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HomeMy WebLinkAbout058-25 (CUPVaucluseHoldingsInc(GreenwayEngineering)) 40 ORDINANCE Action: PLANNING COMMISSION: March 19, 2025 Tabled PLANNING COMMISSION: April 2, 2025 Recommended Approval BOARD OF SUPERVISORS: April 23, 2025 Adol)ted CONDITIONAL USE PERMIT 01-25 (VAUCLUSE HOLDINGS INC (GREENWAY ENGINEERING) WHEREAS, CONDITIONAL USE PERMIT 01-25 was submitted by Vaucluse Holdings Inc (Greenway Engineering) for a special event facility, two public restaurants, and a campground/resort at Vaucluse Spring Lane Stephens City,Virginia, identified with Property Identification Number 84- A-53A in the Back Creek Magisterial District; and WHEREAS, the Frederick County Planning Commission held a public hearing on this Conditional Use Permit on March 19, 2025, and tabled the application; and WHEREAS, the Frederick County Planning Commission held a public hearing on this Conditional Use Permit on April 2, 2025, and recommended approval; and WHEREAS, the Frederick County Board of Supervisors held a public hearing on this Conditional Use Permit on April 23, 2025; and WHEREAS, the Frederick County Board of Supervisors finds the approval of this Conditional Use Permit to be in the best interest of the public health, safety, and welfare, and in conformance with the Comprehensive Plan; NOW, THEREFORE,BE IT ORDAINED by the Frederick County Board of Supervisors, that in accordance with Chapter 165 of the Frederick County Code, Zoning, Conditional Use Permit 01-25 for special event facility, two public restaurants, and a campground/resort on the parcel identified with Property Identification Number 84-A-53A is approved with the following conditions: 1. All review agency comments and requirements shall be complied with at all times. 2. An engineered site plan meeting all requirements of the Zoning Ordinance, including additional regulations for Special Event Facilities (§165-204.30) and Campgrounds (§165- 204.03), shall be approved by Frederick County prior to establishment of the uses. 3. Tractor truck trailer deliveries to the property are prohibited except during construction and renovations. 4. Special events may not exceed 160 guests. 5. A maximum of 40 special events may be held per year. 6. Both restaurants may be open to the public on the same day for a maximum of four(4) days per week. Both restaurants may be open to guests staying on the property seven (7) days per week. 7. Amplified outdoor music shall conclude by 10:00 p.m. 8. Approval of this CUP #01-25 will void and replace CUP #11-23. 9. Any expansion or change of use shall require a new CUP. This ordinance shall be in effect on the date of adoption. Passed this 23rd day of April, 2025 by the following recorded vote: Josh E. Ludwig, Chairman Aye John F. Jewell Aye Heather H. Lockridge Aye Robert W. Wells Aye Blaine P. Dunn Aye Judith McCann-Slaughter Aye Robert T. Liero Aye A COPY ATTEST IN100-ft Michael L. Bollhoef Frederick County 01ministrator No. 058-25 CONDITIONAL USE PERMIT#01-25 Vaucluse Holdings Inc (Greenway Engineering) Special Event Facility,Restaurants, and Campground/Resort Staff Report for the Planning Commission Prepared:April 9,2025 Staff Contact: Kayla Peloquin,AICP, Planner II Executive Summary: Meeting Schedule Planning Commission: March 19, 2025 Action: Tabled Planning Commission:April 2, 2025 Action: Recommended Approval Board of Supervisors: April 23, 2025 Action: Pending Property Information Property Identification Number PIN 84-A-53A Address Vaucluse Spring Lane Magisterial District Back Creek Acreage +/- 44.25 acres Zoning &Present Land Use Zoning: RA(Rural Areas) Land Use: Vacant; existing historic structures Adjoining Property Zoning & Present Land Use North: RA Rural Areas District Land Use: Residential South: RA Rural Areas District Land Use: Residential East: RA Rural Areas District Land Use: Undeveloped/Agri cultural West: RA Rural Areas District Land Use: Undeveloped/Agri cultural Proposed Use This is a request for a conditional use permit to establish a special event facility,two public restaurants, and a campground/resort. Page 2 of 6 Review A2ency Comments: Review Agency Comment Date Comment Summary Virginia Department of February 6, 2025 Concern that additional trips proposed Transportation (VDOT) could have a negative impact on the current transportation system. Vaucluse Road is gravel and is not in the County Secondary Road Improvement Plan, so improvements to the road are not in the foreseeable future. Currently, average