Loading...
HomeMy WebLinkAboutFebruary 13 2025 Regular Meeting Minutes 233 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 13, 2025 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Josh E. Ludwig, Chairman; Judith McCann-Slaughter,Vice Chairman; Robert W. Wells; Blaine P. Dunn; Heather H. Lockridge; and John F. Jewell were present. Robert T. Liero participated remotely. Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator; Austin Cano, Interim County Attorney; Karen Vacchio, Public Information Officer; Wyatt Pearson, Planning Director; Tyler Klein, Senior Planner; Tonya Sibert, Commissioner of the Revenue; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman Ludwig called the meeting to order at 7:00 p.m. INVOCATION Don Capps delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Slaughter led the Pledge of Allegiance. REMOTE PARTICIPATION AUTHORIZED On the motion of Vice Chairman Slaughter, seconded by Supervisor Wells and carrying on a voice vote, remote participation was authorized for Supervisor Liero from his home for medical reasons. ADOPTION OF AGENDA-APPROVED Vice Chairman Slaughter moved for the adoption of the draft agenda. Supervisor Lockridge seconded the motion which carried on a voice vote. Minute Book 50 Board of Su pervisors Regular Meeting of February 13,2025 County of Frederick,Virginia 234 CITIZEN COMMENTS - None ADOPTION OF CONSENT AGENDA—APPROVED Vice Chairman Slaughter moved for the adoption of the consent agenda. Supervisor Lockridge seconded the motion which carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye -Approval of the Work Session & Regular Meeting Minutes of January 22, 2025—CONSENT AGENDA APPROVAL -Approval of Work Session Minutes of January 24, 2025—CONSENT AGENDA APPROVAL -Approval of Work Session Minutes of February 5, 2025—CONSENT AGENDA APPROVAL -Acceptance of Transportation Committee Report of January 27, 2025 -CONSENT AGENDA APPROVAL, Appendix 1 -Authorization for Staff to Begin Design of the Route 522 (North Frederick Pike) Intersection and Frederick County MiddlelGainesboro Elementary School Campus Site Improvements for the Total Cost Estimate of the Design as Presented to the Transportation Committee on January 27, 2025 -CONSENT AGENDA APPROVAL - Request from the Commissioner of the Revenue for Refund and Supplemental Appropriation: MCG-ARCO LLC-$22,981.44-CONSENT AGENDA APPROVAL - Resolution Honoring the 2024 Class 4 All-State Champion James Wood High School Girls' Volleyball Team -CONSENT AGENDA APPROVAL RESOLUTION HONORING THE 2024 CLASS 4 ALL-STATE CHAMPION JAMES WOOD HIGH SCHOOL GIRLS' VOLLEYBALL TEAM WHEREAS,James Wood High School opened its doors in 1950;and WHEREAS, during the ensuing years, its athletic teams brought recognition to the school through a variety of championships;and WHEREAS, the James Wood High School Girls' Volleyball Team achieved another pinnacle of greatness by completing a 23-3 season,and winning the 2024 Virginia High School League Class 4 all-state championship for the third year in a row;and WHEREAS,not only did the James Wood High School Girls' Volleyball Team capture their third state title,but also, Minute Book 50 Board of Su pervisors Regular Meeting of February 13,2025 County of Frederick,Virginia 235 the Colonels won their third straight region title,along with the district title this year;and WHEREAS, Coach Adrienne Patrick, a fifth-year head coach of the Colonels, recently was named VHSL Class 4 Volleyball Coach of the Year for the third year in a row, and two of her team players were also recognized for their outstanding achievements,Kennedy Spaid,player of the year,along with Brenna Corbin,on the Class 4 First Team. WHEREAS,the James Wood High School Girls' Volleyball Team represented this community with distinction and honor during the 2024 Volleyball season;and WHEREAS, this team achieved this honor through a combination of hard work, drive, and determination to be the best they could be every time they took the court, and true sportsmanship,which has brought favorable recognition upon themselves,their school,and their community. NOW, THEREFORE BE IT RESOLVED, that the Frederick County Board of Supervisors offers recognition and congratulations to the coaches and players of the 2024 James Wood High Schools Girls' Volleyball Team for a job well done;and, BE IT FURTHER RESOLVED that a true copy of this resolution be presented to the coaches and the team. + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS Supervisor Dunn referenced a presentation made at the previous meeting on the subject of transportation and road use projections through 2050. He said the Board should set aside funds to update the road system including continuing the Route 37 bypass. + + + + + + + + + + + + + + COUNTY OFFICIALS REQUEST FOR PROPOSALS FOR FIRE & RESCUE SYSTEM STUDY—ACTION POSTPONED TO MARCH 26, 2025 County Administrator Bollhoefer explained the Board had directed staff to draft a Request for Proposals (RFP) to study the fire and rescue system, and subsequently, the Public Safety Committee requested that the RFP be sent to the Chiefs Working Group (CWG) to receive their input. He noted that if the Board decides to move forward with the RFP as submitted, the Board may want to consider creating separate RFPs for fleet management, revenue recovery, and the review of the Communications Department. He said by separating out fleet management, the County could review fleet management for all departments in one study while the revenue recovery and Communications Department analyses may be better served Minute Book 50 Board of Su pervisors Regular Meeting of February 13,2025 County of Frederick,Virginia 236 by hiring consultants that specialize in those areas. The