PublicWorksCommitteeReport2025March25 PUBLIC WORKS COMMITTEE REPORT
to the BOARD OF SUPERVISORS
Tuesday, March 25, 2025
8:00 a.m.
Public Works Conference Room
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
PUBLIC WORKS COMMITTEE ATTENDEES:
Committee Members Present: Heather Lockridge, Chair;Joseph Brand; Bob McDonald
Committee Members Absent: Josh E. Ludwig; Atilla Gergely
Staff present:Joe C. Wilder, Director of Public Works; Ron Kimble, Landfill Manager
(Attachment 1)Agenda Packet
ITEMS FOR INFORMATION ONLY
1-Discuss rubble waste/tipping fee:
At a recent Board of Supervisor budget work session, there was discussion about the
proposed landfill tipping fee increase for rubble fill. Rubble fill is clean concrete debris,
bricks, and used asphalt.This material does not have to be placed in a landfill since it can
be used as clean fill. We are proposing to increase the tipping fee for rubble fill from $20
per ton to $58 per ton.
The justification for the large increase is the landfill is running out of space to place the
rubble fill for use as fill material. If the landfill doesn't have space on available land, we
would need to place the material in the Construction Demolition Debris (CDD) landfill. We
have also determined that with the low tipping fee, a couple of companies are bringing in
more and more rubble debris which takes up more space on our available land.
The committee discussed the information and data available to see if we should lower the
proposed rates for rubble debris, if we thought the higher rates would cause haulers to
dump rubble debris on other properties, potentially causing complaints. We discussed
that the clean rubble debris can be placed on properties as fill if they obtain proper land
disturbance permits if the areas are receiving fill from permitted sites.
We also discussed that there are recycling markets for the rubble fill and in other areas,
private businesses have purchased specialized equipment to recycle the rubble concrete
and asphalt.There are options for rubble debris to go if a hauler does not want to pay the
higher rubble tipping fees.
Therefore, after some additional discussion, the committee was ok with the proposed
tipping fee for rubble fill to be$58 per ton starting on July 1, 2025, along with the other
proposed landfill tipping fee increases.
2-Update on the stormwater ordinance:
The committee was informed that the revised Chapter 143-Frederick County Code for
Stormwater/Erosion and Sediment Control was approved by the Board of Supervisors on
February 26, 2025. Also, the Virginia Department of Environmental Quality (DEQ) are
currently in discussions to possibly raise the state stormwater permit fees in the next year
or so. If they raise their fees, we will need to adjust our fee schedule to accommodate the
higher fees. We will keep the committee updated on the proposed changes.
3-Update on projects:
The committee was informed that CSX has begun some of the track and signal work for
the new at-grade crossing for the Renaissance Drive, Phase 2 road project. We have been
under a long delay waiting for CSX to arrive on-site to perform the work. We are hopeful
that we can complete this project by the end of summer.
The committee was also informed that most of the work is completed to construct the
stormwater diversion at the landfill for the CDD expansion. We will continue to move the
project forward with mass grading of the CDD Area 2, Cell A in 2026.
Respectfully submitted,
Public Works Committee
Heather Lockridge
Josh E. Ludwig
Atilla Gergely
Joseph Brand
Bob McDonald
By: Joe C. Wilder
Public Works Director
JCW/kco
Attachments: as stated
cc: Michael Bollhoefer, County Administrator
Austin Cano, Interim County Attorney
Ron Kimble, Landfill Manager
file
Attachment 1
yy COUNTY of FREDERICK
Department of Public Works
40/ - 4
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Meeting of March 25, 2025
DATE: March 18, 2025
There will be a meeting of the Public Works Committee on Tuesday, March 25, 2025, at 8:00
a.m. in the conference room located on the second floor of the north end of the County
Administration Building at 107 North Kent Street, Suite 200. The agenda thus far is as
follows:
1. Discuss Rubble Waste/tipping fee—Frederick County Regional Landfill.
2. Update on stormwater ordinance.
3. Update on projects.
4. Miscellaneous Reports:
a. Tonnage Report: Landfill
(Attachment 1)
b. Recycling Report
(Attachment 2)
C. Animal Shelter Dog Report
(Attachment 3)
d. Animal Shelter Cat Report
(Attachment 4)
e. Shawneeland Sanitary District Advisory Committee meeting minutes
(Attachment 5)
JCW/kco
Attachments: as stated
107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000
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..........
Department of Public Works
540/665-5 43
7& FAX.
