013-03
BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2003-2004 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session and
public hearing held on September 10, 2003, took the following action:
NOW, THEREFORE, BE IT RESOL VED, by the Board of Supervisors that the FY 2003-
2004 Budget be Amended to Reflect:
A General Fund Supplemental Appropriation in the Amount of$1 ,228,227.61. This Amount
Represents Outstanding Encumbrances at June 30,2003.
Upon motion made by W. Harrington Smith, Jr. and seconded by Robert M. Sager, the above
was approved by the following recorded vote:
Richard C. Shickle
Aye
Aye
Robert M. Sager
Margaret B. Douglas
Lynda J. Tyler
Aye
Sidney A. Reyes
Aye
Aye
Aye
W. Harrington Smith, Jr.
Gina A. Forrester
Aye
A School Construction Fund Supplemental Appropriation in the Amount of $6,882, 140.11.
This Amount Represents Outstanding Encumbrances for the School System at June 30, 2003.
Upon motion made by W. Harrington Smith, Jr. and seconded by Gina A. Forrester, the
above was approved by the following recorded vote:
Richard C. Shick1e
W. Hanington Smith, Jr.
Aye
Aye
Aye
Robert M. Sager
Aye
Margaret B. Douglas
Aye
Lynda J. Tyler
Sidney A. Reyes
Aye
Gina A. Forrester
Aye
ADOPTED, this 10th day of September, 2003.
Resolution - FY 2003-2004 Budget Amendment
Board of Supervisors Meeting of September 10, 2003
Page 2
A COPY TESTE:
Resolution No.: 013-03
Original: Cheryl B. Shiffler, Finance Director
cc: C. William Orndoff, Jr., Treasurer
COUNTYofFREDE~CK
Finance Department
Cheryl B. Shimer
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffie@coJrederick.va.us
TO: Board of Supervisors
FROM: Cheryl B. Shiffler, Finance Director
DATE: August 20, 2003
SUBJECT: Finance Committee Report and Recommendations
The Finance Committee met in the First Floor Conference Room at 107 North Kent
Street on August 20, 2003 at 8:00 a.m. The committee approved agenda items 4,
8,11,12,14, and 17 under consent agenda. Chairman Harrington Smith was absent.
- ) 1. The Finance Director re uests a General Fund sup~lemental appropriation in
the amount 0 $1228227.61 Re 'onal Jail su lemental a ro riation in the
amount of $7.938.88. a andfill Fund supplemental appropriation in the
amount of $439.075.00. a Shawneeland Sanitary District supplemental
appropriation in the amount of$143.145.00. and an AirPort Capital Proiect
supplemental appropriation in the amount of $28.437.30. These amounts
represent outstanding purchase orders at 6/30/03. See attached list for detail,
p. 1. The committee recommends approval; however, a request exceeding
$500,000.00 requires a public hearing and will be included in the September
10, 2003 Board of Supervisors Agenda.
2. The Clerk oftbe Circuit Court requests General Fund supplemental
appropriation in the amount of $19.000.00. This amount is requested to be
carried forward from FY03 and placed in line item 2106-3006-000-000
Printing and Binding and require local funds. See attached memo, p.2. The
committee recommends approval.
3. The Sheriff requests the folJowing General Fund supplemental appropriations
in the amount of$21.506.85 to be carried forward from FY03: $6,600.69 to
be placed in line item 3102-5413-000-001 DARE Program, $10,737.16 to be
placed in line item 3102-5413-000-007 Seized Assets/Forfeitures, $4,169.00
to be placed in line item 3102-5409-000-000 Police Supplies. See attached
memo p.3-4. The committee recommends approval.
107 North Kent Street . Winchester, Vrrginia 22601
Finance Committee Agenda
August 14,2003
Page 4
18. The Scbool Assistant Finance Director requests a Consolidated Services-
Maintenance supplemental appropriation in tbe amount of $1.250.00. NREP
Operating Fund supplemental appropriation in the amount $5.447.84. a School
Operating Fund supplemental appropriation in the amount of$204J56.58. a
School Ca ital Fund in the amount of 61 722.96 a School Construction
-7 Fund su lemental a ro riation in the amount 88214 d a
Textbook Fund supplemental appropriation in the amount of$299.00. These
amounts represent outstanding encumbrances for the school system at 6/30/03.
See attached memo, p.22-28.
***FOR INFORMATION ONL y***
1. Year end accounting reports will be mailed separately upon completion.
2. As requested by the committee, monthly overtime reports have been provided
See attached print-outs, p.29-55.
3. Attached is a letter from The Metropolitan Washington Ear, Inc. in
appreciation of the $300.00 contribution. See attached memo, p.56.
open po's
1
8/412003
~oents ,.4n 4-
~./'~(~0~;'(~>'
F> "," '" c, '"c,':' "'"
$- "'" "'~, ~"" 'a'
Q I"~ ." "':;:;
H ~ tj ~
~ '< ~ ::;
Frederick County Public Sclwols
Asst Director of Finance
Visit us at www.frederick.kl2.va.us
e-mail:
cameryrp@frederick.k12va.us
TO:
Cheryl Shiffler, County Finance Director ~
Patty D. Camery, Assistant Director ofFinan~
FROM:
SUBJECT:
Appropriations for Outstanding Purchase Orders at June 30, 2003
DATE:
August 14, 2003
Attached is our list and summary of outstanding purchase orders at June 30, 2003.
Please request approval from the Board of Supervisors for the appropriations to be
carried forward from 2002-2003 to 2003-2004 to fund these obligations.
If you need additional information, let me know.
Thanks.
