P&RMinutes2024October8
FREDERICK COUNTY COMMISSION FOR PARKS AND RECREATION
October 8, 2024
Clearbrook Park Log Cabin
130 Poolside Drive, Clearbrook, VA 22624
Members Present: Gary Longerbeam, Dennis Grubbs, Randy Carter, Vaughn Whitacre, Mollie
Brannon, Michael Stottlemyer, Ron Madagan, and non-voting Board Liaison
Mr. Bob Liero
Members Absent: Jenny Myers
Staff: Andrew Keefauver, Jon Turkel, Stacy Herbaugh, Nathan Almarode
Call to Order
The meeting was called to order at 7:00 p.m. by Mr. Dennis Grubbs and introductions of new
members were presented.
Approval of September 10,2024, Meeting Minutes
Mr. Carter moved to approve the minutes as submitted, second by Mr. Longerbeam, approved (5-0-
2).
Adoption of Agenda
Mr. Longerbeam moved to approve the minutes as submitted, second by Mr. Stottlemyer, carried
unanimously (7-0).
Old Business
None
New Business
1. Staff presented a Bulk Rental Discount Policy (500.04) to define the allocation of indoor
and outdoor facility space. A motion was made to accept the policy as presented with the
addition of requiring Incident/Accident reports be provided to the Department from the
Parks & Recreation Commission Meeting
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October 8, 2024
users at the time of occurrence, seconded by Mr. Longerbeam, carried unanimously (7-0).
2. Mr. Turkel provided an introduction to the FY 26 Capital Improvement Plan.
3. Mr. Almarode provided an update on the Youth Sports Partners.
Monthly Reports
Staff provided reports on past and upcoming park projects, maintenance upgrades, recreation
programs, marketing, and special events.
Standing Committee Reports
None
Information Items
Mr. Whitacre requested that the Pledge of Allegiance and a prayer be conducted at the beginning of
each meeting.
Mr. Liero asked for an update regarding the agreement for the use of the Old Aylor athletic field.
Adjournment
Mr. Grubbs adjourned the meeting at 8:02 p.m.
Respectfully submitted,
Dennis Grubbs, Chairman
Stacy Herbaugh, Director