August 14 2024 Regular Meeting Minutes 36
MINUTES
REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, AUGUST 14, 2024
7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Josh E. Ludwig, Chairman; Judith McCann-Slaughter, Vice Chairman; Robert
W. Wells; Blaine P. Dunn; Heather H. Lockridge; John F. Jewell; and Robert T. Liero were present.
Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator;
Karen Vacchio, Public Information Officer;Wyatt Pearson, Planning Director;John Bishop,Assistant Director
of Planning; Tyler Klein, Senior Planner; Mark Cheran, Zoning & Subdivision Administrator; Joe Wilder,
Director of Public Works; Stacy Herbaugh, Director of Parks and Recreation; Tonya Sibert, Commissioner of
the Revenue; Scott Varner, Director of Information Technologies; Sharon Kibler, Assistant Finance Director;
Mark Sutphin, Virginia Cooperative Extension Unit Coordinator and Extension Agent; Clay Corbin, NRADC
Superintendent; Austin Cano, Assistant County Attorney; and Ann W. Phillips, Deputy Clerk to the Board of
Supervisors.
CALL TO ORDER
Chairman Ludwig called the meeting to order at 7:00 p.m.
INVOCATION
Pastor Bobby Alger of Crossroads Community Church delivered the invocation.
PLEDGE OF ALLEGIANCE
Vice Chairman Slaughter led the Pledge of Allegiance.
ADOPTION OF AGENDA-APPROVED
Vice Chairman Slaughter moved for the adoption of the draft agenda. The motion was seconded by
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Supervisor Wells and carried on a voice vote.
CITIZEN COMMENTS
Bryan Nuri, Opequon District, spoke in favor of the construction of the fourth high school.
Robert Gallalee, Back Creek District, discussed the fourth high school saying that borrowing money
burdens the taxpayers.
James Moulder, Back Creek District, suggested that the School Board should take the fluff out of the
proposed fourth high school project,
ADOPTION OF CONSENT AGENDA—APPROVED
Vice Chairman Slaughter moved for the adoption of the consent agenda with one item moved to the
County Officials agenda section. Supervisor Lockridge seconded the motion which carried on the following
recorded vote:
Blaine P. Dunn Aye Robert T. Liero Aye
John F. Jewell Aye Robert W. Wells Aye
Heather H. Lockridge Aye Josh E. Ludwig Aye
Judith McCann-Slaughter Aye
-Approval of Minutes of Closed Session & Regular Meeting of June 12, 2024—CONSENT AGENDA
APPROVAL
-Approval of Minutes of Joint BOS-School Board Work Session of July 17, 2024—CONSENT AGENDA
APPROVAL
-Acceptance of the Human Resources Committee Report of July 12, 2024—CONSENT AGENDA
APPROVAL,Appendix 1
-Acceptance of Finance Committee Report of July 17, 2024—CONSENT AGENDA APPROVAL,Appendix 2
-Acceptance of Transportation Committee Report of June 24, 2024—CONSENT AGENDA APPROVAL,
Appendix 3
- Request from the Commissioner of the Revenue for Refund and Supplemental Appropriation: GPM
Empire LLC - $24,961.97-CONSENT AGENDA APPROVAL
-Acknowledgment of Receipt of Certified Copies of Abstract of Votes from the Republican Primary
Election of June 18, 2024—CONSENT AGENDA APPROVAL,Appendix 5
- Confirmation of Drought Watch Declaration —CONSENT AGENDA APPROVAL
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RESOLUTION
RATIFYING DROUGHT WATCH DECLARATION
WHEREAS, the Shenandoah Valley is experiencing above-average temperatures and below-average rainfall, and
these conditions led the Virginia Department of Environmental Quality to issue a Drought Warning on June 24,2024,
with existing conditions also contributing to algal mats in the North Fork Shenandoah River,the water source for the
City of Winchester;and
WHEREAS, Frederick Water normally purchases a portion of its water from the City of Winchester; and now
purchases of water from the City of Winchester have been temporarily halted out of an abundance of caution in
coordination with the Virginia Department of Health(VDH)to preserve the integrity of the Frederick Water system;
and
WHEREAS, Frederick Water customers have been using water responsibly, allowing our water sources to remain
above drought-trigger levels,but now these hot, dry conditions are expected to remain through the fall months, and
we must take action now as a community to preserve our water resources.
