HomeMy WebLinkAboutFinCmteRpt20240821A.Action Items
A.1.The IT Director requests a General Fund supplemental appropriation not
to exceed $86,600.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
to complete the Commissioner of the Revenue CAMA software migration
project that began in April 2023. No additional local funds required.
The committee recommends approval.
A.2.The IT Director requests a General Fund supplemental appropriation in
the amount of $7,511.
REPORT & RECOMMENDATIONS
FINANCE COMMITTEE
WEDNESDAY, AUGUST 21, 2024
8:00 AM
FIRST FLOOR CONFERENCE ROOM
107 NORTH KENT STREET
WINCHESTER, VA 22601
ATTENDEES –
Committee Members Present: Judith McCann-Slaughter, Chairman; Josh Ludwig; Heather
Lockridge; Mike Stottlemyer; Delane Karalow; and Brandon Monk. Non-voting liaison Tonya
Sibert, Commissioner of the Revenue.
Committee Members Absent: Non-voting liaison William Orndoff, Treasurer.
Staff Present: Cheryl Shiffler, Finance Director; Sharon Kibler, Assistant Finance Director;
Michael Bollhoefer, County Administrator; Lenny Millholland, Sheriff; Stacy Herbaugh, Parks &
Recreation Director; Joe Wilder, Public Works Director; Rich Venskoske, Director of Elections;
Keith Jenkins, F&R Deputy Chief; Patrick Fly, Deputy IT Director; Wyatt Pearson, Planning
Director; Jay Tibbs, Deputy County Administrator; Christina Tasker, Animal Shelter Manager;
and Ron Kimble, Landfill Manager.
Others Present: Abby Johnson, VA PACE Authority (virtual).
IT CAMA CF.pdf
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This amount represents reserved restricted PEG funds for additional
equipment replacement and software upgrade in the BOS meeting room
control room. No local funds are required.
The committee recommends approval.
A.3.The Deputy County Administrator requests a General Fund supplemental
appropriation not to exceed $18,445.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for painting at Millwood Fire Station. The project was budgeted in FY 2024,
but due to supply delays was not completed. No additional local funds
required.
The committee recommends approval.
A.4.The Parks and Recreation Director requests a General Fund
supplemental appropriation not to exceed $1,144,387.49.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for Abrams Creek and Old Charlestown Road Park projects. Both projects
began in prior fiscal years and are ongoing. No additional local funds required.
The committee recommends approval.
A.5.The Parks and Recreation Director requests a General Fund
supplemental appropriation not to exceed $367,218.22.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for the Clearbrook Park spray ground. Funds were appropriated in April 2024.
No additional local funds required.
The committee recommends approval.
A.6.The Parks and Recreation Director requests a General Fund
supplemental appropriation not to exceed $60,179.
This amount represents a carry forward to FY 2025 of unspent FY 2024 proffer
funds for Rose Hill Park exercise equipment. Funds were appropriated in April
2024. No additional local funds required.
IT PEG BOS Rm.pdf
Maint Millwood Painting CF.pdf
Parks AbCrk OldCtown CF.pdf
Parks CB Spray Ground CF.pdf
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The committee recommends approval.
A.7.The Parks and Recreation Director requests a General Fund
supplemental appropriation not to exceed $62,257.12.
This amount represents a carry forward to FY 2025 of unspent FY 2024 proffer
funds for the Sherando Park pickleball project. The project began in FY 2024
and is in process. No additional local funds required.
The committee recommends approval.
A.8.The Planning Director requests a General Fund supplemental
appropriation not to exceed $38,590.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for the Capital Impact Model update and the Road Impact Fee analysis. The
project began in February 2024 and is ongoing. No additional local funds
required.
The committee recommends approval.
A.9.The Public Works Director requests a General Fund supplemental
appropriation not to exceed $6,721.67.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for spay/neuter from the Fleming Trust. This item has been unanimously
endorsed by the Public Works Committee. No additional local funds required.
The committee recommends approval.
A.10.The Public Works Director requests a General Fund supplemental
appropriation not to exceed $24,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for HVAC duct cleaning prior to the HVAC replacement. This item has been
unanimously endorsed by the Public Works Committee. No additional local
funds required.
The committee recommends approval.
Parks RH Equip CF.pdf
Parks Sherando Pickleball CF.pdf
Planning TischlerBise CF.pdf
PublicWks Shelter CF.pdf
PublicWks Shelter CF.pdf
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A.11.The Public Works Director requests a General Fund supplemental
appropriation in the amount of $20,000.
This amount represents reserved funds from the Fleming Trust for
spay/neuter. This item has been unanimously endorsed by the Public Works
Committee. No local funds required.
The committee recommends approval.
A.12.The Public Works Director requests a General Fund supplemental
appropriation in the amount of $2,911.98.
This amount represents a unbudgeted restitution revenue received. This item
has been unanimously endorsed by the Public Works Committee. No local
funds required.
