HomeMy WebLinkAboutPublicWorksCommitteeReport2025June24 PUBLIC WORKS COMMITTEE REPORT
to the BOARD OF SUPERVISORS
Tuesday,June 24, 2025
8:00 a.m.
Public Works Conference Room
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
PUBLIC WORKS COMMITTEE ATTENDEES:
Committee Members Present: Josh E. Ludwig;Joseph Brand; Bob McDonald
Committee Members Absent: Heather Lockridge, Chair; Atilla Gergely
Staff present:Joe C. Wilder, Director of Public Works; Christina Tasker, Animal Shelter
Manager
(Attachment 1)Agenda Packet
ITEMS FOR INFORMATION ONLY
1-New digital sign replacement-Animal Shelter
At the January 28, 2025, Public Works Committee meeting, staff presented a proposal to
replace the existing small sign for the Animal Shelter located along Fort Collier Road with a
50-square-foot monument digital sign.The proposed sign would improve visibility for the
shelter, assist the public in locating the facility, and allow staff to post announcements for
upcoming events and promote animals available for adoption. It was noted that the cost
of the sign would be covered entirely through the Animal Shelter donation fund, with no
use of local tax dollars.The committee requested that staff obtain a cost estimate and
provide an update on the availability of funds in the donation account, including any funds
earmarked for specific purposes.
At this meeting, staff reported that the estimated cost to purchase and install the new
monument sign—with dual digital displays—would be approximately $75,000.00.
Additional funds would be required for electrical hook-up, utilities, and permitting. As
such, a total supplemental appropriation of$85,000.00 is being requested to cover the full
project cost.The committee was also informed that the current balance in the Animal
Shelter donation fund line item is $1,695,000.00. Of that total, approximately $105,000.00
is earmarked for spay/neuter support at the shelter, leaving $1,590,000.00 available for
other special projects, including the proposed sign.
Committee member Joe Brand made a motion to approve the supplemental appropriation
of$85,000.00 from the donation fund for the purchase and installation of the digital sign
and to forward the request to the Finance Committee for further consideration.The
motion was seconded by committee member Bob McDonald and was unanimously
approved by the committee.
2-Update on Public Works projects
a. We recently completed the stormwater diversion project at the C.D.D. Landfill,
which involved blasting and excavating approximately 500,000 cubic yards of rock
and shale.The total cost of the project was approximately$4,000,000.00. We are
currently in the design phase for the expansion of the C.D.D. Landfill and
anticipate beginning excavation of the new C.D.D. Area 2 in 2026.
b. b. Work on Renaissance Drive, Phase 2, is ongoing. We are currently anticipating
that the road will be open for use by mid-July 2025.
3-Update on new position-Building Inspections
Recently, the Human Resources Committee approved a request to add a new position
within the Building Inspections Department: Deputy Building Code Administrator.
The current Chief Building Code Official (CBO) has announced his retirement, effective
May 2026. As you are aware, the CBO role is both essential and legally required under
Virginia law.This position carries significant responsibility, including the supervision of
staff and the enforcement of the Virginia Uniform Statewide Building Code as well as
applicable local building codes.
As part of our proactive succession planning efforts, this new Deputy position is intended
to ensure a smooth and effective leadership transition. At present, there is one Senior
Building Inspector on staff who meets the qualifications for the Deputy Building Code
Administrator role. Importantly, this is not a request for a new funded position.The plan is
to promote from within, filling the Deputy role internally and leaving the Senior Building
Inspector position unfunded and vacant at this time.
4-Discussion of new stormwater program — MS4
Frederick County recently received notification from the Virginia Department of
Environmental Quality (DEQ)that the County must obtain a Municipal Separate Storm
Sewer System (MS4) stormwater permit by the end of July 2025.This permit will require
County-owned properties and buildings located within designated urbanized areas to
comply with both Virginia State Water Control Board and U.S. EPA stormwater
regulations.
Currently, Frederick County operates a stormwater management program that regulates
new development in accordance with state requirements. However,the MS4 permit will
introduce additional obligations for the County in specific areas, and will also necessitate
enhanced stormwater requirements for new development projects.To support this effort,
the County has engaged WSP, a consulting firm with experience assisting Virginia localities
in developing MS4 programs. WSP is working in coordination with our legal counsel and
Public Works staff.
The initial DEQ permit fee is $4,000.00, which must be submitted with the application.
