HomeMy WebLinkAboutPublicWorksCommitteReport2025August26 PUBLIC WORKS COMMITTEE REPORT
to the BOARD OF SUPERVISORS
Tuesday, August 26, 2025
8:00 a.m.
Public Works Conference Room
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
PUBLIC WORKS COMMITTEE ATTENDEES:
Committee Members Present: Josh E. Ludwig;Joseph Brand; Bob McDonald
Committee Members Absent: Heather Lockridge, Chair; Atilla Gergely
Staff present:Joe C. Wilder, Director of Public Works; Christina Tasker, Animal Shelter
Manager; Ron Kimble, Landfill Manager;Andrew Clark, Landfill Environmental Manager
(Attachment 1)Agenda Packet
ITEMS FOR INFORMATION ONLY
1-Animal Shelter Update:
a. The shelter is currently operating at critical capacity for dogs.The committee was
updated that staff will be conducting outreach efforts with local and regional
animal rescues, as well as increasing outreach through print media and social
media campaigns, to help boost adoptions. Attachment 1 of the agenda packet
provides detailed statistics regarding the Animal Shelter.
2-Landfill Update:
a. The committee was updated on the ongoing progress of the landfill CDD permit
expansion, with additional construction scheduled to begin this fall and continue
into the winter season.
b. The committee approved two landfill carry-forward requests, which will be
forwarded to the Finance Committee for further consideration and approval. The
total amount requested for both carry-forwards is $220,000.
3-Project Updates:
a. The committee was informed that construction of Renaissance Drive, Phase 2, has
been completed.
b. Staff reported continued progress on the development of the new county MS4
stormwater program, with a draft work plan anticipated by the end of 2025.
Respectfully submitted,
Public Works Committee
Heather Lockridge
Josh E. Ludwig
Atilla Gergely
Joseph Brand
Bob McDonald
By: Joe C. Wilder
Public Works Director
JCW/kco
Attachments: as stated
cc: Michael Bollhoefer, County Administrator
Christina Tasker, Animal Shelter Manager
Ron Kimble, Landfill Manager
file
Attachment 1
yy COUNTY of FREDERICK
Department of Public Works
40/66 - 64
FAX. 54 /678- 68
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Meeting of August 26, 2025
DATE: August 19, 2025
There will be a meeting of the Public Works Committee on Tuesday, August 26, 2025, at
8:00 a.m. in the conference room located on the second floor of the north end of the County
Administration Building at 107 North Kent Street, Suite 200. The agenda thus far is as
follows:
1. Animal Shelter Update
(Attachment 1)
2. Landfill Requests/Updates:
a) Update: Landfill Projects
b) Carry Forward Requests
(Attachment 2)
3. Public Works Program/Project Updates:
a) Update on Renaissance Drive—Phase 2 Road Project
b) Update on Stormwater MS4 program development
4. Miscellaneous Reports:
a) Tonnage Report: Landfill
(Attachment 3)
b) Recycling Report
(Attachment 4)
c) Animal Shelter Dog Report:
(Attachment 5)
d) Animal Shelter Cat Report
(Attachment 6)
e) Shawneeland Sanitary District Advisory Committee Report
(Attachment 7)
JCW/kco
Attachments: as stated
107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000
FREDERICK COUNTY-ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext.2502
FAX 540/722-6108
E-mail:ctasker(&/fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: Shelter update
DATE: 08/14/2025
The Frederick County Animal Shelter is currently at critical capacity for dogs. We have 48 kennels, 32 of which
are double-sided with a guillotine door separating each side. This design allows staff to close a dog off on one
side while the other side is cleaned, especially important for aggressive or quarantined dogs. At present, we
have 75 dogs in the building, which has required shutting the guillotine doors to house two dogs in a single
kennel_ In addition, dogs are being housed in crates in non-animal-designated areas.
The number of animals on hand at the start of each month has steadily increased in recent years. The average
length of stay for strays before owner reclamation is also increasing—often to the point where they are
considered abandoned and become shelter property.
Adoption Fees & Programs
• Spayed/neutered dogs and cats: $40
• Unaltered animals: Fee includes a refundable spay/neuter deposit if the adopter's veterinarian does not
bill us directly.
