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HomeMy WebLinkAboutOctober 22 2025 Regular Meeting Minutes 114 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, OCTOBER 22, 2025 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: John F. Jewell, Chairman; Judith McCann-Slaughter, Vice Chairman; Robert W. Wells; Blaine P. Dunn; Robert T. Liero; and Jason Aikens were present. The Back Creek District Seat is vacant following the resignation of John Jewell upon his appointment as Chairman. Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator; Andrew R. Fox, County Attorney; Karen Vacchio, Public Information Officer; Wyatt Pearson, Planning Director; John Bishop, Assistant Director of Planning; Stacy Herbaugh, Director of Parks and Recreation; Tonya Sibert, Commissioner of the Revenue; Sharon Kibler,Assistant Finance Director; Patrick Fly, Director of Information Technologies; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman Jewell called the meeting to order at 7:00 p.m. INVOCATION Pastor Lee Visone of Vibrant City Church delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Slaughter led the Pledge of Allegiance. ADOPTION OF AGENDA-APPROVED Vice Chairman Slaughter moved to adopt the draft agenda. Supervisor Dunn seconded the motion, which carried on a voice vote. CITIZEN COMMENTS— None Minute Book 51 Board of Supervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 115 ADOPTION OF CONSENT AGENDA—APPROVED Vice Chairman Slaughter moved to adopt the consent agenda. Supervisor Dunn seconded the motion, which carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye Back Creek Seat Vacant Robert W. Wells Aye Judith McCann-Slaughter Aye Jason C. Aikens Aye John F. Jewell,Chairman Aye -Approval of the Closed Session & Regular Meeting Minutes of October 8, 2025—CONSENT AGENDA APPROVAL -Acceptance of Finance Committee Report of October 15, 2025— CONSENT AGENDA APPROVAL,Appendix 1 -Acceptance of Parks & Recreation Commission Report of October 14, 2025—CONSENT AGENDA APPROVAL,Appendix 2 -Confirmation of Granting Voting Credentials on Behalf of Frederick County to Chairman John Jewell for the 2025 Virginia Association of Counties Annual Business Meeting —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: Clear Brook Volunteer Fire and Rescue requests a General Fund supplemental appropriation in the amount of$500,000. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The FCPS Executive Director of Finance requests a General Fund and a School Operating Fund supplemental appropriations in the amount of $273,609.50.. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Public Works Director requests a Landfill Fund supplemental appropriation in the amount of$ 126,351.. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Public Works Director requests a Landfill Fund supplemental appropriation in the amount of$ 94,288. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of$109,464. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of$ 1,063,295. — CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of$ 8,629. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Director of Planning and Development requests a General Fund supplemental appropriation in the amount of$22,772. —CONSENT AGENDA APPROVAL Minute Book 51 Board of Supervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 116 -Approval of Finance Committee Item: The Director of Planning and Development requests a General Fund supplemental appropriation in the amount of$37,590. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Public Safety Communications Director requests a General Fund supplemental appropriation in the amount of$14,526. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Sheriff requests a General Fund supplemental appropriation in the amount of$57,237. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Sheriff requests a General Fund supplemental appropriation in the amount of$3,726. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Purchasing Manager requests a Capital Projects Fund supplemental appropriation in the amount of$61,800.—CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Public Works Director requests a General Fund supplemental appropriation in the amount of$4,083. —CONSENT AGENDA APPROVAL - Resolution for Changes in the Secondary System of State Highways:Winchester Landing, Section 1 &2—CONSENT AGENDA APPROVAL RESOLUTION WHEREAS,the streets described on the attached Form AM-4.3,fully incorporated herein by reference,are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia. Department of Transportation has advised this Board that the streets meet the requirements established by the Secondary Street Acceptance Requirements of the Virginia Department of Transportation;and WHEREAS, the County and the Virginia.Department of Transportation have entered into an agreement on June 9, 1993,for comprehensive stormwater detention which applies to this request for addition; and NOW,THEREFORE,BE