P&Rminutes2024March12
FREDERICK COUNTY COMMISSION FOR PARKS AND RECREATION
March 12, 2024
Board Room of Frederick County Administration Building
107 North Kent Street, Winchester, VA 226001
Members Present: Gary Longerbeam, Dennis Grubbs, Jenny Myers, Ron Madagan, Randy
Carter, Vaughn Whitacre, and non-voting Board Liaison, Mr. Robert Liero.
Members Absent: Guss Morrison, Zac Franz
Staff: Jon Turkel, Andrew Keefauver, Cory Smith, Stacy Herbaugh
Call to Order
The meeting was called to order at 7:00 p.m. by Mr. Dennis Grubbs.
Mr. Grubbs welcomed the Board Liaison, Mr. Robert Liero and new Gainesboro District
representative to the Commission, Mr. Vaughn Whitacre, and recognized Dr. Diana Hackney from
the 2 For 2 Foundation.
Approval of February 13, 2024, Meeting Minutes
Mr. Longerbeam moved to approve the minutes as submitted, second by Mrs. Myers, carried
unanimously (6-0).
Adoption of Agenda
Mr. Madagan made a motion to adopt the agenda as submitted, seconded by Mr. Carter, carried
unanimously (6-0).
Public Comment
Dr. Diana Hackney gave an overview of the 2 For 2 Foundation.
Old Business
None
Parks & Recreation Commission Meeting
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March 12, 2024
New Business
1. Staff presented proposed changes to the Recreation Programs Refund Policy (500.15) to align
with established protocols of the new registration software, CivicRec. Mr. Madagan made a motion
to accept the proposed changes as presented, seconded by Mrs. Myers, carried unanimously (6-0).
2. Staff presented proposed changes to the Facility Refund Policy (500.09) to align with established
protocols of the new registration software, CivicRec. Mr. Carter made a motion to accept the
proposed changes as presented, seconded by Mr. Longerbeam, carried unanimously (6-0).
Monthly Reports
Staff provided reports on past and upcoming park projects, recreation programs, marketing, and
special events. It was noted that the Department received a donation of 275 tons of base stone from
Carmeuse to be used for the expansion of the walking trail at Clearbrook Park.
Standing Committee Report
Buildings and Grounds (March 5, 2024):
1. Mr. Madagan made a motion for staff to pursue application for a grant to provide funding
for the development of Old Charlestown Road Park. The Land and Water Conservation
Fund (LWCF) grant program is a 50-50% matching reimbursement program. The grant
opportunity opened at the end of February 2024, applications are due to the Virginia
Department of Conservation and Recreation by April 18, 2024. Mrs. Myers seconded the
motion, carried unanimously (6-0).
2. Mr. Madagan made a motion to install a Native Peoples and Plants Interpretive Sign for
Rose Hill Park as requested by the Visitors and Tourism Bureau, seconded by Mr.
Longerbeam, carried unanimously (6-0). The Committee provided guidance on location of
the sign within the park.
3. The Committee provided a list of proffer eligible projects (in no particular order). The
Committee will be bringing some suggested projects back to the full Commission to
consider for funding requests at a later date.
Information Items
1. The Commission discussed the length of time allowed per Commission By-laws for public
comment. Chairman Grubbs asked the group to consider some modifications to current by-
laws to be discussed at a future meeting.
Parks & Recreation Commission Meeting
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March 12, 2024
Adjournment
Mr. Grubbs adjourned the meeting at 8:04 p.m.
Respectfully submitted,
Dennis Grubbs, Chairman
Stacy Herbaugh, Director