NOW,THEREFORE,BE IT RESOLVED that the Frederick County Board of Supervisors affirms the declaration of
a drought watch as issued on August 2, 2024, and encourages residential customers to reduce water usage by 10%,
and non-residential customers to reduce usage by 15%with these water savings being achieved through voluntary
conservation measures
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- Resolution of Appreciation - Roderick B. Williams—CONSENT AGENDA APPROVAL
FREDERICK COUNTY RESOLUTION OF APPRECIATION
RODERICK B.WILLIAMS
WHEREAS, Roderick B. "Rod" Williams, having attended Colgate University and earning a degree in 1989,
continued his education and earned his Juris Doctorate from the George Washington University in 1992;and
WHEREAS,Rod began his career serving in various capacities and came to Frederick County on January 3,2008,as
the very first County Attorney;and
WHEREAS, during his tenure, Rod succeeded in creating a reliable County Attorney's office which has greatly
benefited the Board of Supervisors and staff of Frederick County;and
WHEREAS, Rod answered the call during a transition in County leadership and served as the Interim County
Administrator from April to August 2015;and
WHEREAS,Rod is recognized for being thorough and thoughtful and for providing excellent and competent legal
counsel and has been noted as being intellectually honest in advising the Board.
NOW, THEREFORE BE IT RESOLVED that the Frederick County Board of Supervisors extends its most sincere
thanks and appreciation to Roderick B.Williams for his more than 16 years of dedication and dependability and wishes
him the very best in his future endeavors.
BE IT FURTHER RESOLVED that this resolution be spread across the minutes of the Frederick County Board of
Supervisors so all citizens can reflect upon the accomplishments of this public servant.
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-Resolutions Declaring and Terminating a Local State of Emergency for Frederick Co. as a Result of
Tropical Storm Debby—CONSENT AGENDA APPROVAL
A RESOLUTION DECLARING A LOCAL STATE OF EMERGENCY FOR FREDERICK COUNTY,VIRGINIA
AS A RESULT OF
TROPICAL STORM DEBBY
WHEREAS,the Board of Supervisors of the County of Frederick, Virginia considers the safety and welfare of the
residents of the County to be of utmost importance;and,
WHEREAS,the Governor of Virginia has declared a state of emergency to exist throughout the Commonwealth of
Virginia as a result of TROPICAL STORM DEBBY;and,
WHEREAS,due to the TROPICAL STORM DEBBY,Frederick County is facing a condition of extreme peril to the
lives and safety of the residents and visitors of the County;and,
WHEREAS,as a result of this extreme peril,the declaration of the existence of an emergency is necessary to permit
the full powers of government to deal effectively with this condition of peril;and,
WHEREAS, County Administrator Michael Bollhoefer currently serves in the position of the local Director of
Emergency Management and is authorized under the laws of the Commonwealth of Virginia to make a local
declaration of emergency with the consent of the governing body;and,
WHEREAS,County Administrator Michael Bollhoefer has declared that a local state of emergency exists in Frederick
County as a result of TROPICAL STORM DEBBY, effective on August 9, 2024, at 6:00 a.m. and subsequently
requests the consent of the Board of Supervisors to proceed with the declaration of emergency.
NOW THEREFORE BE IT RESOLVED that the Board of Supervisors for Frederick County, Virginia, hereby
consents to the local Director of Emergency Management declaring a local state of emergency within Frederick
County;and,
BE IT FURTHER RESOLVED that during the existence of this emergency,the powers,functions,and duties of the
Director of Emergency Management and the organization and functions of Frederick County shall be those prescribed
by the laws of the Commonwealth of Virginia and the ordinances,resolution,approval plans of Frederick County,and
other measures necessary to mitigate the impact of the public health emergency and to protect life and safety
endangered by the event.
A RESOLUTION TERMINATING A LOCAL STATE OF EMERGENCY
FOR FREDERICK COUNTY,VIRGINIA AS A RESULT OF
Tropical Storm Debby
WHEREAS,on August 9,2024,the Director of Emergency Management,County Administrator,pursuant to the
Virginia Emergency Services Disaster Laws Title 44,Chapter 3.2,(the"Emergency Services Disaster Law"),issued
a proclamation declaring a local state of local emergency for the County resulting from:
Flash flooding due to torrential rainfall from Tropical,Storm Debby,
WHEREAS,the conditions necessitating the proclamation of a local state of disaster have ceased to exist;and
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WHEREAS,the Commonwealth of Virginia Emergency Services and Disaster Laws of 2000, as amended,provides
that a local state of emergency may be terminated by the governing body of the political subdivision.