The committee recommends approval.
A.13.The Public Works Director requests a Landfill Fund supplemental
appropriation not to exceed $1,612,876.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for various ongoing projects at the Landfill. This item has been unanimously
endorsed by the Public Works Committee. No additional local funds required.
The committee recommends approval.
A.14.The Sheriff requests a General Fund supplemental appropriation not to
exceed $110,483.67.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for a building at the impound lot. Funds have accumulated over several fiscal
years. No additional local funds required.
The committee recommends approval.
A.15.The Sheriff requests a General Fund supplemental appropriation not to
exceed $25,472.69.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for vehicle equipment needed due accidents that required new vehicles. No
additional local funds required.
PublicWks FlemmingTrust.pdf
PublicWks Restitution.pdf
PublicWks Landfill CF.pdf
Sheriff CFs.pdf
4
The committee recommends approval.
A.16.The Sheriff requests a General Fund supplemental appropriation in the
amount of $28,892.69.
This amount represents unbudgeted revenue received from the sale of salvage
and surplus. Funds will go towards the purchase of a new vehicle. No local
funds required.
The committee recommends approval.
A.17.The Sheriff requests a General Fund supplemental appropriation in the
amount of $750.
This amount represents a donation received and will be used toward Dive
Team supplies. No local funds required.
The committee recommends approval.
A.18.The Sheriff requests a General Fund supplemental appropriation in the
amount of $5,000.
This amount represents a donation received and will be used toward the
building at the impound lot. No local funds required.
The committee recommends approval.
A.19.The Sheriff requests a General Fund supplemental appropriation in the
amount of $4,154.16.
This amount represents an insurance claim for a damaged vehicle to be used
for repairs. No local funds required.
The committee recommends approval.
A.20.The Sheriff requests a General Fund supplemental appropriation in the
amount of $2,500.
This amount represents a grant awarded from the Office of the Attorney
Sheriff CFs.pdf
Sheriff CFs.pdf
Sheriff Donation Dive Team.pdf
Sheriff Donation Bldg.pdf
Sheriff Insurance Claim.pdf
5
General to be used for expenses related to reducing crimes against seniors.
No local funds required.
The committee recommends approval.
A.21.The Fire & Rescue Chief requests a General Fund supplemental
appropriation not to exceed $35,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
to complete repairs to the reserve apparatus that are currently in process and
will be completed in August 2024. No additional local funds required.
The committee recommends approval.
A.22.The Fire & Rescue Chief requests a General Fund supplemental
appropriation not to exceed $35,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
to complete the purchase of 2 wildland fire skid units that are currently in the
solicitation process. No additional local funds required.
The committee recommends approval.
A.23.The Director of Elections requests a General Fund supplemental
appropriation in the amount of $25,000.
This amount represents additional unbudgeted postage expenses for mailing
absentee ballots of the November general and special election. Local funds
are required.
The committee recommends approval.
B.Items Not Requiring Action
B.1.The County Administrator provides information and Abby Johnson from the
Virginia PACE Authority will make a virtual presentation on the C-PACE
program.
The committee requested that the County Administrator schedule the PACE
requestor to be present at a future meeting and provide the presentation
slides, which have been attached.
Sheriff TRIAD Grant.pdf
Fire Repair CF.pdf
Fire Skid Units CF.pdf
Registrar Postage SA.pdf
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C.Items For Information Only
C.1.The Finance Director provides a General Fund transfer report for July 2024.
CPACE_2024.pdf
VA C-PACE Program_localities_2024.pdf
July 2024 TXFs.pdf
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The IT Director requests a General Fund supplemental appropriation not to
exceed $86,600.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds to complete the
Commissioner of the Revenue CAMA software migration project that began in April 2023. No
additional local funds required.
The committee recommends approval.
Attachments:
IT CAMA CF.pdf
8
COUNTY OF FREDERICK Information Technologies
Scott Varner, Director of Information Technology
svarner@fcva.us Voice 540.722.8261 M E M O
To: Finance Committee
From: Scott Varner, Director of Information Technology
Subject: Request for Carry Forward Funds for CAMA Software Project
Date: June 11, 2024
The Information Technology Department requests to carry forward funds for the Commissioner of Revenue CAMA software migration project to cover any unspent funds not to exceed $87,543.95 to complete any project items that remain at the end of the fiscal year.
Sincerely,
Scott Varner
Scott Varner County of Frederick
Director of Information Technology
107 North Kent Street, Winchester, Virginia 22601-5039
4-010-012200-9005-000-000original 4/28/23 - $209,000, expenditures to date $122,400
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The IT Director requests a General Fund supplemental appropriation in the
amount of $7,511.
This amount represents reserved restricted PEG funds for additional equipment replacement
and software upgrade in the BOS meeting room control room. No local funds are required.
The committee recommends approval.