PDC/db
-~;).-
540-662-3888
1415 Amherst Street, Post Office Box 3508, Winchester, VA 22604-2546
FAX 540-722-2788
FREDERICK COUNTY PUBLIC SCHOOLS
Outstanding Encumbrance Listing as of June 30, 2003
PO NUMBER PO DATE VEN HQ DESCRIPTION AMOUNT
21718 PO 6/11/03 864 REPAIRS TO THIRD FLOOR CONTROL SYSTEM 1,250.00
45.440o.s.0.000.003310.36.00 REPAIRS AND MAINTENANCE 1,250.00
21884 PO 6/24/03 3231 765 STUDENT DESKS IN MEDIUM OAKlBLACK 1.890.00
47.1100.2.2.000.006014.30.00 OTHER OPERATING SUPPLIES 1,890.00
21637 PO 6/03/03 2157 UPGRADE CD-ROM TO CD-RW W/SOFTWARE 296.00
21637 PO 6103/03 2157 COMPATRIOT MN NBC11D-TS05 NOTEBOOK 2,311.84
47.1100.2.2.000.008207.30.00 ADP EQUIP-NEW 2,607.84
21650 PO 6/04/03 6/04/03 2157 2157 NCS APOLLO MODEL CK2-A174 MICROTOWER 950.00
47.1100.9.8.004.008207.30.00 ADP EQUIP-NEW 950.00
36977 SPO 3/11/03 600 SPANISH I. CHALLENGES OF SPANISH & TASTE 26.40
50.1100.1.1.000.006042.05.00 FOREIGN LANG DEPT SUPPL 26.40
21584 PO 5/23/03 3654 KEILWERTH ST90 BARITONE SAXOPHONES 1,884.00
50.1100.1.1.000.008201.02.00 FURNITURE & EQUIP-NEW 1,884.00
21851 PO 6/20/03 3305 DAILY STUDENT ASSIGNMENT BOOK 831.32
50.1100.2.1.000.006014.06.00 OTHER OPERATING SUPPLIES 831.32
37648 SPO 5/21/03 162 TABLE TOP LECTERN W/ MAPLE TOP 146.00
50.1100.2.1.000.006014.07.00 OTHER OPERATING SUPPLIES 146.00
21524 PO 5/20/03 5/20/03 106 ART CHART SET 6 46.88
50.1100.2.1.000.006014.21.00 OTHER OPERATING SUPPLIES 46.88
21687 PO 6/09103 726 MATHEMATICS, LEVEL C 656.70
50.1100.2.1.000.006021.04.00 PER-PUPIL SUPPL ALLOC 656.70
21667 PO 6/05103 1953 SEE ATTACHED ORDER OF PAPER 444.06
39271 SPO 5/17103 162 MAGNETIC ALPHA BOARD & ART KIT 105.27
50.1100.2.1.000.006021.09.00 PER-PUPIL SUPPL ALLOC 549.33
21545 PO 5/21103 1214 DAILY ASSIGNMENT BOOK 1,122.00
50.1100.2.1.000.006021.10.00 PER-PUPIL SUPPL ALLOC 1,122.00
21547 PO 5/21/03 4024 SECRET JOURNEY 0671034170 124.75
21547 PO 5/21103 4024 EARTHQUAKE TERROR 0140383433 124.75
50.1100.2.1.000.006021.14.00 PER-PUPIL SUPPL ALLOC 249.50
37654 SPO 6/27103 2710 FOAM TURBO FOOTBALLS & YARNBALLS 217.64
50.1100.2.1.000.006022.07.00 PHYSICAL ED SUPPLIES 217.64
21944 PO 8/25103 162 SEE ATTACHED ORDER FOR INSTRUCTIONAL SUPPLIES 502.23
50.1100.2.1.000.006034.06.00 SUPPLEMENTAL MATERIALS 502.23
21611 PO 5/30/03 3688 RE-ROSTERED REPORTS SET-UP FEE 575.00
21611 PO 5130103 3888 RE-ROSTERED REPORTS PER STUDENT 1,072.08
50.1100.2.1.000.006067.00.18 TESTING MATERIALS 1,647.08
39586 SPO 4/10/03 2320 OLD MCDONALD HAD A FARM & HANSEL & GRETEL 16.37
50.1100.2.1.041.003198.11.00 PARENT ACTIVITIES 16.37
21297 PO 4/10/03 3236 SEE ATTACHED ORDER FOR TESTING MATERIALS 148.81
50.1100.2.1.041.006044.21.00 INSTRUCTIONAL SUPPLIES 148.81
21624 PO 5/30103 2862 RENTAL OF DYNAVOX 75.001WEEK FOR 12 WKS 900.00
38099 SPO 6/02/03 2220 CHEW EASE PENCIL TOPPER, TWIDGET. & BALL 20.81
50.1100.2.2.051.006068.00.00 VI-S FLOW THRU SUPPLIES 920.81
21427 PO 5/01/03 4120 #C2238HE-MOVES MAKE THE MAN 69.00
21427 PO 5/01/03 4120 #C2112HE-THE RIFLE 19.00
21427 PO 5/01/03 4120 #C2104HE-WOLF RIDER 73.30
50.1100.3.1.000.006013.40.00 EDUCATIONAL SUPPLIES 161.30
21576 PO 5/27/03 247 ITEM 22-0872 SCHOLASTIC ACTION 79.50
21576 PO 5127/03 247 ITEM 24-0891 NEW YORK TIMES UPFRONT 341.85
21578 PO 5/27/03 247 ITEM 4D-0904 SCHOLASTIC SCIENCE WORLD 138.75
21576 PO 5/27/03 247 ITEM 44-0873 SCHOLASTIC ART 214.80
21576 PO 5/27/03 247 ITEM 50-0887 SCHOLASTIC SCOPE 85.00
50.1100.3.1.000.006034.20.00 SUPPLEMENTAL MATERIALS 859.90
35371 SPO 9/13/02 815 TOPIC HANDBOOKS 1,2,3,4 22.00
50.1100.3.1.000.006037.20.35 DEBATElLANG COMP SUPPLIES 22.00
21521 PO 5/20/03 162 L1QUI MARK - 8 COLOR SET 34.45
50.1100.3.1.000.006041.20.45 SOCIAL STUDIES DEPT SUPPL 34.45
21012 PO 2/10/03 427 SCHOOLS PROFILE. HIGHLIGHTS, GRAD ROSTER 346.00
