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HomeMy WebLinkAboutJune 11 2025 Regular Meeting Minutes 334 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, JUNE 11, 2025 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Josh E. Ludwig, Chairman; Judith McCann-Slaughter, Vice Chairman; Robert W. Wells; Blaine P. Dunn; Heather H. Lockridge; John F. Jewell; and Robert T. Liero were present. Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator; Karen Vacchio, Public Information Officer;Wyatt Pearson, Planning Director; John Bishop,Assistant Director of Planning; Amy Feltner, Planner I; Kayla Peloquin, Planner I; Steve Majchrzak, Fire Chief; Sharon Kibler, Assistant Finance Director; Missi Neal, Purchasing Manager; Tonya Sibert, Commissioner of the Revenue; Patrick Fly, Director of Information Technologies; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman Ludwig called the meeting to order at 7:01 p.m. INVOCATION Pastor Ross Halbersma of New Hope Alliance Church delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Slaughter led the Pledge of Allegiance. ADOPTION OF AGENDA-APPROVED Vice Chairman Slaughter moved to adopt the draft agenda as presented with the following changes: Removal of the item titled Rezoning 11- 24 as the Applicant had withdrawn the application; -Postponement of items titled Rezoning 03-25 and Conditional Use Permit 04-25 to a future meeting as requested by the Applicant for these items; and moving the item titled Waiver 03-25 to just after the Committee Business agenda section because of the large number of citizens in attendance for that item. Supervisor Wells seconded the motion, which carried on a voice vote. Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 335 CITIZEN COMMENTS Jesse Moffett, Gainesboro District, expressed his disappointment in the behavior of the Chairman at the previous meeting. Bryan Nuri, Opequon District, referenced the previous Board meeting and said the Chairman had campaigned for someone while seated at the dais. Daryl Bell, Opequon District, spoke in favor of the agenda item titled Capital Fund transfer in the amount of$852,557 for a Weapons Detection System for Frederick County Public Schools. James Moulder, Back Creek District, spoke in opposition to the agenda item titled Capital Fund transfer in the amount of$852,557 for a Weapons Detection System for Frederick County Public Schools. D'Ann Kenney, Gainesboro District, spoke in favor of the agenda item titled Capital Fund transfer in the amount of$852,557 for a Weapons Detection System for Frederick County Public Schools. Jeff Wright, Shawnee District, spoke in favor of the agenda item titled Capital Fund transfer in the amount of$852,557 for a Weapons Detection System for Frederick County Public Schools. William Melvin, Shawnee District, spoke in favor of the agenda item titled Waiver 03-25 - Raven Pointe Section 9. Harvey and Yvette Dexter, Shawnee District, spoke in favor of the agenda item titled Waiver 03-25 - Raven Pointe Section 9. Dustin Parry, Shawnee District, spoke in favor of the agenda item titled Waiver 03-25-Raven Pointe Section 9. Rodney Wine, Shawnee District, spoke in favor of the agenda item titled Waiver 03-25 - Raven Pointe Section 9. Tim Regan, Back Creek District, said the School Board should be looking at a better weapons detection system than the one currently being considered by Frederick County Public Schools. Vic Canfield, Stonewall District, said that in addition to weapons detection systems, other solutions are needed to address school safety concerns. Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 336 ADOPTION OF CONSENT AGENDA—APPROVED Vice Chairman Slaughter moved to adopt the consent agenda. Supervisor Lockridge seconded the motion, which carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye -Approval of the Regular Meeting Minutes of May 14, 2025—CONSENT AGENDA APPROVAL -Acceptance of Transportation Committee Report of May 12, 2025—CONSENT AGENDA APPROVAL, Appendix 1 -Acceptance of Finance Committee Report of May 21, 2025—CONSENT AGENDA APPROVAL,Appendix 2 -Acceptance of Parks & Recreation Commission Report of May 13, 2025—CONSENT AGENDA APPROVAL, Appendix 3 -Approval of Finance Committee Item: The EMS Billing Manager requests an EMS Expense Recovery Fund supplemental appropriation in the amount of$300,140—CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Public Safety Communications Director requests an FY26 General Fund supplemental appropriation in the amount of$150,000.—CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Interim IT Director requests an FY26 General Fund supplemental appropriation not to exceed $72,084. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Deputy County Administrator requests an FY26 General Fund supplemental appropriation in the amount of$1,050,000. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Parks & Recreation Director requests an FY26 General Fund supplemental appropriation in the amount of$235,000.—CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Parks & Recreation Director requests an FY26 General Fund supplemental appropriation in the amount of$60,179. —CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Parks & Recreation Director request a General Fund supplemental appropriation in the amount of$1,186.—CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Parks & Recreation Director requests an FY26 General Fund supplemental appropriation in the amount of$68,000. —CONSENT AGENDA APPROVAL Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia -Approval of Finance Committee Item: The Sheriff requests a General Fund supplemental 337 appropriation in the amount of$41,671.—CONSENT AGENDA APPROVAL -Approval of Finance Committee Item: The Sheriff requests a General Fund supplemental appropriation in the amount not to exceed $31,746.—CONSENT AGENDAAPPROVAL -Approval of Finance Committee Item: The Sheriff requests a General Fund supplemental appropriation in the amount of$4,504.