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Home My WebLink AboutFinCmteAgendaPkt 20251015A.Action Items A.1.Clear Brook Volunteer Fire and Rescue requests a General Fund supplemental appropriation in the amount of $500,000. This amount represents proffer funds designated to Clear Brook Volunteer Fire and Rescue. This is a reimbursement to the department for the down payment on an Engine to replace the current 2004 pumper. No local funds required. A.2.Marian Homes, Inc. has submitted an Application for Real Property Tax Exemption to the Commissioner of the Revenue. This item is brought back before the committee for consideration and a recommendation to the Board of Supervisors. See attached application and County Code and Code of Virginia sections. The Board of Supervisors may designate tax exemptions. If approved, an ordinance amendment to Frederick County Code, §155-153 would be required to reflect the change and a public hearing is required. A.3.The FCPS Executive Director of Finance requests a General Fund and a School Operating Fund supplemental appropriations in the amount of AGENDA FINANCE COMMITTEE WEDNESDAY, OCTOBER 15, 2025 8:30 AM FIRST FLOOR CONFERENCE ROOM 107 NORTH KENT STREET WINCHESTER, VA 22601 CB Fire Proffer Request.pdf adopted proffer policy 1 28 09.pdf Tax Exempt Marion Homes COR.pdf Tax Exempt Marion Homes Inc.pdf Tax Exempt Marion Home Application.pdf Tax Exempt Marion Homes 990.pdf Tax Exempt Marion Homes IRS.pdf County Code 155-153 Exemption for Nonprofit Organizations.pdf Constitution of VA Article X Taxation Section 6.pdf Tax Exempt Virginia Code Â§ 58.1-3651.pdf 1 $273,609.50. This amount represents a carry forward of unspent restricted grant funds received during FY 2025 that are designated for specific purposes. No local funds required. Accompanying the request is an overview of the School Capital Projects, Debt Service, and Operating Funds. A.4.The FCPS Executive Director of Finance requests a General Fund and a School Capital Projects Fund supplemental appropriations in the amount of $2,815,185. This amount represents a carry forward of unspent, unobligated surplus from the FY 2025 School Operating Fund. Local funds are required. Accompanying the request is an overview of the School Capital Projects, Debt Service, and Operating Funds. A.5.The Public Works Director requests a Landfill Fund supplemental appropriation in the amount of $126,351. This amount represents a carry forward of unspent FY 2025 funds to be used for repairs that were not completed in FY 2025. This item was approved by the public works committee. No local funds required. A.6.The Public Works Director requests a Landfill Fund supplemental appropriation in the amount of $94,288. This amount represents a carry forward of unspent FY 2025 funds to assist with funding a replacement treatment skid chiller. This item was approved by the Public Works Committee. No local funds required. A.7.The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of $109,464. This amount represents a carry forward unspent FY 2025 funds for the Clearbrook Park spray ground. Funds were appropriated in April 2024 and the project is ongoing. No additional local funds required. FCPS CF BS.pdf FCPS CF BS.pdf Landfill CF.pdf Landfill CF.pdf Parks CB Sprayground CF.pdf 2 A.8.The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of $1,063,295. This amount represents a carry forward of unspent FY 2025 funds for Abrams Creek and Old Charlestown Road Park projects. Both projects began in a prior fiscal year and are ongoing. No additional local funds required. A.9.The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of $8,629. This amount represents a carry forward of unspent FY 2025 funds associated with the design work for the Sherando Softball and Soccer Field expansion projects. No additional local funds required. A.10.The Director of Planning and Development requests a General Fund supplemental appropriation in the amount of $22,772. This amount represents a carry forward of unspent FY 2025 for the Cost of Land Uses Fiscal Impact Analysis. The project was delayed by the contractor. No additional local funds required. A.11.The Director of Planning and Development requests a General Fund supplemental appropriation in the amount of $37,590. This amount represents a carry forward of unspent FY 2025 for the Frederick County NPS24-085 Zoning Ordinance Update Phase 1. The project was delayed by the consultant. No additional local funds required. A.12.The Public Safety Communications Director requests a General Fund supplemental appropriation in the amount of $14,526. This amount represents an insurance claim for damage sustained from a lightening strike on the main radio tower. No local funds required. A.13.The Sheriff requests a General Fund supplemental appropriation in the amount of $57,237. This amount represents auto insurance claims and will be used for vehicle replacement and associated equipment. No local funds required. Parks OCRP and ACT CF.pdf Parks SH Fields CF.pdf Planning TischlerBise CF.pdf Planning Berkley Group CF.pdf E911 Insurance Claim.pdf 3 A.14.The Sheriff requests a General Fund supplemental appropriation in the amount of $3,726. This amount represents donations to the department to be used for honor guard and the building at the impound lot. No local funds required. A.15.The Purchasing Manager requests a Capital Projects Fund supplemental appropriation in the amount of $61,800. This amount represents funds received from the sale of obsolete radio equipment to be used toward the ongoing radio project. No local funds required. B.Items For Information Only B.1.The Purchasing Manager provides the county FY2025 year-end open purchase order report. B.2.The Finance Director provides monthly financial statements for September 2025. B.3.The Finance Director provides the General Fund Unreserved Fund Balance Report ending October 10, 2025. B.4.The FCPS Executive Director of Finance provides the FY2025 year-end open purchase order report. B.5.The FCPS Executive Director of Finance provides unaudited Year-End Financial Report for FY 2025. B.6.The Government Finance Officers Association (GFOA) has awarded the County the Award for Outstanding Achievement in Popular Annual Financial Sheriff Auto Claims.pdf Sheriff Donations.pdf SurplusRadios.pdf County FY25 Yr End Open POs.pdf 202509 Fund 10.pdf 202509 Fund 11.pdf 202509 Fund 12.pdf FY2026_FundBalance.pdf FCPS FY25 Yr End Open POs.pdf FCPS FY2024 Financial Satements.pdf 4 Reporting for the June 30, 2024 Popular Annual Financial Report (PAFR). This is the 19th consecutive year that Frederick County has received this achievement. B.7.The Government Finance Officers Association (GFOA) has awarded the County the Distinguished Budget Presentation Award for the 2026 fiscal year. This is the 39th consecutive year that Frederick County has received this award. GFOA PAFR Award 2024.pdf GFOA Budget Award 2026.pdf 5 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: Clear Brook Volunteer Fire and Rescue requests a General Fund supplemental appropriation in the amount of $500,000. This amount represents proffer funds designated to Clear Brook Volunteer Fire and Rescue. This is a reimbursement to the department for the down payment on an Engine to replace the current 2004 pumper. No local funds required. Attachments: CB Fire Proffer Request.pdf adopted proffer policy 1 28 09.pdf 6 To From Subject Date Clear Brook Volunteer Fire & Rescue Company, Inc. 1256 Brucetown Road, Clear Brook, Va. 22624 Fire Chief Stephen Majchrzak Clear Brook Volunteer Fire and Recuse Engine Replacement Proffer Request September 18, 2025 Over the past 9 months our Engine Committee has been working to design an Engine to replace our current 2004 Pierce Dash pumper. The committee reached out to seven manufacturers about interest in bidding on our project. Four of those manufacturers responded and worked with the committee to design build a pumper to serve our citizens for the next 20+ years. After receiving all the proposals from the manufacturers, they were all thoroughly reviewed by the committee and our board of directors. Pierce via Atlantic Emergency Solutions was chosen to build our new engine. On September 16, 2025, our committee met with our sales representative to sign the contract for the new engine. At that time, we also presented them with a check for $500,000. This down payment was done in order to get a down payment discount of $25,000. We would like to formally request proffer reimbursement for $500,000 for this project as it reflects a capital improvement that will serve this county for the next 20+ years. · Lloyd C. Winters 7 ATI.A C EMERGENCY SOLUTIONS Invoice Sold To: CLEAR BROOK FIRE & RESCUE PO BOX56 Job#: CLEAR BROOK Virginia United States 22624 Customer PO # : Payment Terms: On Receipt Name Pierce Saber Pumper Prepayment Quantity 1.00 Atlantic Emergency Solutions 12351 Randolph Ridge Lane Manassas, Virginia 20109 http://www.atlanticemergency.com Invoice # : 1-3769 Invoice Date: 09/17/2025 Invoice Due Date: 09/17/2025 Customer ID : 15589 Sales Person : Michael Yancey Unit Price Total Price $ 500,000.00 $ 500,000.00 Total: $ 500,000.00 How can we better serve you? Please go to www.atlantjcemergency.com/survey Thank you for your Business! 8 r ~ ~ THISCHECK !SOEUVE!IEOl~l -..ON .ECTIO~ \"ITTH THE: FOlLO'NiNG ACCOU~ (S'I CLEAR BROOK VOLUNTEER FIRE CO. O.slE #,mUNT POBOX56 8962 1 CLEAR BROOK. VA 22624-0056 69-4.2e/li14 DATE C/9 ~~bt:';J. ~> PAYTOTH~ ~ __,,, $$~ ~• , ,,r,.,_ ...,,....,S·t :::w..--rt,,is I , . IV~ //4,_/~J ~,;_,_..,_t ~ /I"~ ~UAAS 9 HTTPS://FCVA.SHAREPOINT.COM/SITES/FINANCEDEPARTMENT/SHARED DOCUMENTS/FINANCE SHARED/FINANCE COMMITTEE/ADOPTED PROFFER POLICY 1 28 09.DOCX Frederick County Cash Proffer Policy As approved by the Board of Supervisors on January 28, 2009. Proffered funds received by Frederick County will be held for the use specified by the proffer language. In the case of funds proffered to offset impacts to fire and rescue services, in the absence of other proffered specifications, the funds will be earmarked for the first due company in the area of the subject rezoning at the time the proffered funds are received. All proffered funds will be collected, held, and will accumulate until such time as a capital project funding request is received from a qualifying County department, agency, or volunteer fire and rescue company. Qualifying agency or departmental requests to access proffered funds shall be submitted to the County=s Finance Department for processing. In order to qualify as a capital project the following criteria must be met: 1) the item or project must have a minimum value of five thousand dollars ($5,000), and; 2) the item/project must have an anticipated useful life of at least five (5) years. The Finance Department will forward requests to the Finance Committee for a recommendation to the Board of Supervisors on the appropriateness of the use of proffered funds for the requested purpose. To assist the Finance Committee and Board in their deliberations requests to utilize proffered funds should include the following: 1) the amount of funds requested, 2) the total project cost, 3)a detailed description of the desired capital project or purchase including a discussion of how recent or anticipated development contributes to the need for the expenditure, and, 4) indicate whether or not the item or project is listed on the County=s Capital Improvements Plan (CIP). In order to comply with State Code '15.2-2-2298 (A) the Planning staff, working in conjunction with the County Attorney, will attempt to insure that cash proffers associated with future rezonings are appropriately addressed through inclusion of relevant capital projects in the County=s CIP prior to acceptance of the proffered funds. For the purpose of determining whether a project or item is appropriate for individual listing on the CIP only, a threshold value of $100,000 and useful life of at least five year shall be utilized. (This would not preclude the purchase of capital items valued at less than $100,000 utilizing proffered funds, where other relevant criteria are met and procedures followed.) 10 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: Marian Homes, Inc. has submitted an Application for Real Property Tax Exemption to the Commissioner of the Revenue. This item is brought back before the committee for consideration and a recommendation to the Board of Supervisors. See attached application and County Code and Code of Virginia sections. The Board of Supervisors may designate tax exemptions. If approved, an ordinance amendment to Frederick County Code, §155-153 would be required to reflect the change and a public hearing is required. Attachments: Tax Exempt Marion Homes COR.pdf Tax Exempt Marion Homes Inc.pdf Tax Exempt Marion Home Application.pdf Tax Exempt Marion Homes 990.pdf Tax Exempt Marion Homes IRS.pdf County Code 155-153 Exemption for Nonprofit Organizations.pdf Constitution of VA Article X Taxation Section 6.pdf Tax Exempt Virginia Code Â§ 58.1-3651.pdf 11 12 13 14 15 16 17 18 19 Marian Homes, Inc. 54-1792586 Jim McHugh 703-596-5080 President president@marianhomes.org P.O. Box 7003, Fairfax Station, VA 22039-7003 4/30/2024 We provide group homes to adult individuals with intellectual disabilities X Fundraising and via below market rental rates for our homes 123 Country Club Circle, Winchester, VA 22602 We provide group homes to adult individuals with intellectual disabilities 4/30/2024 group home to adults withintellectual disabilities 123 Country Club CircleWinchester, VA 2260254C6-2-3 X 20 Sam Morthland Tom Savage Jacob Geurkink President Vice President Treasurer Secretary president@marianhomes.org vicepresident@marianhomes.org treasurer@marianhomes.org secretary@marianhomes.org Jim McHugh Jim McHugh X President 10/20/2024 21 Changes Net Asset / Fund Balance at Beginning of Year Other income Capital gain / loss Fundraising / Gaming: Contributions Total expenses Revenue Program service revenue Investment income Gross revenue Net income Direct expenses Net Asset / Fund Balance at End of Year Donated services Unrealized gains Total revenue per financial statements Reconciliation of Revenue Recoveries Other Other Investment expenses Total revenue per return Less: Plus:Plus: Less: Total expenses per return Investment expenses Other Other Losses Reconciliation of Expenses Total expenses per financial statements Donated services Prior year adjustments Differences Return / extended due date Miscellaneous Information Failure to file penalty Excess / (deficit) Balance Sheet Beginning Ending Assets Liabilities Net assets , and ending Forms 990 / 990-EZ Return Summary Total revenue Expenses Program services Management and general Fundraising Amended return For calendar year 2023, or tax year beginning MARIAN HOMES, INC. 54-1792586 3,484,164 118,340 251,650 5,773 33,107 33,107 17,396 426,266 313,001 67,194 3,006 383,201 43,065 21,561 3,548,790 444,585 21,161 2,842 426,266 380,359 2,842 383,201 5,192,489 5,279,548 1,708,325 1,730,758 3,484,164 3,548,790 64,626 11/15/24 MARI2586 06/17/2024 4:12 PM 22 Net income or (loss) from fundraising events . . . . . . . . . . . . . . . . . . . . Net income or (loss) from gaming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total liabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .R e v e n u eE x p e n s e s1. 2. 3. 4. 5. 6. Total revenue. Add lines 1 through 11 14. 15. 16. 17. Total expenses. Add lines 13 through 21 . . . . . . . . . . . . . . . . . . . . . . . 18. 19. 20. 21. Program service revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Membership dues and assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Investment income . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Net gain or (loss) from sale of assets other than inventory . . . . . . Net gain or (loss) on sales of inventory . . . . . . . . . . . . . . . . . . . . . . . . . . Other revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Grants and similar amounts paid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Benefits paid to or for members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Salaries, other compensation, and employee benefits . . . . . . . . . . . Professional fundraising fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Occupancy, rent, utilities, and maintenance . . . . . . . . . . . . . . . . . . . . . Depreciation and Depletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Other expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Excess or (Deficit). Subtract line 22 from line 12 Total assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Retained earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Contributions, gifts, grants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name Taxpayer Identification Number Form 990 Differences20232022 Two Year Comparison Report 2022 & 2023 For calendar year 2023, or tax year beginning , ending 7. 8. 9. 10. 11. 12. 13. 22. 23. 24. 25.25. 24. 23. 22. 13. 12. 11. 10. 9. 8. 7. 21. 20. 19. 18. 17. 16. 15. 14. 6. 5. 4. 3. 2. 1. Total exempt revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total unrelated revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total excludable revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Other InformationProceeds from tax exempt bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Government contributions and grants . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26. 27. 28.28. 27. 26. Other professional fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29.29. Compensation of officers, directors, trustees, etc. . . . . . . . . . . . . . . . 30.Number of voting members of governing body . . . . . . . . . . . . . . . . . . . Number of independent voting members of governing body . . . . .31. 32.Number of employees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33.Number of volunteers 33. 32. 31. 30. MARIAN HOMES, INC.54-1792586 79,429 118,340 38,911 243,779 251,650 7,871 9,435 5,773 -3,662 23,672 33,107 9,435 10,150 17,396 7,246 366,465 426,266 59,801 18,701 27,973 9,272 92,010 96,525 4,515 198,109 258,703 60,594 308,820 383,201 74,381 57,645 43,065 -14,580 366,465 426,266 59,801 263,364 274,819 11,455 5,192,489 5,279,548 87,059 1,708,325 1,730,758 22,433 3,484,164 3,548,790 64,626 13 14 13 14 0 0 60 MARI2586 06/17/2024 4:12 PM 23 Other expenses (Part IX, column (A), lines 11a–11d, 11f–24e) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total expenses. Add lines 13–17 (must equal Part IX, column (A), line 25) . . . . . . . . . . . . . . . . . . . . Gross receipts Check if applicable: For the 2023 calendar year, or tax year beginning Application pending City or town, state or province, country, and ZIP or foreign postal code Amended return terminated Room/suiteNumber and street (or P.O. box if mail is not delivered to street address) Initial return Name change Address change Name of organization Go to www.irs.gov/Form990 for instructions and the latest information.Internal Revenue ServiceDepartment of the Treasury OMB No. 1545-0047 Form Telephone numberE Employer identification numberDCB , and endingA Open to PublicDo not enter social security numbers on this form as it may be made public. Return of Organization Exempt From Income Tax 2023990 Inspection Doing business as G $ F Name and address of principal officer: H(a) H(b) H(c) Is this a group return for subordinates? Are all subordinates included? If "No," attach a list. See instructions Group exemption number Yes No NoYes I J K Tax-exempt status: Website: Form of organization: 501(c)4947(a)(1) or 527()(insert no.) Corporation Trust Association Other L Year of formation:M State of legal domicile: SummaryPart I 1 2 3 4 5 6 7a b Briefly describe the organization's mission or most significant activities: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Check this box Number of voting members of the governing body (Part VI, line 1a) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Number of independent voting members of the governing body (Part VI, line 1b) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total number of individuals employed in calendar year 2023 (Part V, line 2a) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total number of volunteers (estimate if necessary) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total unrelated business revenue from Part VIII, column (C), line 12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Net unrelated business taxable income from Form 990-T, Part I, line 11 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7b 7a 6 5 4 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . if the organization discontinued its operations or disposed of more than 25% of its net assets. 8 9 10 11 12 Contributions and grants (Part VIII, line 1h) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Program service revenue (Part VIII, line 2g) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Investment income (Part VIII, column (A), lines 3, 4, and 7d) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Other revenue (Part VIII, column (A), lines 5, 6d, 8c, 9c, 10c, and 11e) . . . . . . . . . . . . . . . . . . . . . . . . Total revenue – add lines 8 through 11 (must equal Part VIII, column (A), line 12) . . . . . . . . . . . . Prior Year Current Year 13 14 15 16a b 17 18 19 Grants and similar amounts paid (Part IX, column (A), lines 1–3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Benefits paid to or for members (Part IX, column (A), line 4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Salaries, other compensation, employee benefits (Part IX, column (A), lines 5–10) . . . . . . . . . . . . Professional fundraising fees (Part IX, column (A), line 11e) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total fundraising expenses (Part IX, column (D), line 25) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Revenue less expenses. Subtract line 18 from line 12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 21 22 Beginning of Current Year End of Year Total assets (Part X, line 16) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total liabilities (Part X, line 26) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Net assets or fund balances. Subtract line 21 from line 20 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DAA Form 990 (2023) Sign Here Paid Preparer Use Only Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. Signature of officer Date Type or print name and title CheckPreparer's signature Date PTIN self-employed Firm's name Firm's EIN Firm's address Phone no. For Paperwork Reduction Act Notice, see the separate instructions. Part II Signature Block May the IRS discuss this return with the preparer shown above? See instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .NoYesActivities & GovernanceRevenueExpensesNet Assets orFund Balances501(c)(3) ifPrint/Type preparer's name Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except private foundations) Final return/ MARIAN HOMES, INC. PO BOX 7003 FAIRFAX STATION VA 22039-7003 54-1792586 JIM MCHUGH PO BOX 7003 FAIRFAX STATION VA 22039-7003 426,266 X X WWW.MARIANHOMES.ORG X 1996 VA MARIAN HOMES,INC IS A NON PROFIT ORGANIZATION WHOSE SOLE MISSION IS TO OWN AND MAINTAIN GROUP HOMES IN VIRGINIA FOR PERSONS WITH INTELLECTUAL DISABILITY. 14 14 0 60 0 0 79,429 118,340 243,779 251,650 9,435 5,773 33,822 50,503 366,465 426,266 0 0 0 0 3,006 308,820 383,201 308,820 383,201 57,645 43,065 5,192,489 5,279,548 1,708,325 1,730,758 3,484,164 3,548,790 JIM MCHUGH PRESIDENT CLINT LEHMAN, CPA CLINT LEHMAN, CPA 06/17/24 P00840525 DELEON & STANG, CPAS AND ADVISORS 52-1373858 150 S EAST STREET FREDERICK, MD 21701 301-250-7400 X MARI2586 06/17/2024 4:12 PM 24 Form 990 (2023)Page 2 Part III Statement of Program Service Accomplishments 1 Briefly describe the organization's mission: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization undertake any significant program services during the year which were not listed on the2 prior Form 990 or 990-EZ? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If "Yes," describe these new services on Schedule O. 3 4 Did the organization cease conducting, or make significant changes in how it conducts, any program services? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If "Yes," describe these changes on Schedule O. Describe the organization's program service accomplishments for each of its three largest program services, as measured by expenses. Section 501(c)(3) and 501(c)(4) organizations are required to report the amount of grants and allocations to others, the total expenses, and revenue, if any, for each program service reported. 4a (Code: . . . . . . . . .) (Expenses $ . . . . . . . . . . . . . . . . . . . . . . . . . . .including grants of $ . . . . . . . . . . . . . . . . . . . . . . . . . .)(Revenue $ . . . . . . . . . . . . . . . . . . . . . . . . . .) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . )$ . . . . . . . . . . . . . . . . . . . . . . . . . .(Revenue)$ . . . . . . . . . . . . . . . . . . . . . . . . . .including grants of$ . . . . . . . . . . . . . . . . . . . . . . . . . . .) (Expenses(Code: . . . . . . . . .4b . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4c (Code: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ . . . . . . . . . . . . . . . . . . . . . . . . . . .including grants of $ . . . . . . . . . . . . . . . . . . . . . . . . . .)) (Expenses $ . . . . . . . . . . . . . . . . . . . . . . . . . .)(Revenue . 4d Other program services (Describe on Schedule O.) (Revenue )$(Expenses )$including grants of$ 4e Total program service expenses Form 990 (2023)DAA NoYes Yes No Check if Schedule O contains a response or note to any line in this Part III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. MARIAN HOMES, INC.54-1792586 MARIAN HOMES,INC IS A NON PROFIT ORGANIZATION WHOSE SOLE MISSION IS TO OWN AND MAINTAIN GROUP HOMES IN VIRGINIA FOR PERSONS WITH INTELLECTUAL DISABILITY. X X 313,001 MARIAN HOMES INC IS A NON PROFIT ORGANIZATION WHOSE SOLE MISSION IS TO OWN AND MAINTAIN GROUP HOMES IN VIRGINIA FOR PERSONS WITH INTELLECTUAL DISABILITY. N/A N/A 313,001 MARI2586 06/17/2024 4:12 PM 25 1 Checklist of Required SchedulesPart IV Page 3Form 990 (2023) 2 3 4 5 6 7 Is the organization described in section 501(c)(3) or 4947(a)(1) (other than a private foundation)? If “Yes,” complete Schedule A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Is the organization required to complete Schedule B, Schedule of Contributors? See instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization engage in direct or indirect political campaign activities on behalf of or in opposition to candidates for public office? If “Yes,” complete Schedule C, Part I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 501(c)(3) organizations. Did the organization engage in lobbying activities, or have a section 501(h) election in effect during the tax year? If "Yes," complete Schedule C, Part II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Is the organization a section 501(c)(4), 501(c)(5), or 501(c)(6) organization that receives membership dues, assessments, or similar amounts as defined in Rev. Proc. 98-19? If "Yes," complete Schedule C, Part III . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization maintain any donor advised funds or any similar funds or accounts for which donors have the right to provide advice on the distribution or investment of amounts in such funds or accounts? If “Yes,” complete Schedule D, Part I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization receive or hold a conservation easement, including easements to preserve open space, the environment, historic land areas, or historic structures? If “Yes,” complete Schedule D, Part II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 9 10 11 12a 13 14a b 15 16 Did the organization maintain collections of works of art, historical treasures, or other similar assets? If “Yes,” complete Schedule D, Part III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization report an amount in Part X, line 21, for escrow or custodial account liability; serve as a custodian for amounts not listed in Part X; or provide credit counseling, debt management, credit repair, or debt negotiation services? If “Yes,” complete Schedule D, Part IV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization, directly or through a related organization, hold assets in donor-restricted endowments If the organization's answer to any of the following questions is “Yes,” then complete Schedule D, Parts VI, VII, VIII, IX, or X, as applicable. Did the organization obtain separate, independent audited financial statements for the tax year? If “Yes,” complete Schedule D, Parts XI and XII . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Is the organization a school described in section 170(b)(1)(A)(ii)? If “Yes,” complete Schedule E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization maintain an office, employees, or agents outside of the United States? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization have aggregate revenues or expenses of more than $10,000 from grantmaking, fundraising, business, investment, and program service activities outside the United States, or aggregate Did the organization report on Part IX, column (A), line 3, more than $5,000 of grants or other assistance to or for any foreign organization? If “Yes,” complete Schedule F, Parts II and IV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization report on Part IX, column (A), line 3, more than $5,000 of aggregate grants or other assistance to or for foreign individuals? If “Yes,” complete Schedule F, Parts III and IV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 18 19 Did the organization report a total of more than $15,000 of expenses for professional fundraising services on Did the organization report more than $15,000 total of fundraising event gross income and contributions on Did the organization report more than $15,000 of gross income from gaming activities on Part VIII, line 9a? Yes No 19 18 17 16 15 14b 14a 13 10 9 8 7 6 5 4 3 2 1 DAA Form 990 (2023) or in quasi-endowments? If “Yes,” complete Schedule D, Part V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization report an amount for land, buildings, and equipment in Part X, line 10? If "Yes," complete Schedule D, Part VI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . of its total assets reported in Part X, line 16? If "Yes," complete Schedule D, Part VII . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization report an amount for investments—other securities in Part X, line 12, that is 5% or more Did the organization report an amount for investments—program related in Part X, line 13, that is 5% or more of its total assets reported in Part X, line 16? If "Yes," complete Schedule D, Part VIII . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . reported in Part X, line 16? If "Yes," complete Schedule D, Part IX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization report an amount for other assets in Part X, line 15, that is 5% or more of its total assets Did the organization report an amount for other liabilities in Part X, line 25? If "Yes," complete Schedule D, Part X . . . . . . . . . . . . . . . . . . . Did the organization's separate or consolidated financial statements for the tax year include a footnote that addresses the organization's liability for uncertain tax positions under FIN 48 (ASC 740)? If "Yes," complete Schedule D, Part X . . . . . . . . . . . . . . . . "Yes," and if the organization answered "No" to line 12a, then completing Schedule D, Parts XI and XII is optional . . . . . . . . . . . . . . . . . . . Was the organization included in consolidated, independent audited financial statements for the tax year? If Part IX, column (A), lines 6 and 11e? If “Yes,” complete Schedule G, Part I. See instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Part VIII, lines 1c and 8a? If "Yes," complete Schedule G, Part II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If "Yes," complete Schedule G, Part III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . a b c d e f 11a 11b 11c 11d 11e 11f b 12a 12b foreign investments valued at $100,000 or more? If “Yes,” complete Schedule F, Parts I and IV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20a Did the organization operate one or more hospital facilities? If “Yes,” complete Schedule H . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . b If “Yes” to line 20a, did the organization attach a copy of its audited financial statements to this return? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20a 20b domestic government on Part IX, column (A), line 1? If “Yes,” complete Schedule I, Parts I and II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Did the organization report more than $5,000 of grants or other assistance to any domestic organization or 21 MARIAN HOMES, INC.54-1792586 X X X X X X X X X X X X X X X X X X X X X X X X X X X X MARI2586 06/17/2024 4:12 PM 26 Form 990 (2023)DAA NoYes Form 990 (2023)Page 4 Part IV Checklist of Required Schedules (continued) 28 a b c 29 30 31 32 33 34 35a 36 37 Was the organization a party to a business transaction with one of the following parties? (See the Schedule A current or former officer, director, trustee, key employee, creator or founder, or substantial contributor? If "Yes,” complete Schedule L, Part IV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A family member of any individual described in line 28a? If “Yes,” complete Schedule L, Part IV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A 35% controlled entity of one or more individuals and/or organizations described in line 28a or 28b? If “Yes,” complete Schedule L, Part IV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization receive more than $25,000 in noncash contributions? If “Yes,” complete Schedule M . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization receive contributions of art, historical treasures, or other similar assets, or qualified conservation contributions? If “Yes,” complete Schedule M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization liquidate, terminate, or dissolve and cease operations? If “Yes,” complete Schedule N, Part I . . . . . . . . . . . . . . . . . . . Did the organization sell, exchange, dispose of, or transfer more than 25% of its net assets? If "Yes," complete Schedule N, Part II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization own 100% of an entity disregarded as separate from the organization under Regulations sections 301.7701-2 and 301.7701-3? If “Yes,” complete Schedule R, Part I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Was the organization related to any tax-exempt or taxable entity? If “Yes,” complete Schedule R, Part II, III, or IV, and Part V, line 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization have a controlled entity within the meaning of section 512(b)(13)? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If "Yes" to line 35a, did the organization receive any payment from or engage in any transaction with a Section 501(c)(3) organizations. Did the organization make any transfers to an exempt non-charitable related organization? If “Yes,” complete Schedule R, Part V, line 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization conduct more than 5% of its activities through an entity that is not a related organization and that is treated as a partnership for federal income tax purposes? If “Yes,” complete Schedule R, Part VI . . . . . . . . . . . . . . . . . . . . . . . . .37 36 35a 34 33 32 31 30 29 28a 28b 28c 22 23 24a 24b 24c 24d 25a 25b 26 27 employee, creator or founder, substantial contributor or employee thereof, a grant selection committee Did the organization provide a grant or other assistance to any current or former officer, director, trustee, key or former officer, director, trustee, key employee, creator or founder, substantial contributor, or 35% Did the organization report any amount on Part X, line 5 or 22, for receivables from or payables to any current year, and that the transaction has not been reported on any of the organization's prior Forms 990 or 990-EZ? Is the organization aware that it engaged in an excess benefit transaction with a disqualified person in a prior transaction with a disqualified person during the year? If “Yes,” complete Schedule L, Part I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 501(c)(3), 501(c)(4), and 501(c)(29) organizations. Did the organization engage in an excess benefit Did the organization act as an “on behalf of” issuer for bonds outstanding at any time during the year? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . to defease any tax-exempt bonds? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization maintain an escrow account other than a refunding escrow at any time during the year Did the organization invest any proceeds of tax-exempt bonds beyond a temporary period exception? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . through 24d and complete Schedule K. If “No,” go to line 25a . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $100,000 as of the last day of the year, that was issued after December 31, 2002? If “Yes,” answer lines 24b Did the organization have a tax-exempt bond issue with an outstanding principal amount of more than organization's current and former officers, directors, trustees, key employees, and highest compensated Did the organization answer “Yes” to Part VII, Section A, line 3, 4, or 5 about compensation of the Did the organization report more than $5,000 of grants or other assistance to or for domestic individuals on 27 26 b 25a d c b 24a 23 22 Part IX, column (A), line 2? If “Yes,” complete Schedule I, Parts I and III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . employees? If "Yes," complete Schedule J . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If "Yes," complete Schedule L, Part I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . persons? If “Yes,” complete Schedule L, Part III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . L, Part IV, instructions for applicable filing thresholds, conditions, and exceptions). 38 Did the organization complete Schedule O and provide explanations on Schedule O for Part VI, lines 11b and 3819? Note: All Form 990 filers are required to complete Schedule O. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . b controlled entity within the meaning of section 512(b)(13)? If “Yes,” complete Schedule R, Part V, line 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35b controlled entity or family member of any of these persons? If “Yes,” complete Schedule L, Part II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Check if Schedule O contains a response or note to any line in this Part V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1b 1a 1creportable gaming (gambling) winnings to prize winners? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization comply with backup withholding rules for reportable payments to vendors and Enter the number of Forms W-2G included on line 1a. Enter -0- if not applicable . . . . . . . . . . . . . . . . . . . . Enter the number reported in box 3 of Form 1096. Enter -0- if not applicable . . . . . . . . . . . . . . . . . . . . . . . . c b 1a NoYes Part V Statements Regarding Other IRS Filings and Tax Compliance member, or to a 35% controlled entity (including an employee thereof) or family member of any of these MARIAN HOMES, INC.54-1792586 X X X X X X X X X X X X X X X X X X X X 5 0 X MARI2586 06/17/2024 4:12 PM 27 Statements Regarding Other IRS Filings and Tax Compliance (continued)Part V Page 5Form 990 (2023) Yes No DAA Form 990 (2023) 2a b 3a b 4a b 5a b Enter the number of employees reported on Form W-3, Transmittal of Wage and Tax Statements, filed for the calendar year ending with or within the year covered by this return . . . . . . . . . If at least one is reported on line 2a, did the organization file all required federal employment tax returns? . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization have unrelated business gross income of $1,000 or more during the year? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If “Yes,” has it filed a Form 990-T for this year? If “No” to line 3b, provide an explanation on Schedule O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . At any time during the calendar year, did the organization have an interest in, or a signature or other authority over, a financial account in a foreign country (such as a bank account, securities account, or other financial account)? . . . . . . . . . . . . . . . . . . . . If “Yes,” enter the name of the foreign country . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . See instructions for filing requirements for FinCEN Form 114, Report of Foreign Bank and Financial Accounts (FBAR). Was the organization a party to a prohibited tax shelter transaction at any time during the tax year? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did any taxable party notify the organization that it was or is a party to a prohibited tax shelter transaction? . . . . . . . . . . . . . . . . . . . . . . . . . . c 6a b 7 a b c d e f g h 8 9 a b 10 a b 11 a b 12a b If “Yes” to line 5a or 5b, did the organization file Form 8886-T? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Does the organization have annual gross receipts that are normally greater than $100,000, and did the If “Yes,” did the organization include with every solicitation an express statement that such contributions or gifts were not tax deductible? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Organizations that may receive deductible contributions under section 170(c). Did the organization receive a payment in excess of $75 made partly as a contribution and partly for goods If “Yes,” did the organization notify the donor of the value of the goods or services provided? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization sell, exchange, or otherwise dispose of tangible personal property for which it was required to file Form 8282? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If “Yes,” indicate the number of Forms 8282 filed during the year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? . . . . . . . . . . . . . . . . . . . . . . . Did the organization, during the year, pay premiums, directly or indirectly, on a personal benefit contract? . . . . . . . . . . . . . . . . . . . . . . . . . . . If the organization received a contribution of qualified intellectual property, did the organization file Form 8899 as required? . . . . . . . . . If the organization received a contribution of cars, boats, airplanes, or other vehicles, did the organization file a Form 1098-C? . . . . . . Sponsoring organizations maintaining donor advised funds. Did a donor advised fund maintained by the sponsoring organization have excess business holdings at any time during the year? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sponsoring organizations maintaining donor advised funds. Did the sponsoring organization make any taxable distributions under section 4966? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the sponsoring organization make a distribution to a donor, donor advisor, or related person? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 501(c)(7) organizations. Enter: Initiation fees and capital contributions included on Part VIII, line 12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Gross receipts, included on Form 990, Part VIII, line 12, for public use of club facilities . . . . . . . . . . . . . Section 501(c)(12) organizations. Enter: Gross income from members or shareholders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Gross income from other sources. (Do not net amounts due or paid to other sources against amounts due or received from them.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 4947(a)(1) non-exempt charitable trusts. Is the organization filing Form 990 in lieu of Form 1041? . . . . . . . . . . . . . . . . . . . . . . . . If “Yes,” enter the amount of tax-exempt interest received or accrued during the year . . . . . . . . . . . . . . . 2b 3a 3b 4a 5a 5b 5c 6a 6b 7a 7b 7c 7e 7f 7g 7h 8 9a 9b 12a 7d 10a 10b 11a 11b 12b 2a . and services provided to the payor? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . organization solicit any contributions that were not tax deductible as charitable contributions? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13aa 13 Section 501(c)(29) qualified nonprofit health insurance issuers. b Is the organization licensed to issue qualified health plans in more than one state? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Note: See the instructions for additional information the organization must report on Schedule O. Enter the amount of reserves the organization is required to maintain by the states in which the organization is licensed to issue qualified health plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enter the amount of reserves on hand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .c 13c 13b 14a 14bb 14a Did the organization receive any payments for indoor tanning services during the tax year? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If “Yes,” has it filed a Form 720 to report these payments? If "No," provide an explanation on Schedule O . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Is the organization subject to the section 4960 tax on payment(s) of more than $1,000,000 in remuneration or excess parachute payment(s) during the year? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 16 Is the organization an educational institution subject to the section 4968 excise tax on net investment income? . . . . . . . . . . . . . . . . . . . . . . If “Yes,” see instructions and file Form 4720, Schedule N. 16 If “Yes,” complete Form 4720, Schedule O. 17 17 Section 501(c)(21) organizations. Did the trust, any disqualified or other person engage in any activities that would result in the imposition of an excise tax under section 4951, 4952 or 4953? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If “Yes,” complete Form 6069. MARIAN HOMES, INC.54-1792586 0 X X X X X X X X MARI2586 06/17/2024 4:12 PM 28 Section C. Disclosure 1b 1a 2 Form 990 (2023)DAA NoYes Form 990 (2023)Page 6 Part VI Governance, Management, and Disclosure For each "Yes" response to lines 2 through 7b below, and for a "No" response to line 8a, 8b, or 10b below, describe the circumstances, processes, or changes on Schedule O. See instructions. Section A. Governing Body and Management 1a b 2 3 4 5 6 7a b 8 a b 9 10a 11a Enter the number of voting members of the governing body at the end of the tax year . . . . . . . . . . . . . . . . . . . . . . . . . . . . Enter the number of voting members included on line 1a, above, who are independent . . . . . . . . . . . . . . . . . . . . . . . . . . Did any officer, director, trustee, or key employee have a family relationship or a business relationship with any other officer, director, trustee, or key employee? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization delegate control over management duties customarily performed by or under the direct supervision of officers, directors, trustees, or key employees to a management company or other person? . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization make any significant changes to its governing documents since the prior Form 990 was filed? . . . . . . . . . . . . . . . . . . Did the organization become aware during the year of a significant diversion of the organization’s assets? . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization have members or stockholders? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization have members, stockholders, or other persons who had the power to elect or appoint one or more members of the governing body? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Are any governance decisions of the organization reserved to (or subject to approval by) members, Did the organization contemporaneously document the meetings held or written actions undertaken during the year by the following: The governing body? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Each committee with authority to act on behalf of the governing body? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization have local chapters, branches, or affiliates? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If “Yes,” did the organization have written policies and procedures governing the activities of such chapters, affiliates, and branches to ensure their operations are consistent with the organization's exempt purposes? . . . . . . . . . . . . . . . . . . . . . . . . . . Has the organization provided a complete copy of this Form 990 to all members of its governing body before filing the form? . . . . . . . Is there any officer, director, trustee, or key employee listed in Part VII, Section A, who cannot be reached at the organization’s mailing address? If “Yes,” provide the names and addresses on Schedule O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 4 5 6 7a 7b 8a 8b 9 10a 11a Yes No 12a b c 13 14 15 a b 16a b Section B. Policies (This Section B requests information about policies not required by the Internal Revenue Code.) Did the organization have a written conflict of interest policy? If “No,” go to line 13 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Were officers, directors, or trustees, and key employees required to disclose annually interests that could give rise to conflicts? . . . . Did the organization regularly and consistently monitor and enforce compliance with the policy? If “Yes,” describe on Schedule O how this was done . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization have a written whistleblower policy? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the organization have a written document retention and destruction policy? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did the process for determining compensation of the following persons include a review and approval by independent persons, comparability data, and contemporaneous substantiation of the deliberation and decision? The organization’s CEO, Executive Director, or top management official . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Other officers or key employees of the organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If “Yes” to line 15a or 15b, describe the process on Schedule O. See instructions. Did the organization invest in, contribute assets to, or participate in a joint venture or similar arrangement with a taxable entity during the year? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If “Yes,” did the organization follow a written policy or procedure requiring the organization to evaluate its participation in joint venture arrangements under applicable federal tax law, and take steps to safeguard the organization’s exempt status with respect to such arrangements? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12a 12b 12c 13 14 15a 15b 16a 16b 17 18 19 20 List the states with which a copy of this Form 990 is required to be filed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 6104 requires an organization to make its Forms 1023 (1024 or 1024-A, if applicable), 990, and 990-T (section 501(c) (3)s only) available for public inspection. Indicate how you made these available. Check all that apply. Describe on Schedule O whether (and if so, how) the organization made its governing documents, conflict of interest policy, and financial statements available to the public during the tax year. State the name, address, and telephone number of the person who possesses the organization's books and records. Own website Another's website Upon request Check if Schedule O contains a response or note to any line in this Part VI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . b 10b b Describe on Schedule O the process, if any, used by the organization to review this Form 990. stockholders, or persons other than the governing body? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If there are material differences in voting rights among members of the governing body, or if the governing body delegated broad authority to an executive committee or similar committee, explain on Schedule O. Other (explain on Schedule O) MARIAN HOMES, INC.54-1792586 X 14 14 X X X X X X X X X X X X X X X X X X X X VA X CRAIG ANDERSON PO BOX 7003 FAIRFAX STATION VA 22039 703-915-4786 MARI2586 06/17/2024 4:12 PM 29 from the related organizations compensation Section A. Independent Contractors Compensation of Officers, Directors, Trustees, Key Employees, Highest Compensated Employees, andPart VII Page 7Form 990 (2023) DAA Form 990 (2023) Officers, Directors, Trustees, Key Employees, and Highest Compensated Employees Complete this table for all persons required to be listed. Report compensation for the calendar year ending with or within the1a List all of the organization's current officers, directors, trustees (whether individuals or organizations), regardless of amount of compensation. Enter -0- in columns (D), (E), and (F) if no compensation was paid. List all of the organization's current key employees, if any. See instructions for definition of "key employee." who received reportable compensation (box 5 of Form W-2, box 6 of Form 1099-MISC, and/or box 1 of Form 1099-NEC) of more than $100,000 from the organization and any related organizations. List all of the organization's former officers, key employees, and highest compensated employees who received more than $100,000 of reportable compensation from the organization and any related organizations. List all of the organization’s former directors or trustees that received, in the capacity as a former director or trustee of the organization, more than $10,000 of reportable compensation from the organization and any related organizations. See the instructions for the order in which to list the persons above. Check this box if neither the organization nor any related organization compensated any current officer, director, or trustee. (A)(B) (C) (D)(E)(F) Name and title Position from related compensation Reportable organizations (W-2/ 1099-MISC/ Reportable of other Estimated amount organization and compensationfrom the organization (W-2/ 1099-MISC/Individual trusteeor directoremployeeHighest compensatedInstitutional trusteeOfficerKey employeeFormer• organization's tax year. List the organization's five current highest compensated employees (other than an officer, director, trustee, or key employee)•• • • Check if Schedule O contains a response or note to any line in this Part VII . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . organizations below per week hours for Average hours related (list any dotted line) (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) officer and a director/trustee) box, unless person is both an (do not check more than one . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1099-NEC)1099-NEC) MARIAN HOMES, INC.54-1792586 X JIM MCHUGH PRESIDENT 12.00 0.00 X X 0 0 0 TOM SAVAGE V. PRESIDENT 6.00 0.00 X X 0 0 0 SAM MORTHLAND TREASURER 5.00 0.00 X X 0 0 0 JAKE GEURKINK SECRETARY 4.00 0.00 X X 0 0 0 LISA-ANTHONY PRICE DIRECTOR 5.00 0.00 X 0 0 0 TIMOTHY BECK DIRECTOR 3.00 0.00 X 0 0 0 STEVE CANTU DIRECTOR 5.00 0.00 X 0 0 0 ELIZA ENGLER DIRECTOR 4.00 0.00 X 0 0 0 RAYMOND A. FERRARI DIRECTOR 3.00 0.00 X 0 0 0 JANNETTE FISHER DIRECTOR 3.00 0.00 X 0 0 0 PATRICK MEERE DIRECTOR 2.00 0.00 X 0 0 0 MARI2586 06/17/2024 4:12 PM 30 Form 990 (2023)DAA Form 990 (2023)Page 8 Part VII Section A. Officers, Directors, Trustees, Key Employees, and Highest Compensated Employees (continued) d Total (add lines 1b and 1c) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Total number of individuals (including but not limited to those listed above) who received more than $100,000 of reportable compensation from the organization 3 4 5 Yes No 5 4 3 Did the organization list any former officer, director, trustee, key employee, or highest compensated employee on line 1a? If “Yes,” complete Schedule J for such individual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . For any individual listed on line 1a, is the sum of reportable compensation and other compensation from the organization and related organizations greater than $150,000? If “Yes,” complete Schedule J for such individual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did any person listed on line 1a receive or accrue compensation from any unrelated organization or individual for services rendered to the organization? If “Yes,” complete Schedule J for such person . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section B. Independent Contractors 1 Complete this table for your five highest compensated independent contractors that received more than $100,000 of compensation from the organization. Report compensation for the calendar year ending with or within the organization's tax year. 2 Total number of independent contractors (including but not limited to those listed above) who received more than $100,000 of compensation from the organization (A)Name and business address Description of services(B)(C)CompensationIndividual trusteeor directorInstitutional trusteeOfficerKey employeeemployeeFormerHighest compensated(C) Total from continuation sheets to Part VII, Section A . . . . . . . . . . . . . . .c 1b Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (do not check more than one box, unless person is both an officer and a director/trustee) Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . dotted line) (list any related hours Average hours for per week below organizations 1099-MISC/ organization (W-2/ from the compensation organization and Estimated amount of other Reportable 1099-MISC/ organizations (W-2/ Reportable compensation from related Name and title (F)(E)(D)(B)(A) compensation related organizations from the 1099-NEC)1099-NEC) (12) (13) (14) (15) (16) (17) (18) (19) MARIAN HOMES, INC.54-1792586 (12)SALLY PARRIS 2.00 DIRECTOR 0.00 X 0 0 0 (13)RICK STONE 3.00 DIRECTOR 0.00 X 0 0 0 (14)PAUL WILKINSON 2.00 DIRECTOR 0.00 X 0 0 0 0 X X X 0 MARI2586 06/17/2024 4:12 PM 31 Form 990 (2023) DAA Form 990 (2023)Page 9 Part VIII Statement of Revenue (A)(B)(C)(D) Total revenue Related or exempt Unrelated Revenue excluded function revenue business revenue from tax under sections 512-514 1a b c d e f g h Federated campaigns . . . . . . . . . . . . . . . Membership dues . . . . . . . . . . . . . . . . . . . Fundraising events . . . . . . . . . . . . . . . . . . Related organizations . . . . . . . . . . . . . . . Government grants (contributions) . . . . . . . . . . . .All other contributions, gifts, grants, and similar amounts not included above . . . . . . . . Noncash contributions included in Total. Add lines 1a–1f . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1a 1b 1c 1d 1e 1f . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2a g f e d c b All other program service revenue . . . . . . . . . . . . . . . . . . . $ Total. Add lines 2a–2f . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Contributions, Gifts, Grantsand Other Similar AmountsProgram Service3 4 5 6a b c d Investment income (including dividends, interest, and other similar amounts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Income from investment of tax-exempt bond proceeds . . . . . . . . . . . Royalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Gross rents Less: rental expenses Rental inc. or (loss) Net rental income or (loss) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Business Code (i) Real (ii) Personal (ii) Other(i) Securities d c b 7a Gross amount from sales of assets other than inventory Less: cost or other basis and sales exps. Gain or (loss) Net gain or (loss) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8a b c Gross income from fundraising events (not including of contributions reported on line 1c). See Part IV, line 18 . . . . . . . . . . . . . . . . $ . . . . . . . . . . . . . . . . . . . . . . Less: direct expenses . . . . . . . . . . . . . . . Net income or (loss) from fundraising events . . . . . . . . . . . . . . . . . . . . . Gross income from gaming activities. See Part IV, line 19 . . . . . . . Less: direct expenses . . . . . . . . . . . . . . . Net income or (loss) from gaming activities . . . . . . . . . . . . . . . . . . . . . . . Gross sales of inventory, less returns and allowances . . . . . . . . . Less: cost of goods sold . . . . . . . Net income or (loss) from sales of inventory . . . . . . . . . . . . . . . . . . . . . . 11a b c d e Total revenue. See instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10a 9a b b c c 12 All other revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total. Add lines 11a–11d . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Business Code MiscellaneousOther RevenueCheck if Schedule O contains a response or note to any line in this Part VIII . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .RevenueRevenue1g 6a 6b 6c 7a 7b 7c 8a 8b 9a 9b 10a 10b lines 1a-1f . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MARIAN HOMES, INC.54-1792586 118,340 118,340 RENTAL INCOME 251,650 251,650 251,650 5,773 5,773 33,107 33,107 LAWNCARE REVENUE 13,211 13,211 OTHER REVENUE 4,185 4,185 17,396 426,266 269,046 0 5,773 MARI2586 06/17/2024 4:12 PM 32 Statement of Functional ExpensesPart IX Page 10Form 990 (2023) DAA Form 990 (2023) Section 501(c)(3) and 501(c)(4) organizations must complete all columns. All other organizations must complete column (A). Do not include amounts reported on lines 6b, 7b, 8b, 9b, and 10b of Part VIII. 1 2 3 4 5 6 7 8 9 10 11 a b c d e f g 12 13 14 15 16 17 18 19 20 21 22 23 24 a b c d e 25 26 Grants and other assistance to domestic organizations and domestic governments. See Part IV, line 21 . . . . . . . . . . . Grants and other assistance to domestic individuals. See Part IV, line 22 . . . . . . . . . . . . . Grants and other assistance to foreign organizations, foreign governments, and foreign individuals. See Part IV, lines 15 and 16 . . . Benefits paid to or for members . . . . . . . . . . . . . Compensation of current officers, directors, trustees, and key employees . . . . . . . . . . . . . . . . Compensation not included above to disqualified persons (as defined under section 4958(f)(1)) and persons described in section 4958(c)(3)(B) . . . . . . . . Other salaries and wages . . . . . . . . . . . . . . . . . . . Pension plan accruals and contributions (include section 401(k) and 403(b) employer contributions) Other employee benefits . . . . . . . . . . . . . . . . . . . . Payroll taxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Fees for services (nonemployees): Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Legal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Lobbying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Professional fundraising services. See Part IV, line 17 Investment management fees . . . . . . . . . . . . . . . Other. (If line 11g amount exceeds 10% of line 25, column Advertising and promotion . . . . . . . . . . . . . . . . . . . Office expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Information technology . . . . . . . . . . . . . . . . . . . . . . Royalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Occupancy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Travel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payments of travel or entertainment expenses for any federal, state, or local public officials Conferences, conventions, and meetings . . . Interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Payments to affiliates . . . . . . . . . . . . . . . . . . . . . . . . Depreciation, depletion, and amortization . . . Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Other expenses. Itemize expenses not covered above. (List miscellaneous expenses on line 24e. If line 24e amount exceeds 10% of line 25, column (A) amount, list line 24e expenses on Schedule O.) All other expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . Total functional expenses. Add lines 1 through 24e . . . . . fundraising solicitation. Check here if organization reported in column (B) joint costs from a combined educational campaign and following SOP 98-2 (ASC 958-720) . . . . . . . . . . . . . . . (A)(B)(C)(D) Total expenses Program service Management and general expensesexpenses Fundraising expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Check if Schedule O contains a response or note to any line in this Part IX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Joint costs. Complete this line only if the (A) amount, list line 11g expenses on Schedule O.) . . . . . . . . MARIAN HOMES, INC.54-1792586 22,144 22,144 2,842 2,842 2,987 2,775 212 3,728 3,728 63,859 63,859 96,525 96,525 4,181 2,411 1,770 REPAIRS & MAINTENANCE 78,211 74,647 3,564 REAL ESTATE TAXES 57,640 57,640 OTHER ADMINISTRATIVE 32,356 1,400 28,590 2,366 LAWN CARE 17,610 13,744 3,866 1,118 478 640 383,201 313,001 67,194 3,006 MARI2586 06/17/2024 4:12 PM 33 IIITERT{AL REUENUE SERVICE OISTRICT OIREETORP. 0. BOX 2E0S CIIEIIS{ATIr 0H 45201 -Ihte: rlARrAN [Fpr]9 S C./8 JS}IES E AUTRY 41A3 LEO}IAtrE BR FAIFF$(r VA 22030 SEP*RTIIEilT OF THE TREASURY Enp loyer Ideit i f icat i c.n l{urter: 54-179?E€6 ttLHr 170S3310042006 Cc'ntact Persc,n: $. A. BO}INING Ccintact Telephane l{unberlt513) 684-3987 Accaunt i ng Per i <,d End i ngtJune 30 FEundation Status Cl Essif i catian:509(a) (11 Advance Rut i*g pEriod geginsl February ?2t l?96 Advance Rul ing Feriod Eads; June 30r 20OO Addendua Appl iesl Yes Oear App I icent:'i- Eased on infr:rnation y'3tt :uppl i*dr and assuli[g yrrr operatians Nill be asstated in your appl iratian for recfgnition of exempiirnr ne-have deternin*d you3ra exatrPt fron federal inc,:ne tax under section 501{e} of th* rnternar neveiuecode as ar organizati*n describ*d in section 801(c)(s) Eecause you are a reHly create,l arganizationt He -re n$t [or{ mak ing af inal deteraination ef your foundation itatus uuder section.Er:9(a) of the E,:de-Horeverr xe have d*ternined that yolr Ea$ reaEonrbly expect to be a publ iclysupported organi=atiou described in secti+as 50?(aitl) and fzoitl(1)(A)(vil. Accordiaglyr during an advance rul ing period y,lu Hi I I be treated as apubl icly supparted orgauieationr and not as a prlvate f,]urdrtian- This advancerul ing period begins and ends an the dates shor{u ab*ve. l{i'thin ?o days after the end of your advauce ruling periodr yau rustsend us the infoilation needed to deteruine xhether you-hiv";;; the require-rents of the appliceble support t€st during the advauce rulinf-feriou. rf youestablish that fltt hlve been a ptblicly supported organizatioirlre niil ctassi-fy vou as a seetion Eo9(a) (1) or 50?(a){2} organizatfon i. iiiq .E yoo continueto reet the requirelents of the eppl icable sutport test. ft-Viu do not leettfe public suppart requirerents during the advanee ruling periodr He rillclassify yo1 a: . private foundation ior future periods.- il.o, if 31e claa=ify -yolr as a private foundationt rle xi I I treat you as a private foundatior froryorr beginning date for purposes of sectioa Eoz(d) and {g40. Grantors and contributors ray rely on our deteruination that you are not aprivate foundation unti I g0 days after the end of ynur advance rul ing period.rf you send rE the required infonation rithia the ?0 taysn'li"it,r., "nocontributors tsy continue to rely on the advance deteruinatiin unti I re rakee f inal deteraination of your fo{rndation status. rf xe Publish a notice in the fnterual Revenue Builettn atating that ne Letter 1O{5 (00/CG} 34 |- I{ARIAN HO}iES nill no longsr treat yDu aE a publicly supported organizati*nr grantors endcontributars tr8y not rely':n this detsrnination after the date r*e pubtish theuotice. Ia additi'xr if you l,:se your status as a publicly s,rpporied organi-zation,r and a grantor or contributor Has responsible forr or ras "*"r* ofr theact or failure to ectr that resulted in your loss of such statusr that pers,lnray not rely on this deteruination fron the date of the act or failure ia-act.Alsar if a grantor or contributor learned that xe had given notice that yo4xoutd be reloved froo classification as a publicly supt,17f,g6 orgittizationr thenthat person ray not r*ly on this deterlination ilg rlf tire date he,rr sheacqui red such knorledge. If you change your source: of supportr your purprf,s€sr characterr rlr uethodof operationr please let us knax sa fle can consider the effect of the change onyour exeept status and foundation status. If you auend your organi=ationaldocunent or bylarsr please s*nd us a copy of the auended document or bylaxs.Alsor let us kn*H all changes in'your naEe or address. ::- As of January 1r 19s4r yeu are liable for s,:cial security taxes uRderthe Federal Insurance Contributi'rns Act on as'xunts *f $100 or oore ysr pay t.reach of ysur ef,ployees during a calendar year. You are not liable for the taxiup*sed under the Federal Unerpl,:ynent Tar Act (FUTA). 0rganisations that are nat private foundations.re not subject t,: the pri-vate foundatian exEise taxes under Chapter 42, *f the feternal Revenue Code.Ha*everr ysu are not auiotxatically ex*opt fron other federal excise tares. Ifyou have any questions abaut exciser *nployrentr r.rr other fedaral taxesr pleaselet us tnou. 0onors lay deduct contributious to you as provided in s*ction 170 of thefnternal Revenue Code. Eequestsr legaciesr devisesr tranEfersr or gifts ta youor for your ose are deductible for Federel estate and gift tex purpJses if .tireyreet the applicable provisiens of sections 20581 2106r and eEZl of the Code. O,onors ray deduct contributions to you onty to the extent that theircontributions are giftsr rith lo cottsideratior received. Ticket purchases andsiri lar payrents in coniunction xith fundraiaing eventr rey not- necessari tyquelify as deduetible contributiensr depending oa the circurstances. RevenueRuling 67-246t pu0tistred in Cunulative Balletin l?61-* or p{ge l04r givesguidelines regarding rfteu tarp.yers ray deduct payrents for ai:ission tor orother participation inr fundraising activitieg for charity. Contributione to you are deductible by donors beginniug February ?Er 1?p6. You are not required tu file Foru ?90r Return of Organizatian Exenpt Frorfncore Taxr if your gros5 receipts each yeilr .re nDrlat ty faSrOOo or less. Ifyor receiye a For:990 peckage in the railr sirply ettach the lahet providedrcheck the box in the headiag to indicate that-your anluat gru6s receipts lretrorual ly 325r0OO or lessr end sign the retura. rf you ere required to file a return you rust file it by the l5th day of Letter 1045 (BO./C8, 35 -3- ilAAIAfl H8I{ES the f ifth nonth tfter the end at y*u annuitl accountiag period. t{e-charge epanelty ef t10 a day xhen a returl is fi led later unleis-thEra i, ,""roniUt.ceuse for the delay. Honeverr the uaxinum penatty xe ctrarge cainot exceedt5r000 or 5 percent of yorr grosE receipts for the yeerr *fri.n*r*. is less. l{*ray ilso cftarge this penalty if a return is not corplete. Sor please be sureyour return is coaplete befare yfiu fi le it. You are not required to file federal incone tax returni unless you aresubject to the tax on rtnrelated busin*ss itrcrle under sectioa 611 of the Code.If you are subiect to this taxr you lust fi le an incoae tex return on Forn990-Tr Exeapt 0rganiaation Business Incr'rle Tax Return. In this letter !{e arenot deteruiaing xhether any of your present or proposed activlties rre unre-Iated trede or business as de?ined in section Eig of the c,rde. You need an eaeloyer identification nurber even if you have no erplayees.If an erployer identificati,rn numter tlas not entared 6R your applicationr 11erill rssign a nulher to you and advise you of it. Please ase that nuaber oni{l returns you file and in ali correspondence rrith the Xnternal REvenue$*rv i ce. You indicate that yau nill not f inauce y,){rr activitieE xith tax-exerptbonds or certificates of participati':n. Thereforer this deteruinatirn letteris based on the understanding that you r{i l l not raise fnndE through euchfinancing. If in the future you xish t* raise fuuds by either of theseretftodsr you should request a rul ing frau the fnteraal Eevenue Ser.ricer1111 Congtitntion Avenuer [.]l.r ]lashingtonr B.C. 2SIt4r Attn: CpsElE0:Rraccording to Rev*nue Procedure 9O*{r l?90-e I.R.B. tO. If ne said in the heading of this letter that an addenduCI appt ie€, theaddeadur enclosed iE an integral par"t of thig letter. Becauea this letter could help us resslve rny qurstions abo{t your exerptEtrtut end foutdetiot statusr you should keep it in your peqanent recordE. If you hlve lty questioner Pletse contact the perso[ Hhoge nare endtalephoae nurber .re €hoxr in the lrerding of this letter. Sircerely yaarrr G/4fufr Oistrict 0irector Enc losure (s! : Addendur Fort 872-C LEtter t0{5 (OOICE} 36 -4- ilARIAN HOI{ES You are required ta nafe your arnual return ayailable fer public inspectionfor three years after the returl iE due. You are also required to lakeavailable a cepy of ycur exeilptien applicationr and suppoiting dc.curentsr andthis exenption letter. Failtre ta cake t[ese dccunents availiute tor publicinspectior ray subiect you to a perillty of i10 per day far each day there isfailure te corply (up to e taxirur sf iETOOO in the case cf an annual return).See llternal Revenqe Service Notice 88-13Or l?O8-2 C-8. 4E4r for additional i Rfornat i on. If your orgsllizatioa cenducts futtd-raisiug events such as benefit dinrerg,euctiotls: rerberEhip drivesr etc., Hher€ sorething af value is received inreturn for coatributionEr you cas ftelp yaur donqrs avoid difficutties riththeir incore tax returns by assisting then ia det*roining the proper taxtreatrelt of their contributions. To de this you shouldi in edvance of theeventr detenile the fair rarket value of the benef it received al}d stete itir your fund-raising naterials such as sc,licitatirRsr ticletsr and receiptsi* such a ney that yaur donsrs can detemine hon much is deductible aad irexruc'lt is nat. To aEsist you ia thiEr the service hae iseued Fublicatian l3g1rBeductibi I ity of Payaents ilede ta CharitiEs Ccrnducting Fund-Raising Event..You ray obtain copies of Publication 1391 froa your local IRS 0ffice.Guidel ines for deductible anounts .re ilso get iorth in Revenue Rul ing 6T-846r1967-2 C.B. 104 and RevenuE Precedure g0-l2r l?90-l C.B. 4?l and RevenuePrccedure ?Z-4?t t?92-ZA I.R.B. 14. Letter 1048 (I}O./CB) 37 ,-872'G r.+t,ltrI Lrrrrrrnrrylrtrlr|h-r.aa€ Congoil Flrlng Ped& { Umttatlon 1'p$.dil;;nt iirir Under soqhn 4s4o of thc lntemel Reremte ffi orlrS r3i{rr tr brdrlitcorfBlIIiihtd-l fscr@ r.hds locrion oqoJgg g Hffi.Hffiff ffi#fi"H$"'ffiffi ffiffi' lF' UsUlcf Oncbrolhbrnj Baffilq or .rd tr AE*fltCocnrsgrlBmqonr PEIIE ErriPt-otgeltdgtO con*t r!'