IT RESOLVED,this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways,pursuant to 33.2-705,Code of Virginia,and the Department's Secondary Street Acceptance Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts,fills and drainage; and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. - Resolution for Changes in the Secondary System of State Highways:Abrams Chase—CONSENT AGENDA APPROVAL RESOLUTION WHEREAS,the streets described on the attached Form AM-4.3,fully incorporated herein by reference,are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County; and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Secondary Street Acceptance Requirements of the Virginia Department of Transportation;and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on June 9, Minute Book 51 Board of Su pervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 117 1993,for comprehensive stormwater detention which applies to this request for addition; and NOW,THEREFORE,BE IT RESOLVED,this Board requests the Virginia.Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways,pursuant to 33.2-705,Code of Virginia,and the Department's Secondary Street Acceptance Requirements; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts,fills and drainage; and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. - Resolution Authorizing the County Attorney to File a Petition for Writ of Special Election with the Circuit Court to Fill the Vacant Back Creek District Seat —CONSENT AGENDA APPROVAL RESOLUTION AUTHORIZING THE COUNTY ATTORNEY TO FILE A PETITION FOR WRIT OF ELECTION TO FILL A VACANCY IN THE OFFICE OF THE BACK CREEK DISTRICT REPRESENTATIVE TO THE BOARD OF SUPERVISORS WHEREAS,the elected Back Creek District representative,John Jewell,has been appointed as the Chairman at-large of the Board of Supervisors,effective October 15,2025; and WHEREAS,Virginia Code§24.2-226(A)requires the Board of Supervisors to file with the Circuit Court a petition for a writ of election to fill a vacancy on the Board of Supervisors within 15 days of the vacancy's effective date; and WHEREAS,the Board finds it appropriate that the election to fill the vacancy in the office of Back Creek District representative to the Board of Supervisors take place on November 3,2026. NOW,THEREFORE,BE IT RESOLVED,that the Board authorizes the County Attorney to file with the Circuit Court a petition seeking issuance of a writ of election,to fill the vacancy in the office of Back Creek District representative to the Board of Supervisors,such election to occur on November 3,2026. + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS Chairman Jewell welcomed newly appointed Gainesboro Supervisor Jason Aikens to his first Board meeting. COUNTY OFFICIALS APPROVAL OF DRAFT 2026 LEGISLATIVE AGENDA Deputy County Administrator Jay Tibbs explained that the draft agenda was very similar to the one adopted last year and had been presented for discussion and consideration by the Board. Supervisor Dunn said the agenda was a good list and encouraged the Board members to go to Richmond to discuss these priorities with the legislators. Minute Book 51 Board of Supervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 118 Chairman Jewell said he would like time to review the agenda. Vice Chairman Slaughter moved to postpone action on the 2026 Legislative Agenda until the next meeting. The motion, seconded by Supervisor Liero, carried on a voice vote. + + + + + + + + + + + + + + APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS DELANE KARALOW REAPPOINTED AS OPEQUON DISTRICT REP. TO HISTORIC RESOURCES ADVISORY BOARD—APPROVED Supervisor Wells moved to reappoint Delane Karalow as Opequon District Rep. on the Historic Resources Advisory Board for a 4-year term ending November 8, 2029. The motion, seconded by Supervisor Dunn, carried on a voice vote. BRYAN FAIRBANKS REAPPOINTED TO ECONOMIC DEVELOPMENT AUTHORITY— APPROVED Vice Chairman Slaughter moved to reappoint Bryan Fairbanks to the Economic Development Authority for a 4-year term ending November 10, 2029. The motion, seconded by Supervisor Liero, carried on a voice vote. BUCK BUCKLEY APPOINTED TO NORTHWESTERN COMMUNITY SERVICES BOARD— APPROVED Supervisor Aikens moved to appoint Buck Buckley to the Northwestern Community Services Board for a 3-year term from January 1, 2026, to December 31, 2028. The motion, seconded by Supervisor Liero, carried on a voice vote. RUHAL PATEL APPOINTED TO WINCHESTER- FREDERICK COUNTY TOURISM BOARD AS COUNTY LODGING SECTOR REP. —APPROVED Supervisor Dunn moved to appoint Ruhal Patel to the Winchester-Frederick County Tourism Board as the County Lodging Sector Rep. to fill an unexpired 3-year term ending June 30, 2027. The motion, seconded by Vice Chairman Slaughter, carried on a voice vote. + + + + + + + + + + + + + + Minute Book 51 Board of Supervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 119 COMMITTEE BUSINESS—FINANCE COMMITTEE FINANCE COMMITTEE BUSINESS ITEMS Vice