—CONSENTAGENDAAPPROVAL -Approval of Finance Committee Item: The Sheriff requests a General Fund supplemental appropriation in the amount of$18,917.50. —CONSENTAGENDAAPPROVAL -Approval of Finance Committee Item: The Sheriff requests a General Fund supplemental appropriation not to exceed $72,721. —CONSENT AGENDA APPROVAL - Resolution Authorizing the County Administrator to Execute the Route 7 Safety Upgrades Agreement as Recommended by the Transportation Committee for Safety Upgrades to Route 7 at the Interchange with Exit 315 and the Intersection with Valley Mill Road-CONSENT AGENDA APPROVAL RESOLUTION GRANTING SIGNATORY AUTHORITY TO THE COUNTY ADMINISTRATOR The Board of Supervisors of Frederick County,in a regular meeting on the I Ith day of June 2025,adopted the following: WHEREAS,Frederick County has received a request from Virginia.Department of Transportation for signatory authority granted by the Board of Supervisors to the individual signing when executing agreements with outside agencies; and WHEREAS,the County will be engaging in a number of County managed projects,VDOT managed projects,and various VDOT agreements related to these projects,thus leading to more agreements with VDOT or other outside agencies; and NOW,THEREFORE,BE IT RESOLVED that the Board of Supervisors of Frederick County,Virginia,grants authority for Frederick County Administrator Michael Bollhoefer to execute project administration agreements with outside agencies. This authority shall be in effect on the day of adoption. -Resolution Endorsing the Rail Access Grant Application to the Department of Rail and Public Transit as Recommended by the Transportation Committee—CONSENT AGENDA APPROVAL RESOLUTION ENDORSING THE RAIL ACCESS GRANT APPLICATION TO THE DEPARTMENT OF RAIL AND PUBLIC TRANSIT WHEREAS,Hub Scrap Metal has expressed its intent and desire to the Frederick County Board of Supervisors to expand its business in Frederick County,Virginia; and, Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 338 WHEREAS,Hub Scrap Metal and its expanded operation will require additional rail access;and WHEREAS,the Officials of Hub Scrap Metal,have reported to the Frederick County Board of Supervisors their intent to apply for Industrial Access Railroad Track Funds from the Commonwealth of Virginia's Department of Rail and Public Transportation in the amount of$750,000.00;and, WHEREAS,Hub Scrap Metal,has requested that the Frederick County Board of Supervisors provide a Resolution supporting its application for said funds which are administered by the Virginia Department of Rail and Public Transportation. NOW,THEREFORE,BE IT RESOLVED,that the Board of Supervisors of Frederick County,Virginia hereby endorses and supports the application of Hub Scrap Metal,for$750,000.00 in Industrial Access Railroad Track Funds;and, BE IT FURTHER RESOLVED,that the Frederick County Board of Supervisors hereby makes known its desire and intent to support the Commonwealth Transportation Board in providing the maximum financial assistance to Hub Scrap Metal,for the purpose of expanding its business in Frederick County,Virginia. -Resolution Concurring with an EDA Bond Modification for The Village at Orchard Ridge—CONSENT AGENDA APPROVAL RESOLUTION CONCURRING WITH AN EDA BOND MODIFICATION FOR THE VILLAGE AT ORCHARD RIDGE June 11,2025 A. The Economic Development Authority of the County of Frederick,Virginia (the "Authority")has considered the application of The Village at Orchard Ridge,Inc., a Virginia nonstock corporation(the "Borrower"), requesting the Authority enter into modifications of its Residential Care Facility Revenue Bonds (The Village at Orchard Ridge,Inc.),Series 2011 (the"2011 Bonds")originally issued in an amount of$82,000,000 and its Residential Care Facility Revenue Bonds(The Village at Orchard Ridge,Inc.),Series 2014(the"2014 Bonds" and together with the 2011 Bonds,the "Bonds"),originally issued in an amount of$67,835,000. The Authority loaned the proceeds of the Bonds to the Borrower. B. The Borrower used the proceeds of the 2011 Bonds for the following purposes (collectively the "2011 Plan of Finance"): financing (i) capital improvements at the Borrower's facilities located at 400 Clocktower Ridge Drive, Winchester, Virginia 22602 in Frederick County, known as The Village at Orchard Ridge (the "Facilities") consisting of independent living residences, independent living rental units, assisted-living-residences and skilled nursing beds,(ii)a debt service reserve fund,(iii)capitalized interest and(iv)the costs of issuing the 2011 Bonds and other eligible expenditures. C. The Borrower used the proceeds of the 2014 Bonds for the following purposes (collectively the "2014 Plan of Finance" and together with the 2011 Plan of Finance, the "Plan of Finance"): financing (i) capital improvements at the Facilities, consisting primarily of(1)the construction and equipping of a four story building, which houses independent living units, (2) the construction and equipping of a three story building, which houses independent living units, (3) the construction and equipping of a one story building, which houses skilled nursing units,(4)the expansion of the dining facilities,and(5)the expansion of the wellness center,(ii)a debt service reserve fund,(iii)capitalized interest and(iv)the costs of issuing the 2014 Bonds and other eligible expenditures. D. The Authority held a public hearing on the Borrower's application on June 5,2025,as required by Section 147(f)of the Internal Revenue Code of 1986,as amended(the"Code"),and Section 15.2-4906 of the Code of Virginia of 1950,as amended(the"Virginia Code"). Section 147(f)of the Code also provides that the governmental Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 339 unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the Bonds. E. The Authority issues its bonds on behalf of the County of Frederick, Virginia(the "County"); the Project is located in the County; and the Board of Supervisors of the County of Frederick, Virginia (the "Board") constitutes the highest elected governmental unit of the County. F. The Authority has recommended that the Board approve the modifications of the Bonds. F. A copy of the Authority's resolution approving the modifications of the Bonds and a certificate of the public hearing have been filed with the Board. NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK,VIRGINIA: 1. The Board approves the modifications of the Bonds by the Authority for the benefit of the Borrower, as required by Section 147(f)of the Code and Section 15.2-4906 of the Virginia Code to permit the Authority to assist the Borrower in financing the Project. 2. The approval of the modifications of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Borrower. 