HomeMy WebLinkAboutFinCmteAgendaPkt20240821A.Action Items
A.1.The County Administrator provides information and Ellen Dickson from the
Virginia PACE Authority will make a virtual presentation on the C-PACE
program.
A.2.The IT Director requests a General Fund supplemental appropriation not
to exceed $86,600.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
to complete the Commissioner of the Revenue CAMA software migration
project that began in April 2023. No additional local funds required.
A.3.The IT Director requests a General Fund supplemental appropriation in
the amount of $7,511.
This amount represents reserved restricted PEG funds for additional
equipment replacement and software upgrade in the BOS meeting room
control room. No local funds are required.
A.4.The Deputy County Administrator requests a General Fund supplemental
appropriation not to exceed $18,445.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for painting at Millwood Fire Station. The project was budgeted in FY 2024,
but due to supply delays was not completed. No additional local funds
required.
AGENDA
FINANCE COMMITTEE
WEDNESDAY, AUGUST 21, 2024
8:00 AM
FIRST FLOOR CONFERENCE ROOM
107 NORTH KENT STREET
WINCHESTER, VA 22601
CPACE_2024.pdf
IT CAMA CF.pdf
IT PEG BOS Rm.pdf
1
A.5.The Parks and Recreation Director requests a General Fund
supplemental appropriation not to exceed $1,144,387.49.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for Abrams Creek and Old Charlestown Road Park projects. Both projects
began in prior fiscal years and are ongoing. No additional local funds required.
A.6.The Parks and Recreation Director requests a General Fund
supplemental appropriation not to exceed $367,218.22.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for the Clearbrook Park spray ground. Funds were appropriated in April 2024.
No additional local funds required.
A.7.The Parks and Recreation Director requests a General Fund
supplemental appropriation not to exceed $60,179.
This amount represents a carry forward to FY 2025 of unspent FY 2024 proffer
funds for Rose Hill Park exercise equipment. Funds were appropriated in April
2024. No additional local funds required.
A.8.The Parks and Recreation Director requests a General Fund
supplemental appropriation not to exceed $62,257.12.
This amount represents a carry forward to FY 2025 of unspent FY 2024 proffer
funds for the Sherando Park pickleball project. The project began in FY 2024
and is in process. No additional local funds required.
A.9.The Planning Director requests a General Fund supplemental
appropriation not to exceed $38,590.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for the Capital Impact Model update and the Road Impact Fee analysis. The
project began in February 2024 and is ongoing. No additional local funds
required.
A.10.The Public Works Director requests a General Fund supplemental
Maint Millwood Painting CF.pdf
Parks AbCrk OldCtown CF.pdf
Parks CB Spray Ground CF.pdf
Parks RH Equip CF.pdf
Parks Sherando Pickleball CF.pdf
Planning TischlerBise CF.pdf
2
appropriation not to exceed $6,721.67.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for spay/neuter from the Fleming Trust. This item has been unanimously
endorsed by the Public Works Committee. No additional local funds required.
A.11.The Public Works Director requests a General Fund supplemental
appropriation not to exceed $24,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for HVAC duct cleaning prior to the HVAC replacement. This item has been
unanimously endorsed by the Public Works Committee. No additional local
funds required.
A.12.The Public Works Director requests a General Fund supplemental
appropriation in the amount of $20,000.
This amount represents reserved funds from the Fleming Trust for
spay/neuter. This item has been unanimously endorsed by the Public Works
Committee. No local funds required.
A.13.The Public Works Director requests a General Fund supplemental
appropriation in the amount of $2,911.98.
This amount represents a unbudgeted restitution revenue received. This item
has been unanimously endorsed by the Public Works Committee. No local
funds required.
A.14.The Public Works Director requests a Landfill Fund supplemental
appropriation not to exceed $1,612,876.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for various ongoing projects at the Landfill. This item has been unanimously
endorsed by the Public Works Committee. No additional local funds required.
A.15.The Sheriff requests a General Fund supplemental appropriation not to
exceed $110,483.67.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for a building at the impound lot. Funds have accumulated over several fiscal
PublicWks Shelter CF.pdf
PublicWks Shelter CF.pdf
PublicWks FlemmingTrust.pdf
PublicWks Restitution.pdf
PublicWks Landfill CF.pdf
3
years. No additional local funds required.