Chairman Slaughter noted that Marian Homes, Inc. had submitted an application for Real Property Tax Exemption to the Commissioner of the Revenue. She said the County Code requires that all organizations that own real property that is exempt from taxation pursuant to a designation of the Board of Supervisors or the General Assembly must file an application with the Commissioner of the Revenue every three years to retain the tax-exempt designation, and she noted that the next three-year application process will occur in 2026. She further stated that at the Finance Committee meeting, the Commissioner of the Revenue advised that she and her staff are proposing changes to the pertinent section of the County Code. Therefore, Vice Chairman Slaughter said, her motion was to deny the request and advise the applicant to resubmit as part of the triennial review in 2026. The motion, seconded by Supervisor Aikens, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye Back Creek Seat Vacant Robert W. Wells Aye Judith McCann-Slaughter Aye Jason C. Aikens Aye John F. Jewell,Chairman Aye Vice Chairman Slaughter moved for approval of the following: The FCPS Executive Director of Finance requests a General Fund and a School Capital Projects Fund supplemental appropriation in the amount of $2,815,185. Supervisor Wells seconded the motion. Supervisor Liero noted his previous disclosure that his wife is employed by Frederick County Public Schools, and that he can participate in this transaction fairly, objectively, and in the public interest. The motion carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye Back Creek Seat Vacant Robert W. Wells Aye Judith McCann-Slaughter Aye Jason C. Aikens Aye John F. Jewell,Chairman Aye + + + + + + + + + + + + + + Minute Book 51 Board of Supervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 120 PUBLIC HEARINGS (NON-PLANNING ISSUES)- None PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS— None PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS— None + + + + + + + + + + + + + + BOARD LIAISON REPORTS Supervisor Dunn said the Department of Social Services is severely understaffed and that the Board will be receiving a request in the near future to help address the issue. Supervisor Liero provided an update from the Parks & Recreation Commission. Chairman Jewell provided updates from the Handley Regional Library Board and Fire & Rescue. CITIZEN COMMENTS The following spoke in opposition to the Planning Commission's determination that the NextEra Energy Transmission (Woodside Substation) project was in compliance with the County's Comprehensive Plan: Jenise Dixon, Stonewall District Alfred Ghiorzi, Lovettsville resident Theresa Ghiorzi, Loudoun County resident Ken Dondero, Red Bud District, discussed the Board's plan to hold a work session to discuss updates to the Transfer of Development Rights (TDR) program. Steve Peyton, Stonewall District, requested a review of the Comprehensive Plan regarding the designation of Lot 24 in Ridgeway Estates as industrial. He said the current zoning is RA, but the parcel is slated for future industrial use in the North East Land Use Plan and has been since 2014, according to Planning Department staff. He read some of the deed covenants governing Ridgeway Estates and said any change in the covenants would require a majority vote of the homeowners. He said the Board needs to be the voice of the people and require the Orndoff family to live up to the deed of declaration with covenants that were submitted to create the subdivision. Minute Book 51 Board of Supervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 121 BOARD OF SUPERVISORS COMMENTS Supervisor Dunn referenced the comment about a work session on the Transfer of Development Rights (TDR) program, saying no date has been set for the meeting. ADJOURN At 7:31 p.m., the meeting was adjourned on the motion of Vice Chairman Slaughter, seconded by Supervisor Liero, carrying on a voice vote. John F. Jewell Michael Bollhoefer Chairman, Board of Supervisors County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 51 Board of Supervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 122 Board of Supervisors Meeting Minutes of October 22, 2025 - Appendix 1 REPORT AND RECOMMENDATIONS FINANCE COMMITTEE WEDNESDAY, OCTOBER 15, 2025 8:30 AM FIRST FLOOR CONFERENCE ROOM 107 NORTH KENT STREET WINCHESTER, VA 22601 ATTENDEES Committee Members Present: Judith McCann-Slaughter, Chairman; Blaine Dunn; Robert Liero; Mike Stottlemyer; and Delane Karalow. Non-Voting Liaison Present: Tonya Sibert, Commissioner of the Revenue. Committee Members Absent: Brandon Monk; and William Orndoff, Treasurer (non-voting liason). Staff Present: Sharon Kibler, Assistant Finance Director; Missi Neal, Purchasing Manager; Lenny Millholland, Sheriff; Stacy Herbaugh, Parks & Recreation Director; Joe Wilder, Public Works Director; Wyatt Pearson, Planning Director; Ginger Whitacre, Public Safety Communications