daily traffic (ADT) is 80 vehicles, impact could be 4-5 times the current traffic count. Can not support the CUP. Virginia Department of January 21, 2025 Can not make favorable comment until Health proposed septic system submission is received for the new proposed uses. Application will be required to the Office of Drinking Water for increased use and to VDH for the hotel,pool, and restaurant. Frederick County (FC) January 14, 2025 A comprehensive review will be done at Public Works the time of site plan. FC Inspections January 10, 2025 New structures and renovations of existing structures must comply with current codes. Each structure, including the pool, must be permitted independently. The land disturbance erm. required prior to any construction. FC Fire Marshal January 13, 2025 Fire Department access to all assembly areas and structures and fire lane markings, where required, shall meet Frederick County Fire Prevention Code (FCFPC). New and existing structures requiring a `change of use' shall meet fire protection requirements. Historic Resources February 21, 2025 Recommended approval. Advisory Board HRAB Planning & Zoning: Site History: CUP 911-23 was approved for this property in January 2024 to allow for a special event facility, a recreation area and resort, and a restaurant open to the public. The previous CUP did not propose Page 3 of 6 any new structures on the property, only a minor building addition for more kitchen space in the Manor House. The applicants have not submitted a site plan following approval of CUP 911-23 and are now seeking an expansion of the approved uses that requires a new CUP. Application Proposal: The new proposal includes a restaurant open to the public at the Manor House and a second public restaurant at the Chumley House. Several new structures are proposed such as 12 cabins, an artist studio, a party barn, a pavilion, and equipment storage facilities. Additions are proposed to four (4) existing structures, and others. Approximately 124 new parking spaces are proposed to accommodate guests and an estimated 45 employees on rotating shifts.A number of proposed uses such as the art gallery and spa, are considered accessory to the campground/resort. The spa and gallery would be primarily for guests but would be open to the public as well. The applicant proposes a maximum of 40 events per year with a maximum of 160 guests per event. Special events and music would be concluded no later than 11:00 PM. Hours of operation for the restaurants and other uses may vary seasonally. Staff Anal §165-103.02 of the Zoning Ordinance regarding standards for Conditional Use Permits states that the Planning Commission and Board shall consider the following standards when considering CUPS: A. The conditional use shall not tend to change the character and established pattern of development of the area of the proposed use. • This area is predominately rural in nature, with scattered residences and existing special event facility(Trumpet Vine Farm)on Vaucluse Road.The proposed conditional use would allow for additional structures on the property but would not necessarily alter the rural character of the area. B. The conditional use shall be in harmony with and shall not adversely affect the use and enjoyment of surrounding properties. • The CUP would not adversely affect the use and enjoyment of surrounding properties should all conditions be followed to mitigate impacts such as noise. C. The conditional use shall be in accord with the policies expressed in the Comprehensive Plan of the County and with the intent of this chapter. • The Comprehensive Plan, last updated by the Board of Supervisors in 2021, provides guidance when considering land use actions. The Plan identifies the subject property with a "rural" land use designation. The property is outside the limits of the Sewer and Water Service Area (SWSA) and the Urban Development Area (UDA). The property is not part of any small area plan. Chapter 2 of the Plan (Rural Areas) states the goal to "promote the County's preferred uses for the rural areas, including supportive uses for agriculture, historic preservation, tourism, and strengthening land conservation initiatives" (pg. 14). Chapter 4 (Business Development) outlines the goal of recognizing diverse land use for Page 4 of 6 tourism related activities with a strategy to "Ensure that business owners are supported in their efforts to bring tourism activities to the local consumer market" (pg. 34). The application proposal