FinCmteRpt 20250219ATTENDEES
Committee Members Present: Heather Lockridge, Chairman; Josh Ludwig; Robert Liero;
Mike Stottlemyer; and Brandon Monk. Non-voting liaisons Tonya Sibert, Commissioner of
the Revenue and William Orndoff, Treasurer.
Committee Member Absent: Delane Karalow.
Staff present: Cheryl Shiffler, Finance Director; and Sharon Kibler, Assistant Finance
Director.
AUDIT COMMITTEE
David Foley from Robinson, Farmer, Cox Associates presented (virtually) the FY 2024
Annual Comprehensive Financial Report (ACFR) and answered committee member
questions. He also discussed the upcoming FY 2025 audit. The FY 2024 ACFR is
available online at: fcva.us/ACFR.
Robinson, Farmer, Cox Associates provides the Communication with Those Charged with
Governance letter.
The committee authorized, by consensus, the Finance Committee Chairman to sign the
audit engagement letter for the upcoming audit. No formal action required.
FINANCE COMMITTEE
A.Action Items
A.1.The Finance Director requests a Lake Holiday Fund supplemental
appropriation in the amount of $231,898.
REPORT AND RECOMMENDATIONS
FINANCE & AUDIT COMMITTEES
WEDNESDAY, FEBRUARY 19, 2025
8:30 AM
FIRST FLOOR CONFERENCE ROOM
107 NORTH KENT STREET
WINCHESTER, VA 22601
Frederick Governance Letter 2024.pdf
1
This amount represents the Bank of New York reserve funds used to payoff
the Lake Holiday bond. No local funds required.
The committee recommends approval.
B.Items For Information Only
B.1.The Finance Director provides General Fund transfer reports for December
2024 and January 2025.
B.2.The Finance Director provides monthly financial statements for December
2024 and January 2025.
B.3.The Finance Director provides the General Fund Unreserved Fund Balance
Report ending February 14, 2025.
202412 Transfers.pdf
202501 Transfers.pdf
202412 Fund 11.pdf
202412 Fund 12.pdf
202501 Fund 10.pdf
202501 Fund 11.pdf
202501 Fund 12.pdf
202412 Fund 10.pdf
FY2025_FundBalance.pdf
2
Finance Committee
Agenda Item Detail
Meeting Date: February 19, 2025
Agenda Section: ATTENDEES
Title: Committee Members Present: Heather Lockridge, Chairman; Josh Ludwig; Robert
Liero; Mike Stottlemyer; and Brandon Monk. Non-voting liaisons Tonya Sibert, Commissioner
of the Revenue and William Orndoff, Treasurer.
Committee Member Absent: Delane Karalow.
Staff present: Cheryl Shiffler, Finance Director; and Sharon Kibler, Assistant Finance Director.
Attachments:
3
Finance Committee
Agenda Item Detail
Meeting Date: February 19, 2025
Agenda Section: AUDIT COMMITTEE
Title: David Foley from Robinson, Farmer, Cox Associates presented (virtually) the FY 2024
Annual Comprehensive Financial Report (ACFR) and answered committee member
questions. He also discussed the upcoming FY 2025 audit. The FY 2024 ACFR is available
online at: fcva.us/ACFR.
Robinson, Farmer, Cox Associates provides the Communication with Those Charged with
Governance letter.
The committee authorized, by consensus, the Finance Committee Chairman to sign the audit
engagement letter for the upcoming audit. No formal action required.
Attachments:
Frederick Governance Letter 2024.pdf
4
Communication with Those Charged with Governance
To the Audit Committee
County of Frederick, Virginia
We have audited the financial statements of the governmental activities, business-type activities, the
discretely presented component units, each major fund, and the aggregate remaining fund information of
the County of Frederick (“County”) for the year ended June 30, 2024. Professional standards require that
we provide you with information about our responsibilities under generally accepted auditing standards,
Government Auditing Standards, and the Uniform Guidance, as well as certain information related to the
planned scope and timing of our audit. We have communicated such information in our letter to you
dated February 20, 2024. Professional standards also require that we communicate to you the following
information related to our audit.
Significant Audit Matters
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant
accounting policies used by the County are described in Note 1 to the financial statements. No new
accounting policies were adopted and the application of existing policies was not changed during 2024.
We noted no transactions entered into by the governmental unit during the year for which there is a lack
of authoritative guidance or consensus. All significant transactions have been recognized in the financial
statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are
based on management’s knowledge and experience about past and current events and assumptions about
future events. Certain accounting estimates are particularly sensitive because of their significance to the
financial statements and because of the possibility that future events affecting them may differ
significantly from those expected. The most sensitive estimates affecting the County’s financial
statements were:
Management’s estimate of the depreciable lives of capital assets is based on the actual
lives of prior assets and industry standards. We evaluated the key factors and assumptions
used to develop the depreciable lives in determining that it is reasonable in relation to the
financial statements taken as a whole.
Management’s estimate of other post-employment benefit liabilities is based on the
actuarial valuation performed by a qualified independent actuary. We evaluated the key
factors and assumptions used to develop the estimated liability in determining that it is
reasonable in relation to the financial statements taken as a whole.
The financial statement disclosures are neutral, consistent, and clear.
5
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our
audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the
audit, other than those that are trivial, and communicate them to the appropriate level of management.
Management has corrected all such misstatements. In addition, none of the misstatements detected as a
result of audit procedures and corrected by management were material, either individually or in the
aggregate, to each opinion unit’s financial statements taken as a whole.
Disagreements with Management
For purposes of this letter, a disagreement with management is a disagreement on a financial accounting,
reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the
financial statements or the auditors’ report. We are please to report that no such disagreements arose
during the course of our audit.
Management Representations
We have requested certain representations from management that are included in the management
representation letter dated December 24, 2024.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting
matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves
application of an accounting principle to the governmental unit’s financial statements or a determination
of the type of auditor’s opinion that may be expressed on those statements, our professional standards
require the consulting accountant to check with us to determine that the consultant has all the relevant
facts. To our knowledge, there were no such consultations with other accountants.
Other Matters
We generally discuss a variety of matters, including the application of accounting principles and auditing
standards, with management each year prior to retention as the governmental unit’s auditors. However,
these discussions occurred in the normal course of our professional relationship and our responses were
not a condition to our retention.
This information is intended solely for the use of the Audit Committee and management of the County of
Frederick and is not intended to be and should not be used by anyone other than these specified parties.
Charlottesville, Virginia
December 24, 2024
6
Finance Committee
Agenda Item Detail
Meeting Date: February 19, 2025
Agenda Section: Action Items
Title: The Finance Director requests a Lake Holiday Fund supplemental appropriation
in the amount of $231,898.
This amount represents the Bank of New York reserve funds used to payoff the Lake Holiday
bond. No local funds required.
The committee recommends approval.
Attachments:
7
Finance Committee
Agenda Item Detail
Meeting Date: February 19, 2025
Agenda Section: Items For Information Only
Title: The Finance Director provides General Fund transfer reports for December 2024 and
January 2025.