Attachments:
IT PEG BOS Rm.pdf
10
COUNTY OF FREDERICK Information Technologies
Scott Varner, Director of Information Technology
svarner@fcva.us Voice 540.722.8261 M E M O
To: Frederick County, Finance Committee
From: Scott Varner, Director of Information Technology Subject: Request for PEG Funds Date: August 2, 2024
The Information Technology Department is requesting $7,510.81 in additonal Peg Funds to replace additonal equipment in the Board of Supervisors Control Room and upgrade the titling software for broadcasts. During the installation of the new video cameras and control equipment staff determined that the software used for the title graphics needed to be upgraded for the new system. That requires we replace
the current laptop in the control room with a tower pc and obtain an additional graphics card that will integrate with the system. Below is the equipment and cost for the items.
Ross Epression:Realtime Motion Graphics Software - $2,905.00
AJA Video Card, racking equipment, and labor - $3,235.94
Lenovo ThinkStation PC - $1,237.11
ViewSonic 22” Monitor - $132.76
Total - $7,510.81
The quotes for the equipment are attached.
Staff would note the Peg Funds are funds derived from our Cable Franchise fees. The use of funds from the PEG Grant are very narrow in scope and can only be used for items related to the broadcasting/streaming of meetings.
Sincerely,
Scott Varner
Scott Varner County of Frederick Director of Information Technology 107 North Kent Street, Winchester, Virginia 22601-5039
11
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Frederick Co Boardroom AJA
Card Addition
Frederick CountyFrederick County
Winchester,VA
August 1, 2024
4201 Park Place Court
Glen Allen, VA
DCJS License ID# 11-6608
SWaM Certificate: 680233
eVA Vendor ID: VS0000049227
VASCUPP Contract: C0002417
Daniel Albert
dalbert@epitomenetworks.com
Quote#: Q24-1226
13
AUDIO/VIDEO TOTAL $3,235.94
BOARDROOM TOTAL $3,235.94
BOARDROOM
SCOPE
Epitome to Provide
AJA PCIe Card with (4) HD/SDI full size BNC I/O
Rack shelf for owner provided PC
Premade BNC Cable
Epitome Services
Rack mount PC
Wire PC into system
2 inputs from Switcher
2 outputs to Switcher
Client to Provide
PC with minimum (1) PCIe 2.0 8x slot
Wireless Keyboard/Mouse
AUDIO/VIDEO
QTY MANUFACTURER MODEL DESCRIPTION MSRP
AVSO
DISCOUNT PRICE TOTAL
1 AJA Video Systems CRV44-BNC-R0 $2,365.00 2%$2,317.70 $2,317.70
4 Laird Digital Cinema 12GSDI-B-B-006 $29.95 20%$23.96 $95.84
1 Middle Atlantic RC-3 $128.00 20%$102.40 $102.40
1 Epitome Networks
- VASCUPP Labor $0.00 $720.00
Full size BNC connectors, sta…
Laird 12GSDI-B-B-006 Canare…
3SP CLAMPING RACKSHELF
Version 1.0 August 1, 2024
Quote Valid Until August 30, 2024
2 of 3
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PAYMENT SCHEDULE
To Be Determined
Plus Taxes if Applicable
EQUIPMENT TOTAL $2,515.94
LABOR TOTAL $720.00
SUBTOTAL $3,235.94
PROJECT TOTAL $3,235.94
ACCEPTANCE
FINANCIAL
Version 1.0 August 1, 2024
Quote Valid Until August 30, 2024
3 of 3
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Deputy County Administrator requests a General Fund supplemental
appropriation not to exceed $18,445.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for painting at
Millwood Fire Station. The project was budgeted in FY 2024, but due to supply delays was not
completed. No additional local funds required.
The committee recommends approval.
Attachments:
Maint Millwood Painting CF.pdf
22
COUNTY of FREDERICK
Jay E. Tibbs Deputy County Administrator
540/665-6382
Fax: 540/667-0370
E-mail: jtibbs@fcva.us
107 North Kent Street Winchester, Virginia 22601
TO: Finance Committee
FROM: Jay E. Tibbs, Deputy County Administrator
DATE: July 29, 2024
RE: Carry-Forward Request
This is a request from the Maintenance Department for a General Fund supplemental
appropriation in the amount of $18,445.00. This amount represents a carry-forward
request for the painting of the inside and apparatus bays of Millwood Fire Station.
The funds were included in the FY23-24 budget. A contract was issued, and the work
was to be completed in conjunction with the replacement of the garage bay floor
replacement project. The concrete contractor had issues getting concrete to complete
the bay floors in a timely manner and this resulted in a delay in finishing the painting
project.
GL 4-010-043040-3004-000-021
We respectfully request approval of these carried forward amounts so we can
complete this project.
Should you have any questions, please do not hesitate to contact me.
23
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Parks and Recreation Director requests a General Fund supplemental
appropriation not to exceed $1,144,387.49.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for Abrams
Creek and Old Charlestown Road Park projects. Both projects began in prior fiscal years and
are ongoing. No additional local funds required.