540/ 0
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Monthly Tonnage Report-Fiscal Year 24/25
DATE: March 13, 2025
The following table shows the tonnage for the current fiscal year. The average monthly tonnage for fiscal years 04/05
through 24/25 is also listed below:
FY 04-05: AVERAGE PER MONTH: 17,029 TONS(UP 681 TONS)
FY 05-06: AVERAGE PER MONTH: 17,785 TONS(UP 756 TONS)
FY 06-07: AVERAGE PER MONTH: 16,705 TONS(DOWN 1,080 TONS)
FY 07-08: AVERAGE PER MONTH: 13,904 TONS(DOWN 2,801 TONS)
FY 08-09: AVERAGE PER MONTH: 13,316 TONS(DOWN 588 TONS)
FY 09-10: AVERAGE PER MONTH: 12,219 TONS(DOWN 1,097 TONS)
FY 10-11: AVERAGE PER MONTH: 12,184 TONS(DOWN 35 TONS)
FY 11-12: AVERAGE PER MONTH: 12,013 TONS(DOWN 171 TONS)
FY 12-13: AVERAGE PER MONTH: 12,065 TONS(UP 52 TONS)
FY 13-14: AVERAGE PER MONTH: 12,468 TONS(UP 403 TONS)
FY 14-15: AVERAGE PER MONTH: 13,133 TONS(UP 665 TONS)
FY 15-16: AVERAGE PER MONTH: 13,984 TONS(UP 851 TONS)
FY 16-17: AVERAGE PER MONTH: 14,507 TONS(UP 523 TONS)
FY 17-18: AVERAGE PER MONTH: 15,745 TONS(UP 1,238 TONS)
FY 18-19: AVERAGE PER MONTH: 16,594 TONS(UP 849 TONS)
FY 19-20: AVERAGE PER MONTH: 16,973 TONS(UP 379 TONS)
FY 20-21: AVERAGE PER MONTH: 16,803 TONS(DOWN 170 TONS)
FY 21-22: AVERAGE PER MONTH: 17,553 TONS(UP 750 TONS)
FY 22-23: AVERAGE PER MONTH: 17,954 TONS(UP 401 TONS)
FY 23-24: AVERAGE PER MONTH: 17,776 TONS(DOWN 178 TONS)
FY 24-25: AVERAGE PER MONTH: 17,256 TONS(DOWN 520 TONS)
MONTH FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25
JULY 17,956 17,677 17,893 17,250 22,732 19,050
AUGUST 17,267 16,517 21,437 20,877 18,527 19,442
SEPTEMBER 17,985 16,789 19,306 19,195 16,935 17,286
OCTOBER 22,528 20,127 18,215 19,273 18,442 21,317
NOVEMBER 17,304 15,432 16,927 16,546 16,814 15,998
DECEMBER 14,362 15,496 16,391 15,294 15,520 16,932
JANUARY 14,913 14,480 12,932 16,583 14,467 14,127
FEBRUARY 13,380 12,030 14,622 16,488 15,828 13,899
MARCH 15,533 18,758 18,167 17,987 18,112
APRIL 17,475 18,627 16,952 16,744 18,151
MAY 17,010 17,105 18,054 20,124 19,078
JUNE 17,968 18,594 19,737 19,081 18,707
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Shawneeland Sanitary District Advisory Committee (SSDAC)
Minutes of February 3, 2025
The meeting was called to order at 7:00 p.m.
In Attendance
Rhonda Sargent — SSDAC member
Jason Croasdale — SSDAC member
Micah Jacobs— SSDAC member
Joe Wilder - Director of Public Works,
Bill Orndorff—Frederick County Treasurer (Guest Speaker)
Absent
John Jewell — Back Creek District Supervisor
Kevin Alderman — Sanitary District Manager
Gary Bailey — SSDAC member
Discussions
Jason moved to approve November 24, 2025, meeting minutes, seconded by Rhonda, and
unanimously approved by the committee.
Rhonda moved to add the manager's report to the record, which was seconded by Jason
and approved unanimously by the committee.
Treasurer, Bill Orndorff answered residents' questions about the budget. He mentioned
the delinquent rates for improved lots is 3.5 percent and for unimproved lots 52 percent.
He summarized stating our budgeting process has been sound and he sees no need to
increase the sanitary district fee rates. He also stated he only looks at land auctions when
the back taxes reach $10,000.
Residents attending the meeting: 5
Public Comments:
Jeny Guy provided an update on the fishing derby to be held.
Jeny Guy requested "no swimming, no wadding" signs be placed at each pond and two at
the swim lake. The Maintenance Manager was not at the meeting, but this request was
provided to him. Response: the lake boat ramp has a "no swimming" sign during the
spring, summer, and fall which is replaced during the winter by a "no trespassing" sign.
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The ponds below the mail house have one sign which applies to both ponds (the same
process of changing out the signs applies). The pond near the dump side has one sign.
The cost of new or additional signs is approximately $100.
Rick Stapleton requested a convex sign be placed on the last turn of Wolf Spring Trials
(as you drive up to Timber Ridge TRL). The Maintenance Manager is looking into the
feasibility of this and the costs.
Micah moved to adjourn the meeting, seconded by Rhonda, and unanimously approved
by the committee.