HumanResourcesMinutes2025March14
SuggestedChangesinRed
1.6Definitions
Adjusted Work Schedule shall be defined as a 40 hour work week scheduled through varied hours other than the
normal work hours.
Administrative Closure shall be defined as work site closures authorized by the County Adminstrator due to unsafe
conditions (e.g., inclement weather, hazardous circumstances, emergency situations, etc.).
Administrative Termination shall be defined as termination of employment due to budgetary deficits or factors
¡¤¸®£ ³§¤ ¤¬¯«®¸¤¤Ȍ² ¢®³±®«ȁ
Appointing Authority is the person or group of persons having authority to hire or make appointments under the laws
of the State and County.
Change in Pay Range for Class shall be defined as a change in pay range when it is determined that the present pay
range is not commensurate with the duties and responsibilities of the class.
Completion of Temporary Employment shall be the separation from employment of a temporary employee who has
worked through the last workday the temporary position is available.
County Closure shall be defined as work site closures authorized by the County Administrator due to unsafe
conditions (e.g., inclement weather, hazardous circumstances, emergency situations, etc.).
XVII.UNSAFECONDITIONS
Unsafe Conditions shall be defined as a situation whereby the health or safety of citizens, clients, or employees would be
placed at risk or that conditions or events prevent performance of regular operations, services or responsibilities. Frederick
County Government prioritizes the safety of employees during inclement weather and hazardous conditions. Employees
should use their best judgment in determining whether it is safe to travel to work.
17.1 Administrative County Closure Designation/Notification
Administrative County Closure (as defined in this Policy 1.6) may be authorized by the County Administrator.
In the case of Administrative County Closure or delayed opening, employees shall be sent an automated message to
their contact information of record. Additionally, the information will be posted on the County web site, and social
media sites, and the cable channel (Comcast Channel 16). Notification will be sent to the local radio stations - WINC
and Q102media.
17.2 Unsafe Conditions Leave
In the event thatIf an Administrative County Closure has been authorized, this leave shall be recorded in the
timekeeping system under the category of 5² ¥¤ #®£¨³¨®² ȏLeave.Ȑ
a. Unsafe Conditions LeaveCounty Closure for Non-Essential Employees
Non-essential employees shall not be required to make up the time.
An employee who is on scheduled paid leave during an Administrative County Closure may charge Unsafe
Conditions Leave in place of the scheduled paid leave (i.e., Paid Time Off (PTO), Individual Disability Account
(IDA) and Compensatory Leave). However, an employee on a regular scheduled day off will not receive credit
for the Administrative County Closure.
b. Unsafe Conditions for Essential Employees
Essential employees are individuals whose duties must be performed regardless of Unsafe Conditions, and
who must report to work despite an Administrative County Closure.
All essential (non-exempt and full-time) employees required by their supervisors to work during an
Administrative County Closure shall be paid for all hours worked during the Administrative County Closure. .
Additionally, essential employees shall be granted Unsafe Conditions Leave for the time worked, up to a
maximum of eight (8) hours per day, not to exceed 32 hours per fiscal year. . Unsafe Conditions Leave hours
accrued must be used within sixty ninety (6090) days (or two timesheet periods) or it will be forfeited. Any
unused accrued Unsafe Conditions Leave will not be paid out at the time of termination.
17.3 Liberal Leave
a. Purpose: Frederick County Government prioritizes the safety of employees during inclement weather and
hazardous conditions. Employees should use their best judgment in determining whether it is safe to travel to
work. If a decision is made to open the County, and employees feel they cannot make it in safely, liberal leave
may be used.
b. Definition: Liberal leave is an unscheduled leave option that allows employees to use their accrued Paid Time
Off (PTO), compensatory leave, or, if all leave balances are exhausted, Leave Without Pay (LWOP) without
requiring prior supervisory approval. Employees who elect to use liberal leave must inform their supervisor
as soon as possible.
c. Eligibility and Applicability: Liberal leave may be authorized under the following circumstances:
)¢«¤¬¤³ 7¤ ³§¤±Ȁ 7§¤ ³§¤ #®´³¸ ±¤¬ ¨² ®¯¤ ¡´³ § ¹ ±£®´² ¢®£¨³¨®² ¬ ¸ ¥¥¤¢³ ¤¬¯«®¸¤¤²Ȍ
ability to report to work safely.
Other Declared Situations: As determined by the County Administrator.
d. Request and Notification Procedures
Employees must notify their immediate supervisor as soon as possible if they intend to take liberal leave.
Supervisors shall grant liberal leave unless employees are designated as essential personnel. In these
cases, the essential personnel are expected to report to work as required.
e. Exception
The County Administrator or designated authority reserves the right to modify, suspend, or cancel liberal
leave based on operational circumstances or evolving circumstances.
If there are Unsafe Conditions during normally scheduled work hours and there is no Administrative Closure, an
employee shall be permitted, after appropriate contact with his/her Department Supervisor, to take Liberal Leave
with the stipulation that the time must be made up within sixty (60) days. Liberal Leave make-up time shall be
scheduled and approved by the Department Head. Should the time not be made up within sixty (60) days, the
employee will be charged paid leave for time in arrears.
17.4 Timekeeping
Unsafe Conditions Leave and any PTO, compensatory leave, or LWOP used to address any liberal leaveLiberal Leave
mus taken mustt both be accounted for on the timesheet.
)³ ²§ «« ¡¤ ³§¤ $¤¯ ±³¬¤³ (¤ £Ȍ² ±¤²¯®²¨¡¨«¨³¸ ³® ®µ¤±²¤¤ §¨²ȝ§¤± ¤¬¯«®¸¤¤²Ȍ ¬ ª¤ȃ´¯ ³¨¬¤ ®¥ ,¨¡¤± « ,¤ µ¤ §®´±²
owed, and to reflect accurate balances in the appropriate column. When Liberal Leave make-up hours are applied to
the regular working day(s) and the total amount then results in overtime, the excess hours are not eligible for
overtime payment.
The timesheets for essential employees who work during a delayed opening or Administrative County Closure should
reflect both the hours worked and Unsafe Conditions Leave.
Updated/Approved:07/10/2019InsertAppropriateDate