A.16.The Sheriff requests a General Fund supplemental appropriation not to
exceed $25,472.69.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
for vehicle equipment needed due accidents that required new vehicles. No
additional local funds required.
A.17.The Sheriff requests a General Fund supplemental appropriation in the
amount of $28,892.69.
This amount represents unbudgeted revenue received from the sale of salvage
and surplus. Funds will go towards the purchase of a new vehicle. No local
funds required.
A.18.The Sheriff requests a General Fund supplemental appropriation in the
amount of $750.
This amount represents a donation received and will be used toward Dive
Team supplies. No local funds required.
A.19.The Sheriff requests a General Fund supplemental appropriation in the
amount of $5,000.
This amount represents a donation received and will be used toward the
building at the impound lot. No local funds required.
A.20.The Sheriff requests a General Fund supplemental appropriation in the
amount of $4,154.16.
This amount represents an insurance claim for a damaged vehicle to be used
for repairs. No local funds required.
A.21.The Sheriff requests a General Fund supplemental appropriation in the
amount of $2,500.
This amount represents a grant awarded from the Office of the Attorney
Sheriff CFs.pdf
Sheriff CFs.pdf
Sheriff CFs.pdf
Sheriff Donation Dive Team.pdf
Sheriff Donation Bldg.pdf
Sheriff Insurance Claim.pdf
4
General to be used for expenses related to reducing crimes against seniors.
No local funds required.
A.22.The Fire & Rescue Chief requests a General Fund supplemental
appropriation not to exceed $35,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
to complete repairs to the reserve apparatus that are currently in process and
will be completed in August 2024. No additional local funds required.
A.23.The Fire & Rescue Chief requests a General Fund supplemental
appropriation not to exceed $35,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds
to complete the purchase of 2 wildland fire skid units that are currently in the
solicitation process. No additional local funds required.
B.Items For Information Only
B.1.The Finance Director provides a General Fund transfer report for July 2024.
Sheriff TRIAD Grant.pdf
Fire Repair CF.pdf
Fire Skid Units CF.pdf
July 2024 TXFs.pdf
5
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The County Administrator provides information and Ellen Dickson from the Virginia
PACE Authority will make a virtual presentation on the C-PACE program.
Attachments:
CPACE_2024.pdf
6
COUNTY of FREDERICK Michael Bollhoefer County Administrator
540/665-6382
Fax: 540/667-0370 E-mail: michael.bollhoefer@fcva.us
107 North Kent Street Winchester, Virginia 22601
M E M O R A N D U M
To: Finance Committee
From: Michael Bollhoefer
Date: August 14, 2024
Re: Commercial Property Assessed Clean Energy (C-PACE) Financing
______________________________________________________________________________
Staff presented information regarding C-PACE financing to the Finance Committee on November
15, 2023. At that time, the Committee decided not to proceed further with the C-PACE program.
Subsequently, it was requested to bring the item back to the committee and have a representative
of the C-PACE program make a presentation.
C-PACE is a financing program for local businesses for renewable energy production and
distribution facilities, energy efficiency improvements, water usage efficiency, and stormwater
management improvements. The loans are originated by capital providers and the County would
have no obligation to originate or guarantee the loans. The role of the County would be to secure
the loan by recording a lien on the property, and in the event of a default on the loan, enforce the
lien in the amount of the loan, associated costs and interest, in the same manner that a property
tax lien against real property would be enforced.
The purpose of the up-coming presentation is to provide the Committee with information
regarding the program so the Committee can determine if it wants to recommend that the
program be presented to the Board of Supervisors for consideration for further consideration.
Attachments:
Section 1. State Statute
Section 2. Program Guidelines
Section 3. Power Point
Section 4. Sample Ordinance
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The IT Director requests a General Fund supplemental appropriation not to
exceed $86,600.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds to complete the
Commissioner of the Revenue CAMA software migration project that began in April 2023. No
additional local funds required.
Attachments:
IT CAMA CF.pdf
96
COUNTY OF FREDERICK Information Technologies
Scott Varner, Director of Information Technology
svarner@fcva.us Voice 540.722.8261 M E M O
To: Finance Committee
From: Scott Varner, Director of Information Technology
Subject: Request for Carry Forward Funds for CAMA Software Project
Date: June 11, 2024
The Information Technology Department requests to carry forward funds for the Commissioner of Revenue CAMA software migration project to cover any unspent funds not to exceed $87,543.95 to complete any project items that remain at the end of the fiscal year.