The committee recommends approval.
Attachments:
Parks AbCrk OldCtown CF.pdf
24
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Parks and Recreation Director requests a General Fund supplemental
appropriation not to exceed $367,218.22.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for the
Clearbrook Park spray ground. Funds were appropriated in April 2024. No additional local
funds required.
The committee recommends approval.
Attachments:
Parks CB Spray Ground CF.pdf
26
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Parks and Recreation Director requests a General Fund supplemental
appropriation not to exceed $60,179.
This amount represents a carry forward to FY 2025 of unspent FY 2024 proffer funds for Rose
Hill Park exercise equipment. Funds were appropriated in April 2024. No additional local
funds required.
The committee recommends approval.
Attachments:
Parks RH Equip CF.pdf
28
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Parks and Recreation Director requests a General Fund supplemental
appropriation not to exceed $62,257.12.
This amount represents a carry forward to FY 2025 of unspent FY 2024 proffer funds for the
Sherando Park pickleball project. The project began in FY 2024 and is in process. No
additional local funds required.
The committee recommends approval.
Attachments:
Parks Sherando Pickleball CF.pdf
30
31
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Planning Director requests a General Fund supplemental appropriation not
to exceed $38,590.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for the Capital
Impact Model update and the Road Impact Fee analysis. The project began in February 2024
and is ongoing. No additional local funds required.
The committee recommends approval.
Attachments:
Planning TischlerBise CF.pdf
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COUNTY of FREDERICK
Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
MEMORANDUM TO: Finance Committee
FROM: Wyatt Pearson, Director of Planning and Development
RE: Carry Forward & Appropriation Request
DATE: August 13, 2024
The Planning and Development Department is requesting funds in the amount of
$38,590.00 be carried forward for FY25 for continued payment of invoices submitted by TischlerBise for the Capital Impact Model Update and Road Impact Fee Analysis. The funds represent the unspent balance of the amount budgeted for the completion of the project. The project is an update to the existing Capital Impact Model and evaluation of
whether or not Road Impact Fee and/or Transportation Cash Proffers can be implemented.
The model was developed to evaluate the anticipated need for capital facilities based on growth, and to determine the cost of those capital facilities to the County. Expenditure Code: 081010-3002-000-00
WGP
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a General Fund supplemental appropriation
not to exceed $6,721.67.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for spay/neuter
from the Fleming Trust. This item has been unanimously endorsed by the Public Works
Committee. No additional local funds required.
The committee recommends approval.
Attachments:
PublicWks Shelter CF.pdf
34
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: FY 2024 Carry Forwards
DATE: 06/18/24
________________________________________________________________________
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 for
line item 10-4305-3001-01 Professional Services -Donation of any remaining funds. This
amount is the unused portion of spay/neuter funding. The funds were appropriated from
the Fleming donation for spaying and neutering shelter pets.
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 in
the amount of $24,000 from line item 10-4305-3010-00 Other Contractual Service for
duct cleaning services. We are unable to schedule the cleaning before the end of the fiscal
year. The duct cleaning must be performed prior to the installation of the new HVAC
equipment scheduled during FY 2025.
Please contact me if you have any questions.
Attachment 1
35
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a General Fund supplemental appropriation
not to exceed $24,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for HVAC duct
cleaning prior to the HVAC replacement. This item has been unanimously endorsed by the
Public Works Committee. No additional local funds required.
The committee recommends approval.
Attachments:
PublicWks Shelter CF.pdf
37
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: FY 2024 Carry Forwards
DATE: 06/18/24
________________________________________________________________________
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 for
line item 10-4305-3001-01 Professional Services -Donation of any remaining funds. This
amount is the unused portion of spay/neuter funding. The funds were appropriated from
the Fleming donation for spaying and neutering shelter pets.
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 in
the amount of $24,000 from line item 10-4305-3010-00 Other Contractual Service for
duct cleaning services. We are unable to schedule the cleaning before the end of the fiscal
year. The duct cleaning must be performed prior to the installation of the new HVAC
equipment scheduled during FY 2025.
Please contact me if you have any questions.
Attachment 1
38
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
39
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a General Fund supplemental appropriation
in the amount of $20,000.
This amount represents reserved funds from the Fleming Trust for spay/neuter. This item has
been unanimously endorsed by the Public Works Committee. No local funds required.
The committee recommends approval.
Attachments:
PublicWks FlemmingTrust.pdf
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_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: FY 25 Donation Fund Appropriation
DATE: 06/03/24
________________________________________________________________________
The Shelter is requesting an appropriation from 1034 donation fund into line item
10-4305-3001-01 Professional Services - Donation, in the amount of $20,000.00 for the
FY 25 Budget.
The funding is part of the Dorothy Flemming trust given for the purpose of
spaying and neutering shelter pets.