• Only animals deemed too young by a veterinarian remain unaltered at adoption.
• Regular"pop-up" adoption specials, such as half-off fees or themed promotions (e.g., $14 adoptions for
Valentine's Day).
• Half-off coupon published quarterly in Householder Savings Magazine.
• Animals are posted for adoption on multiple platforms, including social media, PetFinder, and
PetConnect, with links from the county website.
• Upcoming partnership with local realtors to offer adoption vouchers to homebuyers in Frederick County.
• New sign installation will further increase public exposure.
We reach out to rescue organizations daily to assist with transferring animals; however, many shelters
nationwide are experiencing similar overpopulation challenges.
Owner Surrenders
Frederick County residents who request to surrender their pets (cats, dogs, or rabbits) are provided with
resources for rescue groups, spay/neuter clinics, and behavior modification to prevent surrenders.
Adoption Rates vs. Intake
Adoptions have remained steady averaging 20 dogs and 30 cats per month. Unfortunately, intake numbers for
both strays and owner surrenders exceed adoption rates, causing the shelter population to continue increasing.
Health Impacts
Overcrowding raises the risk of disease outbreaks. In the past year, the shelter has experienced:
• Kennel cough
• Giardia
• Panleukopenia
This overpopulation directly affects animal health and overall welfare. Attached are data tables showing dog
and cat counts over the past year.
Our short-term plan is to do media publicity and use social media platforms to let the community know about
our over-population and see if we can find any solutions.
Please contact me with any questions.
Christina Tasker
Animal Shelter Manager
FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2024-2025
DOG REPORT
ON HAND AT RECEIVED BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED OVER
MONTH FIRST OF MONTH AT KENNEL BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH
JULY 61 15 31 1 0 22 27 0 0 0 59
AUG 59 15 32 1 0 20 27 3 0 0 57
SEP 57 10 35 5 0 17 23 4 0 0 63
OCT 63 19 39 0 0 20 30 1 0 0 70
NOV 70 8 21 2 0 14 19 3 0 0 65
DEC 65 7 20 1 17 15 13 5 0 0 77
JAN 77 18 23 0 0 13 31 2 0 0 72
FEB 72 11 32 1 0 24 23 2 0 0 67
MAR 67 17 36 2 0 21 30 2 0 0 69
APR 69 17 25 0 0 22 27 1 1 0 60
MAY 60 17 34 4 0 18 29 4 0 0 64
JUN 64 22 32 2 9 26 21 10 0 0 72
TOTAL 784 176 360 19 26 232 300 37 1 0 795
In the month of Jun 129 dogs in and out of kennel.5 dogs transferred to other agencies.
FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY2025-2026
DOG REPORT
ON HAND AT RECEIVED BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED OVER
MONTH FIRST OF MONTH AT KENNEL BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH
JULY 76 20 41 1 0 17 35 11 0 0 75
FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2023-2024
CAT REPORT
ON HAND AT RECEIVED BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED TO
MONTH FIRST OF MONTH AT KENNEL BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH
JULY 100 45 9 2 4 53 0 9 1 0 97
AUG 97 39 4 1 9 39 0 7 1 0 103
SEP 103 46 6 2 0 19 1 42 1 0 94
OCT 94 34 4 1 6 29 0 6 2 0 102
NOV 102 17 2 2 0 34 1 5 1 0 82
DEC 82 23 4 3 0 40 2 10 0 0 60
JAN 60 34 2 1 0 41 2 5 0 0 49
FEB 49 16 2 0 0 19 0 8 0 0 40
MAR 40 30 1 1 0 20 0 4 0 0 48
APR 48 44 7 0 0 20 2 10 0 0 67
MAY 67 60 11 1 4 31 2 3 1 0 106
JUN 106 25 7 0 5 15 2 10 3 0 113
TOTAL 948 413 59 14 28 360 12 119 10 0 961
In the month of Jun 143 cats in and out of shelter.2 cats transferred to other agencies.