Sincerely,
Scott Varner
Scott Varner County of Frederick
Director of Information Technology
107 North Kent Street, Winchester, Virginia 22601-5039
4-010-012200-9005-000-000original 4/28/23 - $209,000, expenditures to date $122,400
97
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The IT Director requests a General Fund supplemental appropriation in the
amount of $7,511.
This amount represents reserved restricted PEG funds for additional equipment replacement
and software upgrade in the BOS meeting room control room. No local funds are required.
Attachments:
IT PEG BOS Rm.pdf
98
COUNTY OF FREDERICK Information Technologies
Scott Varner, Director of Information Technology
svarner@fcva.us Voice 540.722.8261 M E M O
To: Frederick County, Finance Committee
From: Scott Varner, Director of Information Technology Subject: Request for PEG Funds Date: August 2, 2024
The Information Technology Department is requesting $7,510.81 in additonal Peg Funds to replace additonal equipment in the Board of Supervisors Control Room and upgrade the titling software for broadcasts. During the installation of the new video cameras and control equipment staff determined that the software used for the title graphics needed to be upgraded for the new system. That requires we replace
the current laptop in the control room with a tower pc and obtain an additional graphics card that will integrate with the system. Below is the equipment and cost for the items.
Ross Epression:Realtime Motion Graphics Software - $2,905.00
AJA Video Card, racking equipment, and labor - $3,235.94
Lenovo ThinkStation PC - $1,237.11
ViewSonic 22” Monitor - $132.76
Total - $7,510.81
The quotes for the equipment are attached.
Staff would note the Peg Funds are funds derived from our Cable Franchise fees. The use of funds from the PEG Grant are very narrow in scope and can only be used for items related to the broadcasting/streaming of meetings.
Sincerely,
Scott Varner
Scott Varner County of Frederick Director of Information Technology 107 North Kent Street, Winchester, Virginia 22601-5039
99
100
Frederick Co Boardroom AJA
Card Addition
Frederick CountyFrederick County
Winchester,VA
August 1, 2024
4201 Park Place Court
Glen Allen, VA
DCJS License ID# 11-6608
SWaM Certificate: 680233
eVA Vendor ID: VS0000049227
VASCUPP Contract: C0002417
Daniel Albert
dalbert@epitomenetworks.com
Quote#: Q24-1226
101
AUDIO/VIDEO TOTAL $3,235.94
BOARDROOM TOTAL $3,235.94
BOARDROOM
SCOPE
Epitome to Provide
AJA PCIe Card with (4) HD/SDI full size BNC I/O
Rack shelf for owner provided PC
Premade BNC Cable
Epitome Services
Rack mount PC
Wire PC into system
2 inputs from Switcher
2 outputs to Switcher
Client to Provide
PC with minimum (1) PCIe 2.0 8x slot
Wireless Keyboard/Mouse
AUDIO/VIDEO
QTY MANUFACTURER MODEL DESCRIPTION MSRP
AVSO
DISCOUNT PRICE TOTAL
1 AJA Video Systems CRV44-BNC-R0 $2,365.00 2%$2,317.70 $2,317.70
4 Laird Digital Cinema 12GSDI-B-B-006 $29.95 20%$23.96 $95.84
1 Middle Atlantic RC-3 $128.00 20%$102.40 $102.40
1 Epitome Networks
- VASCUPP Labor $0.00 $720.00
Full size BNC connectors, sta…
Laird 12GSDI-B-B-006 Canare…
3SP CLAMPING RACKSHELF
Version 1.0 August 1, 2024
Quote Valid Until August 30, 2024
2 of 3
102
PAYMENT SCHEDULE
To Be Determined
Plus Taxes if Applicable
EQUIPMENT TOTAL $2,515.94
LABOR TOTAL $720.00
SUBTOTAL $3,235.94
PROJECT TOTAL $3,235.94
ACCEPTANCE
FINANCIAL
Version 1.0 August 1, 2024
Quote Valid Until August 30, 2024
3 of 3
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Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Deputy County Administrator requests a General Fund supplemental
appropriation not to exceed $18,445.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for painting at
Millwood Fire Station. The project was budgeted in FY 2024, but due to supply delays was not
completed. No additional local funds required.
