HumanResourcesMinutes2024December20
HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS
Friday, December 20, 2024
8:45 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
A Human Resources Committee meeting was held on the First Floor Conference Room at 107 North Kent Street on
Friday, December 20, 2024, at 8:45 a.m.
ATTENDEES:
Committee Members Present: John Jewell, Chairman; Josh Ludwig; Kevin Callanan; and Emily Kelley.
Staff present: Mike Bollhoefer, County Administrator; Jay Tibbs, Deputy County Administrator; Michael
Marciano, HR Director; DeLois Blevins, HR Manager; Rebecca Trezise, HR Generalist – Training &
Development and Data Analytics; and Delsie Jobe, Administrative Services Manager.
ITEMS FOR INFORMATION PURPOSES ONLY
The HR Committee began discussing the process of “deviating” the Department of Social Services personnel
policies. To “deviate” means to adopt all or portions of the County’s personnel policies instead of using policies
and procedures outlined in the Commonwealth of Virginia’s Administrative/HR Manual. At the next HR Committee
meeting, Frederick County Department of Social Services Director (Tamara Green) and Assistant Director (Linda
Gibson) will discuss this process in greater detail and articulate the reasons why deviation is being explored.
The HR Committee reviewed the “Turnover Ratio” charts for Frederick County and the Department of Social
Services for the first three quarters in 2024. After discussing what additional metrics might be helpful to the HR
Committee, it was agreed that our metrics will continue to focus on the turnover rate and more particularly why
the employees might be leaving. This analysis will be broken down into two categories – those departing
employees who were not vested in the Virginia Retirement System (i.e., less than 5 years of service) and those who
were vested in the Virginia Retirement System (i.e., 5 years or more of service). Additionally, in the coming
months, the County Administrator plans to conduct surveys (which will be shared with the HR Committee and
Board of Supervisors ahead of implementation) of the staff in the areas of Maintenance, Finance, Information
Technology, and Human Resources. The information obtained will help those departments identify areas where
improvement can be made.
Respectfully submitted,
HUMAN RESOURCES COMMITTEE
John Jewell, Chairman
Josh Ludwig
Kevin Callanan
Emily Kelley
By
Michael J. Marciano, Director of Human Resources