NOW THEREFORE BE IT RESOLVED that the Board of Supervisors for Frederick County,Virginia hereby
terminates the proclamation of a local state of emergency described in the preamble above, and a public emergency
no longer exists as of 10:00 a.m. on August 12,2024.
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Finance Committee business items - CONSENT AGENDA APPROVAL
-The WRAA Executive Director requests a Airport Capital Fund supplemental appropriation in
the amount of$71,000.
-The NRADC Superintendent requests a Jail Fund supplemental appropriation in the amount of
$235,141.
-The Parks& Recreation Director requests a General Fund supplemental appropriation in the
amount of$25,000.
-The Parks& Recreation Director requests a General Fund supplemental appropriation in the
amount of$12,000.
-The Public Works Director requests a General Fund supplemental appropriation in the amount
of$205,789.
-The Sheriff requests a General Fund supplemental appropriation in the amount of$5,000.
-The Sheriff requests a General Fund supplemental appropriation in amount of$1,907.
-The Sheriff requests a General Fund supplemental appropriation in the amount of$50,351.
-The Sheriff requests a General Fund supplemental appropriation in the amount of$21,627.83.
-The EMS Billing Manager requests an EMS Expense Recovery Fund supplemental
appropriation in the amount of$394,230.12.
-The Public Safety Communications Director requests a General Fund revenue appropriation in
the amount of$22,279 and an expenditure appropriation in the amount of$ 11,140.
-The Finance Committee recommends no changes to the Finance/Audit Committee charter
adopted by the Board of Supervisors following the annual review and reassessment of the charter.
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BOARD OF SUPERVISORS COMMENTS
Supervisor Jewell discussed the proposed fourth high school, building permit data, population
growth, debt, and revenues.
Supervisor Dunn commended former County Attorney Williams and wished him well in his new
position. He discussed school capacity, future budgets, eliminating debts to close the budget gap, and
possible new sources of revenue.
Chairman Ludwig commented on the two previous discussions saying they may be better presented
in a work session format.
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COUNTY OFFICIALS
FUND TRANSFER FOR RED BUD ROAD REALIGNMENT -APPROVED
John Bishop, Assistant Planning Director, provided an update saying that on August 11, 2021, the
Board of Supervisors authorized staff to apply for revenue sharing for the Redbud Road realignment with an
anticipated match at that time of"approximately$2,000,000." He said subsequently the Board created a set-
aside capital amount of $2,000,000 which now has a balance of$2,011,095.60, and as staff now moves to
finalize VDOT agreements with the project moving toward construction the match amount required is
$2,201,639.00. He said staff is seeking authorization to allocate an additional $190,543.40 from fund 27 to
fully meet the match, and in addition, staff is acting to partially replenish this amount via collection of a
$75,000.00 proffer from the Snowden Bridge Development.
Supervisor Dunn moved for approval of the requested fund transfer. Supervisor Wells seconded the
motion which carried on the following recorded vote:
Blaine P. Dunn Aye Robert T. Liero Aye
John F. Jewell Aye Robert W. Wells Aye
Heather H. Lockridge Aye Josh E. Ludwig Aye
Judith McCann-Slaughter Aye
SPONGY MOTH UPDATE FROM MARK SUTPHIN,VIRGINIA COOPERATIVE EXTENSION UNIT
COORDINATOR AND EXTENSION AGENT
Mark Sutphin, Virginia Cooperative Extension Unit Coordinator and Extension Agent, provided an
update on the current situation regarding spongy moths in the County.
The Board discussed available options for dealing with spongy moths. Supervisor Jewell moved for
approval of hiring an employee to conduct assessment and mapping to allow the County to apply for federal
assistance with a spraying program to address the moth infestation. Supervisor Wells seconded the motion
which carried on the following recorded vote:
Blaine P. Dunn Aye Robert T. Liero Aye
John F. Jewell Aye Robert W. Wells Aye
Heather H. Lockridge Aye Josh E. Ludwig No
Judith McCann-Slaughter No
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REQUEST FROM THE FREDERICK COUNTY SCHOOL BOARD— DISCUSSED
The Board discussed the request received from the School Board regarding upcoming CIP projects
and noted a work session is scheduled for September 18, 2024, for further work on the issue.