Attachments:
202412 Transfers.pdf
202501 Transfers.pdf
8
BUDGET TRANSFERS December 2024
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
12/16/2024 AGRICULTURE JOB ADS 8301 5401 000 000 (640.00)
AGRICULTURE 8301 3007 000 000 640.00
12/16/2024 INFORMATION TECHNOLOGY UPS BATTERY REPLACEMENT 1220 9005 000 000 (3,155.00)
INFORMATION TECHNOLOGY 1220 5413 000 000 3,155.00
12/18/2024 PUBLIC SAFETY COMMUNICATIONS MEMBERSHIP DUES 3506 5407 000 000 (1,100.00)
PUBLIC SAFETY COMMUNICATIONS 3506 5801 000 000 1,100.00
12/18/2024 COMMONWEALTH'S ATTORNEY TRAVEL AND TRAINING 2201 5401 000 000 (5,000.00)
COMMONWEALTH'S ATTORNEY 2201 5506 000 000 5,000.00
12/23/2024 FIRE AND RESCUE FIRE COMPANY LAND 3505 8007 000 000 14,000.00
TRANSFERS/CONTINGENCY 9301 5891 000 000 (14,000.00)
12/23/2024 CLERK OF THE CIRCUIT COURT PROMOTIONS 12/24 2106 1001 000 038 (2,752.00)
CLERK OF THE CIRCUIT COURT 2106 1001 000 004 2,752.00
FIRE AND RESCUE 3505 1007 000 001 (1,401.00)
FIRE AND RESCUE 3505 1001 000 159 1,401.00
SHERIFF 3102 1002 000 074 (1,890.00)
SHERIFF 3102 1001 000 045 1,890.00
FIRE AND RESCUE 3505 1007 000 001 (1,699.00)
FIRE AND RESCUE 3505 1001 000 151 1,699.00
12/30/2024 VOLUNTEER FIRE DEPSRTMENTS COVER PAYMENTS 3202 2005 000 000 6,137.00
TRANSFERS/CONTINGENCY 9301 5890 000 000 (6,137.00)
12/30/2024 JUVENILE AND DOMESTIC COURT RECONCILE FY25 BUDGET 2105 9000 000 000 (200.00)
JUVENILE AND DOMESTIC COURT 2105 3010 000 000 200.00
12/31/2024 ELECTORAL BOARD AND OFFICIALS PURCHASE SECURITY CAMERAS 1301 5413 000 000 (1,912.17)
REGISTRAR 1302 5413 000 000 1,912.17
1/3/2025 AGRICULTURE FUNDS NEEDED FOR SOFTWARE 8301 5401 000 000 (440.00)
AGRICULTURE 8301 9005 000 000 440.00
1/3/2024 RECREATION CENTERS AND PLAYGROUNDS TO COVER OVERTIME COSTS 7104 1003 000 000 (2,079.30)
RECREATION CENTERS AND PLAYGROUNDS 7104 1005 000 000 2,079.30
CLEARBROOK PARK 7109 1003 000 000 (584.76)
CLEARBROOK PARK 7109 1005 000 001 584.76
9
BUDGET TRANSFERS JANUARY 2025 DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
1/9/2025 FIRE AND RESCUE PROMOTION FUNDS FOR BACK PAY 3505 1007 000 001 (5,774.00)
FIRE AND RESCUE 3505 1001 000 149 5,774.00
1/9/2025 CLEARBROOK PARK PARK TRAFFIC COUNTER SOFTWARE 7109 3010 000 000 (480.00) PARKS AND RECREATION ADMINISTRATION 7101 9005 000 000 480.00
1/9/2025 RECREATION CENTERS AND PLAYGROUNDS RECLASS SBITA 7104 3010 000 000 (1,337.23) PARKS AND RECREATION ADMINISTRATION 7101 9005 000 000 1,337.23
1/10/2025 AGRICULTURE RACLASS SBITA 8301 5401 000 000 (500.00)
AGRICULTURE 8301 9005 000 000 500.00
1/10/2025 COUNTY OFFICE BUILDINGS/COURTHOUSE SEMI-ANNUAL HVAC PM SMITHFIELD AVE. PROPERTY 4304 3004 000 087 (2,337.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3005 000 086 2,337.00
1/15/2025 JAIL /COUNTY SHARE JUVENILE DETENTION COVER BUDGET JUVENILE DETENTION 3301 5605 000 001 120,300.00
TRANSFERS/CONTINGENCY 9301 5891 000 000 (120,300.00) 1/15/2025 COUNTY OFFICE BUILDINGS/COURTHOUSE LAND STATION 22 4304 8800 000 022 693,171.88
TRANSFERS/CONTINGENCY 9301 5807 000 004 (693,171.88) 1/15/2025 COMMONWEALTH'S ATTORNEY TO FUND PROFESSIONAL SERVICES 2201 5506 000 006 (3,500.00)
COMMONWEALTH'S ATTORNEY 2201 3002 000 000 3,500.00
1/22/2025 INSPECTIONS REPLACE INSPECTIONS VEHICLE 3401 8005 000 000 27,500.00
TRANSFERS/CONTINGENCY 9301 5891 000 000 (27,500.00)
1/23/2025 COUNTY OFFICE BUILDINGS/COURTHOUSE INSUFFICIENT FUNDS FOR SNOW REMOVAL PUBLIC SAFETY 4304 5401 000 000 (1,500.00) COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3004 000 001 1,500.00
1/23/2025 REASSESSMENT/BOARD OF ASSESSORS PRINTER MAINTENANCE AND REPAIR 1210 5401 000 000 (1,500.00) REASSESSMENT/BOARD OF ASSESSORS 1210 3004 000 001 1,500.00
1/27/2025 SHERIFF (10) LICENSE READERS 3102 9001 000 000 28,313.20
TRANSFERS/CONTINGENCY 9301 5891 000 000 (28,313.20)
1/27/2025 COUNTY OFFICE BUILDINGS/COURTHOUSE CIRCULATOR PUMP FOR HVAC SMITHFIELD AVENUE 4304 3004 000 087 (4,500.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5400 000 086 4,500.00
1/27/2025 COUNTY OFFICE BUILDINGS/COURTHOUSE HEAT PUMP FOR HVAC SMITHFIELD AVENUE 4304 3004 000 086 (900.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5400 000 086 900.00
10
Finance Committee
Agenda Item Detail
Meeting Date: February 19, 2025
Agenda Section: Items For Information Only
Title: The Finance Director provides monthly financial statements for December 2024 and
January 2025.
Attachments:
202412 Fund 11.pdf
202412 Fund 12.pdf
202501 Fund 10.pdf
202501 Fund 11.pdf
202501 Fund 12.pdf
202412 Fund 10.pdf
11
FY25 FY24 Increase
ASSETS 12/31/2024 12/31/2023 (Decrease)
Cash 13,345,355.84$ 14,037,840.05$ (692,484.21)$ *1
Receivable Arrears Pay Deferred 72,049.41 91,642.69 (19,593.28)
GL controls (est. rev / est. exp)(1,588,574.51) (2,922,866.47) 1,334,291.96
TOTAL ASSETS 11,828,830.74$ 11,206,616.27$ 622,214.47$
LIABILITIES
Accrued Wages Payable 518,208.23$ 511,249.96$ 6,958.27$
Accrued Operating Reserve Costs 3,320,141.45 3,217,072.54 103,068.91
TOTAL LIABILITIES 3,838,349.68$ 3,728,322.50$ 110,027.18$
EQUITY
Fund Balance Reserved:
Encumbrances 308,552.83$ 545,457.64$ (236,904.81)$
Undesignated Fund Balance 7,681,928.23 6,932,836.13 749,092.10 *2
TOTAL EQUITY 7,990,481.06 7,478,293.77 512,187.29
TOTAL LIABILITIES & EQUITY 11,828,830.74$ 11,206,616.27$ 622,214.47$
NOTES:
*2 Fund Balance Adjusted Summary FY25 FY24 Inc/(Decrease)
Beginning balance per GL 8,162,355$ 8,232,885$ (70,530)$
Budget controls (1,510,700) (1,911,500) 400,800$
Transfer to Debt Service - (1,115,808) 1,115,808$
Ending balance per GL 6,651,655 5,205,577 1,446,078
YTD Revenue 14,654,680 16,066,245 (1,411,565)$
YTD Expenditures (13,624,407) (14,338,986) 714,579$
Excess (Deficency) of revenue over expenditures 1,030,273 1,727,259 (696,986)
Adjusted Balance 7,681,928$ 6,932,836$ 749,092$
Current Unrecorded Accounts Receivable FY25
Prisoner Billing 24,788.84$
Compensation Board Reimbursement 12/24 746,573.11
Total 771,361.95$
County of Frederick
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
Balance Sheet
December 31, 2024
*1 Cash decrease includes a decrease in revenue combined with a decrease in expenditures. (Refer to the
Comparative Statement of Revenues, Expenditures and Changes in Fund Balance.)
12
FY25 FY24 YTD
12/31/2024 12/31/2023 Actual
Appropriated Actual Actual Variance
REVENUES
Credit Card Probation -$ 201.74$ 175.98$ 25.76$
Interest 200,000.00 110,475.93 114,275.91 (3,799.98)
Salvage and Surplus - - 10,300.00 (10,300.00)
Supervision Fees 11,006.00 12,427.00 9,600.00 2,827.00
Drug Testing Fees - - 30.00 (30.00)
Work Release Fees 335,000.00 127,705.71 131,121.02 (3,415.31)
Federal Bureau Of Prisons - 7,095.00 660.00 6,435.00
Local Contributions 8,188,389.00 6,025,593.00 6,275,593.50 (250,000.50)
Miscellaneous 20,000.00 11,118.25 10,509.21 609.04
Phone Commissions 545,000.00 276,963.00 276,963.00 -
Food & Staff Reimbursement 75,000.00 40,376.31 46,695.38 (6,319.07)
Elec.Monitoring Part.Fees 25,000.00 12,580.72 17,196.82 (4,616.10)
Share of Jail Cost Commonwealth 1,455,063.00 381,441.10 299,091.32 82,349.78
Medical & Health Reimb.45,000.00 17,327.01 18,173.55 (846.54)
Shared Expenses CFW Jail 8,694,909.00 3,486,934.12 3,087,339.64 399,594.48
State Grants 542,690.00 335,648.00 241,816.00 93,832.00
Local Offender Probation 630,051.00 110,270.00 107,046.00 3,224.00
Pretrial Expansion Grant 349,269.00 79,465.00 86,681.00 (7,216.00)
Transfer From General Fund 7,238,116.00 3,619,058.00 5,332,977.00 (1,713,919.00)
TOTAL REVENUES 28,354,493.00 14,654,679.89 16,066,245.33 (1,411,565.44)
EXPENDITURES 30,251,620.34 13,624,406.82 14,338,986.08 (714,579.26)
Excess (Deficiency) of revenues over expenditures (1,897,127.34) 1,030,273.07 1,727,259.25 (696,986.18)
Fund Balance per General Ledger 6,651,655.16 5,205,576.88 1,446,078.28
Fund Balance Adjusted 12/31/24 7,681,928.23$ 6,932,836.13$ 749,092.10$
County of Frederick
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
Comparative Statement of Revenues, Expenditures, and Changes in Fund Balance
December 31, 2024
13
FY25 FY24 Increase
12/31/2024 12/31/2023 (Decrease)
ASSETS
Cash 45,997,671.18$ 44,114,013.66$ 1,883,657.52$
Receivables:
Accounts Receivable - - -
Fees 706,387.63 767,554.30 (61,166.67) *1 Attached
Receivable Arrears Pay Deferred 15,314.30 15,314.30 -
Allow Uncollectible Fees (84,000.00) (84,000.00) -
Fixed Assets 72,440,969.62 64,477,807.18 7,963,162.44
Accumulated Depreciation (45,368,422.71) (41,291,783.00) (4,076,639.71)
GL controls (est. rev / est. exp)(2,523,307.00) (2,482,150.73) (41,156.27)
TOTAL ASSETS 71,184,613.02$ 65,516,755.71$ 5,667,857.31$
LIABILITIES