.ffi#ffi,5 ffi.?ffiffi #3 ffi gff"ffiS#[I# ;" ta(,Bat [r tl ltil,'. Hor,*,, il r ndcc d ffitcyh tsx hf !fry_g,'s yean b ssnr *, tr orprtaour be. fi. psird .r,r* [E Enc h 'arhg,, .o"fioifo-"il b"-tft*&rr"d iloe nftd d day! ttre rssessmsnt B ffioiteo. PIE 60 dry6' e,e'e der. d *.t u * #*:ffi'8.'8Jtr4 Gorlrt{rclil rtrlhfiFt "ePf olQ"snfAmucilc;crtBrrul*n tfrd'38 IIITERNAI REVE}IT'E SERVICE P. O. BOX 2508 CINCINNATI, OH 4520L Date:fiI lqZm IitARIAMOIIES C/O JAMES E AUIRTY 4124 LEONARD DR FATRFAX, VA 22A3A-5118 DEPARTMEIOT OF TIIE TREASURY Employer Identif ication Number : 34-17925A6 DLN: 200279439 ContacE Person: BERT W DEVANrIER ID* 31399 Coatact, Telephone Number :(871t 829-5500 Our teEEer DaEed: February, 1997 Addendum Applies: No which we staLed that YouprivaLe foundaticnr until the Dear Applicant: This modifies our letEer of the above date in would be trealed as an organization ehat is noE a expi-raEion of your advance ruling period' your exempE sEaEus under secEion 501 (a) of che Internal Revenue Code as an organization discribed in section 501{c}{3} is seill in effecc' Based orl the information you submirted, we have determined that you are noE a privage foundaeion within the meaning of section 509{a) of che Code because you are ao oigarriz"rion of Ehe L)rpe desiribed in secEion 509(a) (1) and 1?0(b) (1) (A) (vi) ' GranEors and conEributors may rely on this determinatsion unless Ehe InEernal Revenue Service publishes noeice to the contrary. However, if you lose your secEi.on 509(a)(1) status, a grantor or conEributor may not rely on ehis determinaEion if he or she was in Part responsible for, or was aware of, the acE or failure to act., or Ehe subsEanEial 0r maEerial change on Ehe Palt of ih. org.r.ization Ehats resulted in your loss of sueh stat'us, or if he or she ""qoi.ia knorerledge chat. t,he Internal Revenue Service had given nocice chatr you ,ro,ita no longer 6e classified as a secLion 509{a} (1) organization' you are reguired !o make your arrrrual informaEiorr return, Form 99O or Form 990-EZ, "rii1"b1. for public inspection for three years aftser Ehe later si::-.e d::e da:e o! --L= reEurn or:he dace l:e ]returlr is f:!e(i' Ycu are also required Eo make available for public inspection your exemPEion applicaEion' irri =,.pp"rEing documenEs, and yo,r. er,e*ption le;Eer.. Copies of these documenEs "=" "f"o-i.g"i.-a -.o-be proviled to any individual upon writt'en or ir: person reguesr wifhoui ch-rge otlrei UhaB reasonable fees for copying'*P -. poarage. you rnay irrf f itl tlis requirement by placing these d"":I:=q" $6 "the?rrt"ri.c - penal-Lies may be irnposed for failure to comply wigh Ehese ieguiremenes- Additional information 1s avail-abLe in Publicagioa 557, Tax-ExempE SEatus for Your OrganizaEion, or you may call our CoIl free number shown above If we have indicaEed in che heading of this letEer EhaE an addendum applies, Ehe addendum enclosed is an incegral part of ehis letter' LeEtrer l_o5o {DO/CG} 39 -z- ^ l{AnreN Hoi{Es Because tbis letter could belp reaolve any gueaBioos about your private foundation staEEs. please keetrr it. in your tErnaneat records If you bavc any queEtions, please contact thc gereon shoge name and cclephone nuobcr ate shorrr aborrc Sincerely yanra, strs Ir ITJJS Stsvca T. tlillerDiractor, Exsqrt Orgarizations LeEEer 1050 (Dolclil 40 ARTICLE XXV Exemption for Nonprofit Organizations [Adopted 6-11-2003; amended in its entirety 2-12-20141] § 155-153. Property exempted from taxation by designation. A. The real or personal property of an organization designated by the Board of Supervisors and used by such organization exclusively for one or more of the purposes as set forth in Article X, Section 6(a), of the Constitution of Virginia shall be exempt from taxation so long as such organization is operated not for profit and the property so exempted is used in accordance with the purpose(s) for which the organization is classified. The indicated real or personal property of each of the following organizations is so designated by the Board of Supervisors pursuant to this section: [Amended 12-9-2015] (1) ARC-Northern Shenandoah Valley, Incorporated, The (formerly known as Winchester- Frederick County Association for Retarded Citizens and as Northern Shenandoah Valley Association for Retarded Citizens, Inc., The) - tax parcels 54J-2-3-59, 54J-2-3-60, and 54J-2-3-61; (2) Belle Grove, Inc. - tax parcels 90-A-33A and 90-A-37; (3) Blue Ridge Hospice, Inc. - personal property of thrift shop in Stephens City; (4) Cedar Creek Battlefield Foundation, Inc. - tax parcels 90-A-23A, 90-A-23B, 90-A-32A, 90-A-34, 90-A-55, 90-A-59A, and 91-A-28C; (5) Conservation Club [Winchester-Frederick County Conservation Club, Inc.] - tax parcels 19-A-27, 19-A-49, 19-A-50, 19-A-51, 19-A-52E, 19-A-53A, 19-A-81A, 29-A-37B, 29-A-38, and 29-A-43B; (6) Fort Collier Civil War Center, Inc. - tax parcel 54-A-81G; (7) Frederick United Methodist Housing Development Corp. - tax parcel 75-A-80B; (8) Kernstown Battlefield Association, Inc. - tax parcels 63-A-6A, 63-A-7A, 63-A-18, 63-A-18A, 63-A-18B, 63-A-18C, and 63-A-18D; (9) Leary Educational Foundation, Inc. - tax parcels 6-A-17 and 6-A-18; (10) Nature Conservancy, The - tax parcels 48-A-45 and 48-A-47; (11) NW Works, Inc. (formerly known as Northwestern Workshop, Inc.) - tax parcel 75-A-1F; (12) People-to-People Health Foundation, Inc., The (Project Hope) - tax parcel 64-A-40C; (13) Potomac Appalachian Trail Club - tax parcels 19-A-41D, 28-A-119A, 48-A-29C, 1. Editor's Note: Section 3 of said ordinance stated that “the repeal herein of § 155-154 of the Code of Frederick County, Virginia, shall not affect the tax exemption of any organization as such tax exemption was in existence immediately prior to the adoption of this ordinance, but all such organizations are otherwise subject to the provisions of § 155-153 of the Code of Frederick County, Virginia, as amended herein, and each such organization much comply with such provisions following the adoption of the ordinance in order to maintain its respective tax exemption(s).” Frederick County, VA § 155-153 § 155-153 Downloaded from https://ecode360.com/FR1364 on 2025-10-09 41 § 155-154. (Reserved) 48-A-33A, 48-A-37, 48-A-37I, 48-A-37A, 48-A-37R, 48-A-49B, and 49-1-2-48; (14) Salvation Army, The - tax parcel 54-A-36F; (15) Shenandoah Valley Battlefields Foundation - tax parcels 43-A-154, 43-A-155, 43-A-159A, 54-A-1B, 54-A-1C, 54-A-88, 54-A-89C, 54-A-90, 55-A-3, and 55-A-4; (16) Shenandoah Valley Community Residences, Inc. - tax parcels 54N-2-2-32 and 65H-12A-108; (17) Stone House Foundation - tax parcels 74A03-A-77, 74A03-A-141, 74A03-A-142, 74A03-A-144, and 74A03-A-146; (18) Wayside Foundation for the Arts, Inc., The - tax parcel 91B-1-B-27; (19) Winchester Chapter of the Izaak Walton League - tax parcels 77-A-72 and 77-A-76A; (20) Woodmen of the World - tax parcel 54E-8-33; and (21) Youth Development Center, Inc., The - tax parcel 63-A-110B. B. Each organization which owns real property exempt from taxation pursuant to designation of the Board of Supervisors or pursuant to designation of the General Assembly shall file triennially, commencing on November 15, 2014, an application with the Commissioner of the Revenue as a requirement for retention of the exempt status of the property. The Commissioner of the Revenue shall send notice of this requirement to each such organization by not later than September 15 preceding the November 15 on which such application is due. Such application shall show the ownership and usage of such property, and such other information as the entity deems desirable, for the property for which retention of such exemption is sought. C. Exemptions of property from taxation under this article shall be strictly construed in accordance with the provisions of Article X, Section 6(f), of the Constitution of Virginia. Frederick County, VA § 155-153 § 155-154 Downloaded from https://ecode360.com/FR1364 on 2025-10-09 42 Section 3. Taxes or assessments upon abutting property owners. The General Assembly by general law may authorize any county, city, town, or regional government to impose taxes or assessments upon abutting property owners for such local public improvements as may be designated by the General Assembly; however, such taxes or assessments shall not be in excess of the peculiar benefits resulting from the improvements to such abutting property owners. Section 4. Property segregated for local taxation; exceptions. Real estate, coal and other mineral lands, and tangible personal property, except the rolling stock of public service corporations, are hereby segregated for, and made subject to, local taxation only, and shall be assessed for local taxation in such manner and at such times as the General Assembly may prescribe by general law. Section 5. Franchise taxes; taxation of corporate stock. The General Assembly, in imposing a franchise tax upon corporations, may in its discretion make the same in lieu of taxes upon other property, in whole or in part, of such corporations. Whenever a franchise tax shall be imposed upon a corporation doing business in this Commonwealth, or whenever all the capital, however invested, of a corporation chartered under the laws of this Commonwealth shall be taxed, the shares of stock issued by any such corporation shall not be further taxed. Section 6. Exempt property. (a) Except as otherwise provided in this Constitution, the following property and no other shall be exempt from taxation, State and local, including inheritance taxes: (1) Property owned directly or indirectly by the Commonwealth or any political subdivision thereof, and obligations of the Commonwealth or any political subdivision thereof exempt by law. (2) Real estate and personal property owned and exclusively occupied or used by churches or religious bodies for religious worship or for the residences of their ministers. (3) Private or public burying grounds or cemeteries, provided the same are not operated for profit. (4) Property owned by public libraries or by institutions of learning not conducted for profit, so long as such property is primarily used for literary, scientific, or educational purposes or purposes incidental thereto. This provision may also apply to leasehold interests in such property as may be provided by general law. (5) Intangible personal property, or any class or classes thereof, as may be exempted in whole or in part by general law. (6) Property used by its owner for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes, as may be provided by classification or designation by an ordinance adopted by the local governing body and subject to such restrictions and conditions as provided by general law. 2 10/9/2025 12:00:00 AM 43 (7) Land subject to a perpetual easement permitting inundation by water as may be exempted in whole or in part by general law. (8) One motor vehicle owned and used primarily by or for a veteran of the armed forces of the United States or the Virginia National Guard who has been rated by the United States Department of Veterans Affairs or its successor agency pursuant to federal law with a one hundred percent service-connected, permanent, and total disability. For purposes of this subdivision, the term "motor vehicle" shall include only automobiles and pickup trucks. Any such motor vehicle owned by a married person may qualify if either spouse is a veteran who is one hundred percent disabled pursuant to this subdivision. This exemption shall be applicable on the date the motor vehicle is acquired or the effective date of this subdivision, whichever is later, but shall not be applicable for any period of time prior to the effective date. (b) The General Assembly may by general law authorize the governing body of any county, city, town, or regional government to provide for the exemption from local property taxation, or a portion thereof, within such restrictions and upon such conditions as may be prescribed, of real estate and personal property designed for continuous habitation owned by, and occupied as the sole dwelling of, persons not less than sixty-five years of age or persons permanently and totally disabled as established by general law. A local governing body may be authorized to establish either income or financial worth limitations, or both, in order to qualify for such relief. (c) Except as to property of the Commonwealth, the General Assembly by general law may restrict or condition, in whole or in part, but not extend, any or all of the above exemptions. (d) The General Assembly may define as a separate subject of taxation any property, including real or personal property, equipment, facilities, or devices, used primarily for the purpose of abating or preventing pollution of the atmosphere or waters of the Commonwealth or for the purpose of transferring or storing solar energy, and by general law may allow the governing body of any county, city, town, or regional government to exempt or partially exempt such property from taxation, or by general law may directly exempt or partially exempt such property from taxation. (e) The General Assembly may define as a separate subject of taxation household goods, personal effects and tangible farm property and products, and by general law may allow the governing body of any county, city, town, or regional government to exempt or partially exempt such property from taxation, or by general law may directly exempt or partially exempt such property from taxation. (f) Exemptions of property from taxation as established or authorized hereby shall be strictly construed; provided, however, that all property exempt from taxation on the effective date of this section shall continue to be exempt until otherwise provided by the General Assembly as herein set forth. (g) The General Assembly may by general law authorize any county, city, town, or regional government to impose a service charge upon the owners of a class or classes of exempt property for services provided by such governments. 3 10/9/2025 12:00:00 AM 44 Text in effect from and after July 1, 2023 Title 58.1 Taxation Chap. 36 Tax Exempt Property, §§ 58.1-3600 — 58.1-3668 Art. 4.1 Property Exempted by Local Classification or Designation on or After January 1, 2003, §§ 58.1-3651 — 58.1-3652 § 58.1-3651. Property exempt from taxation by classification or designation by ordinance adopted by local governing body on or after January 1, 2003. — A. Pursuant to subsection 6 (a)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, any county, city, or town may by designation or classification exempt from real or personal property taxes, or both, by ordinance adopted by the local governing body, the real or personal property, or both, owned by a nonprofit organization, including a single member limited liability company whose sole member is a nonprofit organization, that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes. The ordinance shall state the specific use on which the exemption is based, and continuance of the exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is classified or designated. No exemption shall be provided to any organization that has any rule, regulation, policy, or practice that unlawfully discriminates on the basis of religious conviction, race, color, sex, sexual orientation, gender identity, or national origin. B. Any ordinance exempting property by designation pursuant to subsection A shall be adopted only after holding a public hearing with respect thereto, at which citizens shall have an opportunity to be heard. The local governing body shall publish notice of the hearing once in a newspaper of general circulation in the county, city, or town where the real property is located. The notice shall include the assessed value of the real and tangible personal property for which an exemption is requested as well as the property taxes assessed against such property. The public hearing shall not be held until at least seven days after the notice is published in the newspaper. The local governing body shall collect the cost of publication from the organization requesting the property tax exemption. Before adopting any such ordinance the governing body shall consider the following questions: 1. Whether the organization is exempt from taxation pursuant to § 501(c) of the Internal Revenue Code of 1954; 2. Whether a current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Board of Directors of the Virginia Alcoholic Beverage Control Authority to such organization, for use on such property; 3. Whether any director, officer, or employee of the organization is paid compensation in excess of a reasonable allowance for salaries or other compensation for personal services which such director, officer, or employee actually renders; 4. Whether any part of the net earnings of such organization inures to the benefit of any individual, and whether any significant portion of the service provided by such organization is generated by funds received from donations, contributions, or local, state or federal grants. As used in this subsection, donations shall include the providing of personal services or the contribution of in-kind or other material services; 5. Whether the organization provides services for the common good of the public; 6. Whether a substantial part of the activities of the organization involves carrying on propaganda, or otherwise attempting to influence legislation and whether the organization participates in, or intervenes in, any political campaign on behalf of any candidate for public office; 7. The revenue impact to the locality and its taxpayers of exempting the property; and 8. Any other criteria, facts and circumstances that the governing body deems pertinent to the adoption of such ordinance. C. Any ordinance exempting property by classification pursuant to subsection A shall be adopted only after holding a public hearing with respect thereto, at which citizens shall have an opportunity to be heard. The local governing body shall publish notice of the hearing once in a newspaper of general circulation in the county, city, or town. The public hearing shall not be held until at least five days after the notice is published in the newspaper. D. Exemptions of property from taxation under this article shall be strictly construed in accordance with Article X, Section 6 (f) of the Constitution of Virginia. 1/2 Printed From CaseFinder® on 06/10/2025 45 E. Nothing in this section or in any ordinance adopted pursuant to this section shall affect the validity of either a classification exemption or a designation exemption granted by the General Assembly prior to January 1, 2003, pursuant to Article 2 (§ 58.1-3606 et seq.), 3 (§ 58.1-3609 et seq.) or 4 (§ 58.1-3650 et seq.) of this chapter. An exemption granted pursuant to Article 4 (§ 58.1-3650 et seq.) of this chapter may be revoked in accordance with the provisions of § 58.1-3605. (2003, c. 1032; 2004, c. 557; 2015, cc. 38, 730; 2018, c. 29; 2020, c. 1137; 2023, cc. 506, 507.) History 2/2 Printed From CaseFinder® on 06/10/2025 46 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The FCPS Executive Director of Finance requests a General Fund and a School Operating Fund supplemental appropriations in the amount of $273,609.50. This amount represents a carry forward of unspent restricted grant funds received during FY 2025 that are designated for specific purposes. No local funds required. Accompanying the request is an overview of the School Capital Projects, Debt Service, and Operating Funds. Attachments: FCPS CF BS.pdf 47 Executive Director of Finance Kristen Anderson andersok@fcpsk12.net DATE: September 24, 2025 TO: Cheryl Shiffler, Frederick County Finance Director FROM: Kristen Anderson, Executive Director of Finance SUBJECT: FY 2026 Budget Items for Consideration by the Board of Supervisors On September 23, 2025, the School Board approved the following requests that are subject to consideration and approval by the Board of Supervisors. Please include the following items on the agenda for the October 15, 2025 County Finance Committee meeting. 1. The School Board is requesting to carry forward $273,609.50 into the FY 2026 School Operating Fund. This amount represents restricted grant funds received during FY 2025 that are designated for specific purposes. These funds include grants such as the GMU Data Science Lab School partnership, Advanced Computer Science Education Grant, Early Reading Intervention Program, SOL Algebra Readiness Program, Student Support and Academic Enrichment Program, Project Graduation Program, Virginia Tiered Systems of Support, VA Star Program, Mentor Teacher Program, and First Bank Donation. 2. The School Board is requesting a supplemental appropriation of $2,815,185 to the FY 2026 School Capital Projects Fund. This amount represents the unobligated surplus from the FY 2025 School Operating Fund. If approved, the funds will be used for four school bus replacements and HVAC unit replacements at Bass-Hoover Elementary School and Dowell J. Howard Center. cc: Dr. George Hummer, Superintendent Mike Bollhoefer, County Administrator 48 Kristen Anderson, Executive Director of Finance #ignite2030 Finance Committee Meeting October 15, 2025 49 2 Agenda Agenda ●School Debt Service Fund ●School Capital Projects Fund ●School Operating Fund ○Carry Forward of Obligated Funds ○Request for Supplemental Appropriation 50 Outstanding Debt at June 30, 2024 $ 170,150,000 New Debt Incurred During FY 2025 $ 10,190,000 Principal Payments on Existing Debt During FY 2025 $( 13,565,000) Outstanding Debt at June 30, 2025 $ 166,775,000 3 School Debt Service Fund 51 •Beginning Balance $ 1,241,192 •Revenue $ 5,467,769 •Expenditures $ 2,447,709 •Ending balance $ 4,261,252 4 School Capital Projects Fund 52 5 School Operating Fund 53 Total Operating Fund Surplus $3,088,795 Obligated Operating Surplus $ 273,610 Unobligated Operating Surplus (1.15% of Operating Budget) $2,815,185 6 School Operating Fund, cont’d 54 Key Factors Contributing to Unobligated Operating Surplus Budget Actual Variance Sales Tax Receipts $ 19,803,196 $ 20,607,395 $ 804,199 Budgetary Savings in Payroll $187,198,217 $186,007,397 $1,190,820 Budgetary Savings in Schools and Departments $ 46,420,170 $ 45,600,004 $ 820,166 Unobligated Surplus for FY25 $2,815,185 7 School Operating Fund, cont’d 55 FY26 Carryforward in the School Operating Fund $ 168,497.16 GMU Data Science Lab School Partnership $ 29,642.23 Advanced Computer Science Education Grant $ 26,155.13 Early Reading Intervention Program $ 23,797.03 SOL Algebra Readiness Program $ 13,822.71 Student Support and Academic Enrichment Program $ 4,795.98 Project Graduation Program $ 4,175.06 VA Tiered Systems of Support $ 1,973.07 VA Star Program $ 476.05 Mentor Teacher Program $ 275.08 First Bank Donation 8 Remaining Obligated Funds $273,609.50 56 FY26 Budget Adjustment to the Capital Projects Fund (all cost are estimates) •4 Replacement School Buses $ 600,000 •Bass-Hoover ES - HVAC Units*$1,815,185 •Dowell J Howard - HVAC Units*$ 400,000 *Projects prioritized and scheduled in the Capital Asset Plan, but not funded. 9 FY25 Remaining Unobligated Funds $2,815,185 57 The School Operating Fund budget provides for 11 replacement buses this school year. Bus data as presented in June to the Finance Committee. 10 Bus Fleet Assets 58 After 15 years, buses are used less frequently which impacts the cost to maintain older buses. Bus data as presented in June to the Finance Committee. 11 Bus Life Span and Replacement Cycle 59 12 Capital Asset Plan - Priority Process Level 1 Safety Legal compliance Loss of facility use caused by further damage or deterioration Cost effectiveness (ROI, energy savings) Level 2 Project deemed close to failure within near future Near obsolescence Level 3 Diminishing effectiveness and/or efficiency CAP is updated annually and projects are prioritized as follows: 60 Originally scheduled for replacement in the CAP for FY26 but project was unfunded: •Replace 7 air handling units that are 55 years old •Units failing, replacement parts hard to find •One unit failed this past winter and if that was in the spring/summer a large section of the building would have been without cooling for approximately 2 months (Custom Coil) •Install 5 new dedicated outdoor air systems to assist in building humidity control 13 BHES HVAC Replacement Request 61 Dowell J Howard HVAC (CAP schedule FY27 but changing conditions elevate need to FY26 for some units): •Replace 4 units installed in 1987 •HVAC system as a whole generated over 400 repair labor hours (past 18 months) •One unit is operating at 50% due to compressor failure •One of the units to replace caused a contactor to have a small electrical burn •Another unit that has already been repaired burned causing smoke in the building and an evacuation that resulted in the fire department responding. This speaks to the aging HVAC infrastructure that is scheduled for replacement over the next 2 years. 