21012 PO 2/10/03 427 DISTRICT OR GROUP PROFILE & HIGHLIGHTS 245.00
21012 PO 2/10/03 427 STANDARD BIOGRAPHICAL W/STUDENT ID DATA 255.00
21184 PO 3/19/03 3688 REROSTERING WRITING TEST-2513 STUDENTS 402.08
21164 PO 3/19103 3688 SET UP FEE 575.00
21504 PO 5/16/03 3688 RE-ROSTER EOC REPORTS FEE 575.00
21504 PO 5/16/03 3888 RE-ROSTER EOC REPORTS PER STUDENT 693.76
21504 PO 5/16103 3688 EOC RESORT FOR EA SCHOOL'S REP TO PARENT 1,656.00
21504 PO 5/16/03 3688 EOC RESORT FOR SPBQ AND LABELS 1,656.00
21504 PO 5/16/03 3688 SHIPPING AND HANDLING 400.00
50.1100.3.1.000.006067.00.18 TESTING MATERIALS 6,803.84
- ;;3-
-------- ----
FR.EDERlCK COUNTY PUBLIC SCHOOLS
Outstanding Encumbrance Listing as of Juna 3D, 2003
21786 PO 6/17/03 3731 PANASONIC DVDNCR COMBO 799.50
21789 PO 6/17/03 1200 PHILLIPS SV-2 PROJECTOR 3,450.00
50.1100.3.1.000.008207.20.00 ADP EQUIP-NEW 4,249.50
21968 PO 6/27/03 586 ARDT TEST UNITS 384.58
50.1100.3.1.030.006044.00.00 INSTRUCTIONAL SUPPLIES 384.58
39405 SPO 5/20/03 2387 AX THAT WAS THEN THIS IS NOW 20.73
50.1100.3.2.000.006044.20.00 INSTRUCTIONAL SUPPLIES 20.73
37970 SPO 6/25/03 2271 PANASONIC TV 243.35
50.1100.3.3.000.006044.00.00 INSTRUCTIONAL SUPPLIES 243.35
21787 PO 6/17/03 2271 PANASONIC VIDEO CAMCORDER 1,116.00
21789 PO 6/17/03 1200 SONY DIGITAL CAMERA 2,130.00
21789 PO 6/17/03 1200 PHILLIPS SV-2 PROJECTOR 10,350.00
21789 PO 6/17/03 1200 MOUNT FOR PHILLIPS LC4431 140.00
50.1100.3.3.000.008207.00.00 ADP EQUIP-NEW 13,736.00
39607 SPO 6/02103 162 BLACK, BLUE, RED, GREEN & YELLOW TAPE 35.54
50.1100.3.4.000.006044.00.00 INSTRUCTIONAL SUPPLIES . 35.54
21916 PO 6/25103 2205 SUMMER SCHOOL MATERIALS-ORDER ATTACHED 425.70
50.1100.9.6.028.006044.00.00 INSTRUCTIONAL SUPPLIES 425.70
21584 PO 5/27103 2157 NCS APOLLO MODEL CK2-A 174 MICROTOWER 6.520.00
21564 PO 5/27103 2157 VIEWSONIC OPTIQUEST 071 1 T CRT MONITOR 1.080.00
50.1100.9.7.082.008201.00.00 FURNITURE & EQUIP-NEW 7,600.00
21584 PO 5127103 2157 NCS APOLLO MODEL CK2-A174 MICROTOWER 6.520.00
21584 PO 5/27/03 2157 V1EWSONIC OPTlQUEST 071 17' CRT MONITOR 1.080.00
21584 PO 5/27/03 2157 COMPATRIOT MODEL MN NBC 11D- TS05 5,320.00
50.1102.9.9.082.008201.00.00 FURNITURE & EQUIP-NEW 12,920.00
21786 PO 6/17/03 3731 PANASONIC DVDNCR COMBO 319.80
21787 PO 6/17/03 2271 PANASONIC 2r TELEVISION 486.70
50.1103.9.9.082.008207.00.00 ADP EQUIP-NEW 806.50
21564 PO 5/27103 2157 COMPATRIOT MODEL MN NBC 11D-TS05 3,990.00
50.1108.9.9.082.008201.00.00 FURNITURE & EQUIP-NEW 3,990.00
21468 PO 5/08103 4564 END OF YEAR REPORT FOR MIDDLE SCHOOL 1.500.00
50.1210.2.1.060.003123.00.00 OTHER CONTRACTED SERVICES 1,600.00
21133 PO 3/12/03 3423 SEE ATTACHED CONTRACT FOR GUIDED READING 980.55
50.1310.2.1.044.003191.00.00 CONTRSERV-STAFFDEV 980.55
21779 PO 6/17103 340 INSTITUTIONAL MEMBERSHIP 799.00
50.1310.2.1.054.006013.00.00 EDUCATIONAL SUPPLIES 799.00
21663 PO 6/05/03 3377 BRIEFCASES 865.00
21663 PO 6/05/03 3377 JOURNEY MUG 358.56
21663 PO 6/05/03 3377 SET-UP CHARGE 40.00
50.1310.3.1.021.006099.00.00 STAFF DEVELOP SUPPLIES 1,263.56
21650 PO 6/04/03 2157 COMPATRIOT MODEL MN NBC 11D-TS05 3,990.00
50.1310.9.9.082.008207.00.00 ADP E~IP-NEW 3,990.00
38024 SPO 6/25/03 2615 REPAIR OF DIGITAL CAMERA 171.00
50.1320.1.1.000.003310.41.00 REPAIRS AND MAINTENANCE 171.00
21484 PO 5/12/03 2271 ITEM #CT.27D12D PANASONIC 27" TV 1,397.50
21484 PO 5/12/03 2271 ITEM #PVD4753 PANASONIC VCRlDVD COMBO 1 ,507.60
50.1320.1.1.000.006029.02.41 LIBRARY ALLOCATIONS 2,905.10
21388 PO 4/28/03 302 LIBRARY TABLE, ROUND 48" X 29"H, OAK 5.000.00
21388 PO 4/28/03 302 ALL WOOD CHAIR. OAK, SLED BASE, 18"H 2,365.00
50.1320.1.1.000.006029.03.41 LIBRARY ALLOCATIONS 7,365.00
21841 PO 6/19/03 3091 CALlFONE 2385AV 700.00