Board and Mr. Bollhoefer discussed the estimated costs for the study, the desire to postpone a decision to allow more time for review,the ability of the Chiefs Working Group to complete a fleet assessment, the desire for County-wide standardization of equipment and apparatus, and the need for a fresh look from outside the County to provide better insight. Supervisor Wells moved to postpone action on the draft Request for Proposals until the regular meeting on March 26, 2025. Supervisor Jewell seconded the motion which carried on the following recorded vote: Blaine P. Dunn Aye Robert T. Liero Aye John F. Jewell Aye Robert W.Wells Aye Heather H. Lockridge Aye Josh E. Ludwig Aye Judith McCann-Slaughter Aye + + + + + + + + + + + + + + APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS- None COMMITTEE BUSINESS -None PUBLIC HEARINGS (NON PLANNING ISSUES)— None + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS COMPREHENSIVE PLAN AMENDMENT (CPPA)#01-24, APPLELAND PROPERTIES—DENIED Senior Planner Tyler Klein reviewed the proposal for properties located immediately north of and adjacent to the Town of Stephens City and west of Route 11 which are included in the Kernstown Area Plan and within the limits of the County's Sewer and Water Service Area (SWSA), a public utility service area. He said the area plan currently designates planned land uses for the entirety of the assemblage, with roughly 72-acres designated as "business" and the remainder as "environmentally sensitive areas," which corresponds with areas of the mapped floodplain (Opequon Creek). Additionally, he said the proposal includes revisions to the area plan text to speak to the development of residential (age-restricted) in the Minute Book 50 Board of Su pervisors Regular Meeting of February 13,2025 County of Frederick,Virginia 237 Bartonsville South sub-area,connectivity to residential development within the limits of the Town of Stephens City, and extensive buffering and screening along Opequon Creek and historic areas to the north (Burtonsville). He added that revisions to the transportation network include modifications to the planned future major collector roadway(also known as Stephens City bypass)across the subject properties including removing connections to the north and east that connected the Town of Stephens City to Springdale Road and plan text changes. He concluded by saying that given the details of the proposal as outlined above, the proposed CPPA and resulting development may have the potential to harmonize within the surrounding area. The Board and staff discussed the staff recommendation for the location of the proposed Stephens City bypass through the subject property. Ty Lawson and Kevin Sitzman, representing the Applicant, discussed their preferred location for the Stephens City bypass being along Tigney Road,just south of the subject property. The Board and staff discussed the staff recommendation for locating the bypass road through the subject property. Chairman Ludwig opened the public comment period. Mike Majher, Opequon District resident and Town Manager/Planner of the Town of Stephens City, said the Town has worked for many years to complete the Stephens City bypass and is in favor of the road alignment as recommended by the County's planning staff. He noted that Tigney Road is not designed as a collector or bypass road. He said he appreciated the interaction and collaboration with the County staff on this project. David Griffin, an employee of the Town of Stephens City, spoke in favor of the road alignment as recommended by the County's planning staff. He said the Town and County have worked many years toward completing the bypass and the residents expect it to be done as planned. Chairman Ludwig closed the public comment period. Supervisor Jewell moved for adoption of Comprehensive Plan Amendment (CPPA) #01-24, Appleland Properties. Supervisor Dunn seconded the motion. Following a discussion about the need for additional time to review the application, Supervisor Jewell withdrew his motion. Supervisor Jewell moved to send the matter back to the Planning Commission for comment on the staff recommendation to move the bypass location. Supervisor Wells seconded the motion. Mr. Lawson said the Applicant is out of time and prefers the Board vote on the matter at the current meeting rather than sending it back to the Planning Commission. Supervisor Jewell withdrew his motion. Minute Book 50 Board of Su pervisors Regular Meeting of February 13,2025 County of Frederick,Virginia 238 Supervisor Jewell moved for the adoption of Comprehensive Plan Amendment (CPPA) 01-24, Appleland Properties with the modifications recommended by the Planning Dept. staff. Supervisor Wells seconded the motion. Vice Chairman Slaughter said she did not support the motion. Supervisor Jewell said the Board denied the earlier request by the applicant for a rezoning to allow him to expand his business, so now residential rezoning is being requested. Supervisor Lockridge said she did not support the motion. In response to Supervisor Liero's question, Mr. Pearson said the proposed amendment would not cause ill effects to traffic on Springdale Road. Supervisor Dunn and Vice Chairman Slaughter discussed the motion. The motion to adopt Comprehensive Plan Amendment (CPPA) 01-24, Appleland Properties, failed on the following recorded vote: Blaine P. Dunn No Robert T. Liero No John F. Jewell Aye Robert W.Wells Aye Heather H. Lockridge No Josh E. Ludwig No Judith McCann-Slaughter No + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS - None BOARD LIAISON REPORTS - None CITIZEN COMMENTS Tim Regan, Back Creek District, questioned the Schools' fiscal responsibility since currently they are owed $150,000 