Accounts Payable -$ -$ -$
Accrued VAC Pay and Comp Time Pay 196,780.90 191,812.45 4,968.45
Accrued Remediation Costs 17,794,722.32 16,173,021.80 1,621,700.52 *2 Attached
Deferred Revenue Misc Charges - - -
Accrued Wages Payable 66,213.65 64,353.42 1,860.23
TOTAL LIABILITIES 18,057,716.87$ 16,429,187.67$ 1,628,529.20$
EQUITY
Fund Balance Reserved:
Encumbrances -$ 952,071.27$ (952,071.27)$ *3 Attached
Land Acquisition 1,048,000.00 1,048,000.00 -
New Development Costs 3,812,000.00 3,812,000.00 -
Environmental Project Costs 1,948,442.00 1,948,442.00 -
Equipment 3,050,000.00 3,050,000.00 -
Undesignated Fund Balance 43,268,454.15 38,277,054.77 4,991,399.38 *4 Attached
TOTAL EQUITY 53,126,896.15 49,087,568.04 4,039,328.11
TOTAL LIABILITIES AND EQUITY 71,184,613.02$ 65,516,755.71$ 5,667,857.31$
County of Frederick
FUND 12 LANDFILL
December 31, 2024
Balance Sheet
14
Landfill Balance Sheet Supplemental Information
December 31, 2024
*1 FY25 FY24 Increase/(Decrease)
Current month landfill fees charged 785,512.34$ 671,022.09$ 114,490.25$
Outstanding delinquent account 29,723.55$ 127,239.17$ (97,515.62)$
Post closure $ 756,327
Interest 865,374
Total $ 1,621,701
*3 Open Purchase Order Balance(s)
-$
Total -$
Fund Balance Adjusted Summary FY25 FY24 Increase/(Decrease)
Beginning balance per GL 43,814,549$ 38,676,291$ 5,138,258$
Budget Controls (910,431) (1,168,672) 258,241$
Carry forward of unspent prior year funds (1,612,876) (2,265,550) 652,674$
Ending balance per GL 41,291,242 35,242,069 6,049,173
YTD Revenue 6,467,996 5,646,327 821,669$
YTD Expenditures (4,490,784) (2,611,341) (1,879,443)$
Excess (Deficency) of revenue over expenditures 1,977,212 3,034,985 (1,057,773)
Adjusted Balance 43,268,454$ 38,277,055$ 4,991,399$
*2 Remediation Increase (Decrease)
15
FY25 FY24 YTD
12/31/2024 12/31/2023 Actual
Appropriated Actual Actual Variance
REVENUES
Credit Card Charges -$ 5,681.85$ 5,593.47$ 88.38$
Interest on Bank Deposits 750,000.00 612,895.31 649,205.45 (36,310.14)
Salvage and Surplus 160,000.00 126,997.02 94,335.90 32,661.12
Sanitary Landfill Fees 8,991,300.00 4,616,644.52 4,002,145.56 614,498.96
Charges to County - 349,733.34 318,134.27 31,599.07
Charges to Winchester - 173,194.17 101,067.14 72,127.03
Tire Recycling 228,000.00 97,926.74 154,970.27 (57,043.53)
Reg.Recycling Electronics 80,000.00 16,845.00 16,800.01 44.99
Greenhouse Gas Credit Sales 30,000.00 59,786.31 61,172.24 (1,385.93)
Miscellaneous - - 160.00 (160.00)
Refunds Other - - 825.00 (825.00)
Renewable Energy Credits 315,360.00 182,672.95 55,305.00 127,367.95
Landfill Gas to Electricity 378,432.00 225,618.74 186,612.43 39,006.31
TOTAL REVENUES 10,933,092.00 6,467,995.95 5,646,326.74 821,669.21
Deferred Revenue Misc Charges
Operating Expenditures 8,299,976.00 2,040,455.82 2,141,328.78 (100,872.96)
Capital Expenditures 5,156,423.00 2,450,328.13 470,012.51 1,980,315.62
TOTAL EXPENDITURES 13,456,399.00 4,490,783.95 2,611,341.29 1,879,442.66
Excess (deficiency) of revenue over expenditures (2,523,307.00) 1,977,212.00 3,034,985.45 (1,057,773.45)
Fund Balance Per General Ledger 41,291,242.15 35,242,069.32 6,049,172.83
Fund Balance Adjusted 12/31/24 43,268,454.15$ 38,277,054.77$ 4,991,399.38$
County of Frederick
FUND 12 LANDFILL
Comparative Statement of Revenue, Expenditures, and Changes in Fund Balance
December 31, 2024
16
FY25 FY24 Increase
1/31/2025 1/31/2024 (Decrease)
ASSETS
Cash and Cash Equivalents 61,100,035.43$ 69,508,151.53$ (8,408,116.10)$ *A
Petty Cash 1,555.00 1,555.00 -
Receivables:
Receivable Arrears Pay Deferred 292,257.97 321,264.36 (29,006.39)
Taxes, Commonwealth,Reimb.P/P 13,987,405.84 12,266,556.67 1,720,849.17
Streetlights 789.10 985.16 (196.06)
Miscellaneous Charges 10,926.77 25,134.34 (14,207.57)
Prepaid Postage 1,013.12 1,080.77 (67.65)
GL controls (est. rev / est. exp)(34,199,257.16) (16,000,199.07) (18,199,058.09) (1) Attached
TOTAL ASSETS 41,194,726.07$ 66,124,528.76$ (24,929,802.69)$
LIABILITIES
Accrued Wages Payable 1,932,460.85$ 1,774,175.66$ 158,285.19$
Performance Bonds Payable 1,579,251.49 1,565,234.22 14,017.27
Taxes Collected in Advance 312,569.33 401,880.12 (89,310.79)
Deferred Revenue 13,959,563.42 12,182,589.43 1,776,973.99 *B
TOTAL LIABILITIES 17,783,845.09 15,923,879.43 1,859,965.66
EQUITY
Fund Balance
Reserved:
Encumbrance General Fund 4,162,146.56 6,960,022.14 (2,797,875.58) (2) Attached
Conservation Easement 4,979.85 4,779.85 200.00
Peg Grant 374,676.65 568,708.44 (194,031.79)
Prepaid Items 949.63 949.63 -
Advances 657,083.23 657,083.23 -
Opoid Settlement 914,016.09 380,655.34 533,360.75
Courthouse Fees 607,360.27 569,633.56 37,726.71
Animal Shelter 1,557,687.78 1,387,401.98 170,285.80
Sheriff's Reserve 1,000.00 1,000.00 -
Proffers 4,377,748.57 9,432,140.01 (5,054,391.44) (3) Attached
Parks Reserve 206,918.97 192,036.04 14,882.93
E-Summons Funds 214,676.43 210,512.29 4,164.14
Undesignated Adjusted Fund Balance 10,331,636.95 29,835,726.82 (19,504,089.87) (4) Attached
TOTAL EQUITY 23,410,880.98 50,200,649.33 (26,789,768.35)
TOTAL LIABILITIES & EQUITY 41,194,726.07$ 66,124,528.76$ (24,929,802.69)$
NOTES:
County of Frederick
Fund 10 General Fund
Balance Sheet
*B Deferred revenue includes taxes receivable, street lights, miscellaneous charges, dog tags, and motor vehicle registration fees.
A. Cash decrease can be attributed to the increase in expenditures and transfers exceeding the increase in revenues. (Refer to
the Comparative Statement of Revenue, Expenditures, and changes in Fund Balance).
January 31, 2025
17
General Fund Balance Sheet Supplemental Information (page 1)
January 31, 2025
(1)
GL Controls FY25 FY24 Inc/(Decrease)
Estimated Revenue 250,907,853$ 246,922,464$ 3,985,389$
Appropriations (155,069,992) (137,604,392) (17,465,600)
Est. Transfers to Other Funds (139,871,320) (132,278,293) (7,593,027)
Est.Transfers From Other Funds 5,672,056 - 5,672,056
Encumbrances 4,162,147 6,960,022 (2,797,875)
Total (34,199,257)$ (16,000,199)$ (18,199,058)$
(2)
Open Purchase Order Balances
Board of Supervisors 50,086$
County Office Buildings 9,950
95,575
154,434
117,248
52,420
Fire and Rescue 10,995
19,594
735,554
39,836
5,848
20,785
5,306
170,118
41,962
700,906
130,165 9,959
10,695
7,433
9,996
Inspections 33,623
IT 70,200
Parks and Recreation 21,979
17,899
9,996
19,057
220,000
43,932
8,160
255,713
7,080
44,708
21,127
5,500
9,571
78,319
30,739
7,084
6,458
51,412
7,231 Registrar 6,912 Sheriff 26,091
298,235
45,057
57,067
50,135
310,000
Total 4,162,147$
Ford F550 Search and Rescue Vehicle
EMS Pharmacy Room Construction Sunnyside
Rose Hill Park Parking Lot Addition and Paving
Pool Chlorine
Socks for the Shenandoah Apple Blossom Valley Health 10K
Awards for Apple Blossom Races and Loudoun Street Mile
John Deere 4066 R Tractor
One Ward No Smoke Direct Source Filtration System
2025 Jeep Compass
Outdoor Exercise Station Frederick Heights Park
Sherando Park Pool Concrete Deck Expansion
Drainage Repair Sherando Park Fields
Uniforms, Staff Shirts, Event Shirts
Uniforms
Ammunition
Granicus Renewal
Emergency Lighting and Equipment
BRIVO Access Control System
HP Design Jet Printer
Medical Supplies and Equipment
(2) All Poly 3,000 Gallon Tankers
Valve Assembly
(2) 2023 Horton Ambulances F-550
Firefighter Escape Systems
(9) Honor Guard Uniforms
Pierce Enforcer Fire Engine
Rooftop Air Handler Unit Access Platform CAB
Replacement HVAC Control System PSB
(1) 30 Ton Trane Roof Top Unit Installed PSB
Minor Interior Office Renovation CAB
(4) LifePack 1000's AED's
Athletic Field Paint
Pickleball Court Painting
Clearbrook Sprayground Installation
2025 Durango
(4) John Deere Gator TX
Sherando Disc Golf Baskets
Ballistic Vests, Carriers, Holders, and Cases
Spring Fetrtilizer
Sherando Park Recreation Amenity Design
Security Camera System
Spring Seed
Sprayground Equipment Clearbrook Park
Uplifting (11) Vehicles
Clearbrook Park Asphalt Path Paving
Uniforms
(2) Skid Units
MDT Project Panasonic F-Z-55 Cradlepoints and Mounts
Phone Upgrade & Replacement
18
General Fund Balance Sheet Supplemental Information (page 2)
January 31, 2025
(3)
Proffer Balances SCHOOLS PARKS FIRE & RESCUE OTHER TOTAL
1,071,480$ 316,052 406,580 2,583,637 4,377,749$
73,759.60$
17,014
129,000
526,011
161,468
12,000
52,445
1,611,939
2,583,637$
(4)
Fund Balance Adjusted Summary FY25 FY24 Inc/(Decrease)
Balance per GL 48,241,275$ 47,811,509$ 429,765$
Revenue 129,308,724 127,734,545 1,574,179$
Expenditures (71,192,362) (64,654,943) (6,537,419)$
Transfers (96,026,000) (81,055,384) (14,970,616) *
Adjusted Balance 10,331,637$ 29,835,727$ (19,504,090)$
* See NOTE (9) of the General Fund Comparative Statement.