3. This resolution shall take effect immediately upon its adoption. BOARD OF SUPERVISORS COMMENTS Supervisor Dunn commented on Juneteenth and D-Day commemorations. He referenced Robert's Rules of Order,saying that the Rules do not address the Supervisor Comments period of the Board meetings, and therefore, the Chairman can allow others to speak after he speaks. He commented on remarks made at the previous Board meeting, which he had been unable to attend. Supervisor Liero referenced the recent discussions about whether he has a conflict of interest when voting on school-related issues. He made the following statement in reference to an upcoming agenda item: "I, Supervisor Robert Thomas Liero of the Shawnee Magisterial District of the Frederick County, Virginia, Board of Supervisors, would like to disclose for the record, relative and pursuant to the State and Local Government Conflict of Interests Act, and specifically pursuant to the Code of Virginia 2.2-3112, B.3., and Code of Virginia 2.2-3115, H., that my wife, Deanna L. Liero, is employed as a teacher by the Frederick County Public Schools and therefore is a member of a group who is or may be affected by Board of Supervisors votes on educational related issues, and that I am able to participate in the transaction fairly, objectively, and in the public interest." Chairman Ludwig commented on the question of Supervisor Liero's conflict of interest and the Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 340 previous remarks by Supervisor Dunn. + + + + + + + + + + + + + + COUNTY OFFICIALS - None + + + + + + + + + + + + + + APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS DANA NEWCOMB REAPPOINTED TO HISTORIC RESOURCES ADVISORY BOARD AS GAINESBORO DISTRICT REP. —APPROVED Supervisor Lockridge moved for the reappointment of Dana Newcomb to the Historic Resources Advisory Board as Gainesboro Rep. for a 4-year term expiring June 12, 2029. The motion, seconded by Supervisor Dunn, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye KEVIN SNEDDON REAPPOINTED TO PLANNING COMMISSION AS OPEQUON DISTRICT REP. —APPROVED Supervisor Wells moved for the reappointment of Kevin Sneddon to a 4-year term expiring June 14, 2029, as Opequon District Rep. on the Planning Commission. The motion, seconded by Supervisor Jewell, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye BETSY BRUMBACK REAPPOINTED TO PLANNING COMMISSION AS BACK CREEK DISTRICT REP. —APPROVED Supervisor Jewell moved for the reappointment of Betsy Brumback to a 4-year term expiring June 14, 2029, as Back Creek District Rep. on the Planning Commission. The motion, seconded by Supervisor Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 341 Wells, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye MARGARITA FRANCISCO-HERNANDEZ REAPPOINTED TO SOCIAL SERVICES BOARD AS STONEWALL DISTRICT REP. —APPROVED Vice Chairman Slaughter moved for the reappointment of Margarita Francisco-Hernandez to a 4- year term expiring June 30, 2029, as Stonewall District Rep. on the Social Services Board. The motion, seconded by Supervisor Lockridge, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye LEVI SNAPP REAPPOINTED TO TOURISM BOARD AS COUNTY REP. AND JACK OWENS APPOINTED TO TOURISM BOARD AS NON-PROFIT SECTOR REP.—APPROVED Supervisor Dunn moved for the reappointment of Levi Snapp to his second of two permitted 3-year term, expiring June 30, 2028, as a County rep. on the Tourism Board and for the appointment of Jack Owens to fill a vacant unexpired term ending June 30, 2027, as a non-profit sector rep. on the Tourism Board. The motion, seconded by Supervisor Jewell, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye + + + + + + + + + + + + + + Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 342 COMMITTEE BUSINESS—FINANCE COMMITTEE RESOLUTION ADOPTING NEW PROVISIONS AND INCORPORATING VPPA§2.2-4311.3 INTO FREDERICK COUNTY'S PURCHASING POLICY-APPROVED Supervisor Lockridge referenced the passage of a newly enacted provision of Virginia Code Chapter 43, the Virginia Public Procurement Act (VPPA). Supervisor Jewell moved that the Board follow the Finance Committee's recommendation to approve the resolution adopting the new provisions and incorporating VPPA §2.2-4311.3 into Frederick County's Purchasing Policies to ensure the County Policies remain consistent with state law. The motion, seconded by Supervisor Lockridge, carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye RESOLUTION UPDATNG THE FREDERICK COUNTY PURCHASING POLICY WHEREAS,the Board of Supervisors of the County of Frederick,Virginia is dedicated to securing high quality goods and services at reasonable cost and that the maximum feasible degree of competition is achieved in accordance with the Virginia Public Procurement Act(VPPA,Chapter 43 of Title 2.2 of the Code of Virginia as amended); and, WHEREAS,the VPPA enunciated the public policies pertaining to governmental procurement from non- governmental sources by public bodies which may or may not result in monetary consideration for either party; and, WHEREAS,the purpose of this Resolution is to ensure that the County,through its employees,exercises sound business judgment in its purchases and contractual transactions,hereby adopts this Resolution,to incorporate the newly enacted provision of the VPPA, §2.2-4311.3. Compliance with state law;contract terms inconsistent with state law;and, WHEREAS,in accordance with VPPA, §2.2-4311.3,any contract for information technology goods and/or services that has a term or provision that conflicts with Virginia law,that has a choice of law provision or requires or permits litigation/dispute resolution in another state or country shall be void and the contract shall be deemed to provide for the application of Virginia law and to provide for jurisdiction in the courts of Virginia; NOW THEREFORE BE IT RESOLVED,that the Board of Supervisors for Frederick County,Virginia,hereby approves of this Resolution,and the incorporation of VPPA§2.2-4311.3 into its Purchasing Policies,effective July 1,2025. Minute Book 50 Board of Supervisors Regular Meeting oflune 11,2025 County of Frederick,Virginia 343 CAPITAL FUND TRANSFER IN THE AMOUNT OF $852,557 FOR A WEAPONS DETECTION SYSTEM FOR FCPS - APPROVED Supervisor Lockridge moved to deny the request for a Capital Fund Transfer in the amount of$852,557 for a Weapons Detection System for FCPS. Chairman Ludwig seconded the motion. Supervisor Lockridge said she is not opposed to the safety efforts, but that the School Board is able to use capital funds already appropriated for other projects and she prefers that they do so instead of requesting additional funds. Chairman Ludwig said the Schools already have funds for such projects, and he hoped to hear from School Resource Officers about their reference for safety devices. He encouraged the Schools to apply for grants to fund safety programs. Supervisor Jewell said the devices will provide an extra layer of protection for students and staff. Supervisor Liero said it is not fair to say the School Board had not prioritized safety, as the incident of a gun