14 DJHC HVAC Replacement Request 62 1.The School Board is requesting to carry forward $273,609.50 into the FY 2026 School Operating Fund. This amount represents restricted grant funds received during FY 2025 that are designated for specific purposes; grants such as the GMU Data Science Lab School partnership, Advanced Computer Science Education Grant, Early Reading Intervention Program, SOL Algebra Readiness Program, Student Support and Academic Enrichment Program, Project Graduation Program, Virginia Tiered Systems of Support, VA Star Program, Mentor Teacher Program, and First Bank Donation. 2.The School Board is requesting a supplemental appropriation of $2,815,185 to the FY 2026 School Capital Projects Fund. This amount represents the unobligated surplus from the FY 2025 School Operating Fund. If approved, the funds will be used for four school bus replacements and HVAC unit replacements at Bass-Hoover Elementary School and Dowell J. Howard Center. 15 Request of Board of Supervisors 63 16 Agenda Recap ●School Debt Service Fund ●School Capital Projects Fund ●School Operating Fund ○Carry Forward of Obligated Funds ○Request for Supplemental Appropriation 64 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The FCPS Executive Director of Finance requests a General Fund and a School Capital Projects Fund supplemental appropriations in the amount of $2,815,185. This amount represents a carry forward of unspent, unobligated surplus from the FY 2025 School Operating Fund. Local funds are required. Accompanying the request is an overview of the School Capital Projects, Debt Service, and Operating Funds. Attachments: FCPS CF BS.pdf 65 Executive Director of Finance Kristen Anderson andersok@fcpsk12.net DATE: September 24, 2025 TO: Cheryl Shiffler, Frederick County Finance Director FROM: Kristen Anderson, Executive Director of Finance SUBJECT: FY 2026 Budget Items for Consideration by the Board of Supervisors On September 23, 2025, the School Board approved the following requests that are subject to consideration and approval by the Board of Supervisors. Please include the following items on the agenda for the October 15, 2025 County Finance Committee meeting. 1. The School Board is requesting to carry forward $273,609.50 into the FY 2026 School Operating Fund. This amount represents restricted grant funds received during FY 2025 that are designated for specific purposes. These funds include grants such as the GMU Data Science Lab School partnership, Advanced Computer Science Education Grant, Early Reading Intervention Program, SOL Algebra Readiness Program, Student Support and Academic Enrichment Program, Project Graduation Program, Virginia Tiered Systems of Support, VA Star Program, Mentor Teacher Program, and First Bank Donation. 2. The School Board is requesting a supplemental appropriation of $2,815,185 to the FY 2026 School Capital Projects Fund. This amount represents the unobligated surplus from the FY 2025 School Operating Fund. If approved, the funds will be used for four school bus replacements and HVAC unit replacements at Bass-Hoover Elementary School and Dowell J. Howard Center. cc: Dr. George Hummer, Superintendent Mike Bollhoefer, County Administrator 66 Kristen Anderson, Executive Director of Finance #ignite2030 Finance Committee Meeting October 15, 2025 67 2 Agenda Agenda ●School Debt Service Fund ●School Capital Projects Fund ●School Operating Fund ○Carry Forward of Obligated Funds ○Request for Supplemental Appropriation 68 Outstanding Debt at June 30, 2024 $ 170,150,000 New Debt Incurred During FY 2025 $ 10,190,000 Principal Payments on Existing Debt During FY 2025 $( 13,565,000) Outstanding Debt at June 30, 2025 $ 166,775,000 3 School Debt Service Fund 69 •Beginning Balance $ 1,241,192 •Revenue $ 5,467,769 •Expenditures $ 2,447,709 •Ending balance $ 4,261,252 4 School Capital Projects Fund 70 5 School Operating Fund 71 Total Operating Fund Surplus $3,088,795 Obligated Operating Surplus $ 273,610 Unobligated Operating Surplus (1.15% of Operating Budget) $2,815,185 6 School Operating Fund, cont’d 72 Key Factors Contributing to Unobligated Operating Surplus Budget Actual Variance Sales Tax Receipts $ 19,803,196 $ 20,607,395 $ 804,199 Budgetary Savings in Payroll $187,198,217 $186,007,397 $1,190,820 Budgetary Savings in Schools and Departments $ 46,420,170 $ 45,600,004 $ 820,166 Unobligated Surplus for FY25 $2,815,185 7 School Operating Fund, cont’d 73 FY26 Carryforward in the School Operating Fund $ 168,497.16 GMU Data Science Lab School Partnership $ 29,642.23 Advanced Computer Science Education Grant $ 26,155.13 Early Reading Intervention Program $ 23,797.03 SOL Algebra Readiness Program $ 13,822.71 Student Support and Academic Enrichment Program $ 4,795.98 Project Graduation Program $ 4,175.06 VA Tiered Systems of Support $ 1,973.07 VA Star Program $ 476.05 Mentor Teacher Program $ 275.08 First Bank Donation 8 Remaining Obligated Funds $273,609.50 74 FY26 Budget Adjustment to the Capital Projects Fund (all cost are estimates) •4 Replacement School Buses $ 600,000 •Bass-Hoover ES - HVAC Units*$1,815,185 •Dowell J Howard - HVAC Units*$ 400,000 *Projects prioritized and scheduled in the Capital Asset Plan, but not funded. 9 FY25 Remaining Unobligated Funds $2,815,185 75 The School Operating Fund budget provides for 11 replacement buses this school year. Bus data as presented in June to the Finance Committee. 10 Bus Fleet Assets 76 After 15 years, buses are used less frequently which impacts the cost to maintain older buses. Bus data as presented in June to the Finance Committee. 11 Bus Life Span and Replacement Cycle 77 12 Capital Asset Plan - Priority Process Level 1 Safety Legal compliance Loss of facility use caused by further damage or deterioration Cost effectiveness (ROI, energy savings) Level 2 Project deemed close to failure within near future Near obsolescence Level 3 Diminishing effectiveness and/or efficiency CAP is updated annually and projects are prioritized as follows: 78 Originally scheduled for replacement in the CAP for FY26 but project was unfunded: •Replace 7 air handling units that are 55 years old •Units failing, replacement parts hard to find •One unit failed this past winter and if that was in the spring/summer a large section of the building would have been without cooling for approximately 2 months (Custom Coil) •Install 5 new dedicated outdoor air systems to assist in building humidity control 13 BHES HVAC Replacement Request 79 Dowell J Howard HVAC (CAP schedule FY27 but changing conditions elevate need to FY26 for some units): •Replace 4 units installed in 1987 •HVAC system as a whole generated over 400 repair labor hours (past 18 months) •One unit is operating at 50% due to compressor failure •One of the units to replace caused a contactor to have a small electrical burn •Another unit that has already been repaired burned causing smoke in the building and an evacuation that resulted in the fire department responding. This speaks to the aging HVAC infrastructure that is scheduled for replacement over the next 2 years. 14 DJHC HVAC Replacement Request 80 1.The School Board is requesting to carry forward $273,609.50 into the FY 2026 School Operating Fund. This amount represents restricted grant funds received during FY 2025 that are designated for specific purposes; grants such as the GMU Data Science Lab School partnership, Advanced Computer Science Education Grant, Early Reading Intervention Program, SOL Algebra Readiness Program, Student Support and Academic Enrichment Program, Project Graduation Program, Virginia Tiered Systems of Support, VA Star Program, Mentor Teacher Program, and First Bank Donation. 2.The School Board is requesting a supplemental appropriation of $2,815,185 to the FY 2026 School Capital Projects Fund. This amount represents the unobligated surplus from the FY 2025 School Operating Fund. If approved, the funds will be used for four school bus replacements and HVAC unit replacements at Bass-Hoover Elementary School and Dowell J. Howard Center. 15 Request of Board of Supervisors 81 16 Agenda Recap ●School Debt Service Fund ●School Capital Projects Fund ●School Operating Fund ○Carry Forward of Obligated Funds ○Request for Supplemental Appropriation 82 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Public Works Director requests a Landfill Fund supplemental appropriation in the amount of $126,351. This amount represents a carry forward of unspent FY 2025 funds to be used for repairs that were not completed in FY 2025. This item was approved by the public works committee. No local funds required. Attachments: Landfill CF.pdf 83 107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000 MEMORANDUM TO: Cheryl Shiffler, Director of Finance FROM: Joe C. Wilder, Director of Public Works SUBJECT: Carry Forward Requests for Fiscal Year 2026 DATE: September 3, 2025 ______________________________________________________________________________ In a regularly scheduled meeting held on August 26, 2025, the Public Works Committee unanimously endorsed the following requests: a. Landfill Budget 1. Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $126,351.42 Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $94,288.73 Request any unspent funds from these line items be placed in same line items in FY2026. (Attachment 1) Please include the above carry forward requests requests on the next Finance Committee agenda. JCW/kco attachments as stated cc: file 84 Attachment 1 85 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Public Works Director requests a Landfill Fund supplemental appropriation in the amount of $94,288. This amount represents a carry forward of unspent FY 2025 funds to assist with funding a replacement treatment skid chiller. This item was approved by the Public Works Committee. No local funds required. Attachments: Landfill CF.pdf 86 107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000 MEMORANDUM TO: Cheryl Shiffler, Director of Finance FROM: Joe C. Wilder, Director of Public Works SUBJECT: Carry Forward Requests for Fiscal Year 2026 DATE: September 3, 2025 ______________________________________________________________________________ In a regularly scheduled meeting held on August 26, 2025, the Public Works Committee unanimously endorsed the following requests: a. Landfill Budget 1. Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $126,351.42 Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $94,288.73 Request any unspent funds from these line items be placed in same line items in FY2026. (Attachment 1) Please include the above carry forward requests requests on the next Finance Committee agenda. JCW/kco attachments as stated cc: file 87 Attachment 1 88 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of $109,464. This amount represents a carry forward unspent FY 2025 funds for the Clearbrook Park spray ground. Funds were appropriated in April 2024 and the project is ongoing. No additional local funds required. Attachments: Parks CB Sprayground CF.pdf 89 90 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of $1,063,295. This amount represents a carry forward of unspent FY 2025 funds for Abrams Creek and Old Charlestown Road Park projects. Both projects began in a prior fiscal year and are ongoing. No additional local funds required. Attachments: Parks OCRP and ACT CF.pdf 91 92 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Parks & Recreation Director requests a General Fund supplemental appropriation in the amount of $8,629. This amount represents a carry forward of unspent FY 2025 funds associated with the design work for the Sherando Softball and Soccer Field expansion projects. No additional local funds required. Attachments: Parks SH Fields CF.pdf 93 94 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Director of Planning and Development requests a General Fund supplemental appropriation in the amount of $22,772. This amount represents a carry forward of unspent FY 2025 for the Cost of Land Uses Fiscal Impact Analysis. The project was delayed by the contractor. No additional local funds required. Attachments: Planning TischlerBise CF.pdf 95 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 MEMORANDUM TO: Finance Committee FROM: Wyatt Pearson, Director of Planning and Development RE: Carry Forward & Appropriation Request Cost of Land Uses Fiscal Impact Analysis DATE: September 4, 2025 The Planning and Development Department is requesting funds in the amount of $22,772 be carried forward for FY26 for continued payment of invoices submitted by TischlerBise for the Cost of Land Uses Fiscal Impact Analysis. The contract for this project was not initiated until January 29th 2025, and the consultant delayed their start to finish a related project for the County (Capital Impacts Model Update). Expenditure Code: 081010-3002-000-00 WGP 96 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Director of Planning and Development requests a General Fund supplemental appropriation in the amount of $37,590. This amount represents a carry forward of unspent FY 2025 for the Frederick County NPS24- 085 Zoning Ordinance Update Phase 1. The project was delayed by the consultant. No additional local funds required. Attachments: Planning Berkley Group CF.pdf 97 COUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 MEMORANDUM TO: Finance Committee FROM: Wyatt Pearson, Director of Planning and Development RE: Carry Forward & Appropriation Request Zoning Ordinance Update Phase 1 DATE: September 8, 2025 The Planning and Development Department is requesting funds in the amount of $37,590.00 be carried forward for FY26 for continued payment of invoices submitted by Berkley Group for Frederick County NPS24-085 Zoning Ordinance Update Phase 1. The contract for this effort was executed in January 2025, and the consultant was delayed in starting this project as they completed a related project for the department. The current project schedule targets project completion in March of 2026. Expenditure Code: 081010-3002-000-00 WGP 98 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Public Safety Communications Director requests a General Fund supplemental appropriation in the amount of $14,526. This amount represents an insurance claim for damage sustained from a lightening strike on the main radio tower. No local funds required. Attachments: E911 Insurance Claim.pdf 99 Tel: 540-665-6356 Fax: 540-723-8848 Tel: 540-665-6356 Fax: 540-723-8848 COUNTY of FREDERICK, VIRGINIA DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS 1080 Coverstone Dr, Winchester, VA 22602 Tel: 540-665-6356 Fax: 540-723-8848 Ginger Whitacre, Director Public Safety Communications To: Cheryl Shiffler, Finance Director From: Ginger Whitacre Date: September 16, 2025 Ref: October Finance Committee Agenda Item We would like to be placed on the October 15th, 2025 Finance Committee’s agenda for an insurance claim reimbursement in the amount of $14,526.18. In June of this year, our main radio tower sustained damage due to a lightning strike. All the repairs and replacements have been completed. Frederick County has received a check from the insurance company in the amount of $14,526.18. This amount was deposited into revenue line 3-010-018990-001. We are requesting those funds be transferred to the following lines in which we used to make the repairs: $13,500.00 to 4-010-035060-8003-000-000 and the remainder amount of $1,026.18 to 4-010-03506-5413-000. Thank you for your consideration in this matter. c.s. 9/4/25 100 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Sheriff requests a General Fund supplemental appropriation in the amount of $57,237. This amount represents auto insurance claims and will be used for vehicle replacement and associated equipment. No local funds required. Attachments: Sheriff Auto Claims.pdf 101 c.s. 8/19/25 c.s. 8/28/25 c.s. 8/12/25 c.s. 10/1/25 & 10/9/25 102 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Sheriff requests a General Fund supplemental appropriation in the amount of $3,726. This amount represents donations to the department to be used for honor guard and the building at the impound lot. No local funds required. Attachments: Sheriff Donations.pdf 103 COUNTY SHERIFF'SOpp! C-e Sheriff Lenny Millholland TO FROM 1080 COVERSTONE DRIVE WINCHESTER, VIRGINIA 22602 540-662-6168 FAX 540-504-6400 : Cheryl Shiffler Director of Finance : Sheriff Lenny Millholland SUBJECT : Appropriation of Funds DATE : October 8, 2025 Major Steve A. Hawkins The Frederick County Sheriffs Office has received donations in the amount of $3,726.00 from. This amount has been posted to 3-010-018990-0006. We are requesting the following to be appropriated in the following line items. 4-010-031020-5413-000-003 (Honor Guard) •$75.00 -Mr. Weir c.s. 9/11/25 5-010-031020-8900-000-000 (Improvements other than Buildings) •$3,651.00-Mission BBQ c.s. 9/26/25 Thank you, LWM/adc 104 105 106 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Action Items Title: The Purchasing Manager requests a Capital Projects Fund supplemental appropriation in the amount of $61,800. This amount represents funds received from the sale of obsolete radio equipment to be used toward the ongoing radio project. No local funds required. Attachments: SurplusRadios.pdf 107 COUNTY of FREDERICK Finance Department Cheryl B. Shiffler Director 540/665-5610 Fax: 540/667-0370 E-mail: cshiffle@fcva.us 107 North Kent Street • Winchester, Virginia 22601 MEMORANDUM TO: Cheryl Shiffler, Director of Finance FROM: Missi Neal, Purchasing Manager SUBJECT: Supplemental Appropriation DATE: October 6, 2025 I am requesting a supplemental appropriation in the amount of $61,800.00, representing funds received from the surplus sale of obsolete radio equipment. These funds can be found in Revenue Line 3-26-19110-001. Funds should be moved from revenue to the expense line, Communications Equipment (Capital Projects), 4-26-1226-8003-000-000. If you have any questions or need additional information regarding this request, please do not hesitate to contact me. /Attachment Cc:File 108 Buyer Name: Kevin Brost Address:416 Woodline Drive Spring, TX, 77386, Department Date BILL OF SALE Auction Date: Aug 12, 2025 7:38:58 PM EDT Auction ID: 3813662 Item Number: Description: Motorola Apex 8500, Apex 6500 VHF, XTL 5000, 1500 Mobile Radios Purchase Price: $61,800.00 Taxes: 5.30% (4.30% state tax, 1.00% county tax) 10/6/25, 1:38 PM Bill of Sale https://www.publicsurplus.com/sms/auction/viewForm?auc=3813662&view=bs#1/1 ADMIN / Sheriff 10/6/2025 109 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Items For Information Only Title: The Purchasing Manager provides the county FY2025 year-end open purchase order report. Attachments: County FY25 Yr End Open POs.pdf 110 111 112 113 114 115 116 117 118 119 120 121 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Items For Information Only Title: The Finance Director provides monthly financial statements for September 2025. Attachments: 202509 Fund 10.pdf 202509 Fund 11.pdf 202509 Fund 12.pdf 122 FY26 FY25 Increase 9/30/2025 9/30/2024 (Decrease) ASSETS Cash and Cash Equivalents 84,184,922$ 76,386,689$ 7,798,233$ *A Petty Cash 1,555 1,555 - Receivables: Receivable Arrears Pay Deferred 280,672 302,620 (21,948) Taxes, Commonwealth,Reimb.P/P 84,369,106 78,344,557 6,024,548 Streetlights 11,780 12,146 (367) Miscellaneous Charges 37,522 21,896 15,626 Prepaid Postage 123 556 (433) GL controls (est. rev / est. exp)(8,952,106) (22,315,349) 13,363,243 (1) Attached TOTAL ASSETS 159,933,573$ 132,754,670$ 27,178,903$ LIABILITIES Accrued Wages Payable 2,020,222$ 1,940,781$ 79,441$ Performance Bonds Payable 1,546,268 1,227,185 319,084 Taxes Collected in Advance 214,241 224,362 (10,121) Deferred Revenue 84,435,200 78,251,694 6,183,506 *B TOTAL LIABILITIES 88,215,932$ 81,644,022$ 6,571,909$ EQUITY Fund Balance Reserved: Encumbrance General Fund 2,944,233$ 5,804,424$ (2,860,191)$ (2) Attached Conservation Easement 4,980 4,980 - Peg Grant 135,231 374,677 (239,446) Prepaid Items 950 950 - Advances 657,083 657,083 - Opoid Settlement 1,029,874 914,016 115,858 Courthouse Fees 650,239 807,360 (157,122) Animal Shelter 1,509,447 1,557,688 (48,241) Sheriff's Reserve 1,000 1,000 - Proffers 10,253,561 11,841,167 (1,587,606) *C / (3) Attached Parks Reserve 153,000 206,919 (53,919) E-Summons Funds 228,228 214,676 13,551 Undesignated Adjusted Fund Balance 54,149,816 28,925,707 25,224,109 (4) Attached TOTAL EQUITY 71,717,641$ 51,310,648$ 20,406,994$ TOTAL LIABILITIES & EQUITY 159,933,573$ 132,954,670$ 26,978,903$ NOTES: *C Current year proffer revenues are posted to the proffer reserve at year end. See NOTE (5) of the General Fund Comparative Statement for the proffers collected YTD that are not included in this proffer reserved fund balance total. County of Frederick Fund 10 General Fund September 30, 2025 *B Deferred revenue includes taxes receivable, street lights, miscellaneous charges, dog tags, and motor vehicle registration fees. Balance Sheet *A Cash increase can primarily be attributed to the decrease in operating transfers. (Refer to the Comparative Statement of Revenue, Expenditures, and Changes in Fund Balance). 123 General Fund Balance Sheet Supplemental Information (page 1) September 30, 2025 (1) GL Controls FY26 FY25 Inc/(Decrease) Estimated Revenue 264,493,515$ 250,876,867$ 13,616,648$ Appropriations (137,811,670) (144,797,377) 6,985,707 Est. Transfers to Other Funds (142,533,960) (139,871,320) (2,662,640) Est.Transfers From Other Funds 3,955,775 5,672,056 (1,716,281) Encumbrances 2,944,233 5,804,424 (2,860,191) Total (8,952,106)$ (22,315,349)$ 13,363,243$ (2) Animal Shelter 154,416$ County Office Buildings 7,021 154,434 17,494 28,800 135,983 274,468 Fire and Rescue 8,871 13,647 20,785 32,759 Inspections 37,072 IT 70,200 Parks and Recreation 28,660 9,852 24,000 227,607 255,713 26,000 46,810 27,250 17,899 53,950 107,422 51,215 Public Safety Communications 13,500 Sheriff 50,535 624,499 62,236 48,079 310,000 3,056 Total 2,944,233$ Reservoir Tank for Clearbrook Sprayground Replace Flooring Public Safety Building Uniforms Geotechnical Testing Abrams Creek Trail Clearbrook Underground Electric Service Extension Clearbrook Sprayground Installation Sprayground Equipment Clearbrook Park Replace Bathroom Fixtures Smithfield Avenue RTU Replacement CAB Loose Fire Equipment for Apparatus RTU Replacement PSB Emergency Equipment 2026 Chevy Colorado Open Purchase Order Balances Clearbrook Splashpad Power Installation Phone Upgrade & Replacement Pierce Enforcer Fire Engine Rooftop Gas Heating Unit Replacement HVAC Control System PSB (1) 30 Ton Trane Roof Top Unit Installed PSB Uniforms, Staff Shirts, Event Shirts Clearbrook Park Asphalt Path Paving Ford F550 Search and Rescue Vehicle Sherando Park Parking Expansion Generator Replacement North Mountain Tower Site Radio Parts Needed For Upfitting Clearbrook Park New Asphalt Path Paving Uniforms Ammunition (23) Vehicles Upfitting Ballistic Vests, Carriers, Holders, and Cases Asphalt Sherando Park Abex, Lions & Gazabo Parking Lots Clearbrook Park Parking Expansion 124 September 30, 2025 (3) Proffer Reserve Balances SCHOOLS PARKS FIRE & RESCUE OTHER TOTAL 3,539,860$ 792,910 928,494 4,992,297 10,253,561$ 268,366$ 17,014 129,000 570,075 168,196 12,000 52,445 3,775,201 4,992,297$ (4) Fund Balance Adjusted Summary FY26 FY25 Inc/(Decrease) Balance per GL 63,469,447$ 51,023,012$ 12,446,435$ Revenue 29,698,130 30,011,433 (313,303)$ Expenditures (37,363,636) (30,186,523) (7,177,113)$ Transfers (1,654,125) (21,922,215) 20,268,090 * Adjusted Balance 54,149,816$ 28,925,707$ 25,224,109$ General Fund Balance Sheet Supplemental Information (page 2) * See NOTE (9) of the General Fund Comparative Statement for transfers detail. Solid Waste Stop Lights Road Imp & Transportation Total Other Administration Bridges Historic Preservation Library Sheriff Current year proffer revenues are posted to the proffer reserve at year end. See NOTE (5) of the General Fund Comparative Statement for the proffers collected YTD that are not included in these balances. 