Please contact me if you have any questions.
Attachment 2
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From:Christina TaskerTo:Sharon KiblerSubject:RE: Fleming TrustDate:Thursday, August 1, 2024 10:20:26 AM
Dorothy
Fleming Spay
Neuter Fund
Date Additions Appropriations Balance
3/23/2017 $10,000.00
3/23/2017 $214,214.00
8/14/2018 $30,845.38
9/5/2017 $10,000.00
12/19/2018 $10,000.00
FY 20 $15,000.00
FY 21 $20,000.00
FY 22 $10,000.00
FY 23 $20,000.00
FY 24 $25,000.00
FY 25 $20,000.00
TOTAL $255,059.38 $130,000.00 $125,059.38
Here is the balance of the Flemming Trust. It was my understanding it was called the 1034, so for next year it should be called the “Animal Shelter Reserve Fund”? Is the line item listed
the one that should be used?
Christina Tasker
Shelter ManagerFrederick County Animal Shelter
161 Fort Collier Rd.
Winchester, VA 22603CTasker@fcva.us
(540)667-9192
From: Sharon Kibler <skibler@fcva.us>
Sent: Thursday, August 1, 2024 9:49 AMTo: Christina Tasker <ctasker@fcva.us>
Cc: Karen Orndorff <karen.orndorff@fcva.us>
Subject: Fleming Trust
Good morning Christina,
What is the current balance of the Fleming Trust? Also, can you make a note for next time a request comes for funds from the Fleming Trust (see below)? Those funds are not in revenue 1034. They
were received years ago, so they are held as part of the Animal Shelter Reserve fund balance.
Thanks!
42
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
43
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a General Fund supplemental appropriation
in the amount of $2,911.98.
This amount represents a unbudgeted restitution revenue received. This item has been
unanimously endorsed by the Public Works Committee. No local funds required.
The committee recommends approval.
Attachments:
PublicWks Restitution.pdf
44
_________________ _____________________________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: Supplemental Appropriation Request
Court Case Restitution – Professional Health Services
DATE: 06/18/24
___________________________________________________________________
The shelter is requesting funding in the amount of $3,611.98 be appropriated to line item 010-04305-3001-00
Professional Health Services from 10DR 3-010-019040-0014 restitution fund in FY25. Please contact me if you
have any questions.
This amount represents funding received from court ordered restitution in the following cases:
RECEIVED CASE AMOUNT
7/1/2023 Neff $450.00
7/26/2023 Meyers $80.00
8/16/2023 Whitacre $400.00
9/20/2024 Whitacre $200.00
11/2/2023 Kent $11.13
11/25/2023 Whitacre $400.00
11/30/2023 Kent $11.13
12/26/2023 Kent $11.13
1/17/2024 Whitacre $200.00
1/29/2024 Kent $11.13
2/5/2024 Hall $65.75
2/12/2024 Whitacre $400.00
2/26/2024 Kent $11.13
3/13/2024 Hall $13.15
4/11/2024 Whitacre $200.00
4/26/2024 Hall $26.30
5/6/2024 Taxilaga $210.00
5/8/2024 Whitacre $200.00
6/3/2024 Kent $11.13
6/18/2024 Whitacre $700.00
Total $3611.98
Attachment 3
45
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
46
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a Landfill Fund supplemental appropriation
not to exceed $1,612,876.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for various
ongoing projects at the Landfill. This item has been unanimously endorsed by the Public
Works Committee. No additional local funds required.
The committee recommends approval.
Attachments:
PublicWks Landfill CF.pdf
47
Attachment 4
48
49
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
50
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation not to exceed
$110,483.67.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for a building at
the impound lot. Funds have accumulated over several fiscal years. No additional local funds
required.
The committee recommends approval.
Attachments:
Sheriff CFs.pdf
51
52
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation not to exceed
$25,472.69.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for vehicle
equipment needed due accidents that required new vehicles. No additional local funds
required.
The committee recommends approval.
Attachments:
Sheriff CFs.pdf
53
54
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$28,892.69.
This amount represents unbudgeted revenue received from the sale of salvage and surplus.
Funds will go towards the purchase of a new vehicle. No local funds required.
The committee recommends approval.
Attachments:
Sheriff CFs.pdf
55
56
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$750.
This amount represents a donation received and will be used toward Dive Team supplies. No
local funds required.
The committee recommends approval.
Attachments:
Sheriff Donation Dive Team.pdf
57
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$5,000.
This amount represents a donation received and will be used toward the building at the
impound lot. No local funds required.
The committee recommends approval.
Attachments:
Sheriff Donation Bldg.pdf
60
61
62
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$4,154.16.
This amount represents an insurance claim for a damaged vehicle to be used for repairs. No
local funds required.
The committee recommends approval.
Attachments:
Sheriff Insurance Claim.pdf
63
64
65
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$2,500.
