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HomeMy WebLinkAboutSeptember 10 2025 Regular Meeting Minutes 57 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, SEPTEMBER 10, 2025 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Judith McCann-Slaughter, Vice Chairman; Robert W. Wells; Blaine P. Dunn; John F. Jewell; and Robert T. Liero were present. The Chairman's Seat and the Gainesboro District Seat are vacant following the resignations of Josh Ludwig and Heather Lockridge. Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator; Karen Vacchio, Public Information Officer;Wyatt Pearson, Planning Director; John Bishop,Assistant Director of Planning; Tyler Klein, Senior Planner; Amy Feltner, Planner I; Sharon Kibler, Assistant Finance Director; Stacy Herbaugh, Director of Parks and Recreation; Tonya Sibert, Commissioner of the Revenue; Rich Venskoske, Director of Elections/General Registrar; Clay Corbin, NRADC Superintendent; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Vice Chairman Slaughter called the meeting to order at 7:00 p.m. INVOCATION Supervisor Wells delivered the invocation. PLEDGE OF ALLEGIANCE Supervisor Wells led the Pledge of Allegiance. ELECTION OF ROBERT WELLS AS TEMPORARY VICE CHAIRMAN With the resignation of Chairman Ludwig effective September 8, 2025, and Vice Chairman Slaughter serving as the Acting Chairman, Supervisor Dunn moved that the Board elect Supervisor Robert Wells as the temporary Vice Chairman. Supervisor Jewell seconded the motion, which carried on the following recorded vote: Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 58 Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant ADOPTION OF AGENDA-APPROVED Supervisor Dunn moved to adopt the draft agenda. Supervisor Jewell seconded the motion, which carried on a voice vote. CITIZEN COMMENTS Bryan Nuri, Opequon District, commented on the resignation of the former Chairman and urged the Board to move forward in a positive direction. ADOPTION OF CONSENT AGENDA—APPROVED Supervisor Wells moved to adopt the consent agenda. Supervisor Jewell seconded the motion, which carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant -Approval of the Regular Meeting Minutes of August 13, 2025— CONSENT AGENDA APPROVAL -Acceptance of Finance Committee Report of August 20, 2025—CONSENT AGENDA APPROVAL,Appendix 1 -Acceptance of Transportation Committee Report of August 25, 2025— CONSENT AGENDA APPROVAL, Appendix 2 -Acceptance of Public Works Committee Report of August 26, 2025—CONSENT AGENDA APPROVAL, Appendix 3 -Approval of Draft Letter of Support- Cedar Creek and Belle Grove National Historical Park Land Acquisition—CONSENT AGENDA APPROVAL -Approval of Finance Committee Business Items as Follows - CONSENT AGENDA APPROVAL -The Public Works Director requests a General Fund supplemental appropriation in the amount of$85,000. -The Public Works Director requests a General Fund supplemental appropriation in the amount of$25,334. -The DSS Administrative Services Manager requests a General Fund supplemental appropriation in the amount of$ 30,000. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 59 -The Parks and Recreation Director requests a General Fund supplemental appropriation in the amount of 900. -The NRADC Superintendent requests a Jail Fund supplemental appropriation in the amount of$188,146. -VJCCCA requests a General Fund supplemental appropriation in the amount of$131. -The Sheriff requests a General Fund supplemental appropriation in the amount of$17,476. -The Sheriff requests a General Fund supplemental appropriation in the amount of$122,619. -The Sheriff requests a General Fund supplemental appropriation in the amount of$2,932. -The Sheriff requests a General Fund supplemental appropriation in the amount of$250,000. -The Sheriff requests a General Fund supplemental appropriation in the amount of$7,825. -The Sheriff requests a General Fund supplemental appropriation in the amount of$2,695. -The Commissioner of the Revenue requests a General Fund supplemental appropriation not to exceed $30,000. -Request from the Commissioner of the Revenue for Refund and Supplemental Appropriation: GENEX SERVICES, LLC dba Med Eval -$40,574.88; James River Equipment Carolina LLC- $10,486.13; Valley Proteins, LLC-$37,643.50-CONSENT AGENDA APPROVAL - Resolution of the Board of Supervisors of the County of Frederick, Virginia on the Modification of $27,500,000 of Revenue Bonds and the Issuance of up to $22,500,000 of Revenue Bonds by the Economic Development Authority of the City of Winchester, Virginia for the Benefit of Westminster-Canterbury of Winchester, Inc.—CONSENT AGENDAAPPROVAL RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK, VIRGINIA ON THE MODIFICATION OF $27,500,000 OF REVENUE BONDS AND THE ISSUANCE OF UP TO $22,500,000 OF REVENUE BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF WINCHESTER, VIRGINIA FOR THE BENEFIT OF WESTMINSTER-CANTERBURY OF WINCHESTER,INC. WHEREAS, Westminster-Canterbury of Winchester, Inc., d/b/a Shenandoah Valley Westminster- Canterbury (the "Borrower"), a nonstock, not-for profit Virginia corporation, has requested that the Economic Development Authority of the City of Winchester,Virginia(the"Authority") approve the Borrower's application for the following plan of finance: (1) the modification of the Authority's $27,500,000 Residential Care Facility Revenue Bond (Westminster-Canterbury of Winchester,Inc.), Series 2023A(the"Series 2023A Bond"),the proceeds of which were used to(i)finance a portion of an expansion project at the Borrower's facilities located at 654 Fox Drive,Winchester, Virginia 22603,including without limitation(a)the acquisition,construction and equipping of 10 new villa buildings, including a total of approximately 97 additional independent living apartments,a community room and garage space, and(b)the acquisition,construction and equipping of a multi-story,multi-purpose professional building(collectively, the "2023 Project"), and(ii) finance amounts required for reserves, capitalized interest,working capital and costs of Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 60 issuance incurred in connection with the issuance of the Series 2023A Bond(such modifications are referred to herein as the"2023A Bond Modifications");and (2) the issuance of up to $22,500,000 of its revenue bonds (the"Series 2025 Bonds"), in one or more tax-exempt or taxable series at one time or from time to time,the proceeds of which will be loaned to the Borrower to (i) finance the