HumanResourcesAgenda2025March14
County of Frederick
Michael J. Marciano
Director of Human Resources
(540) 665-5668
Fax:(540) 665-5669
Michael.Marciano@fcva.us
TO:Human Resources Committee and Board of Supervisors
FROM:Michael J. Marciano
DATE:March 7, 2025
SUBJECT:HR Committee Agenda
The HR Committee will meet in the First Floor Executive Conference Roomat 107 North Kent
Street on Friday, March 14, 2025,at9:00a.m.
The agenda for the meeting is as follows:
1.Modifications Suggested to Human Resources Policies 1.6 (Definitions) and 17(Unsafe
Conditions)
2.Modification to Human Resources Policy XIX(Driver Authorization Policy)
3.Turnover Ratio Reports for Frederick County and Department of Social Services
107 North Kent Street, Winchester, VA 22601
County Headcount Report
Page 1 of 2
HR Committee Meeting
March 14, 2025
Full-Time Headcount
2023 FULL-TIME HEADCOUNT2024 FULL-TIME HEADCOUNT
FT Hires + FT Terms + Month-End FT Hires + FT Terms + Month-End
MonthChanges to FTChanges to PT Headcount Gain/ Loss MonthChanges to FT Changes to PT HeadcountGain/ Loss
YE 2022YE 2023
Jan 10107640 Jan**291479515
Feb 857673 Feb 1011794-1
Mar 1467758 Mar 69791-3
Q1 322111 Q1 453411
Apr 1087772 Apr 911789-2
May 810775-2 May 513781-8
Jun 987761 Jun 877821
Q2 27261 Q2 2231-9
Jul*251079115 Jul 1567919
Aug 1267976 Aug 414781-10
Sep 810795-2 Sep 14379211
Q3 452619 Q3 332310
Oct 511789-6 Oct 68790-2
785-5
Nov 867912 Nov 38
Dec 1122780-11 Dec 69782-3
Q4 2439780-15 Q4 15252357-10
1281127801611511323572
YE 2023 780 YTD 2024 782
* Fire & Rescue new recruits Increase %2.1%** Fire & Rescue new recruits Increase %0.3%
