Supervisors. Seconded by Jason and approved unanimously by the committee. Community Yard Sale Proposal: Following multiple requests from community members, Ken proposed establishing two Shawneeland-wide yard sales per year, utilizing the designated public parking areas. Micah made a motion to approve the proposal, which was seconded by Ken. The Committee voted unanimously in favor. Ken volunteered to develop a Standard Operating Procedure (SOP) to provide guidelines for conducting these community yard sales. Jason made a motion to elect Micah as the chairman, seconded by Rhonda and approved by the committee. The chairman term will run the CY of 2026. Residents attending the meeting: 10 Public Comments: th Lisa Croasdale commented on a new fence and 5 wheel placed at lot # 261 on Rockwood TRL. The Frederick County Zoning Department has been notified. Jennifer Combs expressed concerns about ATVs and large trucks traveling at excessive speeds past their homes, creating dust on the gravel road. They also inquired about the possibility of having their road treated with Tar and Chip. Committee members explained the additional costs associated with Tar and Chip installation and noted that only a small number of households are located along that stretch of road. The Committee agreed to research the cost implications and will discuss the request with the Shawneeland Manager. Richard Hahn also raised concerns about ATVs and trucks speeding in his area and suggested posting 14 MPH speed limit signs to deter speeding on the gravel roads. The Committee clarified that speed limits are set by the County and cannot be altered by the Committee. Rhonda Sargent suggested a solid yellow line added to the curve on Tecumseh TRL (between Cochoise TRL and Doe TRL). Maintenance will look into it. Micah moved to adjourn the meeting, seconded by Jason, and unanimously approved by the committee. Upcoming Meeting Dates for 2026 Board member terms. nd February 2, 2026Rhonda Sargent 1/10/2026 th May 4, 2026Micah Jacobs 11/9/2026 rd August 3, 2026Jason Croasdale 2/27/2027 November 16th, 2026Gary Bailey 8/9/2027 Kenneth Baker 10/25/2027 FREDERICK COUNTY SANITARY DISTRICT OF SHAWNEELAND NOVEMBER 2025 Winter Weather Preparations: As we do every year before the winter season sets in, the Shawneeland staff preps all of the snow equipment for the upcoming snow and ice events. We stock up on all of the supplies needed to take on the challenges of winter weather. At this point, all of the snow removal equipment is prepped and ready to go. All of the supplies needed are in place and ready for the first event. Snow Emergency Parking: Winter weather is approaching so I want to remind everyone about the emergency parking lots. We have parking at both mailhouses and at the old mailhouse at the main entrance. I also want to remind everyone that vehicles cannot be parked on the right-of-way or road during any snow event. If any vehicle is parked on the right-of- Widening Maple Trail: The Shawneeland staff widened Maple Trail from Inca Trail to Aspen Trail. On average, the trail was widened by 2 feet. This was done to make travel safer on this section of roadway. With the increase in building comes an increase in traffic. Maple Trail has seen a big increase in traffic over the past couple of years. The project took about 2 weeks to finish the asphalt portion of the project. The staff also upgraded a couple of culverts as well as much needed shoulder work. Tar-Chip: The Tar-Chip program that was supposed to take place this fall has been moved to the spring of 2026. The contractor simply ran out of time to complete the project before cool weather set in. The project will take place during May or June. Pipe Replacement: The staff have been replacing and upgrading drainage culverts. I currently have 270 feet scheduled to be replaced by the end of this year. I have another 200 feet scheduled for later this winter or in the spring depending on the weather. Sickle Bar Mowing / Boom-Axe Cutting: All of the trails have been sickle bar mowed for the fall cutting. The mowing process started very slowly this year due to all of the rain during the spring. The staff will be utilizing the boom-axe mower on several trails during the winter months.