acquisition of approximately 88 acres of land located adjacent to the Borrower's principal place of business located at 300 Westminster Canterbury Drive, Winchester, Virginia 22603, and (ii) finance and refinance amounts required for reserves,working capital, capitalized interest, costs of issuance and other financing expenses related to the issuance of the Series 2025 Bonds(the"2025 Plan of Finance"); WHEREAS,the Authority held a public hearing on August 19,2025; WHEREAS, Section 147(f)of the Internal Revenue Code of 1986,as amended(the "Code"),provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds and Section 15.2-4906 of the Industrial Development and Revenue Bond Act,Chapter 49,Title 15.2,Code of Virginia of 1950,as amended("Act")sets forth the procedure for such approval; WHEREAS, Section 15.2-4905 of the Act provides that if a locality has created an industrial development authority,no industrial development authority created by a second locality may finance a facility located in the first locality unless the governing body of such first locality concurs with the inducement resolution adopted by the second locality; WHEREAS,a portion of each of the 2023 Project and the 2025 Plan of Finance is located in the County of Frederick,Virginia(the "County")and the Board of Supervisors of the County(the "Board")constitutes the highest elected governmental unit of the County; WHEREAS, in accordance with Section 147(f) of the Code,the public hearing held by the Authority was within 100 miles of the County; WHEREAS,for purposes of Section 15.2-4906 of the Code of Virginia of 1950,as amended(the "Virginia Code"),the Authority issued the Series 2023A Bond on behalf of the County and is issuing the Series 2025 Bonds on behalf of the County; WHEREAS, the Authority has recommended that the Board approve the 2023A Bond Modifications, the 2025 Plan of Finance and the issuance of the Series 2025 Bonds;and WHEREAS,a copy of the Authority's resolution approving the 2023A Bond Modifications,the 2025 Plan of Finance and the issuance of the Series 2025 Bonds, subject to the terms to be agreed upon,and a certificate of the public hearing has been filed with the Board. NOW, THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK,VIRGINIA: 1. The Board hereby approves (i)the 2023A Bond Modifications by the Authority for the benefit of the Borrower,and(ii)the issuance of the Series 2025 Bonds,in an aggregate principal amount up to$22,500,000,by the Authority for the benefit of the Borrower,solely to the extent required by Section 147(f)of the Code and Section 15.2-4906 of the Code of Virginia of 1950,as amended,to permit the Authority to assist in financing the 2023 Project and the 2025 Plan of Finance,respectively. 2. The Board concurs with the resolution adopted by the Authority and approves the 2023A Bond Modifications and the issuance of the Series 2025 Bonds by the Authority for the benefit of the Borrower as required by Section 15.2-4905 of the Virginia Code. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 61 3. The approval of the 2023A Bond Modifications and the issuance of the Series 2025 Bonds does not constitute an endorsement to a prospective purchaser of the Series 2023A Bonds or Series 2025 Bonds of the creditworthiness of the 2023 Project,the 2025 Plan of Finance or the Borrower. In accordance with the Act,the Series 2023A Bond and the Series 2025 Bonds shall not be deemed to constitute a debt or a pledge of the faith and credit or taxing power of the Commonwealth or any political subdivision thereof,including the Authority and the County. 4. This resolution shall take effect immediately upon its adoption. - Resolution for Changes in the Secondary System of State Highways: Snowden Bridge Section 13- CONSENT AGENDA APPROVAL RESOLUTION WHEREAS,the streets described on the attached Form AM-4.3,fully incorporated herein by reference,are shown on plats recorded in the Clerk's Office of the Circuit Court of Frederick County;and WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Secondary Street Acceptance Requirements of the Virginia Department of Transportation;and WHEREAS,the County and the Virginia Department of Transportation have entered into an agreement on June 9, 1993,for comprehensive stormwater detention which applies to this request for addition;and NOW,THEREFORE,BE IT RESOLVED,this Board requests the Virginia Department of Transportation to add the streets described in the attached Form AM-4.3 to the secondary system of state highways,pursuant to 33.2-705,Code of Virginia,and the Department's Secondary Street Acceptance Requirements;and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts,fills and drainage;and BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. -Adoption of Resolutions Endorsing Four Revenue Sharing Projects as Recommended by the Transportation Committee-CONSENT AGENDA APPROVAL RESOLUTION ENDORSEMENT OF THE U.S.ROUTE 11 AT SHAWNEE DRIVE REVENUE SHARING PROJECT WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation(VDOT)to establish a project in the County of Frederick. NOW,THEREFORE,BE IT RESOLVED,that the County of Frederick requests the Commonwealth Transportation Board to approve revenue sharing funds for the U.S.Route 11 at Shawnee Drive revenue sharing project;and BE IT FURTHER RESOLVED,that the Frederick County Board of Supervisors commits to fund its local share of the preliminary engineering, right-of-way, and construction(as applicable) of the project under agreement with the Virginia Department of Transportation in accordance with the project financial document(s);and BE IT FURTHER RESOLVED, that the County Administrator and/or his designee is authorized to execute all agreements and/or addenda for any approved projects with the Virginia Department of Transportation. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 62 RESOLUTION ENDORSEMENT OF THE WARRIOR DRIVE EXTENSION WITH BRANDY LANE UPGRADE REVENUE SHARING PROJECT WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation(VDOT)to establish a project in the County of Frederick. NOW,THEREFORE,BE IT RESOLVED,that the County of Frederick requests the Commonwealth Transportation Board to approve revenue sharing funds for the Warrior Drive Extension with Brandy Lane Upgrade revenue sharing project;and BE IT FURTHER RESOLVED,that the Frederick County Board of Supervisors commits to fund its local share of the preliminary engineering, right-of-way, and construction(as applicable) of the project under agreement with the Virginia Department of Transportation in accordance with the project financial document(s);and BE IT FURTHER RESOLVED, that the County Administrator and/or his designee is authorized to execute all agreements and/or addenda for any approved projects with the Virginia Department of Transportation. RESOLUTION ENDORSEMENT OF THE BRUCETOWN ROAD,HOPEWELL ROAD,ROUTE 11 INTERSECTION ALIGNMENT REVENUE SHARING PROJECT WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation(VDOT)to establish a project in the County of Frederick. NOW,THEREFORE,BE IT RESOLVED,that the County of Frederick requests the Commonwealth Transportation Board to approve revenue sharing funds for the Brucetown Road,Hopewell Road,Route 11 Intersection Alignment revenue sharing project;and BE IT FURTHER RESOLVED,that the Frederick County Board of Supervisors commits to fund its local share of the preliminary engineering, right-of-way, and construction(as applicable) of the project under agreement with the Virginia Department of Transportation in accordance with the project financial document(s);and BE IT FURTHER RESOLVED, that the County Administrator and/or his designee is authorized to execute all agreements and/or addenda for any approved projects with the Virginia Department of Transportation. RESOLUTION ENDORSEMENT OF THE ROUTE 50 AT BACK MOUNTAIN ROAD—RCI REVENUE SHARING PROJECT WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation(VDOT)to establish a project in the County of Frederick. NOW,THEREFORE,BE IT RESOLVED,that the County of Frederick requests the Commonwealth Transportation Board to approve revenue sharing funds for the Route 50 at Back Mountain Road—RCI revenue sharing project;and BE IT FURTHER RESOLVED,that the Frederick County Board of Supervisors commits to fund its local share of the preliminary engineering, right-of-way, and construction(as applicable) of the project under agreement with the Virginia Department of Transportation in accordance with the project financial document(s);and BE IT FURTHER RESOLVED, that the County Administrator and/or his designee is authorized to execute all agreements and/or addenda for any approved projects with the Virginia Department of Transportation. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 63 -Adoption of Resolutions Endorsing Three Transportation Alternatives Projects as Recommended by the Transportation Committee:- CONSENT AGENDA APPROVAL RESOLUTION ENDORSEMENT OF THE WESTMINSTER CANTERBURY DRIVE AT ROUTE 522 CROSSING TRANSPORTATION ALTERNATIVES PROJECT WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation(VDOT)to establish a project in the County of Frederick. NOW,THEREFORE,BE IT RESOLVED,that the County of Frederick requests the Commonwealth Transportation Board to establish a project for the construction of the Westminster Canterbury Drive at Route 522 Crossing transportation alternatives project;and BE IT FURTHER RESOLVED,that the Frederick County Board of Supervisors commits to fund its local share of the total cost for preliminary engineering,right-of-way,and construction of this project in accordance with the project financial documents,subject to appropriation;and BE IT FURTHER RESOLVED, that the County of Frederick hereby agrees to enter into a project administration agreement,if needed,with VDOT and provide the necessary oversight to ensure the project is developed in accordance with all applicable federal, state,and local requirements for design,right-of-way acquisition,and construction of the project;and BE IT FURTHER RESOLVED,that if the County of Frederick subsequently elects to cancel the project,the County of Frederick hereby agrees to reimburse VDOT for the total amount of costs expended by VDOT through the date VDOT is notified of such cancellation. The County of Frederick also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration or VDOT;and BE IT FURTHER RESOLVED, that the County Administrator and/or his designee is authorized to execute all agreements and/or addenda for any approved projects with the Virginia Department of Transportation. ### RESOLUTION ENDORSEMENT OF THE TASKER ROAD MULTI-USE PATH TRANSPORTATION ALTERNATIVES PROJECT WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation(VDOT)to establish a project in the County of Frederick. NOW,THEREFORE,BE IT RESOLVED,that the County of Frederick requests the Commonwealth Transportation Board to establish a project for the construction of the Tasker Road Multi-Use Path transportation alternatives project; and BE IT FURTHER RESOLVED,that the Frederick County Board of Supervisors commits to fund its local share of the total cost for preliminary engineering,right-of-way,and construction of this project in accordance with the project financial documents,subject to appropriation;and BE IT FURTHER RESOLVED, that the County of Frederick hereby agrees to enter into a project administration agreement,if needed,with VDOT and provide the necessary oversight to ensure the project is developed in accordance with all applicable federal, state,and local requirements for design,right-of-way acquisition,and construction of the project;and BE IT FURTHER RESOLVED,that if the County of Frederick subsequently elects to cancel the project,the County of Frederick hereby agrees to reimburse VDOT for the total amount of costs expended by VDOT through the date VDOT is notified of such cancellation. The County of Frederick also agrees to repay any funds previously reimbursed Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 64 that are later deemed ineligible by the Federal Highway Administration or VDOT;and BE IT FURTHER RESOLVED, that the County Administrator and/or his designee is authorized to execute all agreements and/or addenda for any approved projects with the Virginia Department of Transportation. RESOLUTION ENDORSEMENT OF THE ABRAMS CREEK TRAIL PHASE II TRANSPORTATION ALTERNATIVES PROJECT WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a resolution be received from the sponsoring local jurisdiction or agency requesting the Virginia Department of Transportation(VDOT)to establish a project in the County of Frederick. NOW,THEREFORE,BE IT RESOLVED,that the County of Frederick requests the Commonwealth Transportation Board to establish a project for the construction of the Abrams Creek Trail Phase II transportation alternatives project; and BE IT FURTHER RESOLVED,that the Frederick County Board of Supervisors commits to fund its local share of the total cost for preliminary engineering,right-of-way,and