SCHOOL OPERATING FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF$2.092.925
AND A GENERAL FUND AND SCHOOL OPERATING FUND BUDGET REDUCTION IN THE AMOUNT
OF $720.647-APPROVED
The Board and Superintendent George Hummer discussed the request which consists of recurring
dollars that will continue to be supplied from the State for new staff positions to support at-risk students.
Vice Chairman Slaughter moved for approval of the request which had been removed from the
Consent Agenda: The FCPS Executive Director of Finance requests a School Operating Fund supplemental
appropriation in the amount of$2,092,925 and a General Fund and School Operating Fund budget reduction
in the amount of $720,647. This amount represents additional restricted at-risk state funds received and a
reduction the local funds transfer to the schools. Supervisor Jewell seconded the motion which carried on
the following recorded vote:
Blaine P. Dunn Aye Robert T. Liero Aye
John F. Jewell Aye Robert W. Wells Aye
Heather H. Lockridge Aye Josh E. Ludwig Aye
Judith McCann-Slaughter Aye
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
ELAINE CAIN, LOWELL HENDERSON, AND CHARLES TRIPLETT REAPPOINTED TO
CONSERVATION EASEMENT AUTHORITY - APPROVED
Vice Chairman Slaughter moved for the reappointment of Elaine Cain, Lowell Henderson, and
Charles Triplett to the Conservation Easement Authority each for a three-year term expiring August 24, 2027.
Supervisor Lockridge seconded the motion which carried on the following recorded vote:
Blaine P. Dunn Aye Robert T. Liero Aye
John F. Jewell Aye Robert W. Wells Aye
Heather H. Lockridge Aye Josh E. Ludwig Aye
Judith McCann-Slaughter Aye
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COMMITTEE BUSINESS—None
PUBLIC HEARINGS (Non Planning Issues)- None
PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS
CONDITIONAL USE PERMIT #03-24 FOR 172 FIRE HOUSE LLC AND BARBARA SINGHAS
(ROBERT SPROUL POA) -APPROVED
Planning Director Wyatt Pearson explained the request for a Conditional Use Permit (CUP) for a
landscape contracting business located at 171 Old Firehouse Lane,Winchester in the Back Creek Magisterial
District, and reviewed the suggested conditions.
Robert Sproul spoke on behalf of the Applicant.
Mr. Pearson and the Board discussed the Applicant's request that he not have to provide an
engineered site plan. Mr. Pearson said in this particular case, a minor site plan would suit the needs of staff;
however, only the Board of Supervisors could authorize that condition.
Chairman Ludwig opened the public comment period.
Larry Ludwig, Back Creek District, spoke in opposition to the hours of operation being 6:00 a.m. to
9:00 p.m. saying those hours will allow traffic noise at his home in the evening later than he wishes.
Barbara Singhas, Back Creek District, said she is the property owner and spoke in favor of the CUP
being approved.
Chairman Ludwig closed the public comment period.
The Board and Mr. Pearson discussed the hours of operation being adjusted to 6:00 a.m. to 8:00
p.m. and the Applicant agreed to the change.
Supervisor Jewell moved for approval of Conditional Use Permit#03-24 for 172 Fire House LLC and
Barbara Singhas (Robert Sproul POA) with a minor site plan and adjusted hours of operation: 6:00 a.m. to
8:00 p.m. Supervisor Lockridge seconded the motion.
Supervisor Dunn offered a substitute motion to postpone action on the CUP until the next meeting
because of his concerns about the difference between a minor site plan and a full engineered site plan.