being brought into an elementary school happened late in the County's budget process. The motion to deny the Capital Fund Transfer in the amount of $852,557 for a Weapons Detection System for FCPS failed on the following recorded vote: Blaine P. Dunn No Robert T. Liero No John F. Jewell No Robert W. Wells No Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter No Supervisor Liero moved to approve the Capital Fund Transfer in the amount of $852,557 for a Weapons Detection System for FCPS. Supervisor Jewell seconded the motion which carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge No Josh E. Ludwig No Judith McCann-Slaughter Aye + + + + + + + + + + + + + + Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 344 PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS WAIVER 03-25- RAVEN POINTE SECTION 9—APPROVED Planner Amy Feltner said that Glaize Development Inc. is requesting a waiver of the inter-parcel connection required in section §165-202.04 of the Zoning Ordinance. She said the property is zoned RP (Residential Performance District) and is located in the Shawnee Magisterial District. She said the current Master Development Plan (MDP)provides the required inter-parcel connection, and approval of the proposed waiver will allow for a revision to the MDP. David Frank, representing the owner, said the owner is prepared to make the road connection but in light of the current capacity and safety issues, they ask that the waiver be granted. Supervisor Dunn and Mr. Frank discussed transportation alternatives if the waiver is granted. Supervisor Liero moved to approve WAIVER 03-25 - RAVEN POINTE SECTION 9 . Supervisor Wells seconded the motion which carried on the following recorded vote: Blaine P. Dunn No Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye RESOLUTION WAIVER#03-25 Raven Point Section 9 Inter-parcel Connection WHEREAS,WAIVER APPLICATION#03-25 was submitted by Glaize Development Incorporated for a waiver to remove the inter-parcel connection to Underwood Lane within the RP (Residential Performance) Zoning District as specified in §165-202.04. The parcel is identified by Property Identification Number 64-A-119A in the Shawnee Magisterial District; and WHEREAS,the Frederick County Planning Commission held a public hearing on this inter-parcel connection waiver application on May 21,2025,and recommended approval; and WHEREAS,the Frederick County Board of Supervisors held a public hearing on this inter-parcel connection waiver application on June 11,2025;and WHEREAS,the Frederick County Board of Supervisors finds the approval of this inter-parcel connection waiver to be in the best interest of the public health,safety,and welfare,and in good zoning practice; and NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors,that a waiver of the inter- parcel connection as specified in §165-202.04 of the Frederick County Zoning Ordinance is approved to remove the proposed inter-parcel connection to Underwood Lane. + + + + + + + + + + + + + + Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 345 PUBLIC HEARINGS (NON-PLANNING ISSUES) ORDINANCE—SALARIES OF THE BOARD OF SUPERVISORS (FY 2025-2026)—APPROVED Chairman Ludwig opened the public hearing. Willie Deutsch, Opequon District, said the Board members' salaries should keep pace with inflation. Vic Canfield, Stonewall District, agreed with the previous speaker and said some sort of salary increase is deserved. Chairman Ludwig closed the public hearing. Supervisor Dunn moved that the Board deny the ordinance and set a special meeting for a public hearing and advertise a salary of$30,000 for Board members, $30,500 for the Vice Chairman, and $31,000 for the Chairman. Supervisor Wells seconded the motion. The Board discussed the salaries and whether candidates were discouraged from running with the salaries as low as they are. The motion failed on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero No John F. Jewell No Robert W. Wells Aye Heather H. Lockridge No Josh E. Ludwig No Judith McCann-Slaughter No Vice Chairman Slaughter moved that the Board set the FY 2025-2026 Board Salaries at the current rates as follows: Chairman, $10,800; Vice Chairman, $10,200; and Each Other Member of the Board of Supervisors at$9,000. Supervisor Lockridge seconded the motion. Supervisor Dunn stated the Board salaries had not increased for 23 years and the position requires 20-30 hours a week. Supervisor Wells said the Board's pay is a stipend, not a salary, and does not pay all expenses incurred by the members in doing their jobs, so an increase would be welcome. The motion adopting the Board salaries as advertised carried on the following recorded vote: Blaine P. Dunn No Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye ORDINANCE SALARIES OF BOARD OF SUPERVISORS FISCAL YEAR 2025-2026 Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 346 BE IT ORDAINED, the annual salary for each member of the Frederick County Board of Supervisors,for the fiscal year beginning July 1, 2025, shall be as follows: Chairman, $10,800; Vice Chairman, $10,200; and Each Other Member of the Board of Supervisors at$9,000. + + + + + + + + + + + + + + ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 158 VEHICLES AND TRAFFIC; ARTICLE IV LAW ENFORCEMENT OF PRIVATE ROADS AND STREETS, BY THE ADDITION OF SECTION 158-18.1 DEFINITIONS, 158-18.2 OPERATION OF GOLF CARTS AND UTILITY VEHICLES ON PUBLIC HIGHWAYS PROHIBITED; EXCEPTIONS AND 158-18.3 VIOLATIONS AND PENALTIES -APPROVED County Administrator Bollhoefer explained the request from the Lake Holiday Country Club, Inc. Board of Directors (LHCC) that the Frederick County Board of Supervisors pass an ordinance authorizing the use of golf carts within the Lake Holiday Community. He said the streets in Lake Holiday are private streets; however, the BOS did pass an ordinance in 1993 designating the streets as highways for law enforcement purposes. He said the proposed ordinance would modify the County Code to authorize the use of golf carts in the Lake Holiday community. The Board and Mr. Bollhoefer discussed the proposed ordinance. Chairman Ludwig opened the public hearing. Elizabeth Hair, Gainesboro District, spoke in favor of the proposed ordinance. Kris Tierney, Gainesboro District, spoke in favor of the proposed ordinance. Chad Harrington, Gainesboro District, spoke in favor of the proposed ordinance. Bob Gibson, Gainesboro District, spoke in favor of the proposed ordinance. Allen Shepherd, Red Bud District, said he will be moving to the Lake Holiday community and expressed concern about golf carts on some of the roads in the development. Chairman