construction of this project in accordance with the project financial documents subject to appropriation;and BE IT FURTHER RESOLVED, that the County of Frederick hereby agrees to enter into a project administration agreement,if needed,with VDOT and provide the necessary oversight to ensure the project is developed in accordance with all applicable federal, state and local requirements for design,right-of-way acquisition,and construction of the project;and BE IT FURTHER RESOLVED,that if the County of Frederick subsequently elects to cancel the project,the County of Frederick hereby agrees to reimburse VDOT for the total amount of costs expended by VDOT through the date VDOT is notified of such cancellation. The County of Frederick also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration or VDOT;and BE IT FURTHER RESOLVED, that the County Administrator and/or his designee is authorized to execute all agreements and/or addenda for any approved projects with the Virginia Department of Transportation. + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS Supervisor Dunn commented on the resignation letter from the former Chairman and responded to the allegations made about him by Mr. Ludwig. Supervisor Jewell stated that currently, the five members remaining on the Board are taking their commitment seriously, and things are running smoothly. He said the remaining members have already agreed on their reassignments to various committees to cover the vacancies left by the two members who resigned. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 65 COUNTY OFFICIALS COUNTY ADMINISTRATOR'S REPORT— Options to Address the Vacancy of the Chairman's and the Gainesboro District Seats County Administrator Michael Bollhoefer provided information on the Board's options to fill the seats recently vacated by the resignation of Supervisor Heather Lockridge from the Gainesboro District and Chairman Josh Ludwig. He noted that recent changes by the General Assembly have drastically reduced the available dates for a special election. The Board discussed setting an earlier special election or using the regular election day on November 3, 2026. Supervisor Jewell moved that the Board adopt the draft resolution authorizing the County Attorney to file a petition for writ of election to fill the vacancies by a special election on November 3, 2026. Supervisor Wells seconded the motion,which carried on the following recorded vote: Blaine P. Dunn No Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant RESOLUTION .AUTHORIZING THE COUNTY ATTORNEY TO FILE A PETITION FOR WRIT OF ELECTION TO FILL VACANCIES IN THE OFFICE OF CHAIRMAN AT-LARGE AND THE GAINESBORO DISTRICT REPRESENTATIVE TO THE BOARD OF SUPERVISORS WHEREAS,Heather Lockridge has submitted her resignation as Gainesboro District representative to the Board of Supervisors,effective September 1,2025; and WHEREAS,Josh Ludwig has submitted his resignation as Chairman At-Large of the Board of Supervisors, effective September 8,2025; and WHEREAS,Virginia Code§24.2-226(A)requires the Board of Supervisors to file with the Circuit Court a. petition for a writ of election to fill a vacancy on the Board of Supervisors within 15 days of the vacancy's effective date; and WHEREAS,the Board finds it appropriate that the election to fill the vacancies in the office of Chairman At-Large and the Gainesboro District representative to the Board of Supervisors take place on November 3,2026. NOW,THEREFORE,BE IT RESOLVED,that the Board authorizes the County Attorney to file with the Circuit Court a petition seeking issuance of a writ of election,to fill the vacancies in the office of Chairman At- Large and the Gainesboro District representative to the Board of Supervisors,such election to occur on November 3, 2026. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 66 Mr. Bollhoefer provided information on the Board's options to make appointments to fill the two vacancies until the special election. He outlined a proposed timeline as follows: -The application period for both vacancies could be open from September 11-24, 2025, allowing 14 days to receive applications. - The Board could hold a public meeting on October 1, 2025, to announce the applicants and make the applications available for public inspection. The Board should specify the nature of this meeting (such as whether applicants will be allowed to speak or simply have their names stated). - The Board could make the appointment at the regularly scheduled October 8, 2025, meeting. (If desired,the Board could hold a closed session to discuss prospective candidates immediately before the October 8 meeting.) - This proposed timeline would leave October 15th available for a special meeting to appoint the Gainesboro Member, and allow the Chairman to be appointed at the regular meeting on October 22 if the Board desires more time to consider applications. The Board discussed the timeline and the public meeting parameters and agreed to meet on October 1, 2025, to announce the applicants per state code and allow each to speak for five minutes. Supervisor Jewell moved that the Board approve the timeline as presented by Mr. Bollhoefer, including receiving applications via the website from September 11-24,setting the public meeting for October 1, 2025, and allowing each applicant five minutes of speaking time at the meeting. Supervisor Wells seconded the motion, which carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant + + + + + + + + + + + + + + SUPERVISOR DUNN REQUESTS WORK SESSIONS BE SCHEDULED Supervisor Dunn moved that the Board hold a work session to discuss setting the salaries of constitutional officers. The motion died for lack of a second. Supervisor Dunn moved that the Board hold a work session with County Stakeholders to discuss Transfer of Development Rights. The motion died for lack of a second. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 67 Supervisor Dunn moved that the Board hold a work session with Delegates Wiley and Oates and Senator French to discuss the Board's legislative priorities. Supervisor Wells seconded the motion. With the two vacancies on the Board, the members discussed the timing of the work session and agreed it should occur before the General Assembly's bill-filing deadline in early January. The motion carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant + + + + + + + + + + + + + + SUPERVISOR DUNN REQUESTS DISCUSSION OF CAPITAL FUND SPENDING Supervisor Dunn moved that the Board use$10 million from the Capital Fund to begin the first section of Rt 37 between Senseny Rd and Rt 7. The motion died for lack of a second. Supervisor Dunn moved that the Board spend $10 million from the Capital Fund to pay for part of the school renovations, which are currently in progress. The motion died for lack of a second. + + + + + + + + + + + + + + APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS VICKI BENTLEY APPOINTED TO SOCIAL SERVICES BOARD AS RED BUD DISTRICT REP. Supervisor Dunn moved to appoint Vicki Bentley to the Social Services Board as Red Bud District Rep, to fill a vacant seat. Her four-year term will expire September 10, 2029. The motion, seconded by Supervisor Wells, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant + + + + + + + + + + + + + + Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 68 COMMITTEE BUSINESS—FINANCE COMMITTEE On the recommendation of the Finance/Audit Committee, Supervisor Liero moved that the Finance/Audit Committee Charter be approved with no changes. The motion, seconded by Supervisor Wells, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant PUBLIC HEARINGS (NON-PLANNING ISSUES)— None PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS REZONING #04-25 OF LAUREL RIDGE COMMUNITY COLLEGE FOUNDATION INC. (MDP FACILITIES SOLUTIONS)—APPROVED Planner Amy Feltner reviewed the request to rezone approximately 19.81 Acres from RA (Rural Areas) Zoning District to HE (Higher Education) Zoning District with Proffers for a Technical Trade Facility. She said the property is generally located northeast of 131 Garland Snapp Drive, Middletown,and is identified by property identification number 91-A-99B in the Back Creek Magisterial District. Vice Chairman Slaughter opened the public comment period. No one wished to address the Board. Vice Chairman Slaughter closed the public comment period. Supervisor Jewell moved to approve REZONING #04-25 OF LAUREL RIDGE COMMUNITY COLLEGE FOUNDATION INC. (MDP FACILITIES SOLUTIONS). The motion, seconded by Supervisor Wells, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 69 ORDINANCE AMENDING THE ZONING DISTRICT MAP REZONING#04-25 FOR LAUREL RIDGE COMMUNITY COLLEGE EDUCATIONAL FOUNDATION,INC. (MDP Facilities Solutions) WHEREAS, REZONING #04-25 for Laurel Ridge Community College Educational Foundation Ina (MDP. Facilities Solutions) submitted to rezone 19.81+/- acre parcel from RA (Rural Areas) Zoning District to HE (Higher Education) Zoning District with proffers to enable commercial development. The property is located at 131 Garland Snapp Drive, Middletown and is identified by Property Identification Number 91-A-99B in the Back Creek Magisterial District; and WHEREAS,the Frederick County Planning Commission held a public hearing on this rezoning on August 6,2025, and recommended approval; and WHEREAS,the Frederick County Board of Supervisors held a public hearing on September 10,2025; and WHEREAS,the Frederick County Board of Supervisors finds the approval of this rezoning to be in the best interest of the public health,safety,and welfare,and in conformance with the Comprehensive Plan; NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that Chapter 165 of the Frederick County Code, Zoning, the Zoning District Map is amended in accordance with Rezoning #04-25 for Laurel Ridge Community College Educational Foundation Inc. (MDP. Facilities Solutions) submitted to rezone 19.81+/-acre parcel from RA (Rural Areas) Zoning District to HE (Higher Education) Zoning District with proffers. The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached. + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS DRAFT 2232 POLICY-APPROVED Assistant Planning Director John Bishop reviewed the draft policy for the consistent management of items required for review under VA §15.2- 2232. He said the County does not currently have a formally adopted Policy for reviewing these items. Previously, he said, these have been processed via an unwritten policy that largely reflects the draft proposal. Mr. Bishop said the adoption of this policy will provide for consistency in handling 2232 items and provide applicants with a clear understanding of the process and expectations. Supervisor Jewell moved to approve the draft 2232 Policy as presented. The motion, seconded by Supervisor Liero, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 70 RESOLUTION TO ADOPT POLICY FOR 2232 REVIEWS WHEREAS, § 15.2-2232 requires that proposed public facilities that are not already a feature shown in the Comprehensive Plan, then the proposal must be submitted to and approved by the Planning Commission as being substantially in accord with the adopted Comprehensive Plan; and WHEREAS, the Planning and Development Department has drafted a. Policy to provide applicants with a clear understanding of the 2232 Review requirements and process; and WHEREAS,the Planning Commission has reviewed the Policy and recounnended approval; and NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors that the Board of Supervisors adopts the attached Policy for the review of items that fall under§ 15.2-2232. + + + + + + + + + + + + + + ORDINANCE AMENDMENT - OUTDOOR LIGHTING STANDARDS — SENT FORWARD TO PUBLIC HEARING Senior Planner Tyler Klein explained the proposal to amend Chapter 165 - Zoning Ordinance to change supplementary use regulations for outdoor lighting contained in §165-201.07. He said the purpose of this amendment is to "modernize" outdoor lighting standards, review illumination levels, review photometric plan requirements, and incorporate LED lighting standards into the ordinance. He concluded by saying this ordinance amendment was initiated by staff at the request of the Board of Supervisors. The Board discussed the need for the planned update. Supervisor Wells moved to send the proposal to amend Chapter 165 -Zoning Ordinance to change supplementary use regulations for outdoor lighting contained in §165-201.07 forward to public hearing. The motion, seconded by Supervisor Jewell, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant RESOLUTION DIRECTING THE PLANNING COMMISSION TO HOLD A PUBLIC HEARING REGARDING CHAPTER 165,ZONING ORDINANCE ARTICLE II SUPPLEMENTARY USE REGULATIONS;PARKING;BUFFERS;AND REGULATIONS FOR SPECIFIC USES Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 71 PART 201 —SUPPLEMENTARY USE REGULATIONS §165-201.07 OUTDOOR LIGHTING STANDARDS WHEREAS,a proposal to amend Chapter 165—Zoning Ordinance to amend supplementary use regulations for outdoor