125 FY26 FY25 YTD 9/30/2025 9/30/24 Actual Appropriated Actual Actual Variance REVENUES General Property Taxes 176,225,816$ 9,152,008$ 7,558,039$ 1,593,969$ (1) Other Local Taxes 56,564,743 5,688,281 5,414,096 274,185 (2) Permits & Privilege Fees 2,808,500 627,177 655,155 (27,979) (3) Revenue from use of money and property 4,377,545 2,319,886 2,773,410 (453,524) (4) Charges for Services 4,418,024 956,022 930,823 25,199 Miscellaneous 516,182 312,076 436,560 (124,483) Recovered Costs 2,106,026 306,143 413,621 (107,478) (5) Proffers - 402,271 933,849 (531,578) (5)Intergovernmental: Commonwealth 17,132,677 5,838,255 5,213,136 625,119 (6) Federal 344,002 140,237 7,438 132,799 (7)Transferred from County Capital 3,955,775 3,955,775 5,672,056 (1,716,281) Transfer from EMS Revenue Recovery Fund - - 3,250 (3,250) TOTAL REVENUES 268,449,290$ 29,698,130$ 30,011,433$ (313,303)$ EXPENDITURES General Administration 20,266,908$ 7,754,258$ 7,010,037$ 744,220$ Judicial Administration 4,181,744 913,352 885,885 27,466 Public Safety 69,155,718 15,731,507 14,096,264 1,635,243 Public Works 9,360,734 1,479,141 1,839,275 (360,135) Health and Welfare 14,613,324 2,766,270 2,686,584 79,685 Education 91,983 22,996 - 22,996 Parks, Recreation, Culture 13,963,672 3,197,305 3,187,587 9,718 Community Development 8,044,374 5,498,809 480,890 5,017,918 TOTAL EXPENDITURES 139,678,458$ 37,363,636$ 30,186,523$ 7,177,113$ (8) OTHER FINANCING SOURCES (USES) Operating transfers from / to 140,667,172 1,654,125 21,922,215 (20,268,090) (9) Excess (deficiency) of revenues & other sources over expenditures & other uses (11,896,339) (9,319,631) (22,097,305) 12,777,674 Fund Balance per General Ledger 63,469,447 51,023,012 12,446,435 Fund Balance Adjusted To Reflect 54,149,816$ 28,925,707$ 25,224,109$ * Income Statement 9/30/25 County of Frederick Comparative Statement of Revenues, Expenditures, and Changes in Fund Balance September 30, 2025 FUND 10 GENERAL FUND * See NOTE (4) of the General Fund Balance Sheet. 126 September 30, 2025 (1) General Property Taxes FY26 FY25 Increase/(Decrease) Real Estate Taxes 3,162,028$ 2,612,027$ 550,001$ Public Services 17,517 16 17,500 Personal Property 5,679,459 4,661,324 1,018,135 Penalties and Interest 264,443 224,054 40,389 Credit Card Chgs./Delinq.Advertising (34,239) (29,065) (5,174) Adm.Fees For Liens & Distress 62,800 89,683 (26,882) Total 9,152,008$ 7,558,039$ 1,593,969$ (2) Other Local Taxes FY26 FY25 Increase/(Decrease) Local Sales and Use Tax 1,913,935$ 1,975,294$ (61,360)$ Communications Sales Tax 75,653 75,857 (204) Utility Taxes 741,238 544,700 196,538 Business Licenses 882,663 810,600 72,063 Auto Rental Tax 44,627 49,975 (5,348) Motor Vehicle Licenses Fees 79,602 93,094 (13,492) Recordation Taxes 686,865 627,924 58,942 Meals Tax 1,073,302 1,015,528 57,774 Lodging Tax 190,082 220,785 (30,703) Street Lights 195 124 71 Star Fort Fees 120 215 (95) Total 5,688,281$ 5,414,096$ 274,185$ (3) Permits & Privileges FY26 FY25 Increase/(Decrease) Dog Licenses 4,661$ 7,598$ (2,937)$ Land Use Application Fees 800 400 400 Transfer Fees 962 923 40 Development Review Fees 139,565 120,419 19,146 Building Permits 336,061 350,462 (14,401) 2% State Fees 7,870 8,492 (622) Electrical Permits 26,896 47,722 (20,826) Plumbing Permits 3,699 5,397 (1,698) Mechanical Permits 30,181 24,928 5,253 Sign Permits 2,800 1,975 825 Blasting Permits 600 800 (200) Land Disturbance Permits 70,132 84,241 (14,109) Septic Haulers Permit 1,200 200 1,000 Institutional Inspections Permit 850 1,600 (750) Transfer Development Rights 900 - 900 Total 627,177$ 655,155$ (27,979)$ (4) Revenue from use of FY26 FY25 Increase/(Decrease) Money 2,303,100$ 2,749,978$ (446,878)$ Property 16,786 23,432 (6,647) Total 2,319,886$ 2,773,410$ (453,524)$ General Fund Comparative Statement Supplemental Information (page 1) 127 September 30, 2025 (5) FY26 FY25 Increase/(Decrease) Recovered Costs Recovered Costs Treasurer 816$ 113,065$ (112,249)$ Recovered Costs Social Services 37,016 25,723 11,293 Recovered Costs IT-GIS - 5,000 (5,000) Recovered Cost Fire Companies 74,999 74,999 - Recovered Costs Sheriff 24,392 35,968 (11,576) Recovered Cost FOIA 1,041 228 813 Reimbursement Circuit Court 2,034 2,201 (167) Reimbursement Public Works - 280 (280) Clarke County Container Fees 30,824 27,416 3,408 City of Winchester Container Fees 17,190 15,512 1,678 Refuse Disposal Fees 44,436 35,360 9,076 Recycling Revenue 10,498 9,777 722 Restitution Sheriff 1,000 672 328 Container Fees Bowman Library 561 519 42 Restitution Other 3,874 1,705 2,169 Reimb.of Expenses Gen.District Court 6,756 6,794 (38) Gasoline Tax Refund-VPA 4,444 8,398 (3,954) Reimb.Task Force 19,553 25,419 (5,866) Comcast PEG Grant 12,327 14,205 (1,878) Fire School Programs 3,250 4,500 (1,250) Reimb.Teaching CPR-F&R - 250 (250) Clerks Reimbursement to County 2,017 2,043 (26) Reimb. Sheriff 9,115 3,589 5,526 Subtotal Recovered Costs 306,143 413,621 (107,478) Proffers Proffers Other - 125,000 (125,000) Proffer Snowden Bridge 296,371 221,591 74,780 Proffer Madison Village 104,976 - 104,976 Proffer Senseny Village - 285,000 (285,000) Proffer Winchester Landing - 54,592 (54,592) Proffer Abrams Chase - 3,835 (3,835) Proffer Seasons at Middletown Place - 243,831 (243,831) Proffer Willow Run 924 - 924 Subtotal Proffers 402,271 933,849 (531,578) Grand Total 708,414$ 1,347,470$ (639,056)$ General Fund Comparative Statement Supplemental Information (page 2) 128 September 30, 2025 (6) Commonwealth Revenue FY26 FY25 Increase/(Decrease) Motor Vehicle Carriers Tax 46,598$ 46,786$ (188)$ Mobile Home Titling Tax 41,406 41,078 328 P/P State Reimbursement 2,610,611 2,610,611 (0) Shared Expenses Comm.Atty.126,748 123,141 3,607 Shared Expenses Sheriff 581,826 560,678 21,148 Shared Expenses Comm.of Rev.50,292 50,290 2 Shared Expenses Treasurer 44,706 43,551 1,155 Shared Expenses Clerk 100,520 96,241 4,278 Public Assistance Grants 1,427,274 1,387,505 39,769 Emergency Services Fire Program 492,798 - 492,798 * Other Revenue From The Commonwealth 4,642 722 3,919 Four-For-Life Funds 103,710 - 103,710 DMV Grant Funding 10,850 11,711 (861) State Grant Emergency Services 5,602 - 5,602 Sheriff's State Grants 297 17,944 (17,647) Parks State Grants 23,310 1,760 21,551 JJC Grant Juvenile Justice 32,090 32,090 - Rent/Lease Payments 66,475 64,832 1,643 Wireless 911 Grant 61,718 60,695 1,022 State Forfeited Asset Funds 5,139 6,606 (1,467) Victim Witness-Commonwealth Office - 44,968 (44,968) State Funds Communications Center 1,645 11,926 (10,281) Total 5,838,254$ 5,213,136$ 625,119$ (7) Federal Revenue FY26 FY25 Increase/(Decrease) Federal Forfeited Assets (DOJ)131,581$ 2,870$ 128,711$ Federal Funds Sheriff 8,655 4,568 4,088 Total 140,237$ 7,438$ 132,799$ General Fund Comparative Statement Supplemental Information (page 3) * Fire Program funds were not received until March in FY25. 129 September 30, 2025 (8) Expenditures Increased $7.2 Million General Administration Public Safety Community Develpment (9) Transfers Decreased $20 Million FY26 FY25 Increase/(Decrease) Transfer to School Operating 1,487,201$ 3,899,414$ (2,412,213)$ *1 Transfer to Debt Service - County 29,178 30,900 (1,721) *2 Operational Transfers 137,644 139,359 (1,715) Transfer to Development / Transportation - 464,789 (464,789) *3 Reserve for Merit / COLA Increases 102 150 (48) Reserve for Capital - 17,387,604 (17,387,604) *4 Total 1,654,125$ 21,922,215$ (20,268,090)$ NOTES: *1 FY26 FY25 Increase/(Decrease) Carry forward School encumbrances 1,487,201$ 3,899,414$ (2,412,213)$ 1,487,201$ 3,899,414$ (2,412,213)$ *2 *3 *4 General Fund Comparative Statement Supplemental Information (page 4) Represents budget shortfall on the Renaissance Drive project. Capital funding policy per budget resolution. This transfer is the amount in unreserved fund balance greater than 20% of the required operating reserve. Excess funds are transferred to the capital fund annually following the close of the prior year. The transfer for FY26 was not done until October. Increased $744,220 and includes CSA contribution increase for $468,199. Includes City of Winchester for courtroom, roof, and HVAC projects; Millwood Fire Department; Round Hill Fire Department; Public Safety Building; and Animal Shelter. Increased $1.6 million and includes a $274,594 increase in salaries and benefits for the Sheriff's department and $615,001 for Fire and Rescue. Increased $5 million and includes $5million EDA incentive to Clasen Chocolate. 130 FY26 FY25 Increase ASSETS 9/30/25 9/30/24 (Decrease) Cash 12,922,516$ 12,955,405$ (32,889)$ *1 Receivable Arrears Pay Deferred 67,951 75,717 (7,767) GL controls (est. rev / est. exp)(2,618,624) (1,466,015) (1,152,609) TOTAL ASSETS 10,371,843$ 11,565,107$ (1,193,265)$ LIABILITIES Accrued Wages Payable 569,435$ 518,208$ 51,226$ Accrued Operating Reserve Costs 3,460,066 3,320,141 139,925 TOTAL LIABILITIES 4,029,501$ 3,838,350$ 191,151$ EQUITY Fund Balance Reserved: Encumbrances 83,104$ 431,113$ (348,008)$ Undesignated Fund Balance 6,259,237 7,295,645 (1,036,407) *2 TOTAL EQUITY 6,342,342$ 7,726,758$ (1,384,416)$ TOTAL LIABILITIES & EQUITY 10,371,843$ 11,565,107$ (1,193,265)$ NOTES: *2 Fund Balance Adjusted Summary FY26 FY25 Inc/(Decrease) Beginning balance per GL 8,699,499$ 8,162,355$ 537,144$ Budget controls (2,506,000) (1,510,700) (995,300)$ Transfer to Debt Service - - -$ Ending balance per GL 6,193,499 6,651,655 (458,156) YTD Revenue 7,175,615 7,243,656 (68,041)$ YTD Expenditures (7,109,876) (6,599,666) (510,210)$ Excess (Deficency) of revenue over expenditures 65,738 643,990 (578,251) Adjusted Balance 6,259,237$ 7,295,645$ (1,036,407)$ Current Unrecorded Accounts Receivable FY25 Prisoner Billing 29,259$ Compensation Board Reimbursement 9/25 779,673 Total 808,932$ County of Frederick FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER Balance Sheet September 30, 2025 *1 The cash decrease includes a decrease in revenue and increase in expenditures. (Refer to the following page for comparative statement of revenue, expenditures, and changes in fund balance.) 131 FY26 FY25 YTD 9/30/25 9/30/24 Actual Appropriated Actual Actual Variance REVENUES Credit Card Probation -$ 135$ 102$ 33$ Interest 260,000 55 55 0 Salvage and Surplus - 560 36,505 (35,945) Supervision Fees 72,564 7,997 7,015 982 Drug Testing Fees 1,000 - - - Work Release Fees 340,000 57,785 50,329 7,456 Federal Bureau Of Prisons - 3,410 3,575 (165) Local Contributions 8,210,281 3,994,101 3,978,496 15,605 Miscellaneous 30,500 4,987 5,444 (457) Phone Commissions 545,000 84,472 38,217 46,255 Food & Staff Reimbursement 115,000 24,022 16,017 8,005 Elec.Monitoring Part.Fees 50,000 - 42,717 (42,717) Share of Jail Cost Commonwealth 1,505,063 - - - Medical & Health Reimb.60,000 6,284 8,823 (2,539) Shared Expenses CFW Jail 8,744,909 1,328,472 1,246,831 81,641 State Grants 763,740 2,190 - 2,190 Local Offender Probation 579,425 - - - Pretrial Expansion Grant 354,116 - - - Transfer From General Fund 6,644,578 1,661,145 1,809,529 (148,385) TOTAL REVENUES 28,276,176$ 7,175,615$ 7,243,656$ (68,041)$ EXPENDITURES 30,977,904$ 7,109,876$ 6,599,666$ 510,210$ Excess (Deficiency) of revenues over expenditures (2,701,728) 65,738 643,990 (578,251) Fund Balance per General Ledger 6,193,499 6,651,655 (458,156) Fund Balance Adjusted to Reflect Income Statement 6,259,237$ 7,295,645$ (1,036,407)$ 9/30/2025 County of Frederick FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER Comparative Statement of Revenues, Expenditures, and Changes in Fund Balance September 30, 2025 132 FY26 FY25 Increase 9/30/25 9/30/24 (Decrease) ASSETS Cash 51,176,143$ 45,178,272$ 5,997,871$ Receivables: Accounts Receivable 30,872 36 30,835 Fees 1,222,284 972,829 249,455 (1) Attached Receivable Arrears Pay Deferred 15,314 15,314 - Allow Uncollectible Fees (84,000) (84,000) - Fixed Assets 75,918,459 72,440,970 3,477,490 Accumulated Depreciation (48,114,416) (45,368,423) (2,745,994) GL controls (est. rev / est. exp)(327,313) (2,523,307) 2,195,994 TOTAL ASSETS 79,837,343$ 70,631,692$ 9,205,651$ LIABILITIES Accounts Payable -$ -$ -$ Accrued VAC.Pay and Comp TimePay 217,679 196,781 20,899 Accrued Remediation Costs 19,158,379 17,794,722 1,363,656 (2) Attached Deferred Revenue Misc.Charges 30,872 36 30,835 Accrued Wages Payable 70,477 66,214 4,263 TOTAL LIABILITIES 19,477,406$ 18,057,753$ 1,419,653$ EQUITY Fund Balance Reserved: Encumbrances 220,123$ -$ 220,123$ (3) Attached Land Acquisition 1,048,000 1,048,000 - New Development Costs 3,812,000 3,812,000 - Environmental Project Costs 1,948,442 1,948,442 - Equipment 3,050,000 3,050,000 - Undesignated Fund Balance 50,281,372 42,715,497 7,565,875 (4) Attached TOTAL EQUITY 60,359,937 52,573,939 7,785,998 TOTAL LIABILITIES AND EQUITY 79,837,343$ 70,631,692$ 9,205,651$ County of Frederick FUND 12 LANDFILL September 30, 2025 Balance Sheet 133 Landfill Balance Sheet Supplemental Information September 30, 2025 (1)FY26 FY25 Increase/(Decrease) Current month landfill fees charged 1,072,082$ 832,738$ 239,344$ Outstanding delinquent account 197,543$ 195,894$ 1,649$ Post closure $ 699,347 Interest 644,309 Total $ 1,343,656 (3) Open Purchase Order Balances 2025 CAT D4 LGP Dozer 220,123$ Total 220,123$ (4) Fund Balance Adjusted Summary FY26 FY25 Increase/(Decrease) Beginning balance per GL 48,022,789$ 43,814,549$ 4,208,240$ Budget controls (547,436) (910,431) 362,995 Carry forward of unspent prior year funds - (1,612,876) 1,612,876 Ending balance per GL 47,475,353 41,291,242 6,184,111 YTD Revenue 3,845,819$ 3,146,322$ 699,497$ YTD Expenditures (1,039,800) (1,722,067) 682,267 Excess (Deficency) of revenue over expenditures 2,806,019 1,424,255 1,381,764 Adjusted Balance 50,281,372$ 42,715,497$ 7,565,875$ (2) Remediation Increase (Decrease) 134 FY26 FY25 YTD 9/30/25 9/30/24 Actual Appropriated Actual Actual Variance REVENUES Credit Card Charges -$ 2,002$ 2,334$ (332)$ Interest on Bank Deposits 750,000 101,619 126,237 (24,618) Salvage and Surplus 160,000 62,240 70,315 (8,075) Sanitary Landfill Fees 11,239,200 2,944,498 2,402,696 541,802 Charges to County - 226,866 178,021 48,846 Charges to Winchester - 74,190 85,394 (11,204) Tire Recycling 210,000 86,750 61,009 25,741 Reg.Recycling Electronics 67,200 10,880 10,200 680 Greenhouse Gas Credit Sales 30,000 73,597 49,033 24,564 Miscellaneous - - - - Refunds Other - - - - Renewable Energy Credits 515,298 145,957 50,850 95,107 Landfill Gas To Electricity 315,360 117,220 110,234 6,987 TOTAL REVENUES 13,287,058 3,845,819 3,146,322 699,497 EXPENDITURES Operating Expenditures 7,619,494$ 1,039,800$ 897,899$ 141,901$ Capital Expenditures 6,215,000 - 824,168 (824,168) TOTAL EXPENDITURES 13,834,494 1,039,800 1,722,067 (682,267) Excess (deficiency) of revenue over expenditures (547,436) 2,806,019 1,424,255 1,381,764 Fund Balance Per General Ledger 47,475,353 41,291,242 6,184,111 Fund Balance Adjusted to Reflect Income 50,281,372$ 42,715,497$ 7,565,875$ Statement 9/30/25 County of Frederick FUND 12 LANDFILL Comparative Statement of Revenue, Expenditures, and Changes in Fund Balance September 30, 2025 135 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Items For Information Only Title: The Finance Director provides the General Fund Unreserved Fund Balance Report ending October 10, 2025. Attachments: FY2026_FundBalance.pdf 136 Unreserved Fund Balance, Beginning of Year, July 1, 2025 66,121,808 Prior Year Funding & Carryforward Amounts C/F IT Cognos project (72,084) C/F COR CAMA project (30,000) C/F Fire Company Capital (313,783) C/F forfeited asset funds (247,884) VJCCCA return upsent FY25 funds (131) C/F Smithfield HVAC and roof projects (1,050,000) C/F Sherando soccer fields project (235,000) C/F Rose Hill exercise equipment (proffer)(60,179) C/F Inspections vehicle insurance claim (25,334) C/F DSS replacement vehicle (30,000) C/F Sheriff impound lot building funds (122,619) C/F Sheriff vehicle insurance claim (8,594) C/F Sheriff vehicle equipment (2,932) C/F Sheriff scrap metal recycling funds (2,695) C/F Sheriff donations (325) (2,201,561) Other Funding / Adjustments DSS (3) positions (137,162) COR refund - Fedex (224,932) COR refund - GenEx Services (40,575) COR refund - James River (10,486) COR refund - Valley Proteins (37,644) Transfer to County Capital Fund (F/B above 20%)(2,240,347) (2,691,146) Fund Balance, October 10, 2025 61,229,101 County of Frederick, VA Report on Unreserved Fund Balance Ending October 10, 2025 137 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Items For Information Only Title: The FCPS Executive Director of Finance provides the FY2025 year-end open purchase order report. Attachments: FCPS FY25 Yr End Open POs.pdf 138 FUND DESCRIPTION PO #VENDOR NAME TOTAL DESCRIPTION SCHOOL OPERATING FUND 20240790 Branch Builds, Inc.7,372.24$ Alternate 1 Work at JWHS SCHOOL OPERATING FUND 20250210 Virginia Riggers, Inc.3,300.00$ BHE Heater & Boiler Rigging Removal SCHOOL OPERATING FUND 20250393 The Stepping Stones Group LLC 166,260.25$ Contracted Spec Ed Student Svcs SCHOOL OPERATING FUND 20250418 Carroll Construction Co.69,485.00$ RRES faculty lot SCHOOL OPERATING FUND 20250420 Carroll Construction Co.83,960.00$ AES faculty lot & bus loop SCHOOL OPERATING FUND 20250443 RRMM Architects, PC 7,576.00$ SHS Master Plan - RRMM SCHOOL OPERATING FUND 20250465 RRMM Architects, PC 10,061.00$ RRMM-Site Drawings Required for Modular Units-MES SCHOOL OPERATING FUND 20250508 Clinton Learning Solutions, L 8,350.00$ ABMS PA SYSTEM SCHOOL OPERATING FUND 20250544 McGrath RentCorp and Subsidia 201,488.70$ Modular Units for MES SCHOOL OPERATING FUND 20250577 RRMM Architects, PC 3,850.00$ Woodside Lane Modifications SCHOOL OPERATING FUND 20250611 Hi-Tek Biz, LLC 143,000.00$ Electrical work - MES Mods SCHOOL OPERATING FUND 20250626 RRMM Architects, PC 211.00$ RRMM to prepare site drawings for mods at JWMS SCHOOL OPERATING FUND 20250663 CDW Government, LLC 1,620.00$ VIEWBOARDS AND CASTERS SCHOOL OPERATING FUND 20250664 Custom Computer Specialists,1,800.00$ STANDARD SCORE TASK SCHEDULER SCHOOL OPERATING FUND 20250670 PBI Environmental Restoration 188,639.99$ Science Lab Renovation SCHOOL OPERATING FUND 20250675 McGrath RentCorp and Subsidia 65,790.80$ Modular Classrooms at JWMS SCHOOL OPERATING FUND 20250695 Rule4 LLC 18,677.75$ Card Readers Door 13&5 FCPS Contract 664 SCHOOL OPERATING FUND 20250705 Quick Designs, LLC 378.27$ Foam Board Renderings SCHOOL OPERATING FUND 20250706 Stuart M Perry, Inc.83,375.00$ Woodside Place Roadway Maint. Agreement SCHOOL OPERATING FUND 20250707 Perry Engineering Company, In 229,405.88$ Site Work for MES Modular Classrooms SCHOOL OPERATING FUND 20250709 Hi-Tek Biz, LLC 135,759.56$ Electrical Required for JWMS Modular Classrooms SCHOOL OPERATING FUND 20250719 Concrete Pipe & Precast, LLC 8,873.00$ Jersey Barriers - JWMS Modulars SCHOOL OPERATING FUND 20250723 Kidwell Home and Fence, LLC 4,200.00$ Fencing for JWMS Modular Classrooms SCHOOL OPERATING FUND 20250724 CDW Government, LLC 31,985.88$ IT HARDWARE FOR NEW MES MODULARS SCHOOL OPERATING FUND 20250727 Howard, Donald W 7,625.00$ Striping and Flexible Navigators for JWMS Mods SCHOOL OPERATING FUND 20250730 Clinton Learning Solutions, L 515.00$ MES MODULAR SPEAKERS SCHOOL OPERATING FUND 20250731 Electronic Systems, Inc.3,640.50$ WIRELESS ACCESS POINTS-MES MODULARS SCHOOL OPERATING FUND 1,487,200.82$ CAPITAL PROJECTS FUND 20250237 RRMM Architects, PC 10,234.49$ JWMS Design Fee Roof Replacement CAPITAL PROJECTS FUND 20250238 RRMM Architects, PC 10,545.02$ SES Boiler Replacement Design Services Fee CAPITAL PROJECTS FUND 20250240 RRMM Architects, PC 5,546.69$ BHE Chiller Replacement Design Services Fee CAPITAL PROJECTS FUND 20250241 RRMM Architects, PC 12,164.53$ SHS Boiler Replacement Design Services Fee CAPITAL PROJECTS FUND 20250254 RRMM Architects, PC 8,436.02$ APR Design Fee Boiler Replacement CAPITAL PROJECTS FUND 20250479 RRMM Architects, PC 11,562.00$ SHS heat pup water pumps & piping CAPITAL PROJECTS FUND 20250503 G.J. Hopkins, Inc.141,542.46$ SHS boiler replacement CAPITAL PROJECTS FUND 20250537 Combustioneer Corporation 341,503.00$ SWES boiler replacement CAPITAL PROJECTS FUND 20250538 Combustioneer Corporation 116,244.95$ APRES boiler replacement CAPITAL PROJECTS FUND 20250539 Combustioneer Corporation 457,878.25$ BHES chiller replacement CAPITAL PROJECTS FUND 20250540 Blauch Brothers, Inc.106,512.00$ APRES plumbing refurbishment CAPITAL PROJECTS FUND 20250590 Black Stone Roofing, LLC 104,437.50$ APRES roof replacement CAPITAL PROJECTS FUND 20250604 Black Stone Roofing, LLC 396,592.50$ JWMS roof replacement CAPITAL PROJECTS FUND 20250620 RRMM Architects, PC 29,811.00$ BHES boiler replacement CAPITAL PROJECTS FUND 20250655 Miller Flooring Company 127,000.00$ SHS track surfacing CAPITAL PROJECTS FUND 20250661 Miller Flooring Company 211,092.00$ MHS tennis court CAPITAL PROJECTS FUND 20250725 CEIA USA, Ltd.868,206.80$ Purchase of Metal Detectors for MS and ES CAPITAL PROJECTS FUND 20250729 Valley Boiler & Mechanical, I 378,800.00$ BHE Boiler Replacement CAPITAL PROJECTS FUND 3,338,109.21$ CONSTRUCTION FUND 20220374 RRMM Architects, PC 78,926.32$ JWHS Reno and Addition CONSTRUCTION FUND 20220582 ECS Mid-Atlantic, LLC 209.26$ Abatement Monitoring at JWHS CONSTRUCTION FUND 20220632 Branch Builds, Inc.647,060.54$ CMAR James Wood Reno CONSTRUCTION FUND 20220691 Setty & Associates, Ltd.497.14$ JWHS Renovation Commissioning CONSTRUCTION FUND 20230175 ECS Mid-Atlantic, LLC 39,689.66$ Construction material testing and observations CONSTRUCTION FUND 20230407 Fort Hill Associates, LLC 35,200.00$ CMAR Audit Services CONSTRUCTION FUND 20230652 Diversified Educational Syste 94,166.71$ JWHS Casework and Millwork Package CONSTRUCTION FUND 20250459 RRMM Architects, PC 875,517.75$ Design Phases of MES Expansion CONSTRUCTION FUND 20250460 RRMM Architects, PC 437,040.00$ Design phases of JSES Expansion CONSTRUCTION FUND 20250700 VLK Architects, LLC 7,014,000.14$ Design of the 4th High School CONSTRUCTION FUND 20250701 Smart Building Strategies, LL 28,368.00$ Commissioning Services for Middletown ES Expansion CONSTRUCTION FUND 20250702 Smart Building Strategies, LL 26,252.00$ Commissioning Services required for JSES Expansion CONSTRUCTION FUND 20250703 Smart Building Strategies, LL 196,994.00$ Commissioning Services for 4th High School CONSTRUCTION FUND 9,473,921.52$ 139 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Items For Information Only Title: The FCPS Executive Director of Finance provides unaudited Year-End Financial Report for FY 2025. Attachments: FCPS FY2024 Financial Satements.pdf 140 YEAR-END FINANCIAL REPORTS FISCAL YEAR 2025 EMPOWERING LEARNERS TO SHAPE THEIR FUTURES 1415 Amherst Street, Winchester, Virginia 22601 www.FrederickCountySchoolsVA.net / 540-662-3888 141 September 3, 2025 In this document are Frederick County Public Schools’ year-end financial reports for fiscal year 2024-2025. The financials are audited by an independent auditing firm hired by the Frederick County Government and Board of Supervisors. Included are the statements of operations for all funds managed by the school system. This report summarizes the key activities within each fund. Please refer to the respective financial statement as you proceed through the text. CONTENTS School Operating Fund .................................................................................................................................. 1 School Nutrition Fund ................................................................................................................................... 7 School Textbook Fund ................................................................................................................................... 9 Special Grants Fund .................................................................................................................................... 11 School Capital Projects Fund ....................................................................................................................... 13 Construction Fund ....................................................................................................................................... 15 Debt Service Fund ....................................................................................................................................... 17 Northwestern Regional Educational Programs (NREP) Funds .................................................................... 19 Private Purpose Funds ................................................................................................................................ 21 Consolidated Services Fund ........................................................................................................................ 23 Insurance Reserve Fund .............................................................................................................................. 25 142 SCHOOL OPERATING FUND The unobligated surplus for the fiscal year 2025 school operating fund is $2,815,185, which is 1.15% of the $245,248,407 total school operating fund budget. Operational Highlights of the Fiscal Year (and School Year) 2024-2025 •Served 14,474 students compared to a projected 14,459 student enrollment •Focused on quality instruction and project-based learning •Developed the new strategic plan – Ignite 2030 •Provided an average 6.6% salary increase for teachers •Provided an average 6.6% salary increase for hourly employees – bus drivers, bus assistants, instructional assistants, custodians, maintenance technicians, administrative assistants, etc. •Provided an hourly starting wage of $16.00 per hour •Provided a 3.2% salary increase for administrators and a 5.0% increase for professional staff •Purchased 9 replacement school buses with operating funds •Implemented the preventive maintenance schedule as prioritized in the Capital Asset Plan •Concluded the management of temporary federal funds to improve facility air quality systems and address student learning disruptions caused by the pandemic Summary Budget Statistics 1.The original (beginning) budget for the school operating fund for FY 2025 was $238,323,836. 