would bring visitors to the County to enjoy the many attractions and businesses. The proposed uses are generally consistent with the rural planned land use identified in the Comprehensive Plan. D. The conditional use shall not adversely affect the natural character and environment of the County. • The conditional use would not adversely affect the natural character and environment. The engineered site plan that will be required must include an erosion and sediment control plan and a stormwater management plan approved by Public Works prior to site work. E. The conditional use permit shall be approved only if adequate facilities, roads, safe access and drainage are provided. • There are not currently adequate septic facilities for the proposed use. The applicants have worked with soil engineers to determine where additional drainfields will be located to handle the proposed use. • VDOT indicated concern in their comment that additional trips could have a negative impact on a gravel road that is not slated for improvements.It would be unlikely that VDOT could require improvements not directly associated with the entrance to the property at the site plan stage. F. The conditional use shall conform with all applicable regulations of the district in which it is located. • The Zoning Ordinance includes additional regulations for special event facilities (§165- 204.30) primarily regarding surface materials for driveways and off-street parking. These requirements must be shown on the site plan. • The Zoning Ordinance includes additional regulations for campgrounds (§165-204.03) specifying a maximum density of 10 cabins per acre and the need for a Category C buffer in relation to surrounding properties containing residential uses. These requirements must be shown on the site plan. Planning Commission Summary &Action from the March 19,2025 Meeting: The Planning Commission held a public hearing on March 19, 2025. The Planning Commission discussed the previously approved CUP #11-23, which allowed for one public restaurant and kitchen expansion in the Manor House, no new structures, and 12-15 special events per year with a maximum of 130 guests per event. VDOT comments on the previous CUP stated there would be "little measurable impact on Vaucluse Road and the entrance to the property would meet all entrance requirements when trees to the west were removed." There was discussion by the Commission as to why VDOT didn't express concern regarding Vaucluse Road during the previous CUP but is not supporting the proposed CUP as impacts would be too significant on Vaucluse Road. Staff noted that the new proposal includes an increase in daily traffic to the site for the restaurants and additional cabins whereas the previous CUP would mainly have generated traffic Page 5 of 6 sporadically during special events. Furthermore, staff noted VDOT must assume the worst-case scenario from a trip generation perspective without the application narrative clearly limiting the uses to certain hours or days of the week. The Planning Commission asked for clarification as to why this use was defined as a"campground," and staff stated that no tent camping or RV parking is proposed, but the addition of cabins falls under the campground definition and would require adherence to the additional regulations for campgrounds in §165-204.03. The applicant, Jan Van Haute, explained that his partners have been working to maintain the grounds and would like to add a second, more "approachable" restaurant in the Chumley House that would set up to 30 people. The Manor House would be the fine-dining restaurant that could seat 64 people maximum. Mr. Van Haute described other aspirations for the property including vegetable gardens and meadows with native wildflowers. Mr. Van Haute stated both restaurants would not be open 7 days/week, which would reduce the number of trips and that the 160-guest maximum does not mean most events will have that many people. Special events such as corporate retreats or family gatherings could have 20-40 guests. Mr. Van Haute added that events held prior to the construction of the event barn would likely be tented events held outside near the center of the property.Mr.Van Haute stated a wedding would require a full buy out of the property,meaning restaurants and other amenities would be for event guests only. They may work with a limo service to shuttle people from other local hotels. The applicant did not foresee the property generating 320-400 trips per day as