Supervisor Liero seconded the motion which failed on a recorded vote as follows:
Blaine P. Dunn Aye Robert T. Liero Aye
John F. Jewell No Robert W. Wells Aye
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Heather H. Lockridge No Josh E. Ludwig No
Judith McCann-Slaughter No
Supervisor Jewell's original motion for approval of Conditional Use Permit#03-24 for 172 Fire House
LLC and Barbara Singhas (Robert Sproul POA) carried on a recorded vote as follows:
Blaine P. Dunn No Robert T. Liero No
John F. Jewell Aye Robert W. Wells No
Heather H. Lockridge Aye Josh E. Ludwig Aye
Judith McCann-Slaughter Aye
ORDINANCE
CONDITIONAL USE PERMIT 03-24
172 FIRE HOUSE LLC&BARBARA SING14AS
WHEREAS,CONDITIONAL USE PERMIT 03-24 was submitted by 172 Fire House LLC and Barbara Singhas for
a landscape contracting business at 171 Old Firehouse Lane Winchester, Virginia, identified with Property
Identification Number(52-A-287B)in the Back Creek Magisterial District;and
WHEREAS,the Frederick County Planning Commission held a public hearing on this rezoning on July 3,2024 and
recommended approval;and
WHEREAS,the Frederick County Board of Supervisors held a public hearing on this Conditional Use Permit on
August 14,2024;and
WHEREAS,the Frederick County Board of Supervisors fmds the approval of this Conditional Use Permit to be in
the best interest of the public health,safety,and welfare,and in conformance with the Comprehensive Plan;
NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that in accordance with
Chapter 165 of the Frederick County Code, Zoning, Conditional Use Permit 03-24 for a landscape contracting
business on the parcel identified with Property Identification Number(52-A-287B) is approved with the following
conditions:
1. All review agency comments and requirements shall be complied with at all times.
2. Hours of operation for the site shall be limited to 6:00 AM to 8:00 PM daily with exceptions for emergency
inclement weather services(snow removal and storm damage remediation).Customer visits shall be limited
to 8:00 AM to 5:00 PM daily.
3. No more than 60 employee vehicles on the property at any one time.
4. A minor site plan shall be approved by Frederick County,and the improvements shown on the site plan
shall be completed prior to the establishment of this use.
5. Any expansion or change of use shall require a new Conditional Use Permit.
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REZONING #03-24 FOR SNOWDEN BRIDGE & STEPHENSON VILLAGE II (BROOKFIELD
STEPHENSON VILLAGE, L.L.C. &SNOWDEN BRIDGE HOLDINGS, L.L.C.)—DENIED
Senior Planner Tyler Klein reviewed the request to rezone approximately 330.46-acres of the R4
(Residential Planned Community) District with proffers to the R4 (Residential Planned Community) District
with modified proffers. He said the proposed proffer amendment includes changes to the housing type mix,
the timing and unit trigger for the completion of the two (2) lane segment of Snowden Bridge Boulevard, and
the timing and location of commercial development.
Supervisor Dunn and Mr. Klein discussed the triggers requiring the completion of the two (2) lane
segment of Snowden Bridge Boulevard.
Ty Lawson spoke on behalf of the Applicant in favor of the rezoning. He and Supervisor Dunn
discussed the proffers and the fact that there is no date certain for completion of the two (2) lane segment of
Snowden Bridge Boulevard.
Chairman Ludwig opened the public comment period.
Miles Adkins, Shawnee District, discussed the need to increase the proffer amounts to address the
needs of the County.
Chairman Ludwig closed the public comment period.
Vice Chairman Slaughter discussed her main concern about the two (2) lane segment of Snowden
Bridge Boulevard and asked Mr. Lawson whether he would be willing to change the language to allow a date
certain for completion of the road. Mr. Lawson declined to offer the language change.
Vice Chairman Slaughter moved to deny Rezoning#03-24 for Snowden Bridge&Stephenson Village
II (Brookfield Stephenson Village, L.L.C. & Snowden Bridge Holdings, L.L.C.) Supervisor Wells seconded
the motion.
The Chairman called a five-minute recess because of the length of the meeting.
The Board discussed the importance of completing the two (2) lane segment of Snowden Bridge
Boulevard in a timely manner.
Vice Chairman Slaughter's motion to deny Rezoning #03-24 carried on a recorded vote as follows:
Blaine P. Dunn No Robert T. Liero Aye
John F. Jewell No Robert W. Wells Aye
Heather H. Lockridge Aye Josh E. Ludwig Aye
Judith McCann-Slaughter Aye
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PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS
SUBDIVISION WAIVER#03-24- DARIEN, LLC-APPROVED
Zoning and Subdivision Administrator Mark Cheran explained the request for a waiver from sections
144-17 L and 144-18 A of the County Code requiring curb and gutter.