Solid Waste
Stop Lights
Road Imp & Transportation
Total Other
Administration
Bridges
Historic Preservation
Library
Sheriff
19
FY25 FY24 YTD
1/31/2025 1/31/2024 Actual
Appropriated Actual Actual Variance
REVENUES
General Property Taxes 166,738,466.00$ 75,320,222.65$ 74,654,132.04$ 666,090.61$ (1)
Other Local Taxes 55,518,785.00 21,380,034.62 20,133,248.03 1,246,786.59 (2)
Permits & Privilege Fees 2,780,273.00 1,506,862.83 1,621,966.54 (115,103.71) (3)
Revenue from use of money and property 3,574,819.00 3,122,878.93 4,353,964.35 (1,231,085.42) (4)
Charges for Services 4,349,806.00 2,194,938.10 2,092,508.67 102,429.43
Miscellaneous 565,689.56 472,267.66 524,410.05 (52,142.39)
Recovered Costs 2,121,852.00 1,291,933.91 1,583,897.69 (291,963.78) (5)
Proffers - 4,370,269.12 2,358,266.84 2,012,002.28 (5)
Intergovernmental:
Commonwealth 15,096,495.00 13,925,028.50 13,655,917.29 269,111.21 (6)
Federal 161,667.00 52,232.14 73,746.98 (21,514.84) (7)
Transferred from County Capital 5,672,056.00 5,672,056.00 6,682,486.71 (1,010,430.71)
TOTAL REVENUES 256,579,908.56 129,308,724.46 127,734,545.19 1,574,179.27
EXPENDITURES
General Administration 19,501,511.06 11,959,679.77 11,993,239.54 (33,559.77)
Judicial Administration 4,071,091.81 2,167,477.58 1,882,732.74 284,744.84
Public Safety 68,595,097.62 36,883,928.75 33,746,045.21 3,137,883.54
Public Works 9,212,268.89 4,918,824.72 3,518,303.29 1,400,521.43
Health and Welfare 13,622,571.21 6,204,586.30 6,160,174.98 44,411.32
Education 68,750.00 34,375.00 - 34,375.00
Parks, Recreation, Culture 12,924,257.98 6,197,650.94 5,580,726.40 616,924.54
Community Development 3,854,684.85 2,825,839.32 1,773,721.24 1,052,118.08
TOTAL EXPENDITURES 131,850,233.42 71,192,362.38 64,654,943.40 6,537,418.98 (8)
OTHER FINANCING SOURCES (USES)
Operating transfers from / to 163,091,078.86 96,025,999.82 81,055,384.18 14,970,615.64 (9)
Excess (deficiency) of revenues & other
sources over expenditures & other uses (38,361,403.72) (37,909,637.74) (17,975,782.39) (19,933,855.35)
Fund Balance per General Ledger 48,241,274.69 47,811,509.21 429,765.48
Income Statement
Fund Balance Adjusted 1/31/25 10,331,636.95$ 29,835,726.82$ (19,504,089.87)$ *
County of Frederick
Comparative Statement of Revenues, Expenditures, and Changes in Fund Balance
January 31, 2025
FUND 10 GENERAL FUND
* See NOTE (4) of the General Fund Balance Sheet.
20
General Fund Comparative Statement Supplemental Information (page 1)
January 31, 2025
(1)
General Property Taxes FY25 FY24 Increase/(Decrease)
Real Estate Taxes 38,785,314$ 38,285,906$ 499,408$
Public Services 1,231,146 1,265,378 (34,232)
Personal Property 34,007,621 33,606,059 401,562
Penalties and Interest 1,085,998 1,253,173 (167,175)
Credit Card Chgs./Delinq.Advertising (3,169) 1,919 (5,088)
Adm.Fees For Liens & Distress 213,313 241,697 (28,384)
Total 75,320,223$ 74,654,132$ 666,091$
(2)
Other Local Taxes FY25 FY24 Increase/(Decrease)
Local Sales and Use Tax 9,658,401$ 9,220,438$ 437,963$
Communications Sales Tax 368,661 368,871 (210)
Utility Taxes 1,800,725 1,768,219 32,506
Business Licenses 3,099,224 2,807,992 291,232
Auto Rental Tax 137,055 139,922 (2,867)
Motor Vehicle Licenses Fees 455,110 440,485 14,625
Recordation Taxes 1,412,156 1,265,286 146,870
Meals Tax 3,722,520 3,434,583 287,937
Lodging Tax 710,653 672,006 38,647
Street Lights 11,481 11,289 192
Star Fort Fees 4,050 4,158 (108)
Total 21,380,035$ 20,133,248$ 1,246,787$
(3)
Permits & Privileges FY25 FY24 Increase/(Decrease)
Dog Licenses 13,716$ 10,046$ 3,670$
Land Use Application Fees 8,050 7,175 875
Transfer Fees 2,074 2,027 47
Development Review Fees 287,838 355,529 (67,691)
Building Permits 801,256 783,481 17,775
2% State Fees 10,819 11,028 (209)
Electrical Permits 99,178 86,579 12,599
Plumbing Permits 10,848 13,271 (2,423)
Mechanical Permits 58,521 46,154 12,367
Sign Permits 3,775 3,525 250
Permits-Commerical Burning 100 - 100
Explosive Storage Permits 2,800 - 2,800
Blasting Permits 1,650 - 1,650
Land Disturbance Permits 202,538 292,552 (90,014)
Septic Haulers Permit 400 200 200
Institutional Inspections Permit 2,700 7,200 (4,500)
Sewage Installation License 600 300 300
Transfer Development Rights - 2,900 (2,900)
Total 1,506,862$ 1,621,967$ (115,104)$
(4)
Revenue from use of FY25 FY24 Increase/(Decrease)
Money 3,030,024$ 3,898,475$ (868,451)$
Property 92,855 455,489 (362,634) *1
Total 3,122,879$ 4,353,964$ (1,231,085)$
*1 FY24 includes the sale of Aylor School $300,000
21
General Fund Comparative Statement Supplemental Information (page 2)
January 31, 2025
(5)
FY25 FY24 Increase/(Decrease)
Recovered Costs
Recovered Costs Treasurer 130,870$ 18,621$ 112,249$
Recovered Costs Social Services 28,349 39,992 (11,643)
Purchasing Rebate - 181,892 (181,892)
Recovered Costs IT-GIS 5,000 27,261 (22,261)
Recovered Cost Rire & Rescue Fee Recovery 386,664 452,308 (65,643)
Recovered Cost Fire Companies 182,422 179,067 3,355
Recovered Costs Sheriff 77,768 84,550 (6,783)
Recovered Cost FOIA 758 1,086 (328)
Reimbursement Circuit Court 4,966 4,347 619
Reimbursement Public Works 1,130 25 1,105
Clarke County Container Fees 48,089 43,479 4,610
City of Winchester Container Fees 34,632 32,957 1,675
Refuse Disposal Fees 71,029 64,984 6,045
Recycling Revenue 13,989 17,999 (4,010)
Restitution Sheriff 1,893 - 1,893
Container Fees Bowman Library 1,280 1,197 83
Restitution Other 2,560 1,775 785
Reimb.of Expenses Gen.District Court 15,640 12,525 3,115
Gasoline Tax Refund-VPA 13,363 8,110 5,254
Reimb.Task Force 50,187 38,235 11,952
Westminster Canterbury Lieu of Tax 26,551 21,002 5,549
Reimb. Elections 1,353 500 853
Labor-Grounds Maint-Fred Co. Schools 133,401 265,863 (132,462)
Comcast PEG Grant 41,214 48,355 (7,141)
Fire School Programs 7,052 5,504 1,548
Reimb.Teaching CPR-F&R 250 - 250
Clerks Reimbursement to County 4,875 3,740 1,135
Reimb. Sheriff 6,653 28,527 (21,874)
Subtotal Recovered Costs 1,291,934 1,583,898 (291,964)
Proffers
Proffers Fire Department - 37,383 (37,383)
Proffers Other 2,625,000 150,000 2,475,000 *1
Proffer Snowden Bridge 572,341 284,317 288,024
Proffer Madison Village - 467,344 (467,344)
Proffer The Village at Middletown 7,016 240,941 (233,925)
Proffer Senseny Village 375,000 1,003,000 (628,000)
Proffer Winchester Landing 180,836 163,776 17,060
Proffer Abrams' Chase 7,670 11,505 (3,835)
Proffer Seasons at Middletown Place 602,406 - 602,406
Subtotal Proffers 4,370,269 2,358,267 2,012,002
Grand Total 5,662,203$ 3,942,165$ 1,720,039$
*1 The $2.6 million includes Snowden Holdings, LLC contribution of $75,000 for transportation and/or for the
promotion of heritage tourism and $50,000 to be utilized as matching funds by VDOT and/or future improvements
to the interstate 81/Route 11 (RE: Rezoning #06-03 Stephenson Village). Additionally, the Carmeuse proffer of
$2.5 million that includes $250,000 with the desire to support Clearbrook Volunteer Fire and Rescue, $250,000 to
support capital improvements at Stonewall Elementary School, and the County shall have the right and
opportunity to utilize the funds towards any capital improvements as it may deem appropriate. Parks and
Recreation $250,000 and transportation improvements $1,750,000.