This amount represents a grant awarded from the Office of the Attorney General to be used
for expenses related to reducing crimes against seniors. No local funds required.
The committee recommends approval.
Attachments:
Sheriff TRIAD Grant.pdf
66
67
Awarded: 6/18/24
002-TRIAD-24
Award period: 6/1/24-5/31/25
68
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Fire & Rescue Chief requests a General Fund supplemental appropriation not
to exceed $35,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds to complete
repairs to the reserve apparatus that are currently in process and will be completed in August
2024. No additional local funds required.
The committee recommends approval.
Attachments:
Fire Repair CF.pdf
69
70
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Fire & Rescue Chief requests a General Fund supplemental appropriation not
to exceed $35,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds to complete the
purchase of 2 wildland fire skid units that are currently in the solicitation process. No
additional local funds required.
The committee recommends approval.
Attachments:
Fire Skid Units CF.pdf
71
72
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Director of Elections requests a General Fund supplemental appropriation in
the amount of $25,000.
This amount represents additional unbudgeted postage expenses for mailing absentee ballots
of the November general and special election. Local funds are required.
The committee recommends approval.
Attachments:
Registrar Postage SA.pdf
73
74
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Items Not Requiring Action
Title: The County Administrator provides information and Abby Johnson from the Virginia
PACE Authority will make a virtual presentation on the C-PACE program.
The committee requested that the County Administrator schedule the PACE requestor to be
present at a future meeting and provide the presentation slides, which have been attached.
Attachments:
CPACE_2024.pdf
VA C-PACE Program_localities_2024.pdf
75
COUNTY of FREDERICK Michael Bollhoefer County Administrator
540/665-6382
Fax: 540/667-0370 E-mail: michael.bollhoefer@fcva.us
107 North Kent Street Winchester, Virginia 22601
M E M O R A N D U M
To: Finance Committee
From: Michael Bollhoefer
Date: August 14, 2024
Re: Commercial Property Assessed Clean Energy (C-PACE) Financing
______________________________________________________________________________
Staff presented information regarding C-PACE financing to the Finance Committee on November
15, 2023. At that time, the Committee decided not to proceed further with the C-PACE program.
Subsequently, it was requested to bring the item back to the committee and have a representative
of the C-PACE program make a presentation.
C-PACE is a financing program for local businesses for renewable energy production and
distribution facilities, energy efficiency improvements, water usage efficiency, and stormwater
management improvements. The loans are originated by capital providers and the County would
have no obligation to originate or guarantee the loans. The role of the County would be to secure
the loan by recording a lien on the property, and in the event of a default on the loan, enforce the
lien in the amount of the loan, associated costs and interest, in the same manner that a property
tax lien against real property would be enforced.
The purpose of the up-coming presentation is to provide the Committee with information
regarding the program so the Committee can determine if it wants to recommend that the
program be presented to the Board of Supervisors for consideration for further consideration.
Attachments:
Section 1. State Statute
Section 2. Program Guidelines
Section 3. Power Point
Section 4. Sample Ordinance
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164
Commercial Property Assessed Clean
Energy (C-PACE)Financing
2024 Statewide Program Overview
165
Formed in 2019 as a 501c3 nonprofit; administrator for VA C-
PACE,state sponsored C-PACE program
Virginia PACE Authority
11+ years of national program administrative and project
development experience
Onboards localities to turn on C-PACE; most MSAs in state are
now enabled.
Responsible for all aspects of vetting and closing C-PACE
loans including marketing and outreach to all stakeholders
Three loans closed totaling $15.3 million
166
▪C-PACE loan secured by a voluntary special assessment lien
▪Transfers to new owner unless voluntary prepayment
before end of loan term
▪Capital Providers structure financing directly with
borrowers
▪Payments billed and collected by Capital Providers
▪Enforced by locality or Capital Provider
▪Consent of all secured mortgage holders required
C-PACE 101:The Basics
Ben created the
first assessment
district in 1776
167
▪100%financing for eligible projects and properties
▪Wide range of eligible improvements
▪Commercial properties eligible except residential 1-4 units
▪Fixed-rate,fully amortizing loans for up to 30+years
▪No personal or corporate guarantees/non-recourse
▪Available within two years after project completion
▪Transfer to new owner unless prepaid (voluntary)
C-PACE 101:The Basics
168