indicated in VDOT's comment. Staff recommended tabling the application to allow the applicant more time to find a solution with VDOT. Commissioners expressed support for the expanded business idea as it would be a benefit to the community. Some commissioners expressed concern with the VDOT comments and that VDOT may not have fully understood the application proposal and did not believe their comments regarding impact to the roadways are justified. The Planning Commission tabled the application until the next meeting on April 2, 2025, and left the public hearing open. Planning Commission Summary&Action from the April 2,2025 Meeting: The Planning Commission asked questions about the restrictions on tractor truck trailer deliveries, the amplified outdoor music, and VDOT's comments. Staff stated that after reviewing the conditions,VDOT responded that they do limit some potential for increased traffic,however their overall position stays the same that the proposal will negatively impact conditions on Vaucluse Road. Ms. Whitacre confirmed that VDOT doesn't plan on changing their grading schedule for Vaucluse Road, which is currently done 4 times per year, and the road is not currently planned for improvements. One Planning Commissioner suggested that 11:00 p.m. seems late for outdoor amplified music, the applicants agreed to change the condition to conclude outdoor amplified music at 10:00 p.m. When the party barn is constructed, amplified music in an enclosed structure will be permitted to continue past 10:00 p.m. M. Mr. Van Haute confirmed the condition limiting tractor truck trailer deliveries to the property except during construction and renovations will not cause challenges. He stated that previous experience working with small vendors and other local sources does not require tractor trailer deliveries. Mr. Pearson reiterated that the applicants have Page 6 of 6 been working with VDOT to try and find a solution, and staff feels the proposed conditions are a good compromise. One resident spoke during the public comment period in support of the application. The Planning Commission unanimously recommended approval. Recommendation: Should the Board of Supervisors find these uses to be appropriate, the Planning Commission recommended the following conditions for the CUP: 1. All review agency comments and requirements shall be complied with at all times. 2. An engineered site plan meeting all requirements of the Zoning Ordinance, including additional regulations for Special Event Facilities(§165-204.30)and Campgrounds(§165- 204.03), shall be approved by Frederick County prior to establishment of the uses. 3. Tractor truck trailer deliveries to the property are prohibited except during construction and renovations. 4. Special events may not exceed 160 guests. 5. A maximum of 40 special events may be held per year. 6. Both restaurants may be open to the public on the same day for a maximum of four (4) days per week. Both restaurants may be open to guests staying on the property seven (7) days per week. 7. Amplified outdoor music shall conclude by 10:00 p.m. 8. Approval of this CUP#01-25 will void and replace CUP 911-23. 9. Any expansion or change of use shall require a new CUP. Following a public hearing, staff is seeking a decision from the Board of.S'upervisors on this CUP application. CUP # 01 - 25: Vaucluse Holdings, Inc. PIN: 84 - A - 53A Special Event Facility, Restaurant, and Campground/Resort Location Map CIR �� x..>. C,r� ,�,, '�. •,t, rye^ � � �' 1/r'r' '{per r w � �` t JPJG�' it � � • b .t F CUP#01 25 r � « a `µ ' n 01 VV r s M ? / it ,�aa t ✓ r f k.I a E r x s > > r 4 •.�+ y �r _ VAU UCH lip r N Application 1 Parcels / �\ N' E J S r r r Frederick County Planning&Development V 107 N Kent St Winchester,VA 22601 540-665-5651 0 290 580 1,160 Feet Map Created:February 13,2025 CUP # 01 - 25: Vaucluse Holdings, Inc. PIN: 84 - A - 53A Special Event Facility, Restaurant, and Campground/Resort Zoning Map i.x <z. ` -xeY ii.�-,.� ft�E .x �� f+ '+ta`"�' ,a•r ni : L 5WON '}C r � 41 b 'f CUP If-Z5AW 25 r n r Y x£ i f CT UN ia � ,z6hi.,t 'Y;�rpaC✓/ I' ✓ +°;�' .€! '`' } "/ ✓p�.�rx` )-N, �? 0 � � ��`' ,� .