21641 PO 6/19/03 3091 SHIPPING 40.00
50.1320.2.1.000.006029.14.41 LIBRARY ALLOCATIONS 740.00
38003 SPO 5/20/03 4024 READ TO ME RAISING KIDS WHO LOVE TO READ 46.43
50.1320.2.1.000.006077.42.00 MEDIA CENTER-LIBRARIES 46.43
21110 PO 3/10/03 3093 SR. NETWORK ENGINEER (ON SITEIREGULAR) 1,524.00
50.1321.2.1.000.003170.00.00 CONTRACTED ACTIVITIES 1,524.00
21786 PO 6/17/03 3731 LOWELL GO VIDEO LIGHTING KIT 614.50
21786 PO 6/17/03 3731 PANASONIC DVDNCR COMBO 1,439.10
21787 PO 6/17/03 2271 PANASONIC 27" TELEVISION 1.216.75
21789 PO 6/17103 1200 SONY DIGITAL CAMERA 852.00
21789 PO 6/17/03 1200 AUDIO TECHNICA LAPEL MICROPHONE 160.00
21862 PO 6120/03 1200 BRETFORD TVWY27TR-BK 950.00
50.1321.2.1.000.006014.00.00 OTHER OPERATING SUPPLIES 5,232.35
21840 PO 6/19/03 4992 TIP CAMPUS VERSION 8,760.00
21840 PO 6/19103 4992 TIP DISTRICT VERSION 647.50
50.1321.2.1.000.006040.00.00 TECHNOLOGY SOFTWARE 9,307.50
21614 MANPO 6/30103 1200 AUDIO VISUAL EQUIPMENT 8.688.48 (
21616 MANPO 6/30103 1075 AUDIO VISUAL EQUIPMENT 901.08
21612 PO 5130103 2271 AUDIO VISUAL EQUIPMENT SEE ATTACHED LIST 1,216.63
-;J. 'i-
--'-'-'-~--'-'~-_.'~,-,,------~
FREDERICK COUNTY PUBLIC SCHOOLS
Outstanding Encumbrance Listing as of June 30, 2003
21613 PO 5130/03 1514 AUDIO VISUAL EOUIPMENT SEE ATTACHED LIST 19.35
21615 PO 5130103 3731 AUDIO VISUAL EQUIPMENT SEE ATTACHED LIST 797.39
50.1321.2.1.000.006087.00.00 COMPUTER SUPPLIES 11,622.93
21614 MANPO 6130/03 1200 AUDIO VISUAL EQUIPMENT 2,305.57
21612 PO 5130/03 2271 AUDIO VISUAL EOUIPMENT SEE ATTACHED LIST 490.25
21615 PO 5130/03 3731 AUDIO VISUAL EOUIPMENT SEE ATTACHED LIST 571.84
511.1321.2.1.000.008107.00.00 ADP EQUIP-REPLACEMENT 3,367.66
21818 PO 6116103 2157 COMPATRIOT MODEL MN NBC 110-TS05 33,250.00
50.1321.2.1.000.008207.00.00 ADP EQUIP-NEW 33,250.011
21585 PO 5/27/03 2470 CYBERAC MMS-15 SPC SPEAKER 381.60
50.1321.3.1.000.003312.00.00 REPAIRS AND MNT-COMPUTER 381.60
21848 PO 6120/03 2221 Header Freight 30.00
21848 PO 6120/03 2221 UPGRADE TO UNLIMITED USERS VERSION 4 599.90
21848 PO 6/20/03 2221 UNLIMITED USERlPDC PACKAGE (MILLBROOK) 3,099.95
50.1321.3.1.000.006040.00.00 TECHNOLOGY SOFTWARE 3,729.85
21709 PO 6110/03 1637 MOBILE TASK CHAIR 1,719.76
21711 PO 6/10/03 1637 VIRCO MOBILE TASK CHAIR 1,719.76
21712 PO 6110103 1623 MEDIA DIRECTOR LECTERN 46"W X 30"0 X 40" 1,499.00
21712 PO 611 0/03 1623 MEDIA DIRECTOR LECTERN RACK RAIL SHELF 72.00
21712 PO 6/10103 1623 MEDIA DIRECTOR LECTERN FOLDING SHELF 236.00
21712 PO 6/1 0/03 1623 MEDIA DIRECTOR LECTERN KEYBOARD TRAY 128.00
21712 PO 6110103 16323 POWER AND COMMUNICATIONS MODULE 301.67
50.1321.3.1.000.008201.00.00 FURNITURE & EQUIP-NEW 5,676.19
21616 MANPO 6130/03 1075 AUDIO VISUAL EQUIPMENT 506.57
21612 PO 5130/03 2271 AUDIO VISUAL EOUIPMENT SEE ATTACHED LIST 2,919.01
21615 PO 5/30103 3731 AUDIO VISUAL EQUIPMENT SEE ATTACHED LIST 1,759.99
21875 PO 6/23/03 3731 PANASONIC DVONCR COMBO 319.80
21876 PO 6/23103 2157 COMPATRIOT MODEL MN NBC 11 0=TS05 1,330.00
50.1321.3.1.000.008207.00.00 ADP EQUIP-NEW 6,835.37
21689 PO 6109/03 1134 BANNER:I AM SOMEONE WHO MAKES A DIFFERENCE 65.00
21689 PO 6109/03 1134 BANNER:I CAN, YOU CAN, WE CAN 65.00
21689 PO 6/09/03 1134 BANNER:NO CHILD LEFT BEHIND 65.00
21689 PO 6109103 1134 BANNER SET:BE THE BEST YOU CAN BE 325.00
21689 PO 6/09103 1134 BANNER:WELCOME TOGETHER WE MAKE A DIFFERENCE 65.00
21689 PO 6/09/03 1134 THERMAL MUG: I AM SOMEONE WHO MAKES A 445.50
21689 PO 6/09/03 1134 PENCILS:TOGETHER WE CAN MAKE A DIFFERENCE 31.80
21689 PO 6109/03 1134 REFILLABLE PENS:TOGETHER WE MAKE A DIFFERENCE 49.50
21689 PO 6/09/03 1134 POLY COATED BOOKMARKS 29.70
21689 PO 6/09/03 1134 ED-XPRESS:POST IT NOTE:TOGETHER WE CAN 130.50
21689 PO 6109/03 1134 SHIPPINGIHANDLlNG 101.76