2.Budget adjustments of $6,924,571 resulted in the current budget balance of $245,248,207 and included the following: a.Encumbrance or undelivered commitments of $3,899,414 b.Carry-forward restricted grant receipts of $172,879 from FY 2024 c.Reduction in county funding due to additional state funds of $720,647 d.Additional state revenue of $2,092,925 provided by the General Assembly e.Additional state revenue for employee bonus payments totaling $1,480,000 Summary Financial Statistics 1.Actual FY 2025 revenues in the school operating fund were $245,216,994. 2.Actual FY 2025 expenses and encumbrances totaled $242,128,199. 3.Obligations for restricted programs valued at $273,610 are a part of the year-end surplus and are reserved for appropriation to FY 2026. 4.An unobligated amount of $2,815,185 remained at year-end. FCPS Year-End Financial Report, FY 2025 Page 1 of 26 143 School Operating Fund - Continued The following items are key factors contributing to the school operating fund unobligated surplus. The remaining portion of this section explains the financial activity and resulting variances. UNDERSTANDING THE OPERATING FUND VARIANCES The financial statement for the School Operating Fund is presented in a format reflecting two components of financial activity: unrestricted and restricted programs. The majority of the school division’s programs and operations are funded by state and local (county) funds in the unrestricted component. While the school division must maintain minimum standards of quality with a mandated local match in most cases, the local school board allocates those funds with discretion aligned to planning goals. Therefore, the expenditures in this component are referred to as unrestricted. The restricted program section shows the activity of grant funds received for specific use on designated programs. The budget and related financial activity align with the grant award amounts and spending period, creating budget to actual variances which could be misunderstood as local surpluses or deficits. For this reason, the format shown is designed to assist the reader with the distinction between the two. SUMMARY OF REVENUES AND EXPENDITURES Unrestricted revenues exceeded expenditures by $3,220,715 [line 11]. The variance for each revenue source and expenditure category is described in the following text. This amount is reduced by $131,920 in restricted program variances [line 14], resulting in the total operating fund surplus of $3,088,795 [line 15], which is reduced by $273,610 [line 16] in carry-forward obligations. The bottom-line result is $2,815,185 [line 17] in unobligated surplus for FY 2025. Unrestricted Revenues: $233,056,686 [line 6] Local Sources [line 1] FCPS received $895,479 in miscellaneous local revenue, including fees and charges to students and the public, billings to other agencies, gifts and donations, rebates, refunds, and rental charges for the use of school division facilities. Funds received from these sources were more than projected by $115,601 primarily due to use of facilities and tuition-paying students. Budget Actual Variance Sales tax receipts higher than expected $19,803,196 $20,607,395 $ 804,199 Budgetary savings in payroll expenditures $187,198,217 $186,007,397 $1,190,820 Budgetary savings in schools and departmental expenditures $ 46,420,170 $ 45,600,004 $ 820,166 UNOBLIGATED SURPLUS FOR FY 2025 $ 2,815,185 FCPS Year-End Financial Report, FY 2025 Page 2 of 26 144 School Operating Fund - Continued Commonwealth [line 2] FCPS received $119,178,208 in state revenue, including Standards of Quality (SOQ) funds, sales tax receipts, incentive, categorical, lottery, and some miscellaneous. Sales tax funding was more than budgeted by $804,199. Lottery-funded program funding was more than budgeted by $282,552 due to changes in student enrollments in foster care and grades kindergarten through third grade. Federal Government [line 3] FCPS received $57,123 in unrestricted federal revenue. A small amount of funding is provided each year based on the federal land in the county and to support early childhood students receiving special education services. These funds help support FCPS's share of the early childhood program at NREP. Local Government and Transfers [lines 4-5] FCPS received $112,925,877 from the County’s General Fund – local government dollars. This total includes the prior year encumbrance and the current year funding support from the local governing body. County funds carried over from the prior year for restricted programs are included in the Restricted Revenues section of the financial statement. Unrestricted Expenditures: $229,835,971 [line 10] Instruction [line 7] FCPS expended $164,180,768 for costs associated with classroom instruction, student support services, library and media services, instructional support services, and school administrative offices in the areas of regular, special, vocational, and gifted education, and the other categories of instruction. Sixty-eight percent of expenditures are in this category. The positive variance of $359,878 is attributable to expenditure savings in personnel, school budgets, and instructional departments. Instructional and Administrative Technology [line 8] FCPS expended $10,909,836 for costs associated with division technology – instructional, administrative, and operational categories. Four percent of all expenditures are in this category. The positive variance of $490,989 is attributable to expenditure savings in personnel and the technology department budget. Support Services [line 9] FCPS expended $54,745,368 for costs associated with supporting the operations of the school division, including administration, student attendance and health, transporting students, and maintaining facilities. Twenty-three percent of all expenditures are in this category. The positive variance of $485,171 is attributable to expenditure savings in personnel and the support department's budgets. FCPS Year-End Financial Report, FY 2025 Page 3 of 26 145 School Operating Fund - Continued Restricted Program Revenues and Expenditures [lines 12 - 14] Restricted Programs provide funding for specific initiatives. The majority of these revenues are based upon certain student populations or capabilities. Restricted program funding is associated with spending criteria as well as reporting criteria. The vast majority of restricted revenues come from the federal government, but a few are from state, county prior year carry over funds, or miscellaneous sources. All funds received from the Coronavirus Aid, Relief and Economic Security Act (CARES), the American Rescue Plan Elementary and Secondary School Emergency Relief Fund (ESSER), and Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) are included in this category. Restricted program revenues totaled $12,160,308 for FY 2025, and program expenditures totaled $12,292,228. The resulting negative balance of $131,920 represents locally required matching funds and subsidies toward certain restricted programs. FY 2025 Operating Surplus: (Revenues Over Expenditures) $3,088,795 [line 15] The total operating surplus for FY 2025 of $3,088,795 is reduced by the amount of revenue received for a special purpose, but has not yet been encumbered. These funds are obligations against the surplus funds, total $273,609.50, and include: 1) $168,497.16 for GMU Data Science Lab School partnership, 2) $29,642.23 for Advanced Computer Science Education Grant, 3) $26,155.13 for Early Reading Intervention Program, 4) $23,797.03 for SOL Algebra Readiness Program, 5) $13,822.71 Student Support and Academic Enrichment Program, 6) $4,795.98 for Project Graduation Program, 7) $4,175.06 for Virginia Tiered Systems of Support, 8) $1,973.07 for VA Star Program, 9) $476.05 for Mentor Teacher Program, and 10) $275.08 for First Bank Donation. A separate appropriation request will be submitted for these amounts to be approved by the Board of Supervisors. The unobligated surplus for FY 2024 is $1,615,212. FCPS Year-End Financial Report, FY 2025 Page 4 of 26 146 Frederick County Public SchoolsSchool Operating Fund [a][b][c][d][e] Year Ended June 30, 2025 Original Adjusted Variance Actual*Budget Budget Actual*from2023-24 2024-25 2024-25 2024-25 Adj. Budget Revenue from Local/Other Sources 1,090,992$ 1,056,516$ 1,675,186$ 1,789,048$ 113,862$ Revenue from the Commonwealth 107,128,251 118,963,314 120,257,858 121,463,266 1,205,409 Revenue from the Federal Government 11,921,340 8,556,896 10,216,608 8,865,924 (1,350,683) Revenue from Local Governing Body 107,040,003 109,747,110 113,098,756 113,098,756 - [A]TOTAL REVENUES 227,180,587$ 238,323,836$ 245,248,407$ 245,216,994$ (31,413)$ Instruction 150,919,657$ 165,149,091$ 164,540,646$ 164,180,768$ 359,878$ Instruction - Restricted Programs 14,620,659 14,357,755 14,076,398 12,292,228 1,784,170Technology - Instructional & Administrative 11,282,335 10,870,716 11,400,825 10,909,836 490,989Support Services 48,569,845 47,946,274 55,230,538 54,745,368 485,171[B]TOTAL EXPENDITURES 225,392,496$ 238,323,836$ 245,248,407$ 242,128,199$ 3,120,208$ * Actual fiscal year expenditures includes encumbrances [C]REVENUE OVER EXPENDITURES 1,788,091$ -$ -$ 3,088,795$ [D]Obligated Funds-Special Programs 172,879$ 273,610$ [E]LOCAL FUNDS UNOBLIGATED AT JUNE 30 1,615,212$ 2,815,185$ [F]Percentage Surplus of Total Budget 0.69%1.15% UNRESTRICTED REVENUES [1]Revenue from Local Sources 1,001,519$ 746,516$ 779,878$ 895,479$ 115,601$ [2]Revenue from Commonwealth 105,057,495$ 114,251,991$ 118,032,603$ 119,178,208$ 1,145,605$ a Standards of Quality (SOQ)63,056,723 74,953,105 75,399,487 75,435,925 36,438 b Sales Tax 20,245,761 21,017,577 19,803,196 20,607,395 804,199 c Incentive Accounts 12,419,849 5,857,452 5,857,452 5,879,868 22,416 d Categorical 52,690 89,329 60,696 60,696 - e Lottery-Funded Programs 8,743,068 12,154,528 15,400,112 15,682,664 282,552 f Miscellaneous State 539,404 180,000 1,511,659 1,511,659 - [3]Revenue from Federal Government 59,292$ 54,841$ 54,841$ 57,123$ 2,282$ [4]Transfers/ Carryover/ Prior Year Encumbrances 2,184,109$ -$ 3,899,414$ 3,899,414$ -$ [5]Local Funds–Board of Supervisors 104,677,110$ 109,747,110$ 109,026,463$ 109,026,463$ -$ [6]TOTAL UNRESTRICTED REVENUES 212,979,526$ 224,800,458$ 231,793,198$ 233,056,686$ 1,263,488$ UNRESTRICTED EXPENDITURES [7]Instruction 150,919,657$ 165,149,091$ 164,540,646$ 164,180,768$ 359,878$ a Regular Education 109,350,199 117,151,217 116,801,790 116,762,990 38,800 b Special Education 28,647,300 33,417,096 33,112,246 33,035,052 77,194 c Vocational Education 9,959,983 11,371,681 11,207,374 11,124,175 83,199 d Gifted Education 1,072,599 1,215,678 1,207,042 1,127,436 79,606 e Other Education 1,515,930 1,628,933 1,564,360 1,487,391 76,969 f Summer School 349,847 339,590 601,090 599,157 1,933 g Adult Education 21,847 24,000 21,847 21,847 - h Non-district Program 1,951 896 24,896 22,720 2,176 [8]Instructional & Administrative Technology 11,282,335$ 10,870,716$ 11,400,825$ 10,909,836$ 490,989$ a Instructional Technology 3,205,355 2,393,489 2,824,915 2,728,246 96,669 b Instructional Support Technology 4,322,978 4,899,949 4,872,446 4,509,438 363,007 c Administrative & Operations Support Technology 3,754,002 3,577,279 3,703,464 3,672,151 31,313 [9]Support Services 48,569,845$ 47,946,274$ 55,230,538$ 54,745,368$ 485,171$ a Administration, Attendance & Health 9,025,549 10,374,811 10,300,856 10,156,076 144,780 b Pupil Transportation Services 13,747,928 14,732,467 15,102,019 14,840,332 261,688 c Operation and Maintenance 19,941,355 19,103,585 21,295,401 21,339,822 (44,422) d School Nutrition Services - - 426 422 4 e Facilities 4,696,256 1,790,814 6,587,239 6,466,268 120,971 f Fund Transfers 1,158,757 1,944,597 1,944,597 1,942,447 2,150 [10]TOTAL UNRESTRICTED EXPENDITURES 210,771,837$ 223,966,081$ 231,172,008$ 229,835,971$ 1,336,037$ [11]Unrestricted Revenue Over/(Under) Expense 2,207,689$ 3,220,715$ RESTRICTED PROGRAM REVENUES Revenue from Local Sources 89,473$ 310,000$ 895,308$ 893,569$ (1,739)$ a eRate Program 25,872 60,000 25,872 25,872 - b Claude Moore Foundation 50,865 - 80,308 77,142 (3,166) c First Bank Donation 11,000 - 11,000 11,000 - d GMU Advanced Computer Science 736 - 8,764 8,764 - e GMU Data Science Lab Partnership - - 718,500 769,290 50,790 f VA Star 1,000 - 1,500 1,500 - g Excess Appropriation - 250,000 49,364 - (49,364) Revenue from Commonwealth 2,070,756$ 4,711,323$ 2,225,255$ 2,285,059$ 59,803$ a Regional Juvenile Detention Center 690,936 740,000 740,000 701,633 (38,367) SUMMARY Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 5 of 26 147 School Operating Fund [a][b][c][d][e]Year Ended June 30, 2025 Original Adjusted Variance Actual*Budget Budget Actual*from 2023-24 2024-25 2024-25 2024-25 Adj. Budget b Special Education - In-Jail 128,991 160,000 160,000 151,037 (8,963) c Early Reading Intervention 345,449 423,463 423,463 528,053 104,590 d SOL Algebra Readiness 138,833 200,983 200,983 203,526 2,543 e Virginia Preschool Initiative 359,246 427,487 427,487 427,487 - f Other Special State Programs 407,301 179,390 273,322 273,322 - g Excess Appropriation - 2,580,000 - - - Revenue from Federal Government 11,862,048$ 8,502,055$ 10,161,766.55$ 8,808,801$ (1,352,965)$ a Title I, Part A 1,944,851 2,545,000 2,311,364 2,059,063 (252,301) b Title I, Part D 41,536 120,055 179,577 40,573 (139,004) c Title II, Part A Improve Teacher Quality 418,638 480,000 440,076 309,831 (130,244) d Title III, Part A LEP 74,325 190,000 227,398 127,164 (100,234) e Title IV, Part A 399,224 137,000 325,533 237,355 (88,177) f Title VI-B IDEA 2,941,718 3,360,000 4,141,368 3,571,349 (570,019) g Perkins Vocational 217,944 220,000 207,736 207,736 - h McKinney Vento 136,958 - 123,573 77,498 (46,075) i Coronavirus Aid Relief & Economic Security - ESSER 4,758,687 1,000,000 1,941,152 1,941,152 - j Coronavirus State and Local FRF 905,640 - 147,275 147,275 - k Literacy Grants - Farm Engage & Stds with Disabilitie - - 74,000 53,382 (20,618) l Other Miscellaneous Grants 22,527 - - - - m School Safety and Security Grant - - 36,461 36,423 (38) n Excess Appropriation - 450,000 6,254 - (6,254) Revenue from County BOS - Prior Year Carryover 178,784$ -$ 172,879$ 172,879$ -$ a eRate Program 33,985 - - - - b Project Graduation 11,655 - - - - c Virginia Tiered Systems Support 26,817 - 8,797 8,797 - d VA Star 1,184 - 1,153 1,153 - e School Innovation Grant 10,115 - - - - f School-Based Health Workforce 20,068 - 2,291 2,291 - g Advanced Computer Science Education Grant 74,961 - 74,862 74,862 - h First Bank Donation - - 1,893 1,893 - i Chesapeake Bay Foundation - - 116 116 - j Mentor Teacher - - 810 810 - k School Safety and Security Grant - - 82,958 82,958 - [12]TOTAL RESTRICTED REVENUES 14,201,061$ 13,523,378$ 13,455,208$ 12,160,308$ (1,294,901)$ RESTRICTED PROGRAM EXPENDITURES a eRate Program 59,857 60,000 25,872 25,872 - b Claude Moore Foundation 50,865 - 80,308 77,142 3,166 c First Bank Donation 9,107 - 12,893 12,618 275 d GMU Advanced Computer Science 736 - 8,764 6,799 1,965 e GMU Data Science Lab School Partnership - - 718,500 600,793 117,707 e VA Star 1,031 - 2,653 680 1,973 f Regional Juvenile Detention Center 682,756 740,000 740,000 693,955 46,045 g Special Education - In-Jail 132,159 160,000 160,000 151,037 8,963 h Early Reading Intervention 417,196 723,992 623,992 501,898 122,094 i SOL Algebra Readiness 399,915 431,446 350,631 324,170 26,461 j Virginia Preschool Initiative 606,094 730,872 730,872 680,216 50,656 k Other Special State Programs 378,056 179,390 491,637 456,202 35,436 l Title I, Part A 1,944,851 2,545,000 2,311,364 2,059,063 252,301 m Title I, Part D 41,536 120,055 179,577 40,573 139,004 n Title II, Part A Improve Teacher Quality 418,638 480,000 440,076 309,831 130,244 o Title III LEP 74,325 190,000 227,398 127,164 100,234 p Title IV, Part A 399,224 137,000 325,533 223,532 102,000 q Title VI-B 2,944,996 3,360,000 4,141,368 3,571,349 570,019 r Perkins Vocational 217,728 220,000 207,736 207,736 - s Coronavirus Aid Relief & Economic Security - ESSER 4,758,687 1,000,000 1,941,152 1,941,152 - t Coronavirus State and Local FRF 905,640 - 147,275 147,275 - u Coronavirus Aid Relief & Economic Security - - - - - v McKinney Vento 136,958 - 123,573 77,498 46,075 w Other Miscellaneous Local Grants - - - - - x Other Special Federal Programs 40,305 - 76,291 55,672 20,618 y Excess Appropriation - 3,280,000 8,933 - 8,933 [13]TOTAL RESTRICTED EXPENDITURES 14,620,659$ 14,357,755$ 14,076,398$ 12,292,228$ 1,784,170$ [14]Restricted Revenue Over/(Under) Expense (419,598)$ (131,920)$ [15]All Revenue Over/(Under) Expense 1,788,091$ 3,088,795$ [16]Obligated Funds-Special Programs 172,879 273,609.50 [17]1,615,212$ 2,815,185$ LOCAL FUNDS UNRESTRICTED AND UNOBLIGATED AT JUNE 30 Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 6 of 26 148 SCHOOL NUTRITION FUND The school nutrition program operates under the National School Lunch Program. Nine schools operate under the Community Eligibility Provision (CEP), where all meals served to participating students are free through federal reimbursements. The school nutrition fund completed FY 2025 with expenditures over revenues of $503,319, decreasing the fund balance. On average, 59 percent of students participated in the lunch program daily – up from 56 percent the prior year. On average, 28 percent of students participated in the breakfast program daily – up from 27 percent the preceding year. The program received federal reimbursements on 639,033 breakfasts and 1,369,779 lunches. The average federal reimbursement was $2.77 per meal, 2% less than the prior year. The average cost per meal was $5.00, 4% more than the preceding year. REVENUE VARIANCES: Compared to the budget, revenues were $130,100 more than expected. Primary revenue sources are sales to students and federal meal reimbursements. Lunch and breakfast sales to students were $320,596 less than anticipated, while federal and state meal reimbursements were $465,574 better than expected. These variances are due to participation patterns. All other revenue sources (interest, other sales, and receipts) were $14,879 less than the budget. EXPENDITURE VARIANCES: Compared to the budget, expenditures were $2,551,582 less than expected. $2,445,442 of the total expenditure variance represents the appropriation of the prior year's projected fund balance to use if needed for non-recurring items. The other operational variances are the result: Labor cost was $13,901 less than anticipated due to employee turnover and vacancy savings. Food and supply costs were $65,095 less than budget due to better-than-expected food costs. All other expenses ended the year with a positive variance of $27,144. The fund ended the fiscal year with $3,390,104 in fund balance. Of this amount, $145,325 is the inventory value. The residual fund balance of $3,244,780 will support the average operating expenses of about four months (best practice is three months). Fund balance is carried forward to the next fiscal year for school nutrition operations. FCPS Year-End Financial Report, FY 2025 Page 7 of 26 149 Frederick County Public Schools School Nutrition Fund Year Ended June 30, 2025 [a][b][c][d][e] Adjusted Variance Actual Actual Budget Actual from 2022-23 2023-24 2024-25 2024-25 Adj Budget [1]Beginning Balance July 1 4,495,974$ 4,762,322$ 3,185,001$ 3,893,423$ 708,422$ REVENUES: [2]Interest on Bank Deposits 138,148 186,209 125,000$ 119,009$ (5,991)$ [3]Type A Lunches 1,555,040 1,186,934 1,526,525 1,307,666 (218,859) [4]Breakfast Program 244,637 172,594 298,991 197,254 (101,737) [5]All Other Sales and Adults 612,225 719,898 720,000 705,874 (14,126) [6]Other Receipts 73,232 78,948 51,279 56,517 5,238 [7]State School Food Payments 255,260 178,444 104,000 236,721 132,721 [8]Federal Meals Reimbursement/Grant 4,885,494 5,103,055 4,800,803 5,133,656 332,853 [9]Transfers From School Operating 30,000 171,028 1,000,000 1,000,000 - [10]TOTAL REVENUES 7,794,036$ 7,797,109$ 8,626,598$ 8,756,698$ 130,100$ Total Revenues and Beginning Balance 12,290,010$ 12,559,431$ 11,811,599$ 12,650,121$ EXPENDITURES: [11]Salaries 2,516,917$ 2,783,613$ 3,129,072$ 3,080,854$ 48,218$ [12]Fringe Benefits 1,004,523 1,210,878 1,323,912 1,358,229 (34,317) [13]Contractual Services 163,758 152,479 171,988 76,634 95,354 [14]Utilities, Travel and Misc 105,072 255,891 282,469 350,679 (68,210) [15]Food and Supplies 3,529,782 3,750,825 3,911,225 3,846,130 65,095 [16]Capital Outlay 207,635 512,322 547,491 547,491 - [17]Planned Carryforward to Next Year - - 2,445,442 - 2,445,442 [18]TOTAL EXPENDITURES 7,527,688$ 8,666,007$ 11,811,599$ 9,260,017$ 2,551,582$ [19]Revenue Over / (Under) Expenditures 266,348$ (868,899)$ -$ (503,319)$ [20]Ending Balance June 30 4,762,322$ 3,893,423$ -$ 3,390,104$ [21]Balance Nonspendable, Inventory 165,969$ 149,227$ 145,325$ [22]Committed - reserve for encumbrance 174,486$ 489,842$ [23]Balance Committed 4,421,867$ 3,254,355$ 3,244,780$ Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 8 of 26 150 SCHOOL TEXTBOOK FUND The textbook fund completed the year with revenues in excess of expenditures of $1,358,043, resulting in an ending fund balance of $4,473,384. The primary source of revenue for this fund comes from the Standards of Quality funding provided by the state and a local required match. The state funds require a local match equal to the composite index percentage and are provided through a transfer from the School Operating Fund. The beginning fund balance for the School Textbook Fund was $3,115,341. Revenues plus the beginning fund balance provide for the total available funds of $5,560,624. For FY 2025, state funds of $1,331,811 plus $944,597 in local matching funds, and $168,876 in miscellaneous receipts for interest and fees totaled $2,445,284 in revenue. Textbook purchases replaced worn textbooks, as well as provided new math textbooks for grades 6 -12. Textbook purchases can be either hard copy or digital formats. Total expenditures on textbooks and a part-time employee to manage the textbook inventory equaled $1,087,240 for the year. The textbook fund balance increases and decreases over time as it supports the year-to-year disbursements driven by the timing of required textbook adoptions. The textbook fund balance is committed to the next fiscal year to support future textbook adoptions. FCPS Year-End Financial Report, FY 2025 Page 9 of 26 151 Frederick County Public Schools School Textbook Fund Year Ended June 30, 2025 [a][b][c][d][e] Adjusted Variance Actual Actual Budget Actual from 2022-23 2023-24 2024-25 2024-25 Adj Budget [1]Beginning Balance July 1 1,570,658$ 1,916,893$ 2,760,402$ 3,115,341$ 354,938$ REVENUES: [2]Interest on Bank Deposits 73,656$ 132,068$ 75,000$ 168,876$ 93,876$ [3]Sale of Textbooks/ Lost Fees 812 388 1,000 - (1,000) [4]Misc Revenue - - - - - [5]State Reimbursements 1,066,528 1,077,654 1,330,992 1,331,811 819.00 [6]Transfers From Other Funds 756,496 761,660 944,597 944,597 - [7]TOTAL REVENUES:1,897,493$ 1,971,770$ 2,351,589$ 2,445,284$ 93,695$ Total Revenues and Beginning Balance 3,468,151$ 3,888,663$ 5,111,991$ 5,560,624$ EXPENDITURES: [8]Salaries 22,324$ 24,757$ 26,635$ 26,635$ (1)$ [9]Fringe Benefits 6,077 6,711 10,461 10,370 92 [10]Contractual Services - - - - - [11]Payments to Publishers 1,522,857 741,854 2,829,263 1,050,235 1,779,027 [12]Planned Carryforward to Next Year - - 2,245,633 - 2,245,633 [13]TOTAL EXPENDITURES 1,551,258$ 773,322$ 5,111,991$ 1,087,240$ 4,024,751$ [14]Revenues Over / (Under) Expenditures 346,235$ 1,198,448$ (2,760,402)$ 1,358,043$ 4,118,446$ [15]Ending Balance June 30 1,916,893$ 3,115,341$ -$ 4,473,384$ [16]Committed - reserve for encumbrance 1,161$ 1,917$ -$ [17]Balance Committed 1,915,732$ 3,113,423$ 4,473,384$ Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 10 of 26 152 SPECIAL GRANTS FUND The special grants fund accounts for the All In Virginia state funds to support high-dosage academic tutoring, accelerate the Virginia Literacy Act expansion, and combat student chronic absenteeism. The grant funds of $4,163,705 were received in the previous fiscal year to be used by June 30, 2026. The beginning fund balance was $2,923,129. During the FY 2025, the fund received $111,238 in interest earnings and disbursed $1,394,851 for student tutoring outside the normal school hours, third-party virtual tutoring services, student transportation, and instructional materials and supplies. The fund completed the year with an ending fund balance of $1,639,517. The special grant fund balance of $1,639,517 is carried forward to FY 2026 to continue providing high- dosage academic tutoring, expanding the Virginia Literacy Act, and combating chronic absenteeism. Residual funds must be used by June 30, 2026. FCPS Year-End Financial Report, FY 2025 Page 11 of 26 153 Frederick County Public Schools Special Grants Fund Year Ended June 30, 2025 [a][b][c][d]CummulativeGrantPrior Years'Actual