>� -+�',"-�� si "✓�`'r ram,/ ,{.. �y ' _ VAU UCH r N Application 1 Parcels / �\ N' E J S r r r Frederick County Planning&Development 107 N Kent St Winchester,VA 22601 540-665-5651 0 290 580 1,160 Feet Map Created:February 13,2025 Submittal Deadline Oki 7 zS P/C Meeting BOS Meeting APPLICATION FOR CONDITIONAL USE PERMIT FREDERICK COUNTY,VIRGINIA 1. Applicant(check one l: Property Owner Other NAME: Greenway EngineeringWarisa Whitacre ADDRESS: 151 Windy Bill Lane,Winchester,VA 22602 TELEPHONE AND EMAIL ADDRESS; 540-66241851mawhilacre@greeriwayeng.com 2. Please list all owners,occupants,or parties in interest of the property: Jan VanHaute&Partners 3. The property is located at: (please give exact directions and include the route number of your road or street) 231 Vaucluse Spring Lane,Stephens City.VA 22655 From US Route 11 at Middletown:go north on Rt 11.take left onto Vaucluse Road,go.8 miles,then left on Vaucluse Spring Lane 4. The property has a road frontage of 1059 feet and a depth of 2192 feet and consists of 44.25 acres. (Please be exact) 5. The property is owned by 'Vaucluse Holdings LLC as evidenced by deed from Keeping Company LLC (previous owner) recorded in 2224 an page ,as recorded in the records of the Clerk of the Circuit Court, County of Frederick. d. Property Identification Number(P.I.N.)84-A-53A Magisterial District Back Creek Current Zoning RA 5 7. Adjoining Property: USE ZONING North Farm RA Fast Fans RA South Residential RA West Farm RA 8. The type of use proposed is(consult with the Planning Dept, before completing): Gallery,spa,lodging cabins,pavilion,every hall with terrace garden,farm stand with garden,additional restaurant and additional parldng 9. Describe,if applicable, any new buildings to-be-constructed associated with this use: new buildings will consist of an equipment buildings,staff buildings,12 new cabins,a event hall,an art studio, a pavilion and farm stand.In addition to the new buildings,there will be 4 additions put onto existing structures as shown on the conceptual layout. 10. The following are all of the individuals, firms, or corporations owning property adjacent to both sides and rear and in front of (across street from) the property where the requested use will be conducted. ({Continue on back if necessary.) These people will be notified by mail of thisapplication: Name and Property Identification Number Address NameJason & Jennifer McDonald 388 Vaucluse Rd Property#84-A-53E, 84-A-53D, 84-A-53C Stephens City, VA 22655 Nark Michael & Karen Caplanis 211 Vaucluse Spring Land Property#84-A-53B Stephens City, VA 22655 Name Charles & Robin Bentley 566 Klines Mill Rd Property#84-A-28A Middletown, VA 22645 Name Paul Britner & Karen Nelson 530 Vaucluse Rd Property#84-A-51 Stephens City, VA 22655 Name Property# N arne Property# Name Properly# 6 H. Please attach a sketch of the property. Show proposed and/or existing structures on the property, including measurements to all property lines, site access„ public and private roads, and any other pertinent information specific to the desired use (such as parking). A recorded plat is the best thing to use for this if available. 12. Please attach a ►kiitten description of the proposed use including (as appropriate): hours of operation, number of employees, number of customers anticipated, outdoor storage, and any other pertinent information to address additional regulation for specific uses contained in §1 b5-204 of the Frederick County Zoning Ordinance. l (we),the undersigned, do hereby respectfully make application and petition the governing body of Frederick County,Virginia to allow the use described in this application. I understand that the sign issued to me when this application is submitted must be placed at the front property litre at least seven (7) days prior to the first public hearing and maintained so as to be visible until after the Board of Supervisors' public hearing. Your application for a Conditional Use Permit authorizes any member of the Frederick County Planning Commission, Board of Supervisors or Planning and Development Department to inspect your property where the proposed use will be conducted. "All owners listed on the property record shall sip the application. Signature of Applicant Signature of Owner(s) Owners' Mailing Address 1687 Terrapin Neck Road, Shepherdstown, WV 25443 Owners' Telephone No. TO BE COMPLETED BY THE MINING ADMINISTRATOR: USE GLIDE: RENEWAL DATE: �c Item 12 The purpose of this CUP is to request additional uses and events to the recently approved CUP 911-23, approved January 11, 2024. Applicant requests to add a public restaurant in the Chumley House, gallery and spa, artist studio, event hall, demonstration garden and cabins. New structures would consist of 12 cabins, an artist studio, a party barn, a pavilion, equipment storage facilities, and additions on 4 existing structures. The