Attachments:
Maint Millwood Painting CF.pdf
110
COUNTY of FREDERICK
Jay E. Tibbs Deputy County Administrator
540/665-6382
Fax: 540/667-0370
E-mail: jtibbs@fcva.us
107 North Kent Street Winchester, Virginia 22601
TO: Finance Committee
FROM: Jay E. Tibbs, Deputy County Administrator
DATE: July 29, 2024
RE: Carry-Forward Request
This is a request from the Maintenance Department for a General Fund supplemental
appropriation in the amount of $18,445.00. This amount represents a carry-forward
request for the painting of the inside and apparatus bays of Millwood Fire Station.
The funds were included in the FY23-24 budget. A contract was issued, and the work
was to be completed in conjunction with the replacement of the garage bay floor
replacement project. The concrete contractor had issues getting concrete to complete
the bay floors in a timely manner and this resulted in a delay in finishing the painting
project.
GL 4-010-043040-3004-000-021
We respectfully request approval of these carried forward amounts so we can
complete this project.
Should you have any questions, please do not hesitate to contact me.
111
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Parks and Recreation Director requests a General Fund supplemental
appropriation not to exceed $1,144,387.49.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for Abrams
Creek and Old Charlestown Road Park projects. Both projects began in prior fiscal years and
are ongoing. No additional local funds required.
Attachments:
Parks AbCrk OldCtown CF.pdf
112
113
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Parks and Recreation Director requests a General Fund supplemental
appropriation not to exceed $367,218.22.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for the
Clearbrook Park spray ground. Funds were appropriated in April 2024. No additional local
funds required.
Attachments:
Parks CB Spray Ground CF.pdf
114
115
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Parks and Recreation Director requests a General Fund supplemental
appropriation not to exceed $60,179.
This amount represents a carry forward to FY 2025 of unspent FY 2024 proffer funds for Rose
Hill Park exercise equipment. Funds were appropriated in April 2024. No additional local
funds required.
Attachments:
Parks RH Equip CF.pdf
116
117
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Parks and Recreation Director requests a General Fund supplemental
appropriation not to exceed $62,257.12.
This amount represents a carry forward to FY 2025 of unspent FY 2024 proffer funds for the
Sherando Park pickleball project. The project began in FY 2024 and is in process. No
additional local funds required.
Attachments:
Parks Sherando Pickleball CF.pdf
118
119
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Planning Director requests a General Fund supplemental appropriation not
to exceed $38,590.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for the Capital
Impact Model update and the Road Impact Fee analysis. The project began in February 2024
and is ongoing. No additional local funds required.
Attachments:
Planning TischlerBise CF.pdf
120
COUNTY of FREDERICK
Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
MEMORANDUM TO: Finance Committee
FROM: Wyatt Pearson, Director of Planning and Development
RE: Carry Forward & Appropriation Request
DATE: August 13, 2024
The Planning and Development Department is requesting funds in the amount of
$38,590.00 be carried forward for FY25 for continued payment of invoices submitted by TischlerBise for the Capital Impact Model Update and Road Impact Fee Analysis. The funds represent the unspent balance of the amount budgeted for the completion of the project. The project is an update to the existing Capital Impact Model and evaluation of
whether or not Road Impact Fee and/or Transportation Cash Proffers can be implemented.
The model was developed to evaluate the anticipated need for capital facilities based on growth, and to determine the cost of those capital facilities to the County. Expenditure Code: 081010-3002-000-00
WGP
121
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a General Fund supplemental appropriation
not to exceed $6,721.67.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for spay/neuter
from the Fleming Trust. This item has been unanimously endorsed by the Public Works
Committee. No additional local funds required.
Attachments:
PublicWks Shelter CF.pdf
122
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: FY 2024 Carry Forwards
DATE: 06/18/24
________________________________________________________________________
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 for
line item 10-4305-3001-01 Professional Services -Donation of any remaining funds. This
amount is the unused portion of spay/neuter funding. The funds were appropriated from
the Fleming donation for spaying and neutering shelter pets.
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 in
the amount of $24,000 from line item 10-4305-3010-00 Other Contractual Service for
duct cleaning services. We are unable to schedule the cleaning before the end of the fiscal
year. The duct cleaning must be performed prior to the installation of the new HVAC
equipment scheduled during FY 2025.
Please contact me if you have any questions.
Attachment 1