A Public –Private Partnership
C-PACE loan secured by special
assessment on property
Locality or capital provider enforces C-
PACE loan in case of foreclosure
Public/Private: C-PACE loan installments are paid
back directly to Capital Providers
Funding provided by private Capital
Providers for private owners
Program Administrator (PA) is hired by
the Locality; PA is paid through fees from
closed projects
Private
C-PACE 101:The Basics
Public
169
OFFICE
NON PROFIT
INDUSTRIAL
RETAIL
AGRICULTURE HOTEL
MULTIFAMILY
Virginia C-PACE: Eligible Improvements
170
EV CHARGING
RESILIENCY
ENVIROMENTAL
REMEDIATION
ENERGY
EFFICIENCY
WATER
EFFICIENCY
STORMWATER
MANAGEMENT
RENEWABLE ENERGY
Virginia C-PACE: Eligible Improvements
171
▪Energy Efficiency
HVAC
Lighting
Water heaters
Building envelope
▪Renewables
Solar panels
Geothermal improvements
Wind turbines
Solar plus storage
▪Stormwater management
▪EV charging equipment
▪Water Efficiency
Low flow fixtures
Rainwater capture
Grey water systems
▪Resiliency
Wind
Flood mitigation
Seismic
▪Environmental Remediation
Asbestos
Mold
Ground water
Virginia C-PACE: Examples
172
Virginia C-PACE: Market Penetration
50% of state population
in VA C-PACE Program
$170 MM in pipeline
173
Retrofits:Benefits
▪CPACE funds upgrades; owner has equity for other uses
▪Enhance building value by upgrading building with highly
efficient improvements
▪Lower utility and maintenance costs,making C-PACE cash flow
neutral or even positive
▪Pass through to tenants of pro-rate share of C-PACE payments
depending on lease type
▪Fund soft costs: certifications, energy/project reports, and
legal
174
Retrofits:Case Study
▪Type: Office
▪Story: Long term owner/architect used C-PACE to
showcase clients and local community of building green
▪Measures: LED Lighting, combined heat and power,
variable speed drives, high efficiency boilers
▪18-year financing term
▪42% estimate in reduction of annual energy costs
▪C-PACE Capital Provider: Greenworks Lending
C-PACE: $680,000
175
New development/Gut rehab : Benefits
EQUITY
PACE FINANCING
SENIOR DEBT
▪Funds eligible hard and soft construction costs up to 100%
total debt
▪Replaces equity or more expensive “mezz” debt as gap
financing tool
▪Lowers overall cost of capital of projects, improving ROI
▪Defer payments for multiple years until stabilization
▪Interest only financing available
▪Flexible prepayment for project construction and
stabilization
176
Gut Rehab: Case Study
•Type: Boutique Hotel
•Story: Developer renovated 1915 historic building
using state and local incentives and historic tax
credits. C-PACE closed the remaining capital gap
•Measures: high efficiency building shell upgrades,
HVAC systems, lighting fixtures, and water
efficiency
•25-year term
•C-PACE Capital Provider: Pace Equity
C-PACE: $2.64 million
177
Virginia C-PACE : New Construction
•Type: Assisted Living facility
•Story: Developer had a gap in capital once the
project was underway due to increasing costs. C-
PACE closed the remaining capital gap
•Measures: high efficiency building shell upgrades,
HVAC systems, lighting fixtures, and water
efficiency
•30-year term
•C-PACE Capital Provider: Nuveen Green Capital
C-PACE: $8.7 million
178
▪Set of consistent program documents and processes for property
owners, developers, contractors and local governments
▪Technical: centralized application and approval process, one
set of Program Guidelines and forms
▪Marketing/Outreach: centralized website, fact sheets,
tutorials,training
▪Legal: template ordinance, program agreement,
transactional documents, recorded documents, etc.
▪Statewide program has opt-in for localities – Agreement
signed between Virginia Energy and locality
▪Existing programs can opt-into the statewide program but can
continue to operate as local programs in the interim
Virginia C-PACE: Structure
179
Virginia C-PACE: Documentation
180
Virginia C-PACE:Program Administrator
Provides all key program administration functions, including:
▪Liaison with Localities to pass enabling ordinances and
onboard Localities
▪Intake, review, and approve C-PACE Loan applications
▪Facilitate closing of C-PACE Loans
▪Register and train contractors
▪Register and educate capital providers
▪Provide marketing, outreach, and education to stakeholders
▪Service the C-PACE Loans if a Capital Provider cannot
▪Collaborate with Localities on economic development
opportunities
181
Virginia C-PACE:Locality
▪Adopt enabling Ordinance to join the VA C-PACE Program or
amend existing ordinance that complies with the VA C-PACE
Program
▪Execute the Virginia Energy-Locality C-PACE Agreement
▪At each loan closing, review and execute the C-PACE Program
Agreement and the C-PACE Lien Certificate for each
transaction
▪At the Locality’s discretion, collaborate with VPA and
Virginia Energy to promote C-PACE
182
Virginia C-PACE:Locality –costs, burden
▪Costs to locality
▪Offered at no cost to localities
▪Staff burden, limited to:
▪Enabling C-PACE by passing ordinance and signing
Locality Agreement
▪Signing off on C-PACE transaction after VPA has
reviewed
183
Virginia C-PACE:Locality -risks
Risk to jurisdiction indemnified in Program Agreement
Section 4 -Indemnification.