Vice Chairman Slaughter moved to approve Subdivision Waiver#03-24 - Darien, LLC. Supervisor
Lockridge seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Aye Robert T. Liero Aye
John F. Jewell Aye Robert W. Wells Aye
Heather H. Lockridge Aye Josh E. Ludwig Aye
Judith McCann-Slaughter Aye
RESOLUTION
WAIVER#03-24
Darien,LLC
WHEREAS, WAIVER APPLICATION#03-24 was submitted by Pennoni(Michael Artz)on behalf of Darien,LLC
for a waiver of Subdivision Ordinance Section 144-17 L: Curbs and gutters and Section 144-18 A: Sidewalks. The
property is identified with Property Identification Number 53-5-1 within the Stonewall Magisterial District; and
WHEREAS,the Frederick County Planning Commission held a public meeting on this subdivision waiver application
on July 3,2024 and recommended approval;and
WHEREAS,the Frederick County Board of Supervisors held a public meeting on this subdivision waiver application
on August 14,2024; and
WHEREAS,the Frederick County Board of Supervisors finds the approval of this subdivision waiver to be in the best
interest of the public health, safety, and welfare, and in good zoning practice; and
NOW, THEREFORE, BE IT RESOLVED by the Frederick County Board of Supervisors, to allow a waiver of a
subdivision ordinance sections §144-17 L Curbs and gutters and §144-18 A Sidewalks in the RP (Residential
Performance) District for the Lauck subdivision as specified in of the Frederick County Subdivision Ordinance is
approved.
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BOARD LIAISON REPORTS
Supervisor Liero offered an update from the Parks and Recreation Commission.
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Supervisor Jewell offered an update on Extension and 4-H activities.
CITIZEN COMMENTS
Tamara Canfield, Stonewall District, spoke in opposition to a spraying program for spongy moths citing
health concerns. She spoke opposing the use of speed enforcement cameras in school zones. She discussed
the opioid crisis. She thanked Supervisor Dunn for offering suggestions to relieve the burden on taxpayers.
BOARD OF SUPERVISORS COMMENTS - None
ADJOURN
On motion of Vice Chairman Slaughter, seconded by Supervisor Jewell, the meeting was adjourned
at 10:24 p.m.
Josh E. Ludwig Michael Bollhoefer
Chairman, Board of Supervisors County Administrator
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
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Board of Supervisors Meeting Minutes of August 14, 2024 - Appendix 1
HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS
Friday,July 12,2024
9:00 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
A Human Resources Committee meeting was held on the First Floor Conference Room at 107 North Kent Street on
Friday,July 12,2024 at 9:00 a.m.
ATTENDEES:
Committee Members Present: John Jewell,Chairman;Josh Ludwig (remote connection); and Kevin
Callanan.
Staff present: Mike Bollhoefer,County Administrator;Jay Tibbs, Deputy County Administrator; Michael
Marciano, HR Director; and Karen Vacchio, Public Information/FOIA Officer.
ITEMS FOR INFORMATION PURPOSES ONLY
Mike Bollhoefer and Michael Marciano updated the HR Committee on the Sheriff's recruitment and retention
efforts. In the coming weeks,staff will provide the HR Committee with information on the Sheriff's desire to add a
Master Deputy position to his department.The Sheriff maintains that taking this step will allow experienced
Deputy III employees to be promoted (after serving at least six(6)years as a Deputy III) into another position and
thereby retain our most senior law enforcement personnel.Additionally,staff will also look at what other Counties
may be paying their deputies,and whether there are any other benefits that may encourage applicants to apply to
Frederick County's Sheriff's Office.
The HR Committee discussed the schedule for future meetings.The consensus of the HR Committee is that
quarterly meetings be held March,June,September and December.Additional meetings can be added to the
calendar if necessary.
The consensus of the HR Committee is to move forward with the approaches outlined above.
Respectfully submitted,
HUMAN RESOURCES COMMITTEE
John Jewell,Chairman
Josh Ludwig
Kevin Callanan
Emily Kelley
By
Michael J. Marciano, Director of Human Resources
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Board of Supervisors Meeting Minutes of August 14, 2024 - Appendix 2
REPORT & RECOMMENDATIONS
FINANCE COMMITTEE
WEDNESDAY, JULY 17, 2024
8:00 AM
FIRST FLOOR CONFERENCE ROOM
107 NORTH KENT STREET
WINCHESTER, VA 22601
ATTENDEES - Committee Members Present: Judith McCann-Slaughter, Chairman; Josh
Ludwig; Mike Stottlemyer; Delane Karalow; and Brandon Monk.