Director; Jay Tibbs, Deputy County Administrator; Michael Bollhoefer, County Administrator; and Derek Brill, COR Chief Deputy. Others Present: Dr. George Hummer, FCPS Superintendent; and Kristen Anderson, FCPS Executive Director of Finance. The committee amended the agenda to add item A.16 and approved all items except A.2 and A.4 via consent. A. Action Items A.1. Clear Brook Volunteer Fire and Rescue requests a General Fund supplemental appropriation in the amount of $500,000. This amount represents proffer funds designated to Clear Brook Volunteer Fire and Rescue. This is a reimbursement to the department for the down payment on an Engine to replace the current 2004 Pumper. No local funds required. The committee recommends approval. Minute Book 51 Board of Su pervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 1 CB Fire Proffer Request.pdf 123 adopted proffer policy 1 28 09.pdf A.2. Marian Homes, Inc. has submitted an Application for Real Property Tax Exemption to the Commissioner of the Revenue. This item is brought back before the committee for consideration and a recommendation to the Board of Supervisors. See attached application and County Code and Code of Virginia sections. The Board of Supervisors may designate tax exemptions. If approved, an ordinance amendment to Frederick County Code, §155-153 would be required to reflect the change and a public hearing is required. The committee recommends approval of the request and to schedule a public hearing for the corresponding ordinance amendment. Tax Exempt Marion Homes COR.pdf Tax Exempt Marion Homes Inc.pdf Tax Exempt Marion Home Application.pdf Tax Exempt Marion Homes 990.pdf Tax Exempt Marion Homes IRS.pdf County Code 155-153 Exemption for Nonprofit Organizations.pdf Constitution of VA Article X Taxation Section 6.pdf Tax Exempt Virginia Code A§ 58.1-3651.pdf A.3. The FCPS Executive Director of Finance requests a General Fund and a School Operating Fund supplemental appropriations in the amount of $273,609.50. This amount represents a carry forward of unspent restricted grant funds received during FY 2025 that are designated for specific purposes. No local funds required. Accompanying the request is an overview of the School Capital Projects, Debt Service, and Operating Funds. The committee recommends approval. FCPS CF BS.pdf A.4. The FCPS Executive Director of Finance requests a General Fund and a School Capital Projects Fund supplemental appropriations in the amount of$2,815,185. This amount represents a carry forward of unspent, unobligated surplus from the FY 2025 School Operating Fund. Local funds are required. Accompanying the request is an overview of the School Capital Projects, Debt Service, and Operating Funds. Minute Book 51 Board of Su pervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 2 The committee recommends approval. 124 FCPS CF BS.pdf A.5. The Public Works Director requests a Landfill Fund supplemental appropriation in the amount of$126,351. This amount represents a carry forward of unspent FY 2025 funds to be used for repairs that were not completed in FY 2025. This item was approved by the public works committee. No local funds required. The committee recommends approval. Landfill CF.pdf A.6. The Public Works Director requests a Landfill Fund supplemental appropriation in the amount of$94,288. This amount represents a carry forward of unspent FY 2025 funds to assist with funding a replacement treatment skid chiller. This item was approved by the Public Works Committee. No local funds required. The committee recommends approval. Landfill CF.pdf A.7. The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of$109,464. This amount represents a carry forward unspent FY 2025 funds for the Clearbrook Park spray ground. Funds were appropriated in April 2024 and the project is ongoing. No additional local funds required. The committee recommends approval. Parks CB Sprayground CF.pdf A.8. The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of$1,063,295. This amount represents a carry forward of unspent FY 2025 funds for Abrams Creek and Old Charlestown Road Park projects. Both projects began in a prior fiscal year and are ongoing. No additional local funds required. The committee recommends approval. Parks OCRP and ACT CF.pdf A.9. The Parks & Recreation Director requests a General Fund supplemental Minute Book 51 Board of Su pervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 3 appropriation in the amount of$8,629. 