FREDERICK COUNTY ESTHER BOYD ANIMAL SHELTER FY 2025-2026
CAT REPORT
ON HAND AT RECEIVED BROUGHT IN BITE BORN AT DIED AT ESCAPED/ CARRIED TO
MONTH FIRST OF MONTH AT KENNEL BY ACO CASES KENNEL ADOPTED RECLAIMED DISPOSED KENNEL STOLEN NEXT MONTH
JULY 82 40 9 1 10 17 2 21 0 0 102
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MEMORANDUM
TO: Public Works Committee
FROM: Ron Kimble,Landfill Manager PL
THROUGH: Joe C.Wilder,Director of Public Works
SUBJECT: Carry Forwards to 2025/2026 Fiscal Year
DATE: August 13,2025
We are requesting that the funding remaining at the end of the 2025 fiscal year in each of
the following line items be carried over into the new 2025/2026 budget.
12-4204-3004-04 Re air and Maintenance- Generators
We are requesting to carry forward funds remaining in this line item to cover
costs associated with repairs that were not completed in the 24/25 budget. This
includes rebuilding turbo chargers for both engines and blowers on the treatment
skid. An estimated$126,000 remains in this line item.
12-4204-5408-03 Re air and Maintenance Parts-Generator
We are requesting to carry forward the remaining funds of approximately $94,000
to assist with funding the replacement of the treatment skid chiller. Technicians
from the manufacturer have performed service on the unit and have informed us
that part availability is limited and that the unit should be replaced prior to failure.
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Department of Public Works
540/665-5643
� &° FAX.
540/6 06
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Monthly Tonnage Report-Fiscal Year 24/25
DATE: August 20, 2025
The following table shows the tonnage for the current fiscal year. The average monthly tonnage for fiscal years 05/06
through 24/25 is also listed below:
FY 05-06: AVERAGE PER MONTH: 17,785 TONS(UP 756 TONS)
FY 06-07: AVERAGE PER MONTH: 16,705 TONS(DOWN 1,080 TONS)
FY 07-08: AVERAGE PER MONTH: 13,904 TONS(DOWN 2,801 TONS)
FY 08-09: AVERAGE PER MONTH: 13,316 TONS(DOWN 588 TONS)
FY 09-10: AVERAGE PER MONTH: 12,219 TONS(DOWN 1,097 TONS)
FY 10-11: AVERAGE PER MONTH: 12,184 TONS(DOWN 35 TONS)
FY 11-12: AVERAGE PER MONTH: 12,013 TONS(DOWN 171 TONS)
FY 12-13: AVERAGE PER MONTH: 12,065 TONS(UP 52 TONS)
FY 13-14: AVERAGE PER MONTH: 12,468 TONS(UP 403 TONS)
FY 14-15: AVERAGE PER MONTH: 13,133 TONS(UP 665 TONS)
FY 15-16: AVERAGE PER MONTH: 13,984 TONS(UP 851 TONS)
FY 16-17: AVERAGE PER MONTH: 14,507 TONS(UP 523 TONS)
FY 17-18: AVERAGE PER MONTH: 15,745 TONS(UP 1,238 TONS)
FY 18-19: AVERAGE PER MONTH: 16,594 TONS(UP 849 TONS)
FY 19-20: AVERAGE PER MONTH: 16,973 TONS(UP 379 TONS)
FY 20-21: AVERAGE PER MONTH: 16,803 TONS(DOWN 170 TONS)
FY 21-22: AVERAGE PER MONTH: 17,553 TONS(UP 750 TONS)
FY 22-23: AVERAGE PER MONTH: 17,954 TONS(UP 401 TONS)
FY 23-24: AVERAGE PER MONTH: 17,776 TONS(DOWN 178 TONS)
FY 24-25: AVERAGE PER MONTH: 17,888 TONS(UP 112 TONS)
FY 25-26: AVERAGE PER MONTH: 21,274 TONS
MONTH FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26
JULY 17,677 17,893 17,250 22,732 19,050 21,274
AUGUST 16,517 21,437 20,877 18,527 19,442
SEPTEMBER 16,789 19,306 19,195 16,935 17,286
OCTOBER 20,127 18,215 19,273 18,442 21,317
NOVEMBER 15,432 16,927 16,546 16,814 15,998
DECEMBER 15,496 16,391 15,294 15,520 16,932
JANUARY 14,480 12,932 16,583 14,467 14,127
FEBRUARY 12,030 14,622 16,488 15,828 13,899
MARCH 18,758 18,167 17,987 18,112 17,696
APRIL 18,627 16,952 16,744 18,151 20,632
MAY 17,105 18,054 20,124 19,078 19,133
JUNE 18,594 19,737 19,081 18,707 19,143
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Shawneeland Sanitary District Advisory Committee (SSDAC)
Minutes of August 4', 2025
The meeting was called to order at 7:00 p.m.