Committee Members Absent: Heather Lockridge. Non-voting liaisons Tonya Sibert,
Commissioner of the Revenue and William Orndoff, Treasurer.
Staff Present: Sharon Kibler, Assistant Finance Director; Michael Bollhoefer, County
Administrator; Lenny Millholland, Sheriff; Stacy Herbaugh, Parks & Recreation Director;
Ginger Whitacre, Public Safety Communications Director; Joe Wilder, Public Works Director;
Christine Bauserman, EMS Billing Manager; Clay Corbin, NRADC Superintendent; and Nick
Sabo, WRAA Executive Director.
Others Present: Patty Camry, FCPS Executive Director of Finance; and Dr. Hummer, FCPS
Superintendent.
A. Action Items
A.1. The WRAA Executive Director requests a Airport Capital Fund
supplemental appropriation in the amount of $71,000.
This amount represents a grant from Go Virginia Regional Council 8 for a
regional asset study and implementation plan to grow the aviation workforce in
the Shenandoah Valley. No local funds are required.
The committee recommends approval.
AirportGrantGoVA.pdf
A.2. The FCPS Executive Director of Finance requests a School Operating
Fund supplemental appropriation in the amount of $2,092,925 and a
General Fund and School Operating Fund budget reduction in the
amount of$720,647.
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This amount represents additional restricted at-risk state funds received and a 50
reduction the the local funds transfer to the schools.
The committee recommends approval.
FCPS_AtRiskFunds.pdf
Acceptable Uses of At Risk Dollars.pdf
A.3. The NRADC Superintendent requests a Jail Fund supplemental
appropriation in the amount of$235,141.
This amount represents an opioid abatement grant to be used to start a
Medication Assisted Treatment (MAT) program. No local funds are required.
The committee recommends approval.
NRADCOpioidGrant.pdf
A.4. The Parks & Recreation Director requests a General Fund supplemental
appropriation in the amount of$25,000.
This amount represents proffer funds for the addition of exercise equipment
along the Frederick Heights Park trail. This item has been approved by the
P&R Commission. No local funds required.
The committee recommends approval.
FHP Exercise Equipment Proffer 2024.pdf
A.S. The Parks & Recreation Director requests a General Fund supplemental
appropriation in the amount of$12,000.
This amount represents proffer funds for the addition of a trail corridor fence at
Rose Hill Park. The P&R Commission has approved this request. No local
funds required.
The committee recommends approval.
RHP Trail Corridor Fence 2024.pdf
A.6. The Public Works Director requests a General Fund supplemental
appropriation in the amount of$205,789.
This amount represents funds needed to hire a Code Enforcement Inspection
and a Permit Technician. The amount includes salary, fringes, and necessary
equipment for each position. An anticipated increase of unbudgeted revenues
due to increased development in the County will offset the costs. No additional
local funds are required. On-going annual costs for both positions will be
approximately $150,000 adjusted by any costs-of-living adjustments.
Minute Book 50
Board of Supervisors Regular Meeting of August 14, 2024
County of Frederick, Virginia
2
The committee recommends approval. 51
InspectionsPositionsSA.pdf
Building Permits Graph.pdf
A.7. The Sheriff requests a General Fund supplemental appropriation in the
amount of$5,000.
This amount represents restitution received and will be used for overtime
expenses. No local funds required.
The committee recommends approval.
SheriffRestitution.pdf
A.8. The Sheriff requests a General Fund supplemental appropriation in
amount of$1,907.
This amount represents a donation received to go toward the building at the
impound lot. No local funds required.
The committee recommends approval.
SheriffDonationBldg.pdf
A.9. The Sheriff requests a General Fund supplemental appropriation in the
amount of$50,351.
This amount represents 3 insurance claims and will be used toward the
purchase of a new vehicle. No local funds needed.
The committee recommends approval.
SherifflnsClaims.pdf
A.10. The Sheriff requests a General Fund supplemental appropriation in the
amount of$21,627.83.
This amount represents reimbursements from the DEA and the Secret Service
for overtime and office supplies. No local funds required.