50.1410.2.1.000.006014.04.00 OTHER OPERATING SUPPLIES 1,373.76
37687 MANPO 6/25103 4321 MULTI PURCHASE CHAIR CADDY 299.84
21853 PO 6/20103 911 VA 2ND GRADE CLASSROOM CARTON 417.00
21853 PO 6120103 911 VA 2ND GRADE TEACHERS GUIDE 25.90
21853 PO 6/20/03 911 VA STUDIES CLASSROOM CARTON 358.50
21853 PO 6/20/03 911 VA STUDIES TEACHERS GUIDE 12.95
21853 PO 6/20/03 911 MALI PACK 60.00
21853 PO 6/20103 911 VA 5 REGIONAL MAP 39.80
21853 PO 6/20/03 911 UNITED STATES 8 REGIONS MAP 39.80
21853 PO 6/20103 911 SHIPPING 95.40
21943 PO 6/26103 3724 CP100 VHF 15 CHANNEL 2 WATT PORTABLE 530.00
21943 PO 6/25/03 3724 CP100VHF 1 CHANNEL 2 WATT PORTABLE 896.00
21943 PO 6/25/03 3724 PROGRAMMING 60.00
50.1410.2.1.000.0061114.06.00 OTHER OPERATING SUPPLIES 2,835.19
39262 SPO 5/22103 227 TRANSPARENCIES 289.95
50.1410.2.1.0011.006014.09.00 OTHER OPERATING SUPPLIES 289.95
21863 PO 6/20103 3139 UPV-UV8013 W/ HEADER ENCLOSED BULLETIN BOARD 542.00
21863 PO 6120/03 3139 LOGOS 187.00
21863 PO 6120/03 3139 SHIPPING 50.00
38036 SPO 6117/03 4125 RED & GOLD CERTIFICATES OF AWARD 252.50
511.1410.2.1.1100.1106014.14.00 OTHER OPERATING SUPPLIES 1,1131.50
19997 MANPO 1/03/03 986 ANNUAL LEASE MAIN OFFICE COPIER 114.20
50.1410.3.1.000.005401.01.00 LEASE/RENT OF EQUIPMENT 114.20
21848 PO 6/04103 1431 VHSL SUPPLIES FOR MILLBROOK HIGH SCHOOL 130.00
50.1410.3.1.000.006014.28.00 OTHER OPERATING SUPPLIES 1311.00
21775 PO 6116103 325 250 FULL-TIME NEW EMPLOYEE FOLDERS 495.00
37934 SPO 6/24/03 59 NON TEACHING APPLICATIONS & REFERENCE FORMS 217.00
50.2141l.9.0.000.1I035oo.00.00 PRINTING AND BINDING 712.00
21651 PO 6/04103 3413 NOTEPADS (FCPS) FOR RECRUITING 0.31
21651 PO 6/04103 34138' TABLE BANNERS 360.51
;. r_
- ...J
- ---------_..._"~.,_.,-
FREDERICK COUNTY PUBLIC SCHOOLS
Outstanding Encumbrance Listing as of June 3D, 2003
21651 PO 6104/03 34136' TABLE BANNERS 303.24
21651 PO 6/04/03 3413 SET UP FEE FOR BANNERS 173.33
50.2140.9.0.000.006014.00.00 OTHER OPERATING SUPPLIES 837.39
19780 PO 6/06/02 2794 WALL MOUNTS INSTALLED AT VARIOUS SCHOOLS 1,500.00
50.2190.9.0.000.003312.00.00 REPAIRS AND MNT-coMPUTER 1,500.00
38020 SPO 6/12/03 24 HIGH CAPACITY DOUBLE SHELF & OPTIONAL WOOD TOP 239.00
50.2190.9.0.000.006014.00.00 OTHER OPERATING SUPPLIES 239.00
21949 PO 6/26/03 1638 SEE ATTACHED ORDER FORM OFFICE SUPPLIES 1,151.89
50.3100.9.0.000.006001.00.00 OFFICE SUPPLIES 1,161.89
39322 SPO 5/21/03 3596 DELUXE LUMINA PENS BLUE W/ GOLD PRINT 258.66
50.3200.9.0.000.006014.00.00 OTHER OPERATING SUPPLIES 258.68
21001 PO 2/05/03 1209 REPAIRS TO BLEACHERS IN GYM AT JWHS 4.000.00
50.4200.9.0.000.003310.01.00 REPAIRS AND MAINTENANCE 4,000.00
21157 PO 3/16/03 2258 RELOCATE 4 MODULAR CLASSROOMS FROM JWHS 10,600.00
50.4200.9.0.000.003310.02.00 REPAIRS AND MAINTENANCE 10,600.00
21157 PO 3/18/03 2258 RELOCATE 3 MOBILE CLASSRMS FROM SHERANDO 7,500.00
50.4200.9.0.000.003310.03.00 REPAIRS AND MAINTENANCE 7,500.00
21048 PO 2/25/03 3656 PREP AND APPLY TWO COATS OF STAIN TO MODULARS 2,270.00
50.4200.9.0.000.003310.05.00 REPAIRS AND MAINTENANCE 2,270.00
21302 PO 4/10103 3764 REMOVE PANELS UNDER CANOPY AND REPLACE 2,500.00
50.4200.9.0.000.003310.06.00 REPAIRS AND MAINTENANCE 2,500.00
21054 PO 2/25/03 3656 PREP, PRIME AND FINISH COAT (2) WELL WATER HOLD. TANK-OV 1,625.00
50.4200.9.0.000.003310.21.00 REPAIRS AND MAINTENANCE 1,625.00
21053 PO 2/25/03 3764 FINISH EXTERIOR OF WEST SIDE AT ROBINSON 1.866.47
21156 PO 3/18103 3656 PREP, PRIME AND PAINT BUS CANOPY AT ROBINSON 1,375.00
50.4200.9.0.000.003310.30.00 REPAIRS AND MAINTENANCE 3,241.47
21976 PO 6130/03 1763 HIGH SCHOOL SOFTWARE 7.856.67
21978 PO 6130103 1763 MIDDLE SCHOOL SOFTWARE 7,109.58
21976 PO 6130103 1763 ELEMENTARY SCHOOL SOFTWARE 14,265.20