Without limiting any other obligation or liability of the Property
Owner,or any right or remedy of the Capital Provider or the
[County/City/Town],Property Owner agrees to indemnify and hold
harmless the Capital Provider and the [County/City/Town],their
[councilmembers][supervisors],directors,officers,employees,agents,
subsidiaries,and affiliates (each,an “Indemnified Party”),from and against
all damages,losses,settlement payments,obligations,liabilities,claims,
suits,penalties,assessments,citations,directives,demands,judgments,
actions or causes of action,whether created by statute or common law,
including all costs and expenses,including attorneys’fees,arising from or
associated with this C-PACE Loan transaction.This section shall survive
the expiration of the Term of this Agreement.
184
Virginia C-PACE:Locality
Risk to jurisdiction indemnified in Ordinance
(a)Indemnification. The Program Administrator shall
indemnify, defend and hold the [City/County/Town]
harmless against any claim brought against the
[City/County/Town] or any liability imposed on the
[City/County/Town] as a result of any action or omission to
act by the Program Administrator.
185
Virginia C-PACE: Application Process
186
Contact information
Abby Johnson, Executive Director and President
abby@virginiapace.com
Ellen Dickson, Director of Marketing & Outreach
ellen@virginiapace.com
Andy Friedman, Outreach Advisor
andy@virginiapace.com
757-603-3555
www.virginiapace.com 187
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Items For Information Only
Title: The Finance Director provides a General Fund transfer report for July 2024.
Attachments:
July 2024 TXFs.pdf
188
BUDGET TRANSFERS JULY 2024
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
7/11/2024 RECREATION CENTERS AND PLAYGROUNDS TRANSFER FOR PARKS VAN 7104 8005 000 000 36,964.20
TRANSFERS/CONTINGENCY 9301 5807 000 004 (36,964.20)
7/12/2024 INFORMATION TECHNOLOGY TELEPHONE SYSTEM 1220 8001 000 000 326,210.00 TRANSFERS/CONTINGENCY 9301 5807 000 004 (326,210.00)
7/17/2024 COUNTY OFFICE BUILDINGS/COURTHOUSE MICROMAIN GLOBAL WORK ORDER 4304 3010 000 000 (4,140.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 9005 000 000 4,140.00
7/17/2024 ANIMAL SHELTER SUPPLEMENT FOR FY2025 4305 3001 000 000 (10,000.00)
ANIMAL SHELTER 4305 3001 000 001 10,000.00
7/14/2024 CLEARBROOK PARK UTILITY CARTS AND RAIN REELS 7109 8001 000 000 21,965.92
SHERANDO PARK 7110 8001 000 000 31,961.31
TRANSFERS/CONTINGENCY 9301 5807 000 004 (53,927.23)
7/22/2024 SHERIFF WARRANT CART 3102 5401 000 000 (8,500.00)
SHERIFF 3102 8001 000 000 8,500.00
7/22/2024 PARKS AND RECREATION ADMINISTRATION PHASE I ARCHEOLOGICAL SURVEY FOR OLD CHARLESTOWN 7101 3002 000 000 (17,000.00)
PARKS AND RECREATION ADMINISTRATION 7101 8900 000 000 17,000.00 7/22/2024 CLEARBROOK PARK WIDE MOWER 7109 8001 000 000 71,422.73 CLEARBROOK PARK Z TURN MOWER 7109 8001 000 000 15,999.00 TRANSFERS/CONTINGENCY WIDE MOWER & Z TURN MOWER 9301 5807 000 004 (87,421.73)
7/23/2024 INFORMATION TECHNOLOGY PAY ROSS VIDEO 1220 3005 000 000 (3,000.00)
INFORMATION TECHNOLOGY 1220 5401 000 000 3,000.00
7/25/2024 PARKS AND RECREATION ADMINISTRATION'NEPA ASSESSMENT OLD CHARLESTOWN ROAD 7101 3002 000 000 (7,850.00)
PARKS AND RECREATION ADMINISTRATION'7101 8900 000 000 7,850.00
7/25/2024 SHERANDO PARK PARKS CREW CAB 7110 8005 000 000 48,080.59
TRANSFERS/CONTINGENCY 9301 5807 000 004 (48,080.59)
7/25/2024 INFORMATION TECHNOLOGY RECLASS SBITA PORTION OF PHONE SYSTEM 1220 8001 000 000 (63,043.50)
INFORMATION TECHNOLOGY 1220 9005 000 000 63,043.50
8/7/2024 COUNTY OFFICE BUILDINGS/COURTHOUSE (10) NEW IP CAMERAS INSTALLED 4304 3010 000 005 (5,000.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8007 000 005 5,000.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3010 000 052 (5,338.90) COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8007 000 005 5,338.90 COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3004 000 003 (5,000.00) COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8007 000 005 5,000.00
8/8/2024 COUNTY OFFICE BUILDINGS/COURTHOUSE GAS RANGE MILLWOOD 4304 3004 000 021 (5,519.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8001 000 021 5,519.00
189