22
General Fund Comparative Statement Supplemental Information (page 3)
January 31, 2025
(6)
Commonwealth Revenue FY25 FY24 Increase/(Decrease)
Motor Vehicle Carriers Tax 46,786$ 42,979$ 3,807$
Mobile Home Titling Tax 70,718 79,254 (8,536)
P/P State Reimbursement 6,526,528 6,526,528 -
Shared Expenses Comm.Atty.390,418 286,129 104,289
Shared Expenses Sheriff 1,861,326 1,410,681 450,645
Shared Expenses Comm.of Rev.158,767 123,646 35,120
Shared Expenses Treasurer 138,254 96,285 41,969
Shared Expenses Clerk 307,721 236,509 71,212
Public Assistance Grants 3,561,255 3,522,964 38,291
Litter Control Grant 29,546 33,510 (3,964)
Emergency Services Fire Program - 396,432 (396,432)
Other Revenue From The Commonwealth 2,587 1,471 1,116
Four-For-Life Funds 100,734 (100,734)
DMV Grant Funding 21,947 13,985 7,962
State Grant Emergency Services - 58,922 (58,922)
Sheriff's State Grants 286,855 71,651 215,204
Parks State Grants 7,051 36,049 (28,998)
JJC Grant Juvenile Justice 64,180 96,270 (32,090)
Rent/Lease Payments 164,834 151,275 13,559
Spay/Neuter Assistance State 240 1,099 (859)
Wireless 911 Grant 182,385 177,101 5,284
State Forfeited Asset Funds 6,606 5,559 1,046
Victim Witness-Commonwealth Office 44,968 41,905 3,063
State Funds Communications Center 14,867 144,980 (130,113)
Forest Sustainability Funds 37,191 - 37,191
Total 13,925,028$ 13,655,917$ 269,111$
(7)
Federal Revenue FY25 FY24 Increase/(Decrease)
Federal Forfeited Assets (DOJ)30,264$ 46,905$ (16,640)$
Housing Illegal Aliens 1,650 20,998 (19,348)
Federal Funds Sheriff 19,545 5,844 13,701
Emergency Services Grant 773 - 773
Total 52,232$ 73,747$ (21,515)$
23
General Fund Comparative Statement Supplemental Information (page 4)
January 31, 2025
(8)
Expenditures Increased $6.5 million
Public Safety
Public Works
Parks and Recreation
Community Development
(9)
Transfers Increased $14.9 million FY25 FY24 Increase/(Decrease)
Transfer to School Operating 58,585,524$ 54,370,861$ 4,214,663$ *1
Transfer to Debt Service Schools 9,038,459$ 9,038,459$
Transfer to School Construction 7,463,419 - 7,463,419 *2
Transfer to Debt Service - County 1,525,750 1,528,935 (3,185) *3
Transfer to School Operating Capital 1,615,212 877,282 737,930
Transfer to Development / Transportation 464,789 - 464,789 *4
Operational Transfers (56,973) (195,737) 138,764
Reserve for Merit / COLA Increases 2,216 603 1,613
Reserve for Capital 17,387,604 15,434,981 1,952,623 *5
Total 96,026,000$ 81,055,384$ 14,970,616$
NOTES:
*1 FY25 FY24 Increase/(Decrease)
Carry forward School encumbrances 3,899,414$ 2,184,109$ 1,715,305$
Carry forward School restricted grant funds 172,879 178,784 (5,905)
Half the School Operating 54,513,232 52,007,968 2,505,264
58,585,524$ 54,370,861$ 4,214,663$
*2
*3
*4
*5
Represents budget shortfall on the Renaissance Drive project.
Capital funding policy per budget resolution. This transfer is the amount in unreserved fund balance greater than
20% of the required operating reserve. Excess funds are transferred to the capital fund annually following the close
of the prior year.
Increased $3.1 million and includes $537,978 salary and fringes for the Sheriff's office and $730,563 for Fire and
Rescue. Additionally $1.7 million for Sheriff's vehicles and equipment.
Increased $616,924 and includes architectual and engineering expenses for the Abrams Creek Trail and the Old
Charlestown Road Park projects. Additionally, a used Ford Tansit van was purchased for $36,896, a $59,921
swing set for Sherando Park, $138,534 for parking lots asphalt at Sherando, (2) Ford F250 trucks, and a Ventrac
tractor $31,048.
School proffers for Jordan Springs Elementary School expansion.
Includes City of Winchester for courtroom, roof, and HVAC projects; Millwood Fire Department; Round Hill Fire
Department; Public Safety Building; and Animal Shelter.
Increased $1.1 million and includes economic development incentives for $150,000 to Desi Fresh Foods and
$800,000 to H. P. Hood.
Increased $1.4 million and includes $300,000 to replace and remove the entire garage bay floor at Millwood Fire
Station, $140,000 to repair and replace the Energy Management System at the PSB, and $707,171 for Station 22
land.
24
FY25 FY24 Increase
ASSETS 1/31/2025 1/31/2024 (Decrease)
Cash 14,642,043.48$ 12,355,684.33$ 2,286,359.15$ *1
Receivable Arrears Pay Deferred 72,049.41 91,642.69 (19,593.28)
GL controls (est. rev / est. exp)(1,714,553.90) (3,152,551.07) 1,437,997.17
TOTAL ASSETS 12,999,538.99$ 9,294,775.95$ 3,704,763.04$
LIABILITIES
Accrued Wages Payable 518,208.23$ 511,249.96$ 6,958.27$
Accrued Operating Reserve Costs 3,376,214.55 3,217,072.54 159,142.01
TOTAL LIABILITIES 3,894,422.78 3,728,322.50 166,100.28
EQUITY
Fund Balance Reserved:
Encumbrances 182,573.44$ 315,773.04$ (133,199.60)$
Undesignated Fund Balance 8,922,542.77 5,250,680.41 3,671,862.36 *2
TOTAL EQUITY 9,105,116.21 5,566,453.45 3,538,662.76
TOTAL LIABILITIES & EQUITY 12,999,538.99$ 9,294,775.95$ 3,704,763.04$
NOTES:
*2 Fund Balance Adjusted Summary FY25 FY24
Increase
(Decrease)
Beginning balance per GL 8,162,355$ 8,232,885$ (70,530)$
Budget controls (1,510,700) (1,911,500) 400,800$
Transfer to Debt Service - (1,115,808) 1,115,808$
Ending balance per GL 6,651,655 5,205,577 1,446,078
YTD Revenue 18,181,061 16,638,603 1,542,458$
YTD Expenditures (15,910,173) (16,593,499) 683,326$
Excess (Deficency) of revenue over expenditures 2,270,888 45,104 2,225,784
Adjusted Balance 8,922,543$ 5,250,681$ 3,671,862$
Current Unrecorded Accounts Receivable FY25
Prisoner Billing 30,563.60$
Compensation Board Reimbursement 1/25 736,269.23
Total 766,832.83$
County of Frederick
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
Balance Sheet
January 31, 2025
*1 Cash increase includes an increase in revenue combined with a decrease in expenditures. (Refer to the
Comparative Statement of Revenues, Expenditures and changes in Fund Balance.)