Ludwig closed the public hearing. Supervisor Lockridge moved for adoption of the Ordinance to Amend the Frederick County Code, Chapter 158 Vehicles and Traffic; Article IV Law Enforcement of Private Roads and Streets, by the Addition of Section 158-18.1 Definitions, 158-18.2 Operation of Golf Carts and Utility Vehicles on Public Highways Prohibited; Exceptions and 158-18.3 Violations and Penalties. Supervisor Wells seconded the motion to amend which carried on the following recorded vote: Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 347 Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye ORDINANCE PERMITTING GOLF CART AND UTILITY VEHICLE USAGE ON STREETS IN THE LAKE HOLIDAY COUNTRY CLUB COMMUNITY—'THE SUMMIT' WHEREAS,the Lake Holiday Country Club,Inc.Board of Directors(LHCC)has requested that the Frederick County Board of Supervisors(BOS)pass an ordinance authorizing the use of golf carts within the Lake Holiday Community; and WHEREAS, the streets in Lake Holiday are private streets; however, the BOS did pass an ordinance in 1993 designating the streets as highways for law enforcement purposes, and the proposed ordinance would modify the County Code to authorize the use of golf carts in the Lake Holiday community; and WHEREAS, the proposed ordinance was brought to the Public Safety Committee on April 24, 2025, and the committee recommended approval of the Lake Holiday request,and on May 14,2025,the Board set a public hearing for June 11,2025. NOW,THEREFORE,BE IT ORDAINED by the Frederick County Board of Supervisors,that in the interest of public health, safety, and general welfare, the amendment to Chapter 158 —The Summit to add definitions for golf cart, highway, and utility vehicle and permit the use of golf carts and utility vehicles within the boundaries of the Lake Holiday Community—The Summit is adopted with an implementation date of September 1,2025 . + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS DRAFT UPDATE OF THE 2025-2026 FREDERICK COUNTY INTERSTATE, PRIMARY AND SECONDARY ROAD IMPROVEMENT PLANS -APPROVED Assistant Planning Director John Bishop reviewed the draft updated Interstate, Primary, and Secondary Road Improvement Plans. Chairman Ludwig opened the public comment period. No one wished to address the Board. Chairman Ludwig closed the public comment period. Supervisor Wells moved to approve the resolutions adopting the updated Interstate, Primary, and Secondary Road Improvement Plans. Vice Chairman Slaughter seconded the motion which carried the following recorded vote: Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 348 Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W. Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye RESOLUTION 2025-2026 INTERSTATE ROAD IMPROVEMENT PLAN WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on May 12,2025;and, WHEREAS,the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on June 4,2025;and, WHEREAS,the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of Transportation's policies and procedures and participated in a public hearing on the proposed Plan,after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List;and, WHEREAS,a representative of the Virginia Department of Transportation appeared before the Board during the public hearing and recommended approval of the 2025-2026 Interstate Road Improvement Plan;and, WHEREAS, the Frederick County Board of Supervisors support the priorities of the Interstate Road Improvement projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors as follows: The 2025-2026 Interstate Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Interstate Road System in Frederick County;and therefore,the Frederick County Board of Supervisors hereby approves the 2025-2026 Interstate Road Improvement Plan and Construction Priority List for Frederick County,Virginia as presented at the public hearing held on June 11,2025. RESOLUTION 2025-2026 PRIMARY ROAD IMPROVEMENT PLAN WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on May 12,2025;and WHEREAS,the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on June 4,2025;and WHEREAS,the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of Transportation's policies and procedures and participated in a public hearing on the proposed Plan,after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List;and WHEREAS, the Frederick County Board of Supervisors supports the priorities of the Primary Road Improvement Plan projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors as follows: The 2025-2026 Primary Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Primary Road System in Frederick County; and therefore, the Frederick County Board of Supervisors hereby approves the 2025-2026 Primary Road Improvement Plan and Construction Priority List for Frederick County, Virginia as presented at the public hearing held on June 11,2025. Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 349 RESOLUTION 2025-2026 SECONDARY ROAD IMPROVEMENT PLAN WHEREAS, Section 33.2-331 of the 1950 Code of Virginia,as amended,provides the opportunity for each county to work with the Virginia Department of Transportation in developing a Six-Year Road Plan; and, WHEREAS, the Frederick County Transportation Committee recommended approval of this plan on May 12,2025; and, WHEREAS,the Frederick County Planning Commission held a public hearing and recommended approval of this plan at their meeting on June 4,2025; and, WHEREAS,the Frederick County Board of Supervisors had previously agreed to assist in the preparation of this plan in accordance with the Virginia Department of Transportation's policies and procedures and participated in a public hearing on the proposed Plan,after being duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List; and, WHEREAS,a representative of the Virginia Department of Transportation appeared before the Board during the public hearing and recommended approval of the 2025—2026 Secondary Road Improvement Plan; and, WHEREAS, the Frederick County Board of Supervisors support the priorities of the secondary road improvement projects for programming by the Commonwealth Transportation Board and the Virginia Department of Transportation; NOW,THEREFORE,BE IT RESOLVED by the Frederick County Board of Supervisors as follows: The 2025-2026 Secondary Road Improvement Plan appears to be in the best interest of the citizens of Frederick County and the Secondary Road System in Frederick County;and therefore,the Frederick County Board of Supervisors hereby approves the 2025-2026 Secondary Road Improvement Plan and Construction Priority List for Frederick County,Virginia as presented at the public hearing held on June 11,2025. + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS WAIVER 02-25-STORAGE SOLUTIONS CB LLC—APPROVED Planner Kayla Peloquin said that Painter-Lewis PLC, on behalf of Storage Solutions CB LLC, is requesting a waiver of the Subdivision Ordinance §144-24(C) requiring all new lots to have direct access to a public street. She said Painter-Lewis submitted a Master Development Plan (MDP) to subdivide an approximately 27.12-acre property (Property Identification Number 33-2-A) and one lot would be created for the existing commercial/warehouse building, one lot for the rail transload land bay, and one lot for rail car storage and stormwater management. She said the property is zoned M1 (Light Industrial) District and is in the Stonewall Magisterial District. Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 350 Vice Chairman Slaughter moved to approve WAIVER 02-25 - STORAGE SOLUTIONS CB LLC. Supervisor Wells seconded the motion which carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye RESOLUTION WAIVER#02-25 STORAGE SOLUTIONS CB LLC WHEREAS,WAIVER APPLICATION#02-25 was submitted by Painter-Lewis PLC on behalf of Storage Solutions CB LLC for a waiver of the Subdivision Ordinance§144-24(C)requiring all new lots to have direct access to a public street at 3470 Martinsburg Pike Clearbrook, Virginia, identified with Property Identification Number 33-2-A in the Stonewall Magisterial District; and WHEREAS,the Frederick County Planning Commission held a public meeting on this Subdivision Ordinance waiver application on May 21,2025,and recommended approval; and WHEREAS,the Frederick County Board of Supervisors held a public meeting on this Subdivision Ordinance waiver application on June 11,2025;and WHEREAS,the Frederick County Board of Supervisors finds the approval of this waiver application to be in the best interest of the public health,safety,and welfare,and in good zoning practice; NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors, that in accordance with Chapter 144 of the Frederick County Code, Subdivision of Land,waiver#02-25 of the Subdivision Ordinance§144- 24(C) requiring all new lots to have direct access to a public street for Property Identification Number 33-2-A is approved. + + + + + + + + + + + + + + BOARD LIAISON REPORTS Chairman Ludwig referenced the Frederick Water Board and noted the drought appears to be easing. CITIZEN COMMENTS Willie Deutsch, Opequon District, discussed data centers, citing their high use of energy and water. Daryl Bell, Opequon District, said he was opposed to data centers, citing their high use of energy and water. Allen Shepherd, Red Bud District, referenced the use of Vision software in the office of the Commissioner of the Revenue. He questioned the procurement of the software and asked for an investigation into the purchasing contract. Tim Regan, Back Creek District, said the Board members represent their constituents, and when they are rude and disrespectful during the meetings, it is a reflection on those who elected them. Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 351 James Moulder, Back Creek District, discussed Supervisor Liero's voting on the school budget. He said that most of the Board members run as Republicans or conservatives, and suggested that when campaigning, the Board members should not ask for support from liberal organizations. Leslie Spencer, Gainesboro District, spoke in opposition to data centers located in Frederick County. Joy Dunn, Red Bud District, discussed accusations of personal attacks involving the Chairman, his wife, as well as her husband, Supervisor Dunn, and herself. BOARD OF SUPERVISORS COMMENTS Supervisor Liero referenced the earlier remarks from a citizen about his vote in support of the budget, saying that his wife did not receive extra raises because of his vote. Supervisor Wells read a statement about the roles, responsibilities, and expectations of the elected Board members. Supervisor Dunn continued his remarks from the first Board comment period. He said he did not appreciate the negative comments made by the Chairman, nor the attacks on his wife. He said the Board members need to work together for Frederick County. Supervisor Lockridge discussed the accusation that she had a conflict of interest when voting to sell the old Aylor school building to her brother. She said the private school now occupying the building has been a blessing to the community by offering an alternative to the public schools, thereby saving taxpayer dollars. Chairman Ludwig said that Supervisor Lockridge did not have a conflict of interest when voting on the sale of the Aylor school building. He urged the constituents not to believe undocumented accusations. He discussed Supervisor Dunn's earlier comments and played a recording of a phone call. He discussed a Freedom of Information Act Request for Supervisor Dunn's emails saying no emails were found that supported Supervisor Dunn's assertion of remarks made by the Chairman's wife. He said the lying about the spouses of Board members has colored his trust in Supervisor Dunn. Supervisor Dunn said he did have an email found outside the dates requested in the email search. The Chairman and Supervisor Dunn accused each other of lying. Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 352 ADJOURN On motion of Vice Chairman Slaughter, seconded by Supervisor Lockridge, the meeting was adjourned at 10:32 p.m. Josh E. Ludwig Michael Bollhoefer Chairman, Board of Supervisors County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 353 Board of Supervisors Meeting Minutes of June 11, 2025 - Appendix 1 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, May 12, 2025 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Josh Ludwig Chair (Voting), Heather Lockridge (Voting), Brandon Monk(Voting), Mollie Brannon (Voting), Robert Liero (Voting) and Donald Capps (Voting). Committee Members Absent: None Staff Present:John Bishop,Assistant Director and Kathy Smith ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: Route 7 Safety Upgrades Agreement: Upon a motion made by Heather Lockridge, seconded by Brandon Monk the Committee recommends Staff to execute the Route 7 Safety Upgrades Agreement as presented.Staff gave an overview of the agreement that will allow Frederick County to move forward with safety upgrades to Route 7 at its interchange with Exit 315 and the intersection with Valley Mill Road. This project will extend turning lanes that access the 1-81 Northbound ramps and Valley Mill Road. These lanes regularly experience spillovers