125 This amount represents a carry forward of unspent FY 2025 funds associated with the design work for the Sherando Softball and Soccer Field expansion projects. No additional local funds required. The committee recommends approval. Parks SH Fields CF.pdf A.10. The Director of Planning and Development requests a General Fund supplemental appropriation in the amount of $22,772. This amount represents a carry forward of unspent FY 2025 for the Cost of Land Uses Fiscal Impact Analysis. The project was delayed by the contractor. No additional local funds required. The committee recommends approval. Planning TischlerBise CF.pdf A.11. The Director of Planning and Development requests a General Fund supplemental appropriation in the amount of $37,590. This amount represents a carry forward of unspent FY 2025 for the Frederick County NPS24-085 Zoning Ordinance Update Phase 1. The project was delayed by the consultant. No additional local funds required. The committee recommends approval. Planning Berkley Group CF.pdf A.12. The Public Safety Communications Director requests a General Fund supplemental appropriation in the amount of $14,526. This amount represents an insurance claim for damage sustained from a lightening strike on the main radio tower. No local funds required. The committee recommends approval. E911 Insurance Claim.pdf A.13. The Sheriff requests a General Fund supplemental appropriation in the amount of$57,237. This amount represents auto insurance claims and will be used for vehicle replacement and associated equipment. No local funds required. The committee recommends approval. Minute Book 51 Board of Su pervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 4 Sheriff Auto Claims.pdf 126 A.14. The Sheriff requests a General Fund supplemental appropriation in the amount of$3,726. This amount represents donations to the department to be used for honor guard and the building at the impound lot. No local funds required. The committee recommends approval. Sheriff Donations.pdf A.15. The Purchasing Manager requests a Capital Projects Fund supplemental appropriation in the amount of$61,800. This amount represents funds received from the sale of obsolete radio equipment to be used toward the ongoing radio project. No local funds required. The committee recommends approval. SurplusRadios.pdf A.16. The Public Works Director requests a General Fund supplemental appropriation in the amount of$4,083. This amount represents an auto insurance claim and will be used for vehicle repairs. No local funds required. The committee recommends approval. AnShltr Auto Claim.pdf B. Items For Information Only B.1. The Purchasing Manager provides the county FY2025 year-end open purchase order report. County FY25 Yr End Open POs.pdf B.2. The Finance Director provides monthly financial statements for September 2025. 202509 Fund 10.pdf 202509 Fund 11.pdf 202509 Fund 12.pdf B.3. The Finance Director provides the General Fund Unreserved Fund Balance Report ending October 10, 2025. Minute Book 51 Board of Su pervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 5 FY2026_Fund Balance.pdf 127 BA. The FCPS Executive Director of Finance provides the FY2025 year-end open purchase order report. FCPS FY25 Yr End Open POs.pdf B.5. The FCPS Executive Director of Finance provides unaudited Year-End Financial Report for FY 2025. FCPS FY2024 Financial Satements.pdf B.6. The Government Finance Officers Association (GFOA) has awarded the County the Award for Outstanding Achievement in Popular Annual Financial Reporting for the June 30, 2024 Popular Annual Financial Report (PAFR). This is the 19th consecutive year that Frederick County has received this achievement. GFOA PAFR Award 2024.pdf B.7. The Government Finance Officers Association (GFOA) has awarded the County the Distinguished Budget Presentation Award for the 2026 fiscal year. This is the 39th consecutive year that Frederick County has received this award. GFOA Budget Award 2026.pdf Minute Book 51 Board of Su pervisors Regular Meeting of October 22,2025 County of Frederick,Virginia 6 128 Board of Supervisors Meeting Minutes of October 22, 2025 - Appendix 2 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Tuesday, October 14, 2025 7:00 p.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA The Parks and Recreation Commission met on Tuesday, October 14, 2025. Members present were Gary Longerbeam, Ron Madagan, Jenny Myers,Vaughn Whitacre, Michael Stottlemyer, Randy Carter(remote participation), and non-voting Board Liaison, Mr. Robert Liero, Members absent: Dennis Grubbs, Mollie Brannon ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. None ITEMS SUBMITTED FOR INFORMATION ONLY 1. Mr. Madagan made a motion to accept changes to the Criminal Background Check Policy (500.03) as presented, seconded by Mr. Longerbeam, carried unanimously(6-0). 2. Mr. Stottlemyer made a motion to accept the FY 27 Youth Sports Partner contracts as presented, seconded by Mr. Madagan, carried unanimously(6-0). 3. Mr. Madagan made a motion to accept the FY 27 Fees and Charges as presented, seconded by Mr. Stottlemyer, carried unanimously(6-0). 4. The Buildings and Grounds Committee made a motion to accept the FY 27 Capital Improvement Plan (CIP) seconded by Mr. Stottlemyer, carried unanimously(6-0). Cc: Dennis Grubbs, Chairman Robert Liero, Liaison, Frederick County Board of Supervisors Minute Book 51 Board of Supervisors Regular Meeting of October 22,2025 County of Frederick,Virginia