25
FY25 FY24 YTD
1/31/2025 1/31/2024 Actual
Appropriated Actual Actual Variance
REVENUES
Credit Card Probation -$ 219.42$ 199.05$ 20.37$
Interest 200,000.00 226,932.50 239,966.44 (13,033.94)
Salvage and Surplus - - 10,300.00 (10,300.00)
Supervision Fees 11,006.00 13,437.00 11,679.00 1,758.00
Drug Testing Fees - - 30.00 (30.00)
Work Release Fees 335,000.00 154,749.31 154,699.75 49.56
Federal Bureau Of Prisons - 10,615.00 935.00 9,680.00
Local Contributions 8,188,389.00 6,141,291.75 6,275,593.50 (134,301.75)
Miscellaneous 20,000.00 12,481.93 11,926.84 555.09
Phone Commissions 545,000.00 315,179.60 315,179.60 -
Food & Staff Reimbursement 75,000.00 49,541.71 55,297.58 (5,755.87)
Elec.Monitoring Part.Fees 25,000.00 14,964.37 24,700.61 (9,736.24)
Share of Jail Cost Commonwealth 1,455,063.00 761,837.92 628,000.10 133,837.82
Medical & Health Reimb.45,000.00 19,936.23 21,653.56 (1,717.33)
Shared Expenses CFW Jail 8,694,909.00 4,233,507.23 3,087,339.64 1,146,167.59
State Grants 542,690.00 412,031.00 274,398.00 137,633.00
Local Offender Probation 630,051.00 220,219.00 107,046.00 113,173.00
Pretrial Expansion Grant 349,269.00 165,530.00 86,681.00 78,849.00
Transfer From General Fund 7,238,116.00 5,428,587.00 5,332,977.00 95,610.00
TOTAL REVENUES 28,354,493.00 18,181,060.97 16,638,602.67 1,542,458.30
EXPENDITURES 30,251,620.34 15,910,173.36 16,593,499.14 (683,325.78)
Excess (Deficiency) of revenues over expenditures (1,897,127.34) 2,270,887.61 45,103.53 2,225,784.08
Fund Balance per General Ledger 6,651,655.16 5,205,576.88 1,446,078.28
Fund Balance Adjusted to Reflect Income Statement
1/31/2025 8,922,542.77$ 5,250,680.41$ 3,671,862.36$
County of Frederick
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
Comparative Statement of Revenues, Expenditures, and Changes in Fund Balance
January 31, 2025
26
FY25 FY24 Increase
1/31/2025 1/31/2024 (Decrease)
ASSETS
Cash 46,538,702.40$ 43,401,971.59$ 3,136,730.81$
Receivables:
Accounts Receivable 237,216.24 36.43 237,179.81
Fees 846,281.42 711,564.80 134,716.62 *1 Attached
Receivable Arrears Pay Deferred 15,314.30 15,314.30 -
Allow Uncollectible Fees (84,000.00) (84,000.00) -
Fixed Assets 72,440,969.62 64,477,807.18 7,963,162.44
Accumulated Depreciation (45,368,422.71) (41,291,783.00) (4,076,639.71)
GL controls (est. rev / est. exp)(2,523,307.00) (2,496,866.00) (26,441.00)
TOTAL ASSETS 72,102,754.27$ 64,734,045.30$ 7,368,708.97$
LIABILITIES
Accounts Payable -$ -$ -$
Accrued VAC Pay and Comp Time Pay 196,780.90 191,812.45 4,968.45
Accrued Remediation Costs 17,794,722.32 16,173,021.80 1,621,700.52 *2 Attached
Deferred Revenue Misc Charges 237,216.24 36.43 237,179.81
Accrued Wages Payable 66,213.65 64,353.42 1,860.23
TOTAL LIABILITIES 18,294,933.11 16,429,224.10 1,865,709.01
EQUITY
Fund Balance Reserved:
Encumbrances -$ 937,356.00$ (937,356.00)$ *3 Attached
Land Acquisition 1,048,000.00 1,048,000.00 -
New Development Costs 3,812,000.00 3,812,000.00 -
Environmental Project Costs 1,948,442.00 1,948,442.00 -
Equipment 3,050,000.00 3,050,000.00 -
Undesignated Fund Balance 43,949,379.16 37,509,023.20 6,440,355.96 *4 Attached
TOTAL EQUITY 53,807,821.16 48,304,821.20 5,502,999.96
TOTAL LIABILITIES AND EQUITY 72,102,754.27$ 64,734,045.30$ 7,368,708.97$
County of Frederick
FUND 12 LANDFILL
January 31, 2025
Balance Sheet
27
Landfill Balance Sheet Supplemental Information
January 31, 2025
*1 FY25 FY24 Increase/(Decrease)
Current month landfill fees charged 674,020.84$ 682,910.58$ (8,889.74)$
Outstanding delinquent account 237,165.10$ 76,592.49$ 160,572.61$
Post closure $ 756,327
Interest 865,374
Total $ 1,621,701
*3 Open Purchase Order Balance(s)
-$
Total -$
*4 Fund Balance Adjusted Summary FY25 FY24 Increase/(Decrease)
Beginning balance per GL 43,814,549$ 38,676,291$ 5,138,258$
Budget Controls (910,431) (1,168,672) 258,241$
Carry forward of unspent prior year funds (1,612,876) (2,265,550) 652,674$
Ending balance per GL 41,291,242 35,242,069 6,049,173
YTD Revenue 7,586,780 6,881,846 704,934$
YTD Expenditures (4,928,643) (4,614,892) (313,751)$
Excess (Deficency) of revenue over expenditures 2,658,137 2,266,954 391,183
Adjusted Balance 43,949,379$ 37,509,023$ 6,440,356$
*2 Remediation Increase (Decrease)
28
FY25 FY24 YTD
1/31/2025 1/31/2024 Actual
Appropriated Actual Actual Variance
REVENUES
Credit Card Charges -$ 6,457.34$ 6,057.83$ 399.51$
Interest on Bank Deposits 750,000.00 979,944.54 1,068,702.18 (88,757.64)
Salvage and Surplus 160,000.00 139,265.32 109,397.69 29,867.63
Sanitary Landfill Fees 8,991,300.00 5,197,918.40 4,600,306.58 597,611.82
Charges to County - 395,010.00 362,912.89 32,097.11
Charges to Winchester - 199,542.61 121,705.40 77,837.21
Tire Recycling 228,000.00 107,664.94 170,926.58 (63,261.64)
Reg. Recycling Electronics 80,000.00 18,415.00 18,580.01 (165.01)
Greenhouse Gas Credit Sales 30,000.00 59,786.31 61,172.24 (1,385.93)
Miscellaneous - 27,810.00 27,970.00 (160.00)
Refunds Other - - 825.00 (825.00)
Renewable Energy Credits 315,360.00 182,672.95 108,540.00 74,132.95
Landfill Gas to Electricity 378,432.00 272,292.39 224,749.48 47,542.91
TOTAL REVENUES 10,933,092.00 7,586,779.80 6,881,845.88 704,933.92
EXPENDITURES
Operating Expenditures 8,299,976.00$ 2,478,314.66$ 2,450,539.63$ 27,775.03$
Capital Expenditures 5,156,423.00 2,450,328.13 2,164,352.37 285,975.76
TOTAL EXPENDITURES 13,456,399.00 4,928,642.79 4,614,892.00 313,750.79
Excess (deficiency) of revenue over expenditures (2,523,307.00) 2,658,137.01 2,266,953.88 391,183.13
Fund Balance Per General Ledger 41,291,242.15 35,242,069.32 6,049,172.83
Fund Balance Adjusted to reflect Income
Statement 1/31/25 43,949,379.16$ 37,509,023.20$ 6,440,355.96$
County of Frederick
FUND 12 LANDFILL
Comparative Statement of Revenue, Expenditures, and Changes in Fund Balance
January 31, 2025
29
FY25 FY24 Increase
12/31/2024 12/31/2023 (Decrease)
ASSETS
Cash and Cash Equivalents 64,325,150.04$ 67,674,714.55$ (3,349,564.51)$ *A
Petty Cash 1,555.00 1,555.00 -
Receivables:
Receivable Arrears Pay Deferred 292,257.97 332,372.12 (40,114.15)
Taxes, Commonwealth,Reimb.P/P 14,632,653.64 13,581,683.61 1,050,970.03
Streetlights 846.60 1,075.16 (228.56)
Miscellaneous Charges 56,863.88 39,596.21 17,267.67
Prepaid Postage 1,223.85 1,015.26 208.59
GL controls (est. rev / est. exp)(32,737,307.97) (15,933,336.56) (16,803,971.41) (1) Attached
TOTAL ASSETS 46,573,243.01$ 65,698,675.35$ (19,125,432.34)$
LIABILITIES
Accrued Wages Payable 1,932,460.85$ 1,774,175.66$ 158,285.19$
Performance Bonds Payable 1,537,889.03 1,565,220.92 (27,331.89)
Taxes Collected in Advance 439,305.89 272,271.05 167,034.84
Deferred Revenue 14,650,655.83 13,512,267.78 1,138,388.05 *B
TOTAL LIABILITIES 18,560,311.60 17,123,935.41 1,436,376.19
EQUITY
Fund Balance
Reserved:
Encumbrance General Fund 5,601,791.43 7,026,884.65 (1,425,093.22) (2) Attached
Conservation Easement 4,979.85 4,779.85 200.00
Peg Grant 374,676.65 568,708.44 (194,031.79)
Prepaid Items 949.63 949.63 -
Advances 657,083.23 657,083.23 -
Opoid Settlement 914,016.09 380,655.34 533,360.75
Courthouse Fees 607,360.27 569,633.56 37,726.71
Animal Shelter 1,557,687.78 1,387,401.98 170,285.80
Sheriff's Reserve 1,000.00 1,000.00 -
Proffers 4,377,748.57 9,432,140.01 (5,054,391.44) (3) Attached
Parks Reserve 206,918.97 192,036.04 14,882.93
E-Summons Funds 214,676.43 210,512.29 4,164.14
Undesignated Adjusted Fund Balance 13,494,042.51 28,142,954.92 (14,648,912.41) (4) Attached
TOTAL EQUITY 28,012,931.41 48,574,739.94 (20,561,808.53)
TOTAL LIABILITIES & EQUITY 46,573,243.01$ 65,698,675.35$ (19,125,432.34)$
NOTES:
County of Frederick
Fund 10 General Fund
December 31, 2024
*B Deferred revenue includes taxes receivable, street lights, miscellaneous charges, dog tags, and motor vehicle registration fees.
*A Cash decrease can be attributed to the increase in expenditure and transfers exceeding the increase in revenues. (Refer to the
Comparative Statement of Revenue, Expenditures, and Changes in Fund Balance.)