which adds to capacity restrictions on Eastbound Route 7. This project will be funded by County safety funds previously budgeted and utilizing VDOT forces. In addition, this project will be done in sequence with another VDOT funded safety project at the intersection of Valley Mill Road and its eastern Intersection with Route 7. That project will also improve turning safety for vehicles accessing Valley Mill Road and restrict left turns from Valley Mill to westbound Route 7. Rail Access Grant Endorsement: Upon a motion made by Heather Lockridge, seconded by Robert Liero the Committee recommends for the Board of Supervisor adopt the Resolution endorsing the Rail Access Grant application to the Department of Rail and Public Transit. Staff presented materials and a draft Resolution for consideration in offering the endorsement of a Rail Access Grant application to the Department of Rail and Public Transit for improvements associated with a rail spur to the Winchester and Western Railroad from a scrap metal recycling facility on Ebert Road. This will require no County funds. ITEMS FOR INFORMATION ONLY: Interstate, Primary and Secondary Road Plan Update: Staff presented the draft Interstate, Primary and Secondary with only a few minor updates from last year. Staff started with the Interstate Road Plan with the removal of the paragraph under the 1-81 Improvements that were related to the language for Eastern Route 37 study. It was suggested to update the language for the"potential for rail transportation as a component of the Interstate 81 corridor improvements" Staff are in support of the rail transportation as more of a focus on getting freight trucks off the Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 354 corridor. The Primary Road Plan only revisions are additions for clarity. Staff continued with the Secondary Road Improvement Plan overview with the major road improvement projects that will have minor changes. It was suggested to consider adding Vaucluse Road to the unscheduled no- hard surface Road improvement projects because of the recent Conditional Use Permit that had been approved by the Board of Supervisors earlier in the year. After much discussion, it was suggested not to be added at this time. Upon a motion made by Heather Lockridge, seconded by Brandon Monk the Committee recommends that the Board of Supervisors approve the 2025-2026 Interstate, Primary and Secondary Improvement with revisions. Pre-Applications Update for Revenue Sharing and Transportation Alternatives:Staff updated the Committee on the progress of the Pre-Applications that have been submitted. This is the Pre- Application phase and will continue through the summer until the final deadline in the fall with the Board of Supervisors adoption. County Project Updates: Renaissance Drive: CSX has been on site and actively installing their portion of the rail crossing. VDOT is in the process of scheduling upgrades to the signal equipment that was installed in Phase I of the Renaissance Drive project under their maintenance contracts. At this point all work is expected to be completed by late summer. Other: Upcoming CTB meeting is on May 15. Staff will be attending, and the Committee is welcome. VDOT Updates: VDOT Staff gave an update to the Committee on the request for potentially lowering the speed limit to 45 mph on Route 277,the most recent safety analysis had no changes from the previous data.A section of Armel Road recently got a speed deduction to 45 mph. Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia 355 Board of Supervisors Meeting Minutes of June 11, 2025 - Appendix 2 REPORT AND RECOMMENDATIONS FINANCE COMMITTEE WEDNESDAY, MAY 21, 2025 8:30 AM FIRST FLOOR CONFERENCE ROOM 107 NORTH KENT STREET WINCHESTER, VA 22601 ATTENDEES Committee Members Present: Heather Lockridge, Chairman; Josh Ludwig; Robert Liero; Mike Stottlemyer; Delane Karalow; and Brandon Monk (remote from Virginia Beach, VA for business/personal reason). Non-voting liaison: Tonya Sibert, Commissioner of the Revenue. Committee Member Absent: William Orndoff, Treasurer (non-voting liason). Staff Present: Sharon Kibler, Assistant Finance Director; Michael Bollhoefer, County Administrator; Jay Tibbs, Deputy County Administrator; Lenny Millholland, Sheriff; Jason Cornwell, Sheriff Captain; Ginger Whitacre, Public Safety Communications Director; Missi Neal, Purchasing Manager; Steve Majchrzak, Fire & Rescue Chief; Justin Shifflett, EMS Billing Manager; and Stacy Herbaugh, Parks & Recreation Director. Others Present: Kristen Anderson, FCPS Director of Finance; Dr. George Hummer, FCPS Superintendent; Tim Conlan, FCPS Coordinator Safety & Security. A. Action Items - . The following items are carry forward requests from FY25 to FY26 of previously appropriated funds, and were approved under consent: A.3, A.4, A.5, and A.6. The following items require no local funds and were approved under consent: A.1, A.2, A.7, A.8, A.9, A.10, A.11, A.12, and A.13. A.1. The EMS Billing Manager requests an EMS Expense Recovery Fund supplemental appropriation in the amount of $300,140. This amount represents estimated unbudgeted revenue that will be received in Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 1 the current fiscal year (FY25). No local funds required. 356 The committee recommends approval. EMS Exp Recovery SA.pdf EMS Exp Recovery SA 2.pdf A.2. The Public Safety Communications Director requests an FY26 General Fund supplemental appropriation in the amount of $150,000. This amount represents a VDEM NG911 grant to provide back-up and redundant services. No additional local funds required. The committee recommends approval. GrantNG91126.pdf A.3. The Interim IT Director requests an FY26 General Fund supplemental appropriation not to exceed $72,084. This amount represents a carry forward of FY25 unspent budgeted funds for the Cognos Implementation Project that is currently in process but not expected to be completed by the end of the current fiscal year (FY25). No additional local funds required. The committee recommends approval. IT Cognos CF.pdf A.4. The Deputy County Administrator requests an FY26 General Fund supplemental appropriation in the amount of $1,050,000. This amount represents a carry forward of two (2) capital projects approved in FY25 that have been delayed awaiting required architectural and engineering drawings. The request includes $600,000 for the replacement HVAC and control system for the Smithfield Avenue location that houses the Division of Court Services and F&R Training, and $450,000 for a new rubber roof for the County Administration Building. No additional local funds required. The committee recommends approval. Maintenance CF.pdf A.5. The Parks & Recreation Director requests an FY26 General Fund supplemental appropriation in the amount of $235,000. This amount represents a carry forward of the Sherando soccer field capital project that was approved in FY25 but was delayed due to the architectural engineer. Site plans are now approved and staff is working on creating the IFB to secure a contractor. No additional local funds required. Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 2 The committee recommends approval. 357 Sherando Soccer Field CF.pdf A.6. The Parks & Recreation Director requests an FY26 General Fund supplemental appropriation in the amount of $60,179. This amount represents a carry forward of proffer funds that were appropriated in FY25 for outdoor exercise equipment at Rose Hill Park. The purchase was delayed due to a delay in the parking lot expansion that was required prior to the purchase of the exercise equipment. No local funds required. The committee recommends approval. Parks Rose Hill Exercise Equip CF.pdf A.7. The Parks & Recreation Director request a General Fund supplemental appropriation in the amount of$1,186. This amount represents the sale of scrap metal and will be used to repair a vehicle. No local funds required. The committee recommends approval. Parks Scrap.pdf A.8. The Parks & Recreation Director requests an FY26 General Fund supplemental appropriation in the amount of $68,000. This amount represents reserved funds from the School Grounds Maintenance Equipment Fund (SGMEF) for the purchase of two (2) leveling rollers and a skid steer. No local funds required. The committee recommends approval. SGEMF Reserve Fund SA.pdf Rec Res Fund -SGMEF.pdf A.9. The Sheriff requests a General Fund supplemental appropriation in the amount of$41,671. This amount represents insurance reimbursements for auto claims and will be used for upfitting new vehicles. No local funds required. The committee recommends approval. Sheriff Auto Claims.pdf A.10. The Sheriff requests a General Fund supplemental appropriation in the Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 3 amount not to exceed $31,746. 358 This amount represents reimbursements from the IDEA and will be used for overtime costs. No local funds required. The committee recommends approval. Sheriff IDEA Reimbursement.pdf A.11. The Sheriff requests a General Fund supplemental appropriation in the amount of$4,504. This amount represents donations received and will be used toward the building at the impound lot. No local funds required. The committee recommends approval. Sheriff Donations.pdf A.12. The Sheriff requests a General Fund supplemental appropriation in the amount of$18,917.50. This amount represents reserved, restricted eSummons funds for the purchase of printers. No local funds required. The committee recommends approval. Sheriff eSummons.pdf A.13. The Sheriff requests a General Fund supplemental appropriation not to exceed $72,721. This amount represents the sale of surplus vehicles and will be used for upfitting new vehicles. No local funds required. The committee recommends approval. Sheriff Surplus.pdf A.14. The Purchasing Manager and the Acting County Attorney provide information on a newly enacted provision of Virginia Code Chapter 43 the Virginia Public Procurement Act (VPPA) and request recommendation for approval of the attached draft resolution. The provision pertains to contract terms specifically for IT goods an services that are inconsistent with state law and will become effective July 1, 2025. In 2021, the BOS authorized changes to the VPPA be automatically incorporated in County Purchasing Policies; however, section D of this new provision states that "this section shall only apply... if its governing body has Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 4 adopted the provisions of this section as part of its procurement policies and 359 procedures." The committee recommends approval. Purchasing Policy Update.pdf Purchasing Policy Update 2.pdf Purchasing Policy Resolution DRAFT.pdf A.15. The FCPS Superintendent requests a Capital Fund transfer in the amount of$852,557 for a Weapons Detection System for FCPS. FCPS provides requested information. The committee recommends denial. FCPS Weapons Detection.pdf FCPS Weapons Detection Info.pdf FCPS Weapons Detection Sheriff Support.pdf B. Items For Information Only B.1. The Parks & Recreation Department returns $62,881 in unused proffer funds to the Parks proffer reserve. This represents balances remaining after the completion of two (2) proffer funded projects -- Frederick Heights Park exercise equipment and the Sherando pickleball court project, and funds no longer needed for Rose Hill Park fence project. Parks Proffer Returns.pdf B.2. The Finance Director provides General Fund transfer reports for March and April 2025. Txfs March 2025.pdf Txfs April 2025.pdf B.3. The Finance Director provides monthly financial statements for March and April 2025. 202503 Fund 10.pdf 202503 Fund 11.pdf 202503 Fund 12.pdf 202504 Fund 10.pdf 202504 Fund 11.pdf 202504 Fund 12.pdf BA. The Finance Director provides the General Fund Unreserved Fund Balance Report ending May 13, 2025. Minute Book 50 Board of Supervisors Regular Meeting of Tune 11,2025 County of Frederick,Virginia 5 360 Board of Supervisors Meeting Minutes of June 11, 2025 - Appendix 3 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Tuesday, May 13, 2025 7:00 p.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA The Parks and Recreation Commission met on Tuesday, May 13, 2025. The members were Gary Longerbeam, Ron Madagan,Jenny Myers, Dennis Grubbs, Vaughn Whitacre, Mollie Brannon, Michael Stottlemyer, Randy Carter, and non-voting Board Liaison Mr.Josh Ludwig (remote participation). Members absent: None ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. None ITEMS SUBMITTED FOR INFORMATION ONLY 1. Staff will be incorporating suggested edits into the Commission By-laws and will present a draft for review at the next meeting. 2. Mr. Whitacre inquired about the possibility of selling advertising in the Parks and Recreation Activity Guide. Staff will investigate if and how such an advertising program might work and return to the Commission for their consideration 3. Members received updates from the staff regarding programs, parks and projects along with a preview of summer offerings. Cc: Dennis Grubbs, Chairman Josh Ludwig, Liaison, Frederick County Board of Supervisors Minute Book 50 Board of Supervisors Regular Meeting ofJune 11,2025 County of Frederick,Virginia