21976 PO 6130103 1763 VOCATIONAL SCHOOL SOFTWARE 1,113.18
21978 PO 6130/03 1763 SPECIAL EDUCATION SCHOOL SOFTWARE 1,487.97
21978 PO 6130103 1763 CIMS SOFTWARE INTERFACE 15,300.00
21978 PO 6130/03 1763 TRAININGICOST PER DAY 4.500.00
21978 PO 6/30/03 1763 PALM ENABLING SOFTWARE 1.500.00
21978 PO 6130/03 1763 SOFTWARE SUPPORT FOR SECOND YEAR 8,240.00
59.1321.3.1.000.008206.00.00 SOFTWARE-NEW 61,374.80
21637 PO 6/03/03 2157 COMPATRIOT MN NBC110-TS05 NOTEBOOK 198.16
21637 PO 6/03/03 2157 UPGRADE TO DVD/CD-RW COMBO DRIVE 150.00
59.1321.3.1.000.008207.00.00 ADP EQUIP-NEW 348.16
17828 MANPO 9/19/02 223 SITE DEVELOPMENTIMILLBROOK 232,172.70
20535 PO 9/19/02 2084 FCPS SHARE OF COSTS-MODIFY TRAFFIC SIGNALS-MILLBRK DR. 70,354.00
60.6200.9.0.000.003000.28.00 PURCHASED SERVICES 302,526.70
18849 PO 11/08101 1280 A&E JAMES WOOD MIDDLE SCHOOL RENOVATIONS 27,370.00
20574 PO 9/26/02 752 INDOOR AIR QUALITY TESTING 10,225.35
21157 PO 3/18103 2258 RELOCATE 5 MODULAR CLASSROOMS FROM JWHS 12.500.00
60.6300.9.0.000.003000.05.00 PURCHASED SERVICES 50,095.35
18848 PO 11/08/01 1280 A&E 4TH MIDDLE SCHOOL 261,900.00
21042 PO 2/20/03 3414 WETLANDS DELINEATION 2,538.00
60.6300.9.0.000.003000.19.00 PURCHASED SERVICES 264,438.00
16986 MANPO 9/19/02 1260 ARCHITECTURAUENG. SERVIMILLBROOK 4,984.00
60.6300.9.0.000.003000.28.00 PURCHASED SERVICES 4,984.00
18587 MANPO 9/19/02 962 CONSTRUCTION MILLBOOK HIGH SCHOOL 636,396.00
16587 MANPO 9/19/02 962 CONSTRUCTION MILLBRooK HIGH 963,400.00
60.6500.9.0.000.003000.28.00 PURCHASED SERVICES 1,599,796.00
21614 MANPO 6130103 1200 AUDIO VISUAL EQUIPMENT 102,580.88
21616 MANPO 6130/03 1075 AUDIO VISUAL EQUIPMENT 5,334.39
21097 PO 3/06103 3677 FOOTBALL UNIFORMSlHELMETS, VARSITY 44,596.00
21096 PO 3/06103 3015 JV FOOTBALL UNIFORMs/SHOULDER PADS 23,939.00
21434 PO 5/05/03 162 START-UP OFFICE SUPPLIES 1,763.65
21437 PO 5/05/03 539 WHEELCHAIR WIADJUSTABLE FOOTILEG RESTS 370.00
21582 PO 5/27/03 2157 COMPATRIOT MN NBC110-TS05 NOTEBOOK 30,120.00
21582 PO 5/27103 2157 UPGRADE TO DVD/CD-RW COMBO DRIVE 1,600.00
21582 PO 5/27103 2157 NCS ATLAS L3 NBA10l-TS05 NOTEBOOK 153,551.00
21562 PO 5/27/03 2157 UPGRADE TO DVD/CD-RW COMBO DRIVE 6,730.00
21582 PO 5/27103 2157 PORT REPLlCATOR II 7,275.00
21582 PO 5/27103 2157 ADDITIONAL AC ADAPTER PACK 3,880.00
21582 PO 5/27103 2157 802.11B WIRELESS LAN OPTION 8.245.00
21594 PO 5/28103 1754 CASIO 4-FUNCTION CALCULATOR 1,875.00 (
21596 PO 5/28/03 162 EASEL - MELAMINE BOARD 715.00
21612 PO 5130103 2271 AUDIO VISUAL EQUIPMENT SEE ATTACHED LIST 17 ,862.66
- ~,(;. -
21613 PO 5/30103
21615 PO 5130103
21774 PO 6116103
21774 PO 6116/03
21774 PO 6116/03
21774 PO 6116/03
21820 PO 6/16103
21821 PO 6116103
21821 PO 6118/03
21821 PO 6/16103
60.6500.9.0.000.006000.28.00
21532 PO 5/21103
21588 PO 5/27103
60.6500.9.0.000.006000.28.31
21099 PO 3106103
21121 PO 3111/03
21193 PO 3/25/03
21194 PO 3125103
21195 PO 3/25/03
21196 PO 3125/03
21197 PO 3125/03
21198 PO 3/25/03
21225 PO 3131/03
21226 PO 3131/03
21271 PO 4/04103
21272 PO 4/04103
21273 PO 4/04/03
21274 PO 4/04/03
21277 PO 4/04103
21276 PO 4/04103
21364 PO 4/23103
21366 PO 4/23103
21440 PO 5/05103
21631 PO 6102103
21631 PO 6/02103
60.6500.9.0.000.006000.28.32
21124 PO 3112103
21392 PO 4/26103
21393 PO 4/28/03
21394 PO 4/26103
21395 PO 4126103
21398 PO 4/26/03
21475 PO 5/09/03
60.6500.9.0.000.006000.28.33
21569 PO 5/27/03
60.6500.9.0.000.006000.28.37
21517 PO 5120/03
60.6500.9.0.000.006000.28.38
21661 MANPO 6130/03
21205 PO 3126/03
21291 PO 4/09/03
21533 PO 5/21/03
21534 PO 5/21103
21660 PO 6/09/03
21660 PO 6/09/03
21680 PO 6109103
21660 PO 6109103
60.6500.9.0.000.006000.28.41
21529 PO 5/21/03
60.6500.9.0.000.006000.28.42
21675 PO 6109/03
21676 PO 6109/03
21676 PO 6/09/03
21679 PO 6109/03