Balance Sheet
30
General Fund Balance Sheet Supplemental Information (page 1)
December 31, 2024
(1)
GL Controls FY25 FY24 Inc/(Decrease) Estimated Revenue 250,882,355$ 245,296,963$ 5,585,392$ Appropriations (155,022,191) (135,978,891) (19,043,299)
Est. Transfers to Other Funds (139,871,320) (132,278,293) (7,593,027)
Est.Transfers From Other Funds 5,672,056 - 5,672,056
Encumbrances 5,601,791 7,026,885 (1,425,093)
Total (32,737,308)$ (15,933,337)$ (16,803,971)$
(2)
Open Purchase Order BalancesAnimal Shelter 179,280$ County Office Buildings 9,950 131,380
95,575
154,434
117,248
9,495
52,420
Fire and Rescue 10,995 816,948 33,123
681,966
39,836
5,848
20,785
5,306
148,138
15,823 32,146 170,118
41,962
700,906
130,165
9,959
10,695 IT 70,200 38,080 Parks and Recreation 34,604
51,412
17,899
7,520 Gutter Replacement at Clearbrook & Sherando Bath Houses
9,996
19,057
220,000 43,932 8,160
255,713
7,080
44,708
21,127 Outdoor Exercise Station Frederick Heights Park
5,500
9,571
78,319 30,739 7,231
Sheriff 9,255
35,337
1,372
41,147
323,459
69,611 45,057 75,439
21,100
59,004
5,666
310,000 Total 5,601,793$
Pepperball Bundle Kits
Ford F550 Search and Rescue Vehicle
EMS Pharmacy Room Construction Sunnyside
Emergency Lighting and Equipment
BRIVO Access Control System
HP Design Jet Printer
Sherando Park Pool Concrete Deck Expansion
Pierce Enforcer Fire Engine
John Deere 4066R Compact Utility Tractor
Stryker Power Stair Chair(2) Powered Stair Chairs for New AmbulanceUniforms
(2) Skid Units
MDT Project Panasonic F-Z-55 Cradlepoints and Mounts
2025 Durango
(4) John Deere Gator TX
Rooftop Unit #1, 2, 3, 7 & 8 ReplacementRooftop Air Handler Unit Access Platform CAB70 Ton High Efficiency Trane Roof Top Unit CAB
Replacement HVAC Control System PSB
(1) 30 Ton Trane Roof Top Unit Installed PSB
Minor Interior Office Renovation CAB
Bauer Mobile Air Trailer
5 Ton Carier AC Condensing Unit at Millwood Fire Station
(4) LifePack 1000's AED's(2) All Poly 3,000 Gallon Tankers(2) High Pressure Skid Units
Valve Assembly
(2) 2023 Horton Ambulances F-550
Firefighter Escape Systems
(9) Honor Guard Uniforms
Sherando Disc Golf Baskets
Athletic Field Paint
Pickleball Court Painting
Clearbrook Sprayground Installation
Phone Upgrade & Replacement(34) ThinkPads for the PC Refresh Uniforms, Staff Shirts, Event Shirts
Clearbrook Park Asphalt Path Paving
Spring Fetrtilizer
Sherando Park Recreation Amenity Design
Body Armour and Carriers
Spring Seed
Sprayground Equipment Clearbrook Park
Drainage Repair Sherando Park Fields
Rose Hill Park Parking Lot Addition and PavingPool Chlorine
Uniforms
2024 Transit Low Roof Van
Ammunition
(20) Undervest Pullovers
(1) Ford F150
Uplifting (14) Vehicles
(2) Nissan Pathfinders
Ballistic Vests, Carriers, Holders, and Cases
31
General Fund Balance Sheet Supplemental Information continued (page 2)
December 31, 2024
(3)
Proffer Balances SCHOOLS PARKS FIRE & RESCUE OTHER TOTAL
1,071,480$ 316,052 406,580 2,583,637 4,377,749$
73,759.60$
17,014
129,000
526,011
161,468
12,000
52,445
1,611,939
2,583,637$
(4)
Fund Balance Adjusted Summary FY25 FY24 Inc/(Decrease)
Balance per GL 48,263,579$ 47,811,509$ 452,070$
Revenue 120,801,196 117,758,501 3,042,696$
Expenditures (59,456,630) (56,316,499) (3,140,131)$
Transfers (96,114,103) (81,110,556) (15,003,547) *
Adjusted Balance 13,494,043$ 28,142,955$ (14,648,912)$
Administration
Bridges
Historic Preservation
Library
Sheriff
* See NOTE (9) of the General Fund Comparative Statement.
Solid Waste
Stop Lights
Road Imp & Transportation
Total Other
32
FY25 FY24 YTD
12/31/2024 12/31/2023 Actual
Appropriated Actual Actual Variance
REVENUES
General Property Taxes 166,738,466.00$ 73,357,958.48$ 72,414,744.03$ 943,214.45$ (1)
Other Local Taxes 55,518,785.00 16,298,922.91 15,764,942.29 533,980.62 (2)
Permits & Privilege Fees 2,780,273.00 1,267,239.43 1,421,552.20 (154,312.77) (3)
Revenue from use of money and property 3,574,819.00 3,846,395.00 4,867,512.85 (1,021,117.85) (4)
Charges for Services 4,349,806.00 1,798,781.16 1,751,167.46 47,613.70
Miscellaneous 540,192.00 433,513.79 496,484.24 (62,970.45)
Recovered Costs 2,121,852.00 1,010,605.71 1,119,861.62 (109,255.91) (5)
Proffers - 4,239,662.20 1,854,235.24 2,385,426.96 (5)
Intergovernmental:
Commonwealth 15,096,495.00 12,850,526.42 12,983,410.41 (132,883.99) (6)
Federal 161,667.00 25,535.26 27,604.73 (2,069.47) (7)
Transferred from County Capital 5,672,056.00 5,672,056.00 5,056,985.71 615,070.29
TOTAL REVENUES 256,554,411.00 120,801,196.36 117,758,500.78 3,042,695.58
EXPENDITURES
General Administration 19,479,206.74 10,798,347.01 10,118,879.54 679,467.47
Judicial Administration 4,071,091.81 1,859,130.93 1,606,751.08 252,379.85
Public Safety 68,372,748.96 29,616,718.72 29,711,546.66 (94,827.94)
Public Works 8,505,097.01 3,439,134.84 2,892,571.60 546,563.24
Health and Welfare 13,606,833.21 5,417,857.56 5,376,720.91 41,136.65
Education 68,750.00 34,375.00 - 34,375.00
Parks, Recreation, Culture 12,920,663.98 5,617,433.09 4,974,628.08 642,805.01
Community Development 3,851,408.85 2,673,633.11 1,635,401.27 1,038,231.84
TOTAL EXPENDITURES 130,875,800.56 59,456,630.26 56,316,499.14 3,140,131.12 (8)
OTHER FINANCING SOURCES (USES)
Operating transfers from / to 164,017,709.84 96,114,102.60 81,110,555.93 15,003,546.67 (9)
Excess (deficiency) of revenues & other
sources over expenditures & other uses (38,339,099.40) (34,769,536.50) (19,668,554.29) (15,100,982.21)
Fund Balance per General Ledger 48,263,579.01 47,811,509.21 452,069.80
Income Statement
Fund Balance Adjusted 12/31/2024 13,494,042.51$ 28,142,954.92$ (14,648,912.41)$ *
County of Frederick
Comparative Statement of Revenues, Expenditures, and Changes in Fund Balance
December 31, 2024
FUND 10 GENERAL FUND
* See NOTE (4) of the General Fund Balance Sheet.
33
General Fund Comparative Statement Supplemental Information (page 1)
December 31, 2024
(1)
General Property Taxes FY25 FY24 Increase/(Decrease)
Real Estate Taxes 38,234,009$ 37,915,208$ 318,801$
Public Services 1,187,094 1,265,378 (78,284)
Personal Property 32,864,352 32,023,627 840,726
Penalties and Interest 848,187 970,710 (122,523)
Credit Card Chgs./Delinq.Advertising 26,503 24,703 1,801
Adm.Fees For Liens & Distress 197,813 215,119 (17,306) Total 73,357,958$ 72,414,744$ 943,214$
(2)
Other Local Taxes FY25 FY24 Increase/(Decrease)
Local Sales and Use Tax 7,809,539$ 7,403,040$ 406,499$
Communications Sales Tax 296,680 295,056 1,624
Utility Taxes 1,455,371 1,418,453 36,918
Business Licenses 1,352,030 1,625,314 (273,283)
Auto Rental Tax 113,894 116,720 (2,826)
Motor Vehicle Licenses Fees 415,360 393,919 21,441
Recordation Taxes 1,196,445 1,124,235 72,209
Meals Tax 3,026,308 2,783,268 243,040
Lodging Tax 617,882 589,611 28,271
Street Lights 11,423 11,199 224
Star Fort Fees 3,990 4,128 (138)
Total 16,298,923$ 15,764,942$ 533,981$
(3)
Permits & Privileges FY25 FY24 Increase/(Decrease)
Dog Licenses 12,495$ 9,306$ 3,189$
Land Use Application Fees 8,300 7,050 1,250
Transfer Fees 1,820 1,775 45
Development Review Fees 228,872 345,429 (116,557)
Building Permits 687,421 676,582 10,839
2% State Fees 8,199 8,629 (430)
Electrical Permits 87,610 78,147 9,463
Plumbing Permits 9,951 11,943 (1,992)
Mechanical Permits 51,997 41,222 10,775
Sign Permits 3,575 3,050 525
Explosive Storage Permits 300 - 300
Blasting Permits 1,650 - 1,650
Land Disturbance Permits 161,449 231,018 (69,569)
Septic Haulers Permit 400 200 200
Institutional Inspections Permit 2,600 4,000 (1,400)
Sewage Installation License 600 300 300
Transfer Development Rights - 2,900 (2,900)
Total 1,267,239$ 1,421,551$ (154,312)$
(4)
Revenue from use of FY25 FY24 Increase/(Decrease)
Money 3,761,650$ 4,415,105$ (653,456)$
Property 84,745 452,407 (367,662) *1
Total 3,846,395$ 4,867,513$ (1,021,118)$
*1 FY24 includes the sale of Aylor School $300,000
34
General Fund Comparative Statement Supplemental Information continued (page 2)
December 31, 2024
(5)
FY25 FY24 Increase/(Decrease)
Recovered Costs
Recovered Costs Treasurer 130,870$ 816$ 130,054$
Recovered Costs Social Services 28,349 20,318 8,030
Purchasing Rebate - 181,892 (181,892)
Recovered Costs IT-GIS 5,000 20,000 (15,000)
Recovered Cost Rire & Rescue Fee Recovery 167,281 230,547 (63,266)
Recovered Cost Fire Companies 182,422 179,067 3,355
Recovered Costs Sheriff 75,068 73,150 1,918
Recovered Cost FOIA 475 1,048 (573)
Reimbursement Circuit Court 4,642 3,974 668
Reimbursement Public Works 1,130 25 1,105
Clarke County Container Fees 41,053 30,701 10,352
City of Winchester Container Fees 29,672 28,408 1,264
Refuse Disposal Fees 61,332 52,935 8,398
Recycling Revenue 11,890 17,999 (6,109)
Restitution Sheriff 1,893 - 1,893
Container Fees Bowman Library 1,065 1,043 22
Restitution Other 2,460 1,563 896
Reimb.of Expenses Gen.District Court 13,435 10,932 2,503
Gasoline Tax Refund-VPA 8,398 8,110 289
Reimb.Task Force 37,234 31,953 5,280
Westminster Canterbury Lieu of Tax 26,551 21,002 5,549
Reimb. Elections 1,000 500 500
Labor-Grounds Maint-Fred Co. Schools 133,401 149,689 (16,288)
Comcast PEG Grant 27,922 32,996 (5,074)
Fire School Programs 7,052 5,504 1,548
Reimb.Teaching CPR-F&R 250 - 250
Clerks Reimbursement to County 4,109 3,335 775
Reimb. Sheriff 6,653 12,354 (5,701)
Subtotal Recovered Costs 1,010,606 1,119,861 (109,256)
Proffers
Proffers Fire Department - 37,383 (37,383)
Proffers Other 2,625,000 150,000 2,475,000 *1
Proffer Snowden Bridge 540,682 284,317 256,365
Proffer Madison Village - 104,496 (104,496)
Proffer The Village at Middletown 7,016 206,818 (199,801)
Proffer Senseny Village 375,000 913,000 (538,000)
Proffer Winchester Landing 81,888 146,716 (64,828)
Proffer Abrams' Chase 7,670 11,505 (3,835)
Proffer Seasons at Middletown Place 602,406 - 602,406
Subtotal Proffers 4,239,662 1,854,235 2,385,427
Grand Total 5,250,268$ 2,974,097$ 2,276,171$
*1 The $2.6 million includes Snowden Holdings, LLC contribution of $75,000 for transportation ad/or for the
promotion of heritage tourism and $50,000 to be utilized as matching funds by VDOT and/or future improvements
to the Interstate 81/Route 11 (RE: Rezoning #06-03 Stephenson Village). Additionally, the Carmeuse proffer of
$2.5 million that includes $250,000 with the desire to support Clearbrook Volunteer Fire and Rescue, $250,000 to
support capital improvements at Stonewall Elementary School, and the County shall have the right and
opportunity to utilize the funds towards any capital improvements as it may deem appropriate. Parks and
Recreation $250,000 and Transportation improvements $1,750,000.