lighting contained in §165-201.07 to: modernize outdoor lighting standards, review illumination levels, review photometric plan requirements and incorporate LED lighting standards; and WHEREAS, the amendment will be referred to the Development Review and Regulations Committee (DRRC) for review at their next regular meeting; and WHEREAS,the Board of Supervisors discussed the proposed changes on September 10,2025; and WHEREAS,the Frederick County Board of Supervisors finds it appropriate in public necessity,convenience,general welfare, and good zoning practice to direct the Frederick County Planning Commission to hold a public hearing regarding an amendment to Chapter 165; NOW, THEREFORE, BE IT REQUESTED by the Frederick County Board of Supervisors, that in the interest of public health, safety, general welfare, and good zoning practice,the Frederick County Planning Commission hold a public hearing to consider changes to Chapter 165-201.07 outdoor lighting standards. + + + + + + + + + + + + + + ORDINANCE AMENDMENT - R4 DISTRICT STANDARD (RESIDENTIAL PLANNED COMMUNITY DISTRICT)—SENT FORWARD TO PUBLIC HEARING Senior Planner Tyler Klein explained the proposal to amend Chapter 165 - Zoning Ordinance to change design requirements contained in §165-501.06 for the R4 (Residential Planned Community)Zoning District to remove the minimum size required and amend the residential density requirements. Supervisor Liero moved to send the proposal to amend Chapter 165 -Zoning Ordinance to change design requirements contained in §165-501.06 for the R4 (Residential Planned Community) Zoning District forward to public hearing.The motion,seconded by Supervisor Jewell, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant RESOLUTION DIRECTING THE PLANNING COMMISSION TO HOLD A PUBLIC HEARING REGARDING CHAPTER 165,ZONING ORDINANCE ARTICLE V PLANNED DEVELOPMENT DISTRICTS PART 501—R4 RESIDENTIAL PLANNED COMMUNITY DISTRICT Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 72 §165-501.06 DESIGN REQUIREMENTS WHEREAS, a proposal to amend Chapter 165 —Zoning Ordinance to amend design requirements contained in §165- 501.06 for the R4(Residential Planned Community)Zoning District to remove the minimum size required and amend the residential density requirements; and WHEREAS, the amendment will be referred to the Development Review and Regulations Committee (DRRC) for review at their next regular meeting; and WHEREAS,the Board of Supervisors discussed the proposed changes on September 10,2025; and WHEREAS,the Frederick County Board of Supervisors finds it appropriate and in the public necessity,convenience, general welfare, and good zoning practice to direct the Frederick County Planning Commission to hold a public hearing regarding an amendment to Chapter 165; NOW, THEREFORE, BE IT REQUESTED by the Frederick County Board of Supervisors, that in the interest of public health, safety,general welfare, and good zoning practice,the Frederick County Planning Commission to hold a public hearing to consider changes to Chapter 165-501.06 design standards. + + + + + + + + + + + + + + ORDINANCE AMENDMENT-TNDB DISTRICT STANDARDS (TRADITIONAL NEIGHBORHOOD DESIGN BUSINESS OVERLAY DISTRICT)—SENT FORWARD TO PUBLIC HEARING Senior Planner Tyler Klein explained the proposal to amend Chapter 165 - Zoning Ordinance to change dimensional regulations contained in §165-705.04 for the TNBD (Traditional Neighborhood Design- Business) Overlay District to modify the maximum height (feet) allowed. Supervisor Jewell moved to send the proposal to amend Chapter 165-Zoning Ordinance to change dimensional regulations contained in§165-705.04 for the TNBD(Traditional Neighborhood Design-Business) Overlay District forward to public hearing. The motion,seconded by Supervisor Liero, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Judith McCann-Slaughter Aye Gainesboro Seat Vacant Chairman's Seat Vacant RESOLUTION DIRECTING THE PLANNING COMMISSION TO HOLD A PUBLIC HEARING REGARDING CHAPTER 165,ZONING ORDINANCE ARTICLE VII OVERLAY DISTRICTS PART 705—TNDB TRADITIONAL NEIGHBORHOOD DESIGN-BUSINESS OVERLAY DISTRICT Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 73 §165-705.04 USE,DENSITY,DIMENSIONAL AND INTENSITY REGULATIONS WHEREAS,a proposal to amend Chapter 165—Zoning Ordinance to amend dimensional regulations contained in§165- 705.04 for the TNBD(Traditional Neighborhood Design-Business)Overlay District to modify the maximum height(feet) allowed; and WHEREAS, the amendment will be referred to the Development Review and Regulations Committee (DRRC) for review at their next regular meeting; and WHEREAS,the Board of Supervisors discussed the proposed changes on September 10,2025; and WHEREAS,the Frederick County Board of Supervisors finds it appropriate in public necessity,convenience,general welfare, and good zoning practice to direct the Frederick County Planning Commission to hold a public hearing regarding an amendment to Chapter 165; NOW, THEREFORE, BE IT REQUESTED by the Frederick County Board of Supervisors, that in the interest of public health, safety, general welfare, and good zoning practice,the Frederick County Planning Commission hold a public hearing to consider changes to Chapter 165-705.04 use,density,dimensional and intensity regulations. + + + + + + + + + + + + + + BOARD LIAISON REPORTS Supervisor Liero provided an update from the Planning Commission. CITIZEN COMMENTS Willie Deutsch, Opequon District,said the Board should be transparent with the public when discussing data centers. D'Ann Kenney, Gainesboro District, provided an update on the activities of Seniors First and thanked the Board for the funding that her organization has received from the Board. Kurt Creager, Back Creek District, discussed attendance at the joint Board-Planning Commission meeting in June 2025 where comprehensive plan amendments were discussed relating to data centers. He compared the number of attendees to the number of voters participating in local elections. Ross Hewitt, Back Creek District,said he had registered complaints about illegal dumping at the County landfill. He said the problem is affecting his waste and recycling business, and he has been told there are no enforcement mechanisms to address the problem. Leslie Spencer, Gainesboro District, said she had sent comments to the Board electronically. She announced the upcoming Potomac Conservancy session, which is open to the public. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 74 Gary Crouse, Shawnee District, discussed data centers and the Board's core values, including long- range planning to protect rural areas and ensure the quality of life in the County. Tim Regan, Back Creek District, noted the following day was September 11. He said the Board should fund a memorial to those killed in the terror attacks on that day in 2001. BOARD OF SUPERVISORS COMMENTS Supervisor Dunn referenced the comment about data centers and the Board's core values. He said discussion and study are needed on the topic. Supervisor Liero referenced Supervisor Dunn's requests for work sessions earlier in the meeting. He explained that his not seconding these motions is not because he is opposed to the idea, but rather that he thinks it is premature to hold these work sessions while the Board has two vacancies. He complimented Supervisor Dunn for working hard until the end of his term. He thanked Supervisors Slaughter and Wells for stepping in to lead the Board after the recent resignations. Vice Chairman Slaughter noted the speaker requesting transparency from the Board when studying the data center issue. She said the Planning staff has been working on this matter, and that public meetings will be announced as soon as the Board and staff can schedule them once the study is complete. ADJOURN On motion of Supervisor Wells, seconded by Supervisor Jewell, the meeting was adjourned at 8:39 p.m. Judith McCann-Slaughter Michael Bollhoefer Acting Chairman, Board of Supervisors County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 75 Board of Supervisors Meeting Minutes of September 10, 2025 - Appendix 1 REPORT AND RECOMMENDATIONS FINANCE COMMITTEE WEDNESDAY, AUGUST 20, 2025 8:30 AM FIRST FLOOR CONFERENCE ROOM 107 NORTH KENT STREET WINCHESTER, VA 22601 ATTENDEES Committee Members Present: Heather Lockridge, Chairman; Josh Ludwig; Robert Liero; Mike Stottlemyer; and Brandon Monk. Non-voting liaisons: Tonya Sibert, Commissioner of the Revenue; and William Orndoff, Treasurer. Committee Member Absent: Delane Karalow. Staff Present: Sharon Kibler, Assistant Finance Director; Missi Neal, Purchasing Manager; Lenny Millholland, Sheriff; Stacy Herbaugh, Parks & Recreation Director; Joe Wilder, Public Works Director; Clay Corbin, NRADC Superintendent; and Delsie Jobe, DSS Administrative Services Manager. A. Action Items - The following items are insurance reimbursements and were approved under consent: A.2 and A.7. The following items are donations and were approved under consent: A.4 and A.11. The following items are carry forward requests from FY25 to FY26 of previously appropriated funds, and were approved under consent: A.3, A.8, A.9, and A.13. A.1. The Public Works Director requests a General Fund supplemental appropriation in the amount of$85,000. The request is for the purchase and installation of a new digital monument sign and was approved by the Public Works Committee. Funds are available in the Animal Shelter Reserve. No local funds required. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 1 The committee recommends approval. 76 AnShltr Sign SA.pdf A.2. The Public Works Director requests a General Fund supplemental appropriation in the amount of$25,334. This amount represents a vehicle insurance claim received in FY 2025 and will be used toward the purchase of a replacement vehicle in FY 2026. No local funds required. The committee recommends approval. Inspections Ins Claim.pdf A.3. The DSS Administrative Services Manager requests a General Fund supplemental appropriation in the amount of $30,000. This amount represents a carry forward to FY 2026 of unspent FY 2025 funds designated for the purchase of a replacement vehicle. No additional local funds required. The committee recommends approval. DSS Vehicle CF.pdf A.4. The Parks and Recreation Director requests a General Fund supplemental appropriation in the amount of $900. This amount represents a donation received for a memorial bench at Rose Hill Park. No local funds required. The committee recommends approval. Parks Bench Donation.pdf A.S. The NRADC Superintendent requests a Jail Fund supplemental appropriation in the amount of$188,146. This amount represents an increase in opioid abatement grant funds awarded. No local funds required. The committee recommends approval. NRADC OAA Grant.pdf A.6. VJCCCA requests a General Fund supplemental appropriation in the amount of$131. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 2 This amount represents funds that were not spent in FY2025 to be returned to 77 the State. No local funds required. The committee recommends approval. VJCCCA Expenses.pdf A.7. The Sheriff requests a General Fund supplemental appropriation in the amount of$17,476. This amount represents vehicle insurance claims received in FY 2025 and FY 2026 that will be used toward equipment for the replacement vehicles. No local funds required. The committee recommends approval. Sheriff Auto Claims.pdf A.8. The Sheriff requests a General Fund supplemental appropriation in the amount of$122,619. This amount represents a carry forward of FY 2025 unspent funds to FY 2026 that are designated for the purchase of a building at the impound lot. No local funds required. The committee recommends approval. Sheriff Carry Fwds Impound Bldg.pdf A.9. The Sheriff requests a General Fund supplemental appropriation in the amount of$2,932. This amount represents a carry forward of FY 2025 unspent funds to FY 2026 for new vehicle equipment. No additional local funds required. The committee recommends approval. Sheriff Carry Fwds Vehicle Equip.pdf A.10. The Sheriff requests a General Fund supplemental appropriation in the amount of$250,000. This amount represents an appropriation for three (3) outstanding State Homeland Security Grants. The grants were awarded in FY 2025 and are expected to be spent in FY 2026. No local funds required. The committee recommends approval. Sheriff Carry Fwds Grants.pdf Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 3 A.11. The Sheriff requests a General Fund supplemental appropriation in the 78 amount of$7,825. This amount represents donations received in FY 2025 and FY 2026 and will go toward the impound lot building. No local funds required. The committee recommends approval. Sheriff Donations.pdf A.12. The Sheriff requests a General Fund supplemental appropriation in the amount of$2,695. This amount represents funds received in FY 2025 from recycling scrap metal to be used for ammunition. No local funds required. The committee recommends approval. Sheriff Scrap.pdf