In Attendance
Kevin Alderman — Sanitary District Manager
Joe Wilder - Director of Public Works
Gary Bailey — SSDAC member
Ken Baker — SSDAC member
Jason Croasdale — SSDAC member
Micah Jacobs— SSDAC chairman
Rhonda Sargent — SSDAC member
Sargent Glantz —Frederick County Sherrif Department
Absent
John Jewell — Back Creek District Supervisor
Discussions
Micah moved to approve the May 5th, 2025 meeting minutes, seconded by Jason, and
unanimously approved by the committee.
The Manager's report was read (Attachment 1). One comment was to review the
additional road tar and chip program to catch up with two years of not maintaining the
roads. This "catch-up" will be noted in the next budget.
Micah moved to add the manager's report to the record, which was seconded by Jason
and approved unanimously by the committee.
Sargent Glantz took questions and answered them concerning which laws apply in
Shawneeland. Some notable comments are listed below:
• All county, state, and federal laws apply in Shawneeland.
• Vehicle accidents —if called, the deputies will require the victims to exchange
information, but will not write an accident report or determine blame.
• If you are concerned about speeding, call the Sheriff's non-emergency line (540-662-
6162) and report name of road and approximate time it occurs. The Sheriff may then
set up surveillance in the future
Residents attending the meeting: 6
Public Comments:
Melanie Curry —requested portable toilets at playground to be continued until the end of
October — This is Kevin's plan to do so.
Benjamin Lopez —requested allowing the parking lot near the dam to be used once a
month as a "Bike Night" gathering (6 pm — 9 pm). This request was put on hold until the
County Administrator checked the R5 zoning requirements. The County Administrator
did not find any regulations against using the Shawneeland parking lot as a gathering
place for Bike Night.
Micah moved to adjourn the meeting, seconded by Jason, and unanimously approved by
the committee.
Spring Rains:
This spring has been exceptionally busy for the Shawneeland staff. This is always the busiest
time of the year to begin with, but an abundance of rain added to the workload.
During May and June, the Shawneeland office received just over 18" of rainfall. Some of the
rain came down at an overwhelming rate and caused some flooding issues.
Although the drainage infrastructure in Shawneeland is very up to date and more than
adequate for most rain events, there were some areas where the ditches and culverts were
overwhelmed. The staff responded and did a great job taking care of all the safety issues and making
the roads safe for travelling.
Tar & Chip Program:
Carroll Construction was awarded the Tar& Chip Road Improvement Contract. A total
7.49 miles of trails will be treated. I anticipate this work to begin mid-August. We will post the
information with a start date and trails affected at each mailhouse once the date is confirmed. This
project should take no longer than 2 weeks, weather permitting.
The total cost for this project is$257,481.00 for the 76,860 square yards.
Please keep in mind that freshly treated tar and chip roads have loose gravel, so slow down and
be cautious.
Beach Season:
Cherokee Lake Beach opened on May 22, 2025, this year. Outside of having 1 week with some
e-coli issues, things have gone well. The abundance of rain has kept the lake level up for good
swimming during the first part of the season. The level is dropping but this time last year the lake was
down -73". We have received zero calls at this office with complaints regarding the beach.
Asphalt Patching:
The staff has been patching the trails that are scheduled for the tar & chip project. They are
repairing potholes, broken edges, and depression during this process. Once that is complete, they will
begin to grader patch various trails throughout Shawneeland.
Mowing:
It was very difficult at the beginning of mowing season due to all the rain. Now that the
weather has somewhat stabilized, we are mowing on a regular schedule again. This also goes for
mowing along the trails with the bush hog. We are now working our way through all the trails.