P&Rminutes2024June11
FREDERICK COUNTY COMMISSION FOR PARKS AND RECREATION
June 11, 2024
Board Room of Frederick County Administration Building
107 North Kent Street, Winchester, VA 226001
Members Present: Gary Longerbeam, Dennis Grubbs, Jenny Myers, Randy Carter, and Vaughn
Whitacre.
Members Absent: Guss Morrison, Zac Franz, Ron Madagan
Staff: Jon Turkel, Andrew Keefauver, Cory Smith, Stacy Herbaugh
Call to Order
The meeting was called to order at 7:00 p.m. by Mr. Dennis Grubbs.
Approval of April 9, 2024, Meeting Minutes
Mr. Longerbeam moved to approve the minutes as submitted, second by Mrs. Myers, carried
unanimously (5-0).
Adoption of Agenda
Mr. Carter moved to adopt the agenda with the addition of information received from Sherando
High School in regards to use of the Community Room be included under New Business and add
under Information a request regarding traffic flow through the park, seconded by Mr. Longerbeam,
carried unanimously (5-0).
Old Business
None
New Business
1. Staff presented a revised Background Check Policy (500.03) that mirrors guidelines from the
National Recreation and Park Society in regard to an annual background check versus a check every
24 months for employees and volunteers. Mrs. Myers made a motion to accept the policy as
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June 11, 2024
presented, seconded by Mr. Carter, carried unanimously (5-0).
2. Staff made a motion to grant a request from FCPS Administration requesting exclusive use of
the Community Room at Sherando High School for the duration of the 2024-2025 school year,
seconded by Mrs. Myers, carried unanimously (5-0).
Monthly Reports
Staff provided reports on past and upcoming park projects, maintenance upgrades, recreation
programs, marketing, and special events. It was noted that that the Sunset Series at the Bowman
Library Amphitheater has started with great success.
Standing Committee Report
Buildings and Grounds (June 4, 2024):
1. The Buildings and Grounds Committee made a motion to use proffer funds in the amount of
$20,000 to expand the parking lot at Rose Hill Park by approximately 20 spaces, seconded
by Mr. Longerbeam, carried unanimously (5-0).
2. The Buildings and Grounds Committee made a motion to use proffer funds in the amount of
$12,000 for the Rose Hill Park/Sandy Ridge Connector Trail. The fence is a requirement by
the Museum of the Shenandoah Valley in order to have the connector trail, seconded by Mr.
Carter, carried unanimously (5-0).
3. The Buildings and Grounds Committee made a motion to use proffer funds in the amount of
$25,000 to install 6 pieces of fitness equipment along the walking trail at Frederick Heights
Park, seconded by Mrs. Myers, carried unanimously (5-0).
Information Items
1. Staff provided information regarding a request from FCPS Administration to utilize
Sherando Park for parent and student access into and out of the high school during the
construction phase of the housing development directly across from the school entrance.
Staff will meet with FCPS to discuss any safety concerns and improvements needed to
facilitate this request.
Adjournment
Mr. Grubbs adjourned the meeting at 7:56 p.m.
Respectfully submitted,
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June 11, 2024
Dennis Grubbs, Chairman
Stacy Herbaugh, Director