applicant would be shifting the existing driving lane to provide access to all locations and providing additional parking at the administrative building, garden, manor house and cabins. The proposed new car parking areas would consist of 124± new spaces. Public Parking Private Parking 40 spaces by the event garden 30 spaces for employee parking 8 spaces by the gallery/spa 16 spaces for cabins (1 per unit) 30 spaces at manor house for overnight guests and restaurant approved with previous CUP. Private facilities reserved for staff, lodging and dining guests and special events on the grounds include: ➢ Gallery ➢ Pool ➢ Equipment Building ➢ Administration Building ➢ Mill House and pond ➢ Main House ➢ Cabins ➢ Pavilion ➢ Party Barn ➢ Artist Studio ➢ Gardens The gallery/spa is primarily for lodging guests but will be open for public use. There are 5 spa rooms in the facility in which visits from the public will be limited to 40 trips per day (20 trips in and 20 trips out). Applicant request to hold 40 events per year indoor/outdoor, with no more than 160 guests per event. Outdoor events would end by 11PM and music will be cut off no later than 11 PM. Hours of operation will vary by season. The property will be open seven days a week and serve meals to both guests and the public. The applicant proposes there will be 45 employees on the grounds with rotating shifts. Additional septic will be required for the addition of the restaurant and cabins, new drainfields have been located to suffice the additional uses on the property. The plan is consistent with the County's 2035 Comprehensive Plan. 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F•� yr+ - .. m re� -4G I � • � � 1 � i ' ( R — Avi, �eV, oG Special Limited Power of Attorney rederick, Virginia County of F Frederick Planning Website: www.feya.us +�v H Department of Planning& Development, County of Frederick, Virginia 107 Nortit Kent Street, wincliester, Virginias 22601 Phone (540) 665-5651 Facsindle (540) 665-6395 Kno All Men By Tit Presents That: qVC S Name of Property 07 mcriApplic:tart PleasiD noic- Ifthe pmperm mvnerlapplicano is an entity,the nanic ortlic annoy shourrl appear above. tf�lt U1llj7l[:'�4'rSOIIS 411't'I r11t pin rl.]'O :ll ap I Ca1if5 an cxccutctl p•R15'GC 8r erliYrney ffOm CaCI7 Di377Cr L4III I<`:!]Ce LOCI N j� i yr Mailing.Address of PropLyrty owncr/Applic ni Telephone Number as owner of, or applicant with respect to,the tract(s)or parcel(s)of land in Frederick County, Vi lain, ide tified by following property identification numbers: i do hereby make,constitute,and appoint; r Name of Attorncy-In-Fact jMailing Address ofAnormey-In-Face 'Telephone Number i to act as my true and lawful attorney-in-fact for and in my name,place,and stead,with the saute full power and authority 1 would have if acting personally,to file and act on my behalf with respect to application ►vith Frederick County,Virginia for the followin ,for the above identified property: Rezoning Subdivision Conditional Use Permit Site Plain I Masler Development Plan (prelim,or final) Variance or Zoning Appeal Subdivision Appeal or Waiver/Exception and, further, in),attorney-in-fact shall have the authority to offer proffered conditions and to make amendments to previously approved proffered conditions except as follows: i I This appointment shall expire one year from the day that it is algae t strcl Qi 4bli> t E PI l Notary Public othenvise rescind or modify it. I commonwealth of Virginia Registration No.7661526 � Signature '"7 . vrr�i55i3 F' r fide(if signing 0 to U an en t State of C;ounty/Oly of �C[ l l 0w it: ,t-[}LIA(Ili, a Notary !'u1)1 Ic its and fbr Iltc_Lirisdictioil aforesaid,certiti' that ' tilt;Person who signed dic fitrcgoing instrum011 pei., ally appear ci hr;librc nic quid h:tti ncknu�►kcdgeti the sat�tc fi>rc me it t 'jurisdiction afi�resaicl tlliti ?Jt� cf;t} Of ' +t��� 20� i'Vl}�Commission l'.Ypires' t7I arMY u 7 1C 1(cgistration Nunihcr, j i I REQUEST FOR CONDITIONAL USE PERMIT COMMENTS �1 Virginia Department of Transportation Mail to. Hand deliver to: Virginia Department of Transportation Virginia Department of Transportation Attn: Resident Engineer Attn: Resident Engineer 14031 Old Valley Pike 14031 Old Vallcy Pike Edinburg,Virginia 22824 Edinburg, Virginia 22824 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: Greernway EngineeringlMansa Whitacre Telephone: 540-W2-4185 Email Address: mawhascre@gmeenwayeng.com Name of development and/or description of the request: he Inn al Vauclu se Spring Gallery,spa,lodging cabins pavilion.event hall with terrace garden,farm stand with garden addil+onal restaurant and parking Location of Property: 231 Vauclu^se Spring Lane,Stephens Gity,VA The property is located of!of Rt 11 Virginia Department of Transportation Comments: See (^0 MrwA.