The committee recommends approval.
SheriffDEAReimb.pdf
A.11. The EMS Billing Manager requests an EMS Expense Recovery Fund
supplemental appropriation in the amount of $394,230.12.This amount
represents unbudgeted revenue received in FY24. No local funds required.
Minute Book 50
Board of Supervisors Regular Meeting of August 14, 2024
County of Frederick, Virginia
3
52
The committee recommends approval.
EMSExpRecoverySA.pdf
A.12. The Public Safety Communications Director requests a General Fund
revenue appropriation in the amount of$22,279 and an expenditure
appropriation in the amount of$11,140.
These amount represent a carry forward for the VDEM grant for the text to 9-1-
1 migration project.
The committee recommends approval.
E911 CF.pdf
A.13. The Finance/Audit Committee charter adopted by the Board of Supervisors
requires an annual review and reassessment.
The committee recommends no changes to the charter.
FinanceCommitteeCharter.pdf
B. Items For Information Only
B.1. The Finance Director provides a Fund 10 Transfer report for June 2024.
TXFS JUNE 2024.pdf
Minute Book 50
Board of Supervisors Regular Meeting of August 14, 2024
County of Frederick, Virginia
4
53
Board of Supervisors Meeting Minutes of August 14, 2024 - Appendix 3
TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS
Monday, June 24, 2024
8:30 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter Chair (Voting), Will Weber
(Voting), Brandon Monk (Voting), Josh Ludwig (Voting), Robert Liero (Voting) and Tim
Stowe
Committee Members Absent: Donald Capps and Lewis Boyer(Liaison Stephens City)
Staff Present:John Bishop,Assistant Director and Kathy Smith
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: None
ITEMS FOR INFORMATION ONLY:
Primary Road Plan Update: Upon a motion by Brandon Monk and seconded by Josh Ludwig the
Committee recommends that the Board approve the 2024-2025 Primary Improvement Plan with
revisions. Staff updated the Committee on the draft Primary Plan update that was reviewed at
the June 3rd meeting and noted concerns with depiction of Route 37. Staff had updated the plan
based upon that feedback and had added additional descriptive language regarding the results of
the Eastern Frederick County Transportation Study as relates to Route 37. After much discussion,
it was recommended that revisions be made to the Route 37 Bypass Phases with Priority 1C Phase
3, 1D Phase 4 and 1E Phase 5 be moved to a lesser Priority on the draft plan. This Item will come
to the Board after Planning Commission has reviewed and provided a recommendation.
Public Comments: Ms. Kenney of Gainesboro District spoke on the safety of North Frederick Pike
(522 North) that needs to be addressed with the recent fatality on that roadway. Also, she spoke
of safety issues around the Gainesboro School intersection with the Committee.
Gainesboro Road/Route 522 Intersection Project: Staff updated the Committee on the received
approval from the innovative intersection committee to proceed to design on a Signalized
Continuous Green T intersection at the intersection of Gainesboro Road and Route 522. VDOT
documentation on the Continuous Green T intersection design was included in the presentation
to the Committee. Staff updated the Committee with the major difference with this type of traffic
signal is that Northbound traffic will not be stopping only if turning left.The traditional signal was
funded by the Board with this new design, Staff will not have a funding cost until the design plan
is completed. Staff are working with the County Attorney and Finance Manager on drafting an
RFP for the consultant for the project.
Minute Book 50
Board of Supervisors Regular Meeting of August 14,2024
County of Frederick, Virginia
54
County Project Updates: Renaissance Drive: The Construction project continues. The costs are
being updated to encompass impacts of the CSX delays and additional materials costs that will be
brought back to the Committee once those costs are available.
Route 37 Eastern Frederick Transportation Study: Staff provided the Committee with a feedback
draft plan for incorporation into the final document. Upon final draft status the report will be
brought back to the Committee. This is expected to be done by the July or August Transportation
Committee meeting.
Other: Mark Merrill, Commonwealth Transportation Board (CTB) noted that the 181 corridor
projects are making progress.The Committee expressed appreciation for the outstanding service
to the citizens of the Staunton District for his role with the CTB. Mr. Merrill term will expire on
June 30, 2024.
Minute Book 50
Board of Supervisors Regular Meeting of August 14,2024
County of Frederick, Virginia