60.6500.9.0.000.006000.28.43
21696 PO 6110103
21697 PO 6110103
21698 PO 6110103
21699 PO 6110103
21700 PO 6110/03
FREDERICK COUNTY PUBLIC SCHOOLS
Outstanding Encumbrance Listing as of June 30, 2003
1514 AUDIO VISUAL EQUIPMENT SEE ATTACHED LIST
3731 AUDIO VISUAL EQUIPMENT SEE ATTACHED LIST
2411 HEADER FREIGHT
2411 SPRING 2003 HIGH SCHOOL STARTER KIT
2411 FALL 2002 HIGH SCHOOL STARTER KIT
2411 CAB-16 BUZZER SYSTEM
3211 50FT HI RES RCA AN CABLE
2003 50' 3.5MM STEREO AUDIO CABLE
2003 50' VGA CABLE MIM
2003 EXTENSION CABLE
MATERIALS & SUPPLIES
2422 ART INSTRUCTIONAL SUPPLIES FOR MILLBROOK HIGH SCHOOL
1545 ART INSTRUCTIONAL SUPPLIES FOR MILLBROOK HIGH SCHOOL
MATERIALS & SUPPLIES
3204 FOOTBALL PRACTICE GROUPING JV/9NARSITY
3204 ATHLETIC UNIFORMS - CROSS COUNTRY
3204 ATHLETIC UNIFORMS - SOCCER. BOYS
3204 ATHLETIC UNIFORMS - SOCCER - GIRLS
3204 ATHLETIC UNIFORMS. TENNIS
3204 ATHLETIC UNIFORMS - TRACK
3204 ATHLETIC UNIFORMS - VOLLEYBALL
3204 ATHLETIC UNIFORMS - WRESTLING
3204 ATHLETIC UNIFORMS - BASEBALL
3204 ATHLETIC UNIFORMS - SOFTBALL
3407 TENNIS EQUIPMENT. MILLBROOK HIGH SCHOOL
3015 WRESTLING EQUIPMENT - MILLBROOK HIGH SCH
3015 BASKETBALL EQUIPMENT - MILLBROOK H.S.
3015 SOCCER EQUIPMENT. MILLBROOK HIGH SCHOOL
2713 CONDITIONING ROOM EQPT - MILLBROOK H.S.
3407 FOOTBALL EQUIPMENT - MILLBROOK HIGH SCH
3015 ATHLETIC UNIFORMS-BASKETBALL- BOYs/GIRLS
2346 CROSS COUNTRYfTRACKATHLETIC EQUIPMENT
3015 SCORETABLE FOR MILLBROOK HIGH SCHOOL GYM
3407 GAME GYM CHAIR - PER SPECIFICATIONS
3407 ROLL-AWAY CART FOR SPECIALTY CHAIRS
MATERIALS & SUPPLIES
2804 BAND UNIFORMS - MILLBROOK HIGH SCHOOL
2505 MUSICAL INSTRUMENTS & ACCESSORIES FOR MILLBROOK H.S.
120 MUSICAL INSTRUMENTSIACCESSORIES FOR MILLBROOK H.S.
2135 MUSICAL INSTRUMENTS/ACCESSORIES FOR MILLBROOK H.S.
2141 MUSICAL INSTRUMENTS/ACCESSORIES FOR MILLBROOK H.S.
2138 MUSICAL INSTRUMENTS/ACCESSORIES FOR MILLBROOK H.S.
2604 GUARD UNIFORMS - MILLBROOK HIGH SCHOOL
MATERIALS & SUPPLIES
2724 ENGLISH INSTRUCTIONAL ORDER
MATERIALS & SUPPLIES
3254 FOREIGN LANGUAGE INSTRUCTIONAL SUPPLIES
MATERIALS & SUPPLIES
371 FREIGHT FOR BOOKMARKS
68 LIBRARY SECURITY SYSTEM - MILLBROOK H.S.
2149 LIBRARY BOOKS FOR OPENING DAY COLLECTION
683 2003 WORLD BOOK PRINT SET
2555 ENCYCLOPEDIA AMERICANA 2003 EDITION
383 MAGAZINE COVERS
363 PRINCETON STEEL FILES
383 BOOK POCKETS
363 TWO-SIDED DATE CARDS
MATERIALS & SUPPLIES
1754 MATH DEPARTMENT INSTRUCTIONAL SUPPLIES
MATERIALS & SUPPUES
3407 PHYSICAL EDUCATION SUPPLIES & EQUIPMENT
2713 PHYSICAL EDUCATION SUPPLIES & EQUIPMENT
4569 PHYSICAL EDUCATION SUPPLIES & EQUIPMENT
2220 PHYSICAL EDUCATION SUPPLIES & EQUIPMENT
MATERIALS & SUPPLIES
3919 PHYSICS INSTRUCTIONAL SUPPLIES
1049 PHYSICS INSTRUCTIONAL SUPPLIES
1754 GENERAL SCIENCE INSTRUCTIONAL SUPPLIES
3066 GENERAL SCIENCE INSTRUCTIONAL SUPPLIES
1049 GENERAL SCIENCE INSTRUCTIONAL SUPPLIES
-~.7-
2.493.65
28,639.50
6.00
249.00
249.00
499.00
1,201.60
333.50
2,160.00
1,920.00
450,388.83
22.367.61
27,056.67
49,444.48
16.377.50
1,138.00
2,871.25
5.964.75
1,060.00
8,660.00
1,676.50
1,967.50
7,100.40
7,149.70
5,062.00
31,476.75
730.00
676.50
16,733.49
26,529.50
17,520.00
32,914.75
3,500.00
3,465.00
495.00
195,688.59
41,872.06
32.754.13
5,956.59
24,150.00
47,321.57
32.93B.09
4,239.64
189,234.30
25,966.90
25,966.90
4,553.45
4,553.45
212.56
24,02B.00
355,920.00
849.00
1,054.70
534.50
554.00
21.49
209.00
383,393.25
B5,857.95
86,857.95
3,001.15
4,036.32
9,902.02
3,454.22
20,393.71
2,324.22
9,450.07
20,689.66
5,646.44
5,276.55
21701 PO
21702 PO
21703 PO
21704 PO
21705 PO
21707 PO
21745 PO
21746 PO
21747 PO
60.6500.9.0.000.006000.28.44
21577 PO 5127103
21578 PO 5/27103
21580 PO 5127/03
21581 PO 5/27/03
60.6500.9.0.000.006000.28.45
21756 PO
21757 PO
21758 PO
21759 PO