� lA. Vr0-7 4-1 VDUT Signature& Date: , . 2-4 AX Notice to VDU'I' - Please Heturn Dorm to Applicant 9 Marisa Whitacre From: Spielman, Joseph (VDOT) Joseph.Spielman@vdot.virginia.gov> Sent: Thursday, February 6, 2025 1:13 PM To: Marisa Whitacre;Amy Feltner Cc: Johnson, Joseph (VDOT); Tyler Klein Subject: Vaucluse Springs CLIP Attachments: Vaucluse Springs CUP Doc.pdf Marisa Whitacre, A VDOT review has been done on the Vaucluse Spring CUP, Tax map 85-A-53A, 231 Vaucluse Springs Lane. The original CUP was approved to "Modestly expand operations of an Inn at Vaucluse Springs".. This CUP adds "open to the public" spa, lodging cabins, pavilion, event hall, farm stand and an additional restaurant and parking. Our concern is the number of additional trips that will be added to Vaucluse could have a negative impact to the current transportation system. Vaucluse is a gravel road and is not on the County Secondary Road Improvement plan, so we do not see the road being improved for the foreseeabLe future. Currently the ADT is 80 vehicles per day and the impact could be 4-5 times the current traffic counts. While we do not disapprove of the concept, the impacts to the roadway/transportation system could be costly. As presented, we cannot support the CUP. We would like the opportunity to revisit this if any of the uses would change or be limited. Ryan XVDOT Joseph Ryan Spielman Land Development Engineer/Edinburg Residency Virginia Department of Transportation 540-535.1829 Iose h.so ieI ma.n 0vd t.yJ[g inia. ov i REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick-Winchester Health Department Mail to: Hand deliver to: 0i Frederick-Winchester Health Department Frederic}�_�,rinchester Health Department Attn: Sanitation Engineer Attn: Sanitation Engineer 1 Q7 North Kent Street 107 North Kent Street, Suite 2(11 Winchester, Virginia 22601 Winchester,Virginia (540) 722-348(l Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: Greanway Engineedng/Madsa Whitacre Telephone:. 540-662-4185 Email Address: mawhitacre@greenwayeng.com Name of development and/or description of the request: he Inn at Vaucluse spring Gallery,spa,ladging cabins, pavilion,event hall with terrace garden,farm stand with garden,additional restaurant and parking Location of Property: 231 Vaucluse Spring Lane,Stephens City,VA The property is located off of Rt 11 F'r derick-IIWin hester Health D ent's Co r lents: t�C lL Lea. -Ar'i�7tCts� �unxrl�.�lo►Vs7rc �i� CDrt� !,� s©t� 5e iC 5 S.Ic l Jrn+ffio," Vf Tr i'lelr rc r,05J 5qs � LJi x rr. � P f"a V b e S✓br� �e G{ o ',J'. ,W 0 .f� ! t L r . w. 1 Health Dept. Signature& Date: Notice to Res Ith de rtment- P se Return This Form to the Applicant 13 RECEIVED JAN 3 20 REQUEST FOR CONDITIONAL USE PERMIT COMMENTS + Frederick County Fire Marshal ` Mail to: and deliver to: Frederick County fire 117arslt _ !' ederiel County Fire& Rescue Dept. 1080 Coverstone Drive tn: Fire Marshal Winchester, Virginia 22602 P blic Safety Building (540) 665-6350 80 Coverstone Drive A nchester,Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent information. Applicant's Name: Greenway Engineedng/Marisa Whitacre Telephone: 540-662-0165 Email Address: rnawhitacre@greenwayeng.cam Name of development and/or description of the request: he inn at Vaucluse spring Gallery.spa,lodging cabins,pavilion,event hall with terrace garden,farm stand with gardens,additional restaurant and parking Location of Property: 231 Vaucluse spring Lane,Stephens City.VA The property is located off of Rt 11 Fire Marshal's Comments: Fire MarshaPs Signature &Date: Notice to Fire Marshal-Please Return This Form to the Applicant l fl Frederick County Fire and Rescue Department Office ©#the Fire Marshal _ 1080 Cove rstone Drive Winchester,VA 22602 iL - Phone: 540-665-6350 Fax: 540-6784739 fmo@fcva.us Plan Review Conditional Use Status: Approved with Conditions Ousirtess Name 231 Vanciuse Spring Holding, LLC 231 Vaucluse Spring Lane Stephens City, Virginia 22.655 Phone: 540-522-7741 Engineering Firm :. Printed Date: 01/13/2025 Greenway Engineering General Information Received date: 01/03/2025 Occupancy Type: Residential Review Begin Date: 01/13/2025 Property Use: Residential, other Review End Date: 01/13/2025 Activity Number: 