35
General Fund Comparative Statement Supplemental Information continued (page 3)
December 31, 2024
(6)
Commonwealth Revenue FY25 FY24 Increase/(Decrease)
Motor Vehicle Carriers Tax 46,786$ 42,979$ 3,807$
Mobile Home Titling Tax 70,718 79,254 (8,536)
P/P State Reimbursement 6,526,528 6,526,528 -
Shared Expenses Comm.Atty.323,925 286,129 37,796
Shared Expenses Sheriff 1,536,055 1,410,681 125,374
Shared Expenses Comm.of Rev.131,648 123,646 8,001
Shared Expenses Treasurer 114,578 96,285 18,293
Shared Expenses Clerk 257,919 236,509 21,410
Public Assistance Grants 3,163,928 3,112,822 51,106
Litter Control Grant 29,546 33,510 (3,964)
Emergency Services Fire Program - 396,432 (396,432)
Other Revenue From The Commonwealth 2,552 1,225 1,328
DMV Grant Funding 11,711 13,985 (2,274)
State Grant Emergency Services - 58,922 (58,922)
Sheriff's State Grants 231,712 29,838 201,875
Parks State Grants 1,760 36,049 (34,289)
JJC Grant Juvenile Justice 64,180 32,090 32,090
Rent/Lease Payments 120,582 129,664 (9,082)
Spay/Neuter Assistance State 240 1,099 (859)
Wireless 911 Grant 152,184 147,410 4,774
State Forfeited Asset Funds 6,606 1,470 5,136
Victim Witness-Commonwealth Office 44,968 41,905 3,063
State Funds Communications Center 12,401 144,980 (132,578)
Total 12,850,526$ 12,983,410$ (132,884)$
(7)
Federal Revenue FY25 FY24 Increase/(Decrease)
Federal Forfeited Assets (DOJ)10,717$ 1,947$ 8,770$
Housing Illegal Aliens 1,650 20,998 (19,348)
Federal Funds Sheriff 13,168 4,660 8,508
Total 25,535$ 27,605$ (2,069)$
36
General Fund Comparative Statement Supplemental Information continued (page 4)
December 31, 2024
(8)
Expenditures increased $3.1 million
General Administration
Public Safety
Public Works
Parks and Recreation
Community Development
(9)
Transfers Increased $15 million FY25 FY24 Increase/(Decrease)
Transfer to School Operating 58,585,524$ 54,370,861$ 4,214,663$ *1
Transfer to Debt Service Schools 9,038,459$ 9,038,459$ -
Transfer to School Construction 7,463,419 - 7,463,419 *2
Transfer to Debt Service - County 1,525,750 1,498,034 27,716 *3
Transfer to School Operating Capital 1,615,212 877,282 737,930
Transfer to Development / Transportation 464,789 - 464,789 *4
Operational Transfers 31,130 (109,514) 140,644
Reserve for Merit / COLA Increases 2,216 453 1,764
Reserve for Capital 17,387,604 15,434,981 1,952,623 *5
Total 96,114,103$ 81,110,556$ 15,003,547$
TRANSFER NOTES:
*1 FY25 FY24 Increase/(Decrease)
Carry forward School encumbrances 3,899,414$ 2,184,109$ 1,715,305$
Carry forward School restricted grant funds 172,879 178,784 (5,905)
Half the School Operating 54,513,232 52,007,968 2,505,264
58,585,524$ 54,370,861$ 4,214,663$
*2
*3
*4
*5
Represents budget shortfall on the Renaissance Drive project.
Capital funding policy per budget resolution. This transfer is the amount in unreserved fund balance greater
than 20% of the required operating reserve. Excess funds are transferred to the capital fund annually following
the close of the prior year.
increased $679,467 and includes $189,224 for the Board Room video and audio refresh and $190,305 for
the phone system upgrade and replacement.
Decreased $94,827 due to the timing of the third quarter Jail contribution that posted in December in FY
2024, but not until January for FY 2025.
Increased $642,805 and includes architectual and engineering expenses for the Abrams Creek Trail and the
Old Charlestown Road Park projects. Additionally, a used 2021 Ford Transit van was purchased for
$36,899, a $9,921 swing set for Sherando Park, $138,534 for parking lots asphalt at Sherando, (2) Ford F250
crew cab trucks $92,580, and a Ventrac tractor $31,048.
School proffers for Jordan Springs Elementary School expansion.
Includes City of Winchester for courtroom, roof, and HVAC projects; Millwood Fire Department; Round Hill Fire
Department; Public Safety Building; and Animal Shelter.
Increased $1,038,231 and includes economic development incentives for $150,000 to Desi Fresh Foods and
$800,000 for H.P. Hood.
Increased $546,563 and includes $300,018 to replace and remove entire garage bay floor at Millwood Fire
Station. Additionally, $140,000 to repair and replace the Energy Management System at the PSB.
37
Finance Committee
Agenda Item Detail
Meeting Date: February 19, 2025
Agenda Section: Items For Information Only
Title: The Finance Director provides the General Fund Unreserved Fund Balance Report
ending February 14, 2025.
Attachments:
FY2025_FundBalance.pdf
38
Unreserved Fund Balance, Beginning of Year, July 1, 2024 70,674,165
Prior Year Funding & Carryforward Amounts
C/F Millwood painting project (18,445)
C/F COR CAMA project (86,600)
C/F Fire Company Capital (205,965)
C/F forfeited asset funds (172,688)
VJCCCA return upsent FY24 funds (5,586)
C/F Clearbrook Park sprayground project (367,218)
C/F Abrams Creek project (1,016,361)
C/F Sherando Park pickleball courts project (62,257)
C/F Rose Hill Park exercise equipment project (60,179)
C/F School restricted funds (172,879)
C/F Capital Impact Model & Road Impact Fee (38,590)
C/F Old Charlestown Rd Park (128,026)
C/F Animal Shelter HVAC duct cleaning (24,000)
C/F Animal Shelter restitution (2,912)
C/F Spay/neuter Fleming Trust (6,722)
C/F Sheriff impound lot building funds (110,483)
C/F Sheriff vehicle insurance reimbursements (25,473)
FY 24 Unclaimed property adjustment (3,526)
C/F F&R apparatus repairs & widland fire skid units (70,000)
(2,577,910)
Other Funding / Adjustments
COR refund - GPM Empire (24,962)
VDEM grant unbudgeted revenue 11,138
Voter Registrar postage (25,000)
Reduce School budget local portion 720,647
Sheriff sale of surplus funds received FY24 (28,892)
Transfer to County Capital Fund (F/B above 20%)(17,387,604)
COR refund - Brightview (11,880)
COR refund - DirectTV (43,893)
School Operating unobligated FY24 C/F for Capital Projects (1,615,212)
Renaissance Drive (464,789)
COR refund - Don Beyer Volvo (22,304)
COR refund - Prelip Building (12,230)
EDA Incentive - Desi Fresh (150,000)
EDA Incentive - HP Hood (800,000)
COR refund - MCG ARCO (22,981)
(19,877,963)
Fund Balance, February 14, 2025 48,218,293
County of Frederick, VA
Report on Unreserved Fund Balance
Ending February 14, 2025
39