Grant Budget Receipts 2024-25 Receipts [1]Beginning Balance July 1 2,923,129$ REVENUES: [2]Interest Income 41,099$ 41,099$ 111,238$ 152,338$ [3]State Revenue 4,163,705 4,163,705 - 4,163,705 [4]TOTAL REVENUES 4,204,804$ 4,204,804$ 111,238$ 4,316,043$ [a][b][c][d][e][f] Cummulative RemainingGrantPrior Years'Actual Grant Outstanding GrantBudgetExpenditures2024-25 Expenditures Encumbrances Balance EXPENDITURES: [5]Salaries 2,088,849$ 706,337$ 936,511$ 1,642,848$ -$ 446,001$ [6]Fringe Benefits 195,248 55,651 73,655 129,306 - 65,943$ [7]Purchased Services 668,220 375,879 78,205 496,684 46,200 125,336$ [8]Student Travel 159,502 30,498 32,471 62,969 - 96,533$ [9]Materials and Supplies 1,092,984 113,310 231,409 344,719 - 748,265$ [10]TOTAL EXPENDITURES 4,204,804$ 1,281,675$ 1,394,851$ 2,676,526$ 46,200$ 1,482,078$ [11]Ending Balance June 30 1,639,517$ Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 12 of 26 154 SCHOOL CAPITAL PROJECTS FUND The school capital projects fund is for the purchase of capital items not provided for in the annual school operating fund and project scopes that are too small for the school construction fund. This fund typically receives revenue from the local governing body through direct appropriation or the transfer of funds from the prior year's school operating fund remaining balances. FCPS used the beginning fund balance of $1,241,192 and a $5,467,769 transfer by the county to purchase the following items/projects related to school facilities. Projects begun in FY 2024 (prior year) and completed by June 30, 2025: •Dowell J. Howard fire alarm replacement •Apple Pie Ridge Elementary School fire alarm replacement •Armel Elementary School fire alarm replacement •Stonewall Elementary School fire alarm replacement •Facilities Services West fire alarm installation Projects begun in FY 2025 (current year) and complete or in progress as of June 30, 2025: •James Wood Middle School partial roof replacement •Bass-Hoover Elementary School HVAC chiller replacement •Bass-Hoover Elementary School boiler and water heater replacements (project is in progress) •Bass-Hoover Elementary School plumbing refurbishment •Stonewall Elementary School HVAC boiler unit replacements (project is in progress) •Apple Pie Ridge Elementary School HVAC boiler unit replacements (project is in progress) •Apple Pie Ridge Elementary School roof replacement (project is in progress) •Apple Pie Ridge Elementary plumbing refurbishment •Sherando High School boiler replacement (project is in progress) •Sherando High School track resurface (project is in progress) •Millbrook High School tennis court resurface (project is in progress) •Weapons Detection Systems installation at remaining schools (project is in progress) The balance of $4,261,252 will carry forward into FY26 to complete the in-progress projects listed above. FCPS Year-End Financial Report, FY 2025 Page 13 of 26 155 Frederick County Public Schools School Capital Projects Fund Year Ended June 30, 2025 [a][b][c][d][e] Adjusted Variance Actual Actual Budget Actual from 2022-23 2023-24 2024-25 2024-25 Adj Budget [1]Beginning Balance July 1 4,837,375$ 3,310,246$ 1,691,658$ 1,241,192$ (450,465)$ REVENUES: [2]Other Receipts -$ -$ -$ -$ -$ [3]State Revenue 4,117,427 - - - - [4]Local Funds - Frederick County 1,023,546 877,282 5,467,769 5,467,769 - [5]Transfers from Other Funds - - - - - [6]TOTAL REVENUES 5,140,973$ 877,282$ 5,467,769$ 5,467,769$ -$ Total Revenues and Beginning Balance 9,978,348$ 4,187,528$ 7,159,427$ 6,708,961$ (450,465)$ EXPENDITURES: [7]Capital Outlay 6,668,101$ 2,946,336$ 7,159,427$ 2,447,709$ 4,711,718$ [8]TOTAL EXPENDITURES 6,668,101$ 2,946,336$ 7,159,427$ 2,447,709$ 4,711,718$ [9]Ending Balance June 30 3,310,246$ 1,241,192$ -$ 4,261,252$ [10]Balance Reserve for Encumbrances 2,837,076$ 691,657$ 3,338,109$ [11]Balance Committed 473,170$ 549,536$ 923,143$ Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 14 of 26 156 CONSTRUCTION FUND The active construction projects for FY 2025 were Indian Hollow Elementary, James Wood High School, the fourth high school, the Middletown Elementary expansion, and Jordan Springs Elementary expansion construction projects. A project-to-date summary is shown below and is provided in a different format on the financial statement. The amounts shown in bold represent active project balances at year-end, which will be automatically re-appropriated in the next fiscal year to continue the project. FCPS Year-End Financial Report, FY 2025 Page 15 of 26 157 Frederick County Public Schools Construction Funds Year Ended June 30, 2025 [a][b][c][d]CummulativeProjectPrior Years'Actual Project Budget Receipts 2024-25 Receipts [1]Beginning Balance July 1 13,165,714$ REVENUES: [2]Interest Income -$ 1,333,510$ 487,940.39$ 1,821,451$ [3]Proceeds from Bond Sale 264,800,581 80,028,873 10,190,000 90,218,873 [4]Other Receipts 8,163,419 982,114 7,977,066 8,959,180 [5]Miscellaneous - - - - [6]TOTAL REVENUES 272,964,000$ 82,344,497$ 18,655,007$ 100,999,503$ [a][b][c][d][e][f] Cummulative RemainingProjectPrior Years'Actual Project Outstanding ProjectBudgetExpenditures2024-25 Expenditures Encumbrances Balance EXPENDITURES: [7]Armel Elementary Additions 500,000$ 474,563$ -$ 474,563$ -$ 25,437$ [8]Indian Hollow Wall Remediation & HVAC 12,020,000 11,451,901 400,895 11,852,795 167,205$ [9]James Wood High School Renovation 72,844,000 57,252,319 12,799,855 70,052,174 895,750 1,896,076$ [10]Fourth High School - Design & Construction 151,600,000 - 1,255,254 1,255,254 7,210,994 143,133,752$ [11]Middletown Elementary Expansion 22,400,000 - 479,982 479,982 903,886 21,016,132$ [12]Jordan Springs Elementary Expansion 13,600,000 - 389,322 389,322 463,292 12,747,386$ [13]TOTAL EXPENDITURES 272,964,000$ 69,178,782$ 15,325,308$ 84,504,090$ 9,473,922$ 178,985,989$ [14]Ending Balance June 30 16,495,413$ Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 16 of 26 158 DEBT SERVICE FUND The Debt Service Fund accounts for principal and interest payments on general obligation bonds sold through the Virginia Public School Authority to finance major school construction projects. During the fiscal year, FCPS received $313,344 in refinancing credits from VPSA and $280,543 from the federal government as an interest rebate subsidy for the Qualified School Construction Bonds (QSCB) program. Additionally, $20,426,918 was received from the county. These revenue sources were used to pay the principal, interest, and administrative expenses for the 37 active debt issues covering 12 construction projects amortized over 20 years. The FY 2025 principal, interest, and management fee payments totaled $20,967,925. The end-of-year fund balance is $116,586. The fund balance will carry forward to support future debt obligations. A summary of the outstanding indebtedness is shown below. Outstanding debt at June 30, 2024 $ 170,150,000 New debt incurred during FY 2025 $ 10,190,000 * Principal payments on existing debt during FY 2025 $( 13,565,000) OUTSTANDING DEBT AT JUNE 30, 2025 $ 166,775,000 * New debt incurred includes borrowing for the James Wood High School, fourth high school, and Middletown Elementary School construction projects. FCPS Year-End Financial Report, FY 2025 Page 17 of 26 159 Frederick County Public Schools Debt Service Fund Year Ended June 30, 2025 [a][b][c][d][e] Adjusted Variance Actual Actual Budget Actual from 2022-23 2023-24 2024-25 2024-25 Adj Budget [1]Beginning Balance July 1 38,185$ 31,847$ -$ 63,706$ 63,706$ REVENUES: [2]State VPSA Credits 304,824$ 369,331$ 284,932$ 313,344$ 28,412$ [3]Federal - QSCB 280,543 281,370 280,543 280,543 (1) [4]Local Funds - Frederick County 18,076,918 18,076,918 20,426,918 20,426,918 - [5]Transfers from Other Funds - 226,069 - - - [6]TOTAL REVENUES 18,662,285$ 18,953,688$ 20,992,393$ 21,020,805$ 28,412$ EXPENDITURES: [7]Principal Payments 12,330,784$ 12,450,000$ 13,565,000$ 13,565,000$ -$ [8]Interest Payments 5,441,106 6,443,345 7,383,711 7,374,440 9,271 [9]Miscellaneous 28,850 28,484 43,682 28,485 15,197 [10]TOTAL EXPENDITURES 17,800,740$ 18,921,829$ 20,992,393$ 20,967,925$ 24,468$ [11]Transfers to Other Funds 867,883$ -$ -$ -$ [12]Ending Balance June 30 31,847$ 63,706$ -$ 116,586$ [13]Balance Assigned 31,847$ 63,706$ 116,586$ Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 18 of 26 160 NORTHWESTERN REGIONAL EDUCATIONAL PROGRAMS (NREP) FUNDS Frederick County Public Schools is the fiscal agent for the NREP program. The school divisions of Winchester City and Frederick and Clarke Counties fund the program along with some state dollars. The NREP program provides intense services to multiple disabled students, emotionally disabled students, autistic students, hearing-impaired students, deaf/blind students, and early childhood students with various disabilities. The program also provides outreach services to daycares and homes, as well as musical, occupational, physical, and speech therapy services. About 200 students receive services from this program, of which 70 percent are FCPS students. Total revenues were $7,340,474 and were $293,459 less than budgeted. This amount represents a positive variance in interest earnings offset by a credit to the participating localities for the previous year’s operating surplus of funds. Expenditure savings of $412,555 were realized throughout the year. The residual surplus of $411,507 is carried forward to the next school year and will be a credit to the participating localities. The residual surplus is the result of vacancy and turnover savings in personnel. The NREP textbook fund concluded the year with a fund balance of $27,978. The fund balance is accumulated over time and is assigned to future disbursements driven by textbook adoption requirements. FCPS Year-End Financial Report, FY 2025 Page 19 of 26 161 Frederick County Public Schools Northwestern Regional Educational Programs (NREP) Funds Year Ended June 30, 2025 [a][b][c][d][e] Adjusted VarianceActualActualBudgetActualfrom 2022-23 2023-24 2024-25 2024-25 Adj Budget OPERATING FUND Beginning Balance at July 1 351,773$ 408,645$ 55,300$ 347,710$ 292,410$ REVENUES: [1]Interest 22,606$ 41,477$ -$ 54,251$ 54,251$ [2]Tuition - - - - - [3]Revenue from Commonwealth 26,000 26,000 26,000 26,000 - [4]Revenue from Federal Government 12,664 - - - - [5]Local Funds -- Frederick County,- - - - - Winchester City, and Clarke County 5,956,723 6,507,642 7,607,933 7,260,223 (347,710) [6]TOTAL REVENUES 6,017,993$ 6,575,119$ 7,633,933$ 7,340,474$ (293,459)$ EXPENDITURES: [7]Instruction 5,034,981$ 5,493,329$ 6,446,107$ 6,036,688$ 409,419$ [8]Administration, Attendance & Health 224,676 411,160 430,308 431,892 (1,585) [9]Pupil Transportation Services 261 1,261 973 - 973 [10]Operations and Maintenance 614,355 663,117 760,969 772,399 (11,430)[11]Food Services 493 - 1,000 - 1,000 [12]Fund Transfers/Contingency 10,000 20,000 0 - 0 [13]Technology 76,356 47,186 49,877 35,698 14,179 [14]TOTAL EXPENDITURES 5,961,121$ 6,636,054$ 7,689,233$ 7,276,678$ 412,555$ [15]Ending Balance at June 30 408,645$ 347,710$ -$ 411,507$ [16]Reserve for Encumbrance 34,704$ -$ -$ [17]Balance Committed 373,941$ 347,710$ 411,507$ TEXTBOOK FUND Beginning Balance at July 1 7,041$ 5,485$ 20,000$ 26,678$ 6,678$ REVENUES: [1]Interest 438$ 1,193$ -$ 1,300$ 1,300$ [2]Transfers from NREP Operating Fund 10,000 20,000 - - - [3]TOTAL REVENUES 10,438$ 21,193$ -$ 1,300$ 1,300$ EXPENDITURES: [4]Payments for Textbooks 11,994$ -$ 20,000$ -$ 20,000$ [5]Payments for Technology Software/Devices - - - - - [6]TOTAL EXPENDITURES 11,994$ -$ 20,000$ -$ 20,000$ [7]Ending Balance at June 30 5,485$ 26,678$ -$ 27,978$ [8]Balance Committed 5,485$ 26,678$ 27,978$ Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 20 of 26 162 PRIVATE PURPOSE FUNDS The school division maintains a private-purpose endowment fund and a private-purpose income fund. The endowment fund activity includes contributions and management expenses associated with the principal or corpus. The income fund activity includes miscellaneous restricted donations, interest postings, disbursements, and fund transfers. Fund balances are brought forward each year into the next fiscal period. The fund balance at June 30, 2025, is comprised of the following: Private-Purpose Endowment Balance Private-Purpose Income Fund Balance Armstrong Foundation Scholarship $ 224,861 $ 112,796 Della Stine Scholarship $ 13,465 $ 1,868 Clyde & Alfretta M. Logan Scholarship N/A $ 7,500 Bright Futures Program N/A $ 671,493 FCPS101 N/A $ 1,711 Preschool Donations N/A $ 41,745 TOTAL $ 238,326 $ 837,113 Private-Purpose Endowment Funds Armstrong Foundation Scholarship Fund—This fund accounts for funds provided by the Armstrong Foundation. Earnings are used to provide scholarships to deserving students of the Frederick County, Virginia schools. Della Stine Scholarship—This fund accounts for funds provided by a private donor. Earnings on fund assets may be used to provide a scholarship to a deserving student who attended Dowell J. Howard Learning Center. Private-Purpose Income Fund The Armstrong Foundation, Della Stine, and Clyde and Alfretta M. Logan Scholarship Funds are restricted for providing scholarships to students at the three Frederick County high schools. The two endowed funds are used to support the respective annual scholarship when interest income is insufficient. Bright Futures is a non-profit organization that helps schools connect student needs with donated resources (money, supplies or time) that already exist in the community. FCPS101 is a community engagement program to educate community members on FCPS instructional and operational services. Private donations support this program. The Preschool Donation is provided to support preschool program operational expenses. FCPS Year-End Financial Report, FY 2025 Page 21 of 26 163 Frederick County Public Schools Private Purpose Funds Year Ended June 30, 2025 [a][b][c][d] Private-Purpose Private-Purpose Private-Purpose Private-Purpose Endowment Income Endowment Income FY23-24 FY23-24 FY24-25 FY24-25 [1]Beginning Balance July 1 238,326$ 496,674$ 238,326$ 676,027$ REVENUES: [2]Interest on Bank Accounts -$ 46,618$ -$ 51,256$ [3]Interest on Investments [4]Donations and Grants 175,100 259,717 [5]Billings to FCPS & WPS 300,000 300,000 [6]Investment Earnings [7]TOTAL REVENUES -$ 521,718$ -$ 610,973$ EXPENDITURES: [8]Salaries -$ 168,798$ -$ 185,726$ [9]Employee Benefits - 67,233 -$ 71,669 [10]Scholarship Payments - 16,500 - 23,500 [11]Services and Other Expenses - 9,163 - 14,931 [12]Other Operating Supplies - 71,107 - 99,920 [13]Instructional Supplies - -- 2,495 [14]Technology Hardware - 9,565 - - [15]Capital Outlay - -- 51,645 [16]Transfers to Other Funds - -- - [17]TOTAL EXPENDITURES -$ 342,366$ -$ 449,886$ [18]Ending Balance June 30 238,326$ 676,027$ 238,326$ 837,113$ [19]Balance Restricted 238,326$ 676,027$ 238,326$ 837,113$ Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 22 of 26 164 CONSOLIDATED SERVICES FUND The consolidated services fund accounts for the transaction activity associated with vehicle services provided to the school division and outside agencies. The transportation facility, located on Route 522 south, is equipped for fleet maintenance and fueling services to support the school division, some county offices and departments, and volunteer fire and rescue stations. The facility operations include vehicle repairs, tire changing, washing and fueling, and inspections. The facility is staffed by heavy-duty and light-duty mechanics. Most of the service mechanics hold Automotive Service Excellence (ASE) certifications in their respective fields. Fleet services are billed to user agencies on a cost-recovery basis. The billings include full recovery of all direct and indirect expenses associated with the service provided. FY 2025 revenues totaled $4,211,070 and expenses totaled $4,156,877. Expenditures are less than revenues by $54,193 and are added to the fund balance. The ending fund balance of $1,005,728 includes $454,493 in inventory value at fiscal year-end. The residual $551,235 in fund balance is assigned as a carried-forward to the next fiscal year to support the consolidated services operation. FCPS Year-End Financial Report, FY 2025 Page 23 of 26 165 Frederick County Public Schools Consolidated Services Fund Year Ended June 30, 2025 [a][b][c][d][e] Adjusted Variance Actual Actual Budget Actual from2022-23 2023-24 2024-25 2024-25 Adj Budget Beginning Balance July 1 819,138$ 1,046,368$ 1,070,143$ 917,058$ (118,608)$ [1]REVENUES: [2]Vehicle Services Billings to FCPS 3,458,777$ 3,382,567$ 3,578,810$ 3,527,457$ (51,079)$ Billings to Outside Agencies 766,270 739,559 845,865 677,577 (167,708) Other Receipts 1,606 1,578 5,181 5,181 - Sub-total Vehicle Services 4,226,652$ 4,123,703$ 4,429,857$ 4,211,070$ (218,787)$ [3]Transfers from School Operating Fund -$ -$ -$ -$ -$ [4]Prior Year Encumbrances -$ -$ 34,477$ 34,477$ -$ [5]TOTAL RECEIPTS 4,226,652$ 4,123,703$ 4,464,334$ 4,211,070$ (218,787)$ Total Receipts and Beginning Balance 5,045,790$ 5,170,071$ 5,534,477$ 5,162,605$ [6]EXPENDITURES: [7]Vehicle Services Salaries 877,099$ 976,882$ 1,033,436$ 1,029,611$ 3,824$ Fringe Benefits 260,359 324,584 334,299 318,372 15,927 Purchased Services 51,259 71,453 1,198,961 71,233 1,127,729 Other Charges 66,747 53,606 82,597 56,121 25,999 Materials and Supplies 2,743,959 2,792,010 2,860,764 2,649,660 204,121 Capital Outlay - - 24,420 24,420 - Sub-total Vehicle Services 3,999,423$ 4,218,535$ 5,534,477$ 4,156,877$ 1,377,600$ [8]TOTAL EXPENDITURES 3,999,423$ 4,218,535$ 5,534,477$ 4,156,877$ 1,377,600$ [9]Revenues Over/ (Under) Expenditures 227,230$ (94,832)$ 54,193$ [10]Ending Balance June 30 1,046,368$ 951,535$ 1,005,728$ [11]Balance Nonspendable, Inventory 516,261$ 405,063$ 454,493$ [12]Balance Committed - reserve for encumbrance -$ 34,477$ -$ [13]Balance Assigned 530,107$ 511,995$ 551,235$ Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 24 of 26 166 INSURANCE RESERVE FUND The insurance reserve fund accounts for health care benefits for participating employees. Sources of funds are medical and dental premiums received from Frederick County Public Schools and participating employees. Funds are used to pay health/dental claims and health clinic activities for participating employees. The fund balance is generated from premiums exceeding insurance carrier claims and health clinic activities. Likewise, the fund balance could decrease for claims and activities exceeding premiums collected. A range for projected claims expense and health care utilization is prepared by the insurance carrier. Premiums are set within the projected claims range and projected health clinic activities. The health insurance program provided coverage for 1,955 FCPS employees and retirees plus their dependents. The program includes two medical plan options, one vision, and one dental plan—all provided by Anthem. The two medical plan options are known as KeyCare 25 and the Health Savings Account (HSA). Participating employees and their dependents also have access to the on-site healthcare clinic. The health clinic is designed to improve employee access to convenient, quality healthcare services while decreasing time away from the classroom and work sites. On the financial statement, column [d] shows the current year's activity compared to the expected claim levels shown in column [c]. Medical and dental claims, Affordable Care Act, on-site health clinic activities, and other expenses for FY 2025 totaled $26,764,511, exceeding the expected level of $26,134,000. Premiums collected also exceeded expectations due to more participants. The insurance reserve fund fiscal year-end balance decreased by $1,631,158 to an ending balance of $7,504,260. The fund balance equates to almost four months of expected claims activity. The fund balance is assigned to support future health claims. Column [e] provides activity projected for FY 2026. FCPS premium shares will increase by eight percent; employee premiums will not increase. Anthem will continue to provide medical insurance and Delta Dental will provide dental insurance for participating employees and their dependents. Overall, the fund needs to support about $30.3 million in expected insurance claims and healthcare clinic activities for FY 2026. It is important to maintain a fund balance sufficient to support claims that exceed expectations. FCPS Year-End Financial Report, FY 2025 Page 25 of 26 167 Frederick County Public Schools Insurance Reserve Fund Year Ended June 30, 2025 [a][b][c][d][e]Expected ExpectedActualActualActivityActualActivity2022-23 2023-24 2024-25 2024-25 2025-26 [1]Beginning Balance July 1 11,613,331$ 9,563,182$ 9,135,418$ 9,135,418$ 7,504,260$ [1] REVENUES:[2]Interest on Bank Deposits 505,578$ 660,103$ 400,000$ 731,145$ 500,000$ [2][3]Health Insurance Premiums 19,867,255 22,086,746 24,178,800 24,543,659 27,807,025 [3] [4]Donations/Grants/Other 45,533 10,977 500 5,549 500 [4] [5]TOTAL REVENUES 20,418,366$ 22,757,826$ 24,579,300$ 25,133,353$ 28,307,525$ [5] EXPENDITURES: [6]Contracted Activities 329,873$ 214,844$ 250,000$ 78,700$ 90,000$ [6] [7]Taxes & Fees 7,949 8,469 9,000 9,249 10,000 [7] [8]Lease of Building 35,641 36,354 - 3,657 - [8] [9]Health Clinic Services & Supplies 672,229 643,443 725,000 639,730 675,000 [9][10]Health Care Claims 20,130,525 20,861,863 23,700,000 24,897,411 28,155,000 [10][11]Dental Claims 1,292,299 1,420,616 1,450,000 1,135,765 1,400,000 [11] [12]TOTAL EXPENDITURES 22,468,514$ 23,185,589$ 26,134,000$ 26,764,511$ 30,330,000$ [12] [13]Revenues Over/(Under) Expenditures (2,050,149)$ (427,764)$ (1,554,700)$ (1,631,158)$ (2,022,475)$ [13] [14]Ending Balance June 30 9,563,182$ 9,135,418$ 7,580,718$ 7,504,260$ 5,481,785$ [14] Numbers may not add correctly due to rounding. FCPS Year-End Financial Report, FY 2025 Page 26 of 26 168 1415 Amherst Street Winchester, Virginia 22601 540-662-3888 For more information on current budget and programs, visit www.frederickcountyschoolsva.net 169 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Items For Information Only Title: The Government Finance Officers Association (GFOA) has awarded the County the Award for Outstanding Achievement in Popular Annual Financial Reporting for the June 30, 2024 Popular Annual Financial Report (PAFR). This is the 19th consecutive year that Frederick County has received this achievement. Attachments: GFOA PAFR Award 2024.pdf 170 FOR IMMEDIATE RELEASE 10/2/2025 For more information contact: Michele Mark Levine, Director/TSC Phone: (312) 977-9700 Fax: (312) 977-4806 Email: mlevine@gfoa.org (Chicago, Illinois)—Government Finance Officers Association is pleased to announce that County of Frederick has received GFOA’s Award for Outstanding Achievement in Popular Annual Financial Reporting (PAFR Award) for its Popular Annual Financial Report for the fiscal year ended June 30, 2024. The Award represents a significant achievement by the entity. In order to be eligible for the PAFR Award, a government must also submit its annual comprehensive financial report to GFOA’s Certificate of Achievement for Excellence in Financial Reporting Program and receive the Certificate for the current fiscal year. Each eligible report is reviewed by judges who evaluate the report based on the following categories: reader appeal, understandability, distribution methods, creativity and other elements. Government Finance Officers Association (GFOA) advances excellence in government finance by providing best practices, professional development, resources, and practical research for more than 25,000 members and the communities they serve. 171 Finance Committee Agenda Item Detail Meeting Date: October 15, 2025 Agenda Section: Items For Information Only Title: The Government Finance Officers Association (GFOA) has awarded the County the Distinguished Budget Presentation Award for the 2026 fiscal year. This is the 39th consecutive year that Frederick County has received this award. Attachments: GFOA Budget Award 2026.pdf 172 FOR IMMEDIATE RELEASE 8/25/2025 For more information, contact: Technical Services Center Phone: (312) 977-9700 Email: budgetaward@gfoa.org (Chicago, Illinois)—Government Finance Officers Association is pleased to announce that County of Frederick, Virginia received GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as: ▪a policy document ▪a financial plan ▪an operations guide ▪a communications device Budget documents must be rated "proficient" in all four categories, and in the fourteen mandatory criteria within those categories, to receive the award. There are over 1,900 participants in the Budget Awards Program. The most recent Budget Award recipients, along with their corresponding budget documents, are posted quarterly on GFOA's website. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America. Government Finance Officers Association (GFOA) advances excellence in government finance by providing best practices, professional development, resources, and practical research for more than 25,000 members and the communities they serve. 173