10110093 Hours: 1.5000 Review Cause: Application Activity Details Project Name The Inn at Vaucluse Spring Comments: Fire Department Access to all Assembly areas and structures shall meet the conditions set forth by Section 503 and Appendix D of the Frederick County Fire Prevention Code(FCFPC). Where required, Fire Lane markings for all new and existing structures shall meet the requirements of the FCFPC. All new structures and any existing structures where a"charge of use"has occurred shall meet the fire protection requirements as outlined in the Virginia Construction Cade and/or set fortis by the Building Official's Office, 4iiwim Adam Hounshell Lieutenant/Assistant Fire Marshal Page 1 of 1 REQUEST FOR CONDITIONAL USE PERMIT COMMENTS , Frederick County Department of Public 'Works Mail to: ffand deliver o: Frederick County Frederick County Department of Public Works Department of Public Works 107 North Kent Street 107 North Kent Street, 2nd Floor Winchester, Virginia 22601 Winchester, Virginia 22601 Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also,please attach two (2)copies of your application form, location map and all other pertinent information. Applicant's Name: Greenway EngineeringJlNarisa Whitacre Telephone: 540-662-4185 Email Address: mawhitacre@greenwayeng.com Name of development and/or description of the request: he Inn al Vaucluse Spring GOMM,spa,lodging cabins,pavilion,event hall with terrace garden,fern stand with garden,additional restaurant and parking Location of Property: 231 Vaucluse spring Lane,Stephens City,VA The property is located off of Fit 11 — — Public Works Comments: Signature Date: Notice - Please Return This Form to the Applicant 16 Fuu REQUEST FOR CONDITIONAL USE PERMIT COMMENTS Frederick County Inspections Department Mail to: Hand deliver to: Frederick County Inspections Department Frederick County Inspections Department 107]north Dent Street, 211d Floor Attn: Building Official Winchester, Virginia 22601 107 North Dent Street,2"d Floor (540) 665-5650 Winchester,Virginia Applicant: It is your responsibility to complete this form as accurately as possible in order to assist the agency with their review. Also, please attach two (2) copies of your application form, location map and all other pertinent infomation. Applicant's Name: Greenway Engineering/Marisa whitacm _ Telephone: 54o-W2-41 s5 Email Address: mawhitacreltreenwayeng.uom Name of development and/or description of the request: he Inn at Vaucluse spring Gallery,spa,lodging cabins,pavilion,event hall with terrace garden.farm stand with garner',additional restaurant and parking Location of Property: 231 Vauctuse Spring Lane,Stephens City VA The property is located off of Rt 11 Building Officiai's Comments: Building Official's Signature&Date. Notice to Inspections Department- Please Return This Form to the Applicant RECEIVED 30 tl Inspection Dept.1/10/25 Vaucluse Spring CUP Comments. Based on the information provide on the CUP permit application, below are the comments. • The new structures that will be constructed on the property shell comply with the current Virginia Construction Code (VCC), the current Standard for Accessible and Usable Building and Facilities(ICC A117.1) and the current Virginia Energy Conservation Code (VECC). The installation of the pool shell comply with the current International Swimming Pool and Spa Code (ISPSC). • Renovation/addition to existing building shell comply with the current VCC in conjunction with the current Virginia Existing Building Code (VEBC). • Provide a code analysis for each of the structures on permit review plans. • Each of the structures to include the pool will be permitted independently. Certificate of Occupancy(CO) shell be issued for each of the buildings upon satisfaction of all permits issued on the building and finial inspections concluded. • Construction cannot commence until all permits to include Land Disturbance permit has been obtained. 3/3/25, 1:34 PM Frederick County Taxes Paid COUNTY OF FREDERICK P.O.BOX 225 lV'1NCHESTER,VA 22604-0225 C.WILLIAM ORNDOFF,JR Real Estate Taxes Paid for Tax Year 2024 Map Number: 84 A 53A Account#: 8037161 Owner Name BillDateDescription �VAUCLUSE RE2024 47978 1 HOLDINGS 4/15/2024 44.25 ACRES $5,794.11 INC Total Paid: $5,794.11 This amount represents payments applied during calendar year 2024 and does not include Penalty,Interest or Credit Card Fees. Close this Window Print This Page hftps://fctaxes.co.frederick.va.us/Applications/TR_PayTaxes/PrintYearlyTaxes.aspx 1/1