Once the permit is issued, the County will have six(6) months to develop an MS4 Program
Plan and submit it to DEQ for review. We anticipate spending up to $70,000.00 in FY2026
for costs associated with developing the MS4 program. Most of these expenses will be
consultant-related, focused on assisting Public Works in program design and
documentation. Funding for these services will be provided through County
Administration capital funds. Following approval, the County will have up to two (2) years
to fully implement the MS4 program. As we begin developing the FY2027 budget this fall,
we will evaluate any additional staffing needs and other direct or indirect costs required
to support ongoing program implementation. We are also planning to schedule a Board
work session in the fall of this year to provide further information and discuss the
County's MS4 obligations and strategy.
5-Additional items
Board Chairman Josh Ludwig added an additional item to the agenda concerning a funding
request from the Lord Fairfax Soil and Water Conservation District. During the discussion,
a question was raised regarding whether there is any overlap between the County's
stormwater programs and the District's programs.The committee was informed that the
District's initiatives are primarily focused on managing runoff from farms and agricultural
properties, whereas the County's stormwater program is focused on new development
and construction-related runoff. Frederick County does not regulate stormwater from
most agricultural properties.The District's programs typically include efforts such as
keeping livestock out of streams, and administering cost-share programs to help farmers
reduce runoff from their land. As such, there is no overlap between the County's
stormwater program and the District's programs. Chairman Ludwig indicated that he
would conduct additional research related to the District's funding request.
Respectfully submitted,
Public Works Committee
Heather Lockridge
Josh E. Ludwig
Atilla Gergely
Joseph Brand
Bob McDonald
By: Joe C. Wilder
Public Works Director
JCW/kco
Attachments: as stated
cc: Michael Bollhoefer, County Administrator
Christina Tasker, Animal Shelter Manager
file
Attachment 1
COUNTY of FREDERICK
Department of Public Works
540/665-543
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Meeting of June 24, 2025
DATE: June 17, 2025
There will be a meeting of the Public Works Committee on Tuesday, June 24, 2025, at 8:00
a.m. in the conference room located on the second floor of the north end of the County
Administration Building at 107 North Kent Street, Suite 200. The agenda thus far is as
follows:
1. New digital sign update—Animal Shelter.
(Attachment 1)
2. Update on projects —Public Works.
3. Update on new position—Building Inspections
4. Discuss new stormwater program—MS4.
(Attachment 2)
5. Miscellaneous Reports:
a. Tonnage Report: Landfill
(Attachment 3)
b. Recycling Report
(Attachment 4)
C. Animal Shelter Dog Report:
(Attachment 5)
d. Animal Shelter Cat Report
(Attachment 6)
e. Shawneeland Sanitary District Advisory Committee meeting minutes
(Attachment 7)
107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000
Page 2
Public Works Committee
June 17, 2025
JCW/kco
Attachments: as stated
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
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Department of Public Works
540/665-5 43
7& FAX.
540/ 0
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Monthly Tonnage Report-Fiscal Year 24/25
DATE: June 11,2025
The following table shows the tonnage for the current fiscal year. The average monthly tonnage for fiscal years 04/05
through 24/25 is also listed below:
FY 04-05: AVERAGE PER MONTH: 17,029 TONS(UP 681 TONS)
FY 05-06: AVERAGE PER MONTH: 17,785 TONS(UP 756 TONS)
FY 06-07: AVERAGE PER MONTH: 16,705 TONS(DOWN 1,080 TONS)
FY 07-08: AVERAGE PER MONTH: 13,904 TONS(DOWN 2,801 TONS)
FY 08-09: AVERAGE PER MONTH: 13,316 TONS(DOWN 588 TONS)
FY 09-10: AVERAGE PER MONTH: 12,219 TONS(DOWN 1,097 TONS)
FY 10-11: AVERAGE PER MONTH: 12,184 TONS(DOWN 35 TONS)
FY 11-12: AVERAGE PER MONTH: 12,013 TONS(DOWN 171 TONS)
FY 12-13: AVERAGE PER MONTH: 12,065 TONS(UP 52 TONS)
FY 13-14: AVERAGE PER MONTH: 12,468 TONS(UP 403 TONS)
FY 14-15: AVERAGE PER MONTH: 13,133 TONS(UP 665 TONS)
FY 15-16: AVERAGE PER MONTH: 13,984 TONS(UP 851 TONS)
FY 16-17: AVERAGE PER MONTH: 14,507 TONS(UP 523 TONS)
FY 17-18: AVERAGE PER MONTH: 15,745 TONS(UP 1,238 TONS)
FY 18-19: AVERAGE PER MONTH: 16,594 TONS(UP 849 TONS)
FY 19-20: AVERAGE PER MONTH: 16,973 TONS(UP 379 TONS)
FY 20-21: AVERAGE PER MONTH: 16,803 TONS(DOWN 170 TONS)
FY 21-22: AVERAGE PER MONTH: 17,553 TONS(UP 750 TONS)
FY 22-23: AVERAGE PER MONTH: 17,954 TONS(UP 401 TONS)
FY 23-24: AVERAGE PER MONTH: 17,776 TONS(DOWN 178 TONS)
FY 24-25: AVERAGE PER MONTH: 17,774 TONS(DOWN 2 TONS)
MONTH FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
JULY 17,956 17,677 17,893 17,250 22,732 19,050
AUGUST 17,267 16,517 21,437 20,877 18,527 19,442
SEPTEMBER 17,985 16,789 19,306 19,195 16,935 17,286
OCTOBER 22,528 20,127 18,215 19,273 18,442 21,317
NOVEMBER 17,304 15,432 16,927 16,546 16,814 15,998
DECEMBER 14,362 15,496 16,391 15,294 15,520 16,932
JANUARY 14,913 14,480 12,932 16,583 14,467 14,127
FEBRUARY 13,380 12,030 14,622 16,488 15,828 13,899
MARCH 15,533 18,758 18,167 17,987 18,112 17,696
APRIL 17,475 18,627 16,952 16,744 18,151 20,632
MAY 17,010 17,105 18,054 20,124 19,078 19,133
JUNE 17,968 18,594 19,737 19,081 18,707
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Shawneeland Sanitary District Advisory Committee (SSDAC)
Minutes of May 5', 2025
The meeting was called to order at 7:00 p.m.