A.13. The Commissioner of the Revenue requests a General Fund supplemental appropriation not to exceed $30,000. This amount represents a carry forward to FY 2026 of unspent FY 2025 funds to complete the CAMA Mobile Assessor software project. No additional local funds required. The committee recommends approval. COR CAMA CF.pdf A.14. The Finance/Audit Committee charter adopted by the Board of Supervisors requires an annual review and reassessment. The committee recommends no changes to the current charter. FinanceCommitteeCharter.pdf B. No Board Action Required B.1. Marian Homes, Inc. has submitted an Application for Real Property Tax Exemption to the Commissioner of the Revenue. This item is presented to the committee for consideration and a recommendation to the Board of Supervisors. Real property tax exemptions may be designated by the Board of Supervisors by adopting an ordinance following a public hearing. The committee postpones making a recommendation pending the establishment of a policy and further information on all exemptions. The Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 4 9 committee directed the Commissioner of the Revenue to prepare a draft policy and provide comprehensive exemption information at a future Finance Committee meeting. Tax Exempt Marion Homes COR.pdf Tax Exempt Marion Homes Inc.pdf Tax Exempt Virginia Code A§ 58.1-3651.pdf Tax Exempt Marion Home Application.pdf Tax Exempt Marion Homes 990.pdf Tax Exempt Marion Homes IRS.pdf Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 5 80 Board of Supervisors Meeting Minutes of September 10, 2025 - Appendix 2 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, August 25, 2025 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Josh Ludwig, Chair (Voting), Mollie Brannon (Voting), Robert Liero (Voting), Brandon Monk(Voting), and Heather Lockridge (Voting) Committee Members Absent: Donald Capps (Voting) Staff Present: John Bishop,Assistant Director, and Kathy Smith ITEMS REQUIRING ACTION BY THE BOARD OF SUPERVISORS Support Resolutions-Revenue Sharing and Transportation Alternatives Program:Staff presented the required support resolutions for the Board of Supervisors for the County's Revenue Sharing and Transportation Alternatives Program applications. The Committee recommends that the Board of Supervisors adopt the draft resolutions of support and endorsement of the seven identified projects listed in order by their recommended priority: Revenue Sharing Protects -U.S. Route 11 at Shawnee Drive Revenue Sharing Project -Warrior Drive Extension with Brandy Lane Upgrade Revenue Sharing Project -Brucetown Rd, Hopewell Rd, Route 11 Intersection Alignment Revenue Sharing Project -Route 50 at Back Mountain Road - RCI Revenue Sharing Project Transportation Alternatives Projects -Westminster Canterbury Drive at Rt. 52 Crossing Transportation Alternatives Project -Tasker Road Multi-Use Path Transportation Alternatives Project -Abrams Creek Trail—Phase II Transportation Alternatives Project ITEMS FOR INFORMATION ONLY: 1-81 Project Update:The Virginia Department of Transportation Staff updated the Committee on the 1-81 projects within the County. First discussed was the realignment of Redbud Road: this will realign along a portion Milburn Road and tie as Norman Drive and will tie in with Snowden Bridge Boulevard with a cul-de-sac at the existing Redbud Road. This project will go to bid in February of 2026. Also discussed by VDOT was a bundling together of multiple projects along 1-81 into two Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 81 big projects that will potentially save millions of dollars and cut down on the completion time of those projects. The Exit 317 ramp relocation and diverging diamond interchange for Exit 317 and bridge replacement between Exits 317 and 319 are the projects. These projects are scheduled for advertisement for the design-build process in October 2026, with a target of completion in 2031. County Project Updates: Renaissance Drive:The roadway was opened to traffic on July 18. Work will continue to finalize the closure of the Springdale Road rail crossing. Other:The Valley Mill Road and Route 7 safety project has been completed. The next phase of Route 7 turn lane improvements will start soon. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 82 Board of Supervisors Meeting Minutes of September 10, 2025 - Appendix 3 PUBLIC WORKS COMMITTEE REPORT to the BOARD OF SUPERVISORS Tuesday, August 26, 2025 8:00 a.m. Public Works Conference Room 107 NORTH KENT STREET, WINCHESTER, VIRGINIA PUBLIC WORKS COMMITTEE ATTENDEES: Committee Members Present: Josh E. Ludwig;Joseph Brand; Bob McDonald Committee Members Absent: Heather Lockridge, Chair; Atilla Gergely Staff present:Joe C. Wilder, Director of Public Works; Christina Tasker, Animal Shelter Manager; Ron Kimble, Landfill Manager;Andrew Clark, Landfill Environmental Manager (Attachment 1)Agenda Packet ITEMS FOR INFORMATION ONLY 1-Animal Shelter Update: a. The shelter is currently operating at critical capacity for dogs.The committee was updated that staff will be conducting outreach efforts with local and regional animal rescues, as well as increasing outreach through print media and social media campaigns, to help boost adoptions. Attachment 1 of the agenda packet provides detailed statistics regarding the Animal Shelter. 2-Landfill Update: a. The committee was updated on the ongoing progress of the landfill CDD permit expansion, with additional construction scheduled to begin this fall and continue into the winter season. b. The committee approved two landfill carry-forward requests, which will be forwarded to the Finance Committee for further consideration and approval. The total amount requested for both carry-forwards is $220,000. 3-Project Updates: a. The committee was informed that construction of Renaissance Drive, Phase 2, has been completed. b. Staff reported continued progress on the development of the new county MS4 stormwater program, with a draft work plan anticipated by the end of 2025. Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia 83 Respectfully submitted, Public Works Committee Heather Lockridge Josh E. Ludwig Atilla Gergely Joseph Brand Bob McDonald By: Joe C. Wilder Public Works Director JCW/kco Attachments: as stated cc: Michael Bollhoefer, County Administrator Christina Tasker, Animal Shelter Manager Ron Kimble, Landfill Manager file Minute Book 51 Board of Supervisors Regular Meeting of September 10,2025 County of Frederick,Virginia