for student meals. He suggested the County have oversight in building the new school and then turn it over to the Schools. He suggested the County tax employees who live in other jurisdictions. Minute Book 50 Board of Su pervisors Regular Meeting of February 13,2025 County of Frederick,Virginia 239 BOARD OF SUPERVISORS COMMENTS Supervisor Dunn thanked those who attended his Town Hall meeting earlier this month. ADJOURN On motion of Vice Chairman Slaughter, seconded by Supervisor Lockridge, the meeting was adjourned at 8:38 p.m. Josh E. Ludwig Michael Bollhoefer Chairman, Board of Supervisors County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 50 Board of Su pervisors Regular Meeting of February 13,2025 County of Frederick,Virginia 240 Board of Supervisors Meeting Minutes of February 13, 2025 - Appendix 1 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday,January 27, 2025 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Josh Ludwig Chair (Voting), Heather Lockridge (Voting), Brandon Monk(Voting), Mollie Brannon (Voting), Robert Liero (Voting) and Donald Capps (Voting). Committee Members Absent: Lewis Boyer(Liaison Stephens City) Staff Present:John Bishop,Assistant Director and Kathy Smith ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: Gainesboro Road/Route 522 Intersection Project: Upon a motion made by Heather Lockridge, seconded by Brandon Monk the Committee recommends authorizing staff to begin design of the Route 522 (North Frederick Pike) Intersection and Frederick County Middle/Gainesboro Elementary School campus site improvements for the total cost estimate of the design as presented. Planning Staff and School Division Staff met with our consultant to direct the merging of the school's on-site needs to accommodate Gainesboro access with removal of any aspirational items and the road improvements into a single plan set and cost estimate. Staff updated the Committee on the total cost estimate of the design improvements, that are just over 7 million with 5 million that has previously been budgeted for the project and the remaining funds part of the current budget request. Staff also noted that design efforts would begin with a public meeting with the impacted school community and neighbors. ITEMS FOR INFORMATION ONLY: Route 277 Speed Limit Reductions: Staff received a request from a resident on Route 277 for the potentially lowering the speed limit to 45 mph. VDOT Staff spoke to the Committee on the speed limit change process policy, which is acted upon at the State level. VDOT Staff have conducted speed studies previously on the roadway and have not warrant a change. The roadway is scheduled for another speed study and safety analysis in the future and the Committee will be updated on the outcome. Projects Summary: Staff gave a presentation of the upcoming projects as an update to the Committee as well as the new Committee members. Starting with the upcoming projects without County funding,those include Exit 313 Bridge replacement and capacity upgrades at$63,353,000, 181 widening of Exit 313 to MM 318.5 at $479,903,000, Route 7 Access Management at $1,238,000, Route II/Old Charlestown Road roundabout at $6,357,000 and Route 277/Warrior Minute Book 50 Board of Su pervisors Regular Meeting of February 13,2025 County of Frederick,Virginia 241 Drive turn lane improvement at $570,000. The upcoming County funded projects are Exit 317 Interchange upgrade and ramp realignment at $6,525,894 with a Ad date of FY29, Route II/Shawnee Drive widening and Intersection improvements at $3,139,000 Ad date of FY30, Warrior Drive Extension with Brandy Lane update at $5,127,000 Ad date of FY30, Route 522/Costello Drive Intersection at $1,430,130 Ad date of FY28, Redbud Road relocation at $2,201,639 Ad date of FY25, Renaissance Drive Phase II at$3,623,657 that is currently underway, Valley Mill Road pedestrian upgrades at$147,940 Ad date of FY28,Warrior Drive path at$359,770 Ad date of FY28 and Inverlee Way pedestrian upgrades at$114,135 Ad date of FY28. SmartScale Update: At the January CTB meeting, Office of Intermodal Planning and Investment staff presented the staff recommendations for funding of SmartScale projects for the current application round. Staff updated the Committee on those early result as well as the process moving forward between now and June adoption of the Six Year Improvement Program. County Project Updates: Renaissance Drive: The County contactor work has largely stopped on site since having to wait on CSX installation of the crossing itself which must be completed by their contractors per the CSX requirements. The expected date has been pushed back by CSX several times and is currently March. Upon completion of the crossing installation, the County contractors will be able to complete tie ins and other ancillary work which should be able to be completes within 90 days of CSX completing their work. Route 37 (Eastern Frederick Transportation) Study: Route 37 Eastern Frederick Transportation study was approved at the Board of Supervisor's January 22 meeting. Other: Contractors' Update: Staff have chosen on-call firms for contractors for professional studies and have executed 3 of 4 contracts. Transit Feasibility Update: Staff have met with the City of Winchester representatives to discuss transit to serve areas within the County. The Committee will be updated on extending the reach of a transportation service to serve our residents as more meeting with the city on alternative options are in the future. Transportation Forum:The Committee recommended that Staff to continuing holding the County Transportation forum in the fall. Minute Book 50 Board of Su pervisors Regular Meeting of February 13,2025 County of Frederick,Virginia