21760 PO
21761 PO
21762 PO
21763 PO
60.6500.9.0.000.006000.28.61
21749 PO
60.6500.9.0.000.006000.28.64
21514 PO
21750 PO
21751 PO
21752 PO
21753 PO
21754 PO
21755 PO
60.6500.9.0.000.006000.28.66
21143 PO
21348 PO
21374 PO
21376 PO
21378 PO
21516 PO
21591 PO
60.6500.9.0.000.008201.28.00
21589 PO
60.6500.9.0.000.008206.28.00
1 9585 PO
19585 PO
60.6600.9.0.000.003000.05.00
19513 MANPO
19513 MANPO
60.6600.9.0.000.005402.05.00
21557 PO
21557 PO
21646 PO
21695 PO
60.6600.9.0.000.008201.05.00
38072 SPO
93.5200.9.0.000.006014.00.00
FUND 000045 TOTAL
FUND 000047 TOTAL
FUND 000050 TOTAL
FUND 000059 TOTAL
FUND 000060 TOTAL
FUND 000093 TOTAL
ENCUMBRANCE GRAND TOTAL
6/10/03
6/10/03
6/10/03
6110/03
611 0103
6110/03
6116/03
6116/03
6116/03
5/27103
5/27103
5127/03
5/27103
6116103
6116/03
6116/03
6116/03
6116103
6116/03
6116/03
6116/03
6116/03
5120/03
6116103
6116/03
6/16103
6/16103
6/16103
6116/03
3114/03
4115/03
4125/03
4/25103
4125103
5/20103
5/28103
5/27103
5110102
5/10102
9120102
9/20102
5123103
5123103
6/03103
6110103
6126/03
FREDERICK COUNTY PUBLIC SCHOOLS
Outstanding Eneumb""nee Listing es of June 30, 2003
1049 EARTH SCIENCE INSTRUCTIONAL SUPPLIES
3919 CHEMISTRY INSTRUCTIONAL SUPPLIES
1049 CHEMISTRY INSTRUCTIONAL SUPPLIES
46 BIOLOGY INSTRUCTIONAL SUPPLIES
3066 BIOLOGY INSTRUCTIONAL SUPPLIES
1049 BIOLOGY INSTRUCTIONAL SUPPLIES
3066 BIOLOGY & GENERAL SCIENCE ITEMS
1049 BIOLOGY & GEN'L. SCIENCE EQUITY ITEMS
1754 GENERAL SCIENCE EQUITY ITEMS FOR JWHS AND SHS
MATERIALS & SUPPLIES
3044 SOCIAL STUDIES INSTRUCTIONAL SUPPLIES
4898 SOCIAL STUDIES INSTRUCTIONAL SUPPLIES
3254 SOCIAL STUDIES INSTRUCTIONAL SUPPLIES
710 SOCIAL STUDIES INSTRUCTIONAL SUPPLIES
MATERIALS & SUPPLIES
3735 VOCATIONAL AGRICULTURE SUPPLIES
2147 VOCATIONAL AGRICULTURE INSTRUCTIONAL
712 AGRICULTURE INSTRUCTIONAL SUPPLIES
2149 AGRICULTURE INSTRUCTIONAL SUPPLIES
2395 AGRICULTURE INSTRUCTIONAL SUPPLIES
2883 AGRICULTURE INSTRUCTIONAL SUPPLIES
2422 AGRICULTURE INSTRUCTIONAL SUPPLIES
3254 AGRICULTURE INSTRUCTIONAL SUPPLIES
MATERIALS & SUPPLIES
1546 FAMILY & CONSUMER SUPPLIES
MATERIALS & SUPPLIES
2388 CURRICULUM ORDER. TECHNOLOGY EDUCATION
2750 TECHNOLOGY INSTRUCTIONAL SUPPLIES
712 TECHNOLOGY EDUCATION INSTRUCTIONAL
2678 TECHNOLOGY INSTRUCTIONAL SUPPLIES
3435 TECHNOLOGY INSTRUCTIONAL SUPPLIES
2883 TECHNOLOGY INSTRUCTIONAL SUPPLIES
2422 TECHNOLOGY INSTRUCTIONAL SUPPLIES
MATERIALS & SUPPLIES
2088 LIBRARY FURNITURE - MILLBROOK H.S.
226 OFFICE EQUIPMENT - MILLBROOK HIGH SCHOOL
226 INSTRUCTIONAL FURNITURE - MILLBROOK H.S.
3875 INSTRUCTIONAL FURNITURE - MILLBROOK H.S.
401 INSTRUCTIONAL FURNITURE - MILLBROOK H.S.
877 CAFETERIA SUPPLIES FOR MILLBROOK H.S.
3231 OFFICE FURNITURE FOR MILLBROOK H.S.
FURNITURE & EQUIP-NEW
2100 CAFETERIA SOFTWARE FOR MILLBROOK H.S.
SOFTWARE-NEW
962 JWMS RENOVATION AND ADDITIONS
962 JWMS RENOVATION AND ADDITIONS
PURCHASED SERVICES
3610 MODULAR CLASSROOM UNITS - LEASED
3610 PERSONAL PROPERTY TAX
LEASE/RENT OF BUILDINGS
3875 STUDENT DESK WILIFT TOP
3875 STACKING CHAIR, UNIFLEX SERIES
2562 1'TAG DISPLAY STRIPS(5 20 FT. SECTIONS)
4149 SCIENCE LAB TABLES
FURNITURE & EQUIP-NEW
471 BOOK REPAIR WINGS & REDDI CORNERS
OTHER OPERATING SUPPLIES
- ~g-
8,367.84
2,199.93
14,538.07
1,863.29
5,206.97
8,729.48
1,045.48
2,045.58
16,522.33
104,308.12
979.80
3,375.12
3,209.07
2,280.75
9,844.74
4,113.76
6,577.10
9,515.41
2.973.22
13,451.15
25,576.07
28,366.26
2,136.00
92,708.97
7,613.68
7,613.68
107,704.00
13,996.00
2,489.77
3,861.10
11,722.93
24,986.26
1 1 ,442.52
176,202.58
1,000.00
16,354.75
34,614.00
7,837.65
1,106.00
9,413.14
13,444.85
83,770.39
10,934.00
10,934.00
85,566.50
2,648,788.50
2,734,355.00
13,650.00
1,680.12
15,330.12
712.50
4,912.50
300.00
13,386.00
19,311.00
299.00
299.00
$