Full-Time Hiring TrendsIII.Part-Time Hires & Terms
2023 PART TIME2024 PART TIME
2024 Full-Time Hires
MonthPT Hires PT TermsMonthPT Hires PT Terms
Q1 -Q4
35
Jan 289 Jan 143
Total YTD
29 Feb 222 Feb 1817
30 100
Mar 720 Mar 201
25
Apr 372 Apr 445
May 753 May 530
20
15
Jun 2512 June 333
14
15
Jul 75 Jul 170
10
9
8
10
Aug 184 Aug 104
666
5
4
Sep 114 Sep 174
3
5
Oct 1622 Oct 220
0
Nov 70 Nov 83
JanFebMarAprMayJuneJulAugSepOctNovDec
Dec 98 Dec 1821
Total 32771 Total YTD 27461
FC 2024 Headcount Report for 2025.03.14 Meeting_revised
County Headcount Report
Page 2 of 2
HR Committee Meeting
March 14, 2025
Full-Time TurnoverIV.Separation Reasons***
2023 FT STRAIGHT TURNOVER 20232024 (Q1 - Q4)
Terms Total Tunover Rate
Quarterly Annual
(includes status (Start of Year -
Month changes)Terms)Turnover RateTurnover Rate
FT ReasonCountFT ReasonCount
YE 2022 Personal Reasons 24 Personal Reasons 20
Jan10 1.3%Different Oppportunity 18 Retirement 12
Feb5 0.7%Career Growth 16 Pay 11
Mar6 0.8%2.7%Retirement 15 Different Oppportunity 10
Apr8 1.0%Not Specified6Performance7
May10 1.3%Illness/ Injury5Dissatisfied with Job7
Jun8 1.0%3.4%Performance5Career Growth 5
Jul10 1.3%Pay3Not Specified31
Aug6 0.8%All Other27All Other10
Sep10 1.3%3.4%Total112Total113
Oct11 1.4%
*** As reported in exit interviews and/or their departments.
Nov6 0.8%
Dec22 2.9%5.1%14.7%
112
2024 Terminations Trends by Department
Q1 -Q4
2024 FT STRAIGHT TURNOVER
Terms Total Tunover Rate
(includes status (Start of Year - Quarterly Annual
Month changes)Terms)Turnover RateTurnover Rate
YE 2023
All Other
Jan14 1.8%
25
Feb11 1.4%
24%
Jail
Mar9 1.2%4.4%4.4%
43
Apr11 1.4%
40%
Public Works
May13 1.7%
11
Jun7 0.9%4.0%8.3%
10%
Jul6 0.8%
F&R
Aug14 1.8%
Sheriff
13
15
Sep3 0.4%2.9%11.3%
12%
14%
Oct8 1.0%
Nov8 1.0%
Dec9 1.2%3.2%14.5%
2024 YTD 113
Department# of FT StaffPercent of Total# of FT TermsPercent of Terms Difference
Jail19825%4340%15%
Sheriff15320%1514%-6%
Fire & Rescue16121%1316%-5%
Public Works699%1110%1%
All Other19725%2523%-2%
FC 2024 Headcount Report for 2025.03.14 Meeting
Department of Social Services Headcount Trends Report
Page 1 of 2
HR Committee Meeting
March 14, 2025
ABCDEFGHIJKLMNOP
1
2
3 I.Full-Time Headcount
4
5
6 2023 FULL-TIME HEADCOUNT2024 FULL-TIME HEADCOUNT
Terms Month-End Terms Month-End
7 MonthHires TotalTotalHeadcount Gain/ Loss MonthHires TotalTotalHeadcountGain/ Loss
7779
8 YE 2022YE 2023
9 Jan 22 77 0 Jan 21 80 1
10 Feb 13 75-2 Feb 02 78-2
11 Mar 31 77 2 Mar 13 76-2
12 Apr 01 76-1 Apr 33 76 0
13 May 11 76 0 May 01 75-1
14 Jun 43 77 1 Jun 30 78 3
15 Jul 12 76-1 Jul 12 77-1
16 Aug 62 80 4 Aug 35 75-2
17 Sep 22 80 0 Sep 10 76 1
18 Oct 31 82 2 Oct 42 0 2
19 Nov 13 80-2 Nov 22 0 0
20
Dec 23 79-1 Dec 12-1-1
21 2624221230
22 YE 2023 79 YTD 2024 76
23% Change2.5%% Change-3.9%
24 Note:
25 DSS has 2 steady part-time employees.
26
II.Full-Time Hiring Trends
27
28
29
2024 Full-Time Hires
2023 Full-Time Hires
(Q1 -Q3)
7
5
Total 26 4
6 Total YTD 14
4
30
6
31
4
333
5
32
3
4
33
4
3
34
2
2
33
2
35
3
36
2
222
1111
2
37
1
1111
38
11
39
00
0
0
40
0
JanFebMarAprMayJunJulAugSepOctNovDec
JanFebMarAprMayJunJulAugSepOctNovDec
41
42
43
44
45
46
47
48
DSS 2024-Q4 Headcount Report_2025.02.28
Department of Social Services Headcount Trends Report
Page 2 of 2
HR Committee Meeting
March 14, 2025
ABCDEFGHIJKLMNOP
49 IV.Termination Trends
50
51 2023 Full-Time Turnover
52 2023 FT STRAIGHT TURNOVER
Tunover
Annual
Rate
Quarterly Turnover
(Start of Year
minus Terms)
53 MonthTerms TotalTurnoverRate
54 YE 2022
55 Jan2 2.6%
56 Feb3 3.9%
57 Mar1 1.3%7.8%7.8%
58
Apr1 1.3%
59 May1 1.3%
60 Jun3 3.9%6.5%14.3%
61 Jul2 2.6%
62 Aug2 2.6%
63 Sep2 2.6%7.8%22.1%
64 Oct1 1.3%
65 Nov3 3.9%
66 Dec3 3.9%9.1%31.2%
67 24
68
69 2024 FT STRAIGHT TURNOVER
2024 DSS
Tunover
Turnover by Department
Annual
Rate
Q1-Q4
Quarterly Turnover
(Start of Year
YTD Total 23
minus Terms)
70 MonthTerms TotalTurnoverRate
71 YE 2023
72 Jan1 1.3%
Admin
73 Feb2 2.5%3
13%
74 Mar3 3.8%7.6%7.6%
75 Apr3 3.8%
Benefit Programs
76 May1 1.3%
11
77
Jun0 0.0%5.1%12.7%
Family Services
48%
9
78 Jul2 2.5%
39%
79 Aug5 6.3%
80
Sep0 0.0%8.9%21.5%
81
Oct2 2.5%
82 Nov2 2.5%
83
Dec2 2.5%7.6%29.1%
84 23
85 20232024 YTD
86
FT ReasonCountFT ReasonCount
87
Career Growth7Career Growth8
88 Personal Reasons7Dissatisfied with Job5
89 Agency Term - Performance3Different Oppportunity3
90 Different Oppportunity2Personal Reasons2
91 Not Specified2Performance3
92 Career Growth/Relocation1Illness/Injury1
93
Performance/ allowed to resign1Dissatisfied with Manager1
94
Retirement1 Total23
95 Total24
DSS 2024-Q4 Headcount Report_2025.02.28