P&RMinutes2025March11
FREDERICK COUNTY COMMISSION FOR PARKS AND RECREATION
March 11, 2025
Board Room of Frederick County Administration Building
107 North Kent Street, Winchester, VA 226001
Members’ Present: Gary Longerbeam, Jenny Myers, Dennis Grubbs, Vaughn Whitacre, Mollie
Brannon, Michael Stottlemyer, Ron Madagan, and Randy Carter.
Visitors: Mr. Ray Bilodaeu, resident of Cedar Meadows Subdivision
Staff: Andrew Keefauver, Jon Turkel, Stacy Herbaugh, Cory Smith
Call to Order
The meeting was called to order at 7:00 p.m. by Mr. Dennis Grubbs.
Invocation
Pledge of Allegiance
Approval of December 10, 2024, Meeting Minutes
Mrs. Myers moved to approve the minutes as submitted, second by Mr. Madagan, approved (8-0).
Adoption of Agenda
Mr. Carter moved to approve the minutes as submitted, second by Mr. Stottlemyer, carried
unanimously (8-0).
Old Business
None
New Business
1. Election Officers: Mr. Madagan made a motion to nominate Dennis Grubbs for the position
of Chair, seconded by Mrs. Myers, motion carried (7-0-1). Mr. Longerbeam made a motion
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March 11, 2025
to nominate Mrs. Jenny Myers for the position of Vice-Chair, seconded by Mr. Madagan.
Mr. Stottlemyer made a motion to nominate Mr. Vaughn Whitacre for the position of Vice-
Chair, seconded by Mrs. Brannon. A roll call vote was held, and Mrs. Myers was elected
for the position of Vice-Chair (5-3).
2. Mr. Whitacre asked for some clarification regarding Article 3, Section 5 of the Parks and
Recreation Commission By-Laws stating a 75% Commission Meeting attendance
requirement, and Article 5, Section 5 of the By-Laws indicating that 75% attendance
requirements can be satisfied through attendance with a combination of monthly
Commission meetings and Sub-Committee meetings. Additionally, Mrs. Brannon requested
that Article 7, Section 1, have the pronouns corrected in regard to the Director. Staff will
review the By-Laws and bring revisions back for voting at a future meeting.
Monthly Reports
Staff provided reports on past and upcoming park projects, maintenance upgrades, recreation
programs, marketing, and special events.
Standing Committee Reports
Buildings and Grounds (February 4, 2025)
1. The committee responded to a request from Cedar Meadow for a trail to connect the
subdivision to Sherando Park. The committee denied the request, but provided guidance for
a trail facility it might favorably consider.
2. Staff presented a request from an adjoining landowner to the Abrams Creek Trail. The
committee denied the request, informing staff that the proposed solution was inconsistent
with how park/residential property separations are typically handled.
Appeals Committee (March 10, 2025)
1. The committee heard an appeal from two individuals that received a one year No
Trespass/Park Suspension following an incident during a Youth Basketball Game. The
committee repealed the suspension but banned the two individuals from any organized
sports league offered by the Department for one year.
Information Items
Mr. Stottlemyer requested we keep in mind the amount of vandalism that occurs around the
Bowman Library when considering the installation of a playground in that area. He cited concerns
with existing playgrounds owned by the HOA’s of the adjacent neighborhoods.
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March 11, 2025
Adjournment
Mr. Grubbs adjourned the meeting at 7:40 p.m.
Respectfully submitted,
Dennis Grubbs, Chairman
Stacy Herbaugh, Director