In Attendance
Kevin Alderman — Sanitary District Manager
Gary Bailey — SSDAC member
Ken Baker — SSDAC member
Jason Croasdale — SSDAC member
Micah Jacobs— SSDAC member
Rhonda Sargent — SSDAC member
Tonya Sibert—Frederick County Commissioner of the Revenue (Guest Speaker)
Joe Wilder - Director of Public Works,
Absent
John Jewell — Back Creek District Supervisor
Discussions
Jason moved to approve the February 3, 2025 meeting minutes, seconded by Rhonda, and
unanimously approved by the committee.
Rhonda moved to add the manager's report to the record, which was seconded by Jason
and approved unanimously by the committee.
Commissioner of the Revenue, Tonya Sibert presented what her department does and took
a few questions from the residents.
Dakota's Dream, Alicia presented what Dakota's Dream Animal Rescue does and took
many comments from the residents.
Alicia initially requested the use of the Shawneeland Office for a veterinary clinic. Ken
proposed an alternative location—the fire hall—and reached out to the Fire Chief to
discuss the possibility. The Chief explained that while hall facilities are generally not
available for outside use, exceptions may be considered. He forwarded the request to the
President of the Fire Hall for further review. Despite multiple follow-up attempts, we
have yet to receive a final response.Residents attending the meeting: 7
Public Comments:
Lisa Croasdale requested "Honk, Blind Hill" signs at various locations around
Shawneeland. Ken suggested yellow lines instead. The Maintenance Department has
painted yellow lines on the blind hills in Shawneeland.
Micah moved to adjourn the meeting, seconded by Rhonda, and unanimously approved
by the committee.
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R RI CI' MAY 2025
Fishing Derby:
The annual fishing derby is scheduled to take place on Saturday, May loth from Sam to loam.
Registration for ages 2-18 years begins at 7:30am under the shelter at the ponds. Hot dogs and water will
be provided. Prizes will be awarded to participants that qualify.
Each pond will be stocked with 100 rainbow trout, 6 golden trout, and 4 bruder trout. The ponds
will be closed to fishing on Friday, May 9th. Once the trout has been stocked, signs will be posted at
each pond stating NO FISHING.
There will also be 200 trout stocked in Cherokee Lake on May 9th as well. The lake will remain
open for fishing throughout.
Pipe Replacement:
The staff has been hard at work replacing and upgrading drainage culverts over the past few
months as the weather allows. Most of the culverts that are being replaced are on trails that are
scheduled for the tar& chip program which will take place in June. To this point 505 feet of culverts
have been replaced and upgraded.
The staff will be replacing and upgrading culverts on trails that are not scheduled for the tar&
chip program as well.
Asphalt Patching:
Once all the culverts that are scheduled for replacement have been installed, asphalt patching
will begin on the trails that are scheduled for tar& chip. Once those trails are complete, we will expand
the patching to all the trails that need patching. This task will last throughout the summer months.
Beach Season:
Beach season at Cherokee Lake is approaching. We will begin testing the water in the beach area
of the lake on May 12th in anticipation of the beginning of the swimming season. Testing of the water in
the beach area will continue as long as the beach is open for swimming.
The staff will add sand, groom the beach, and have it ready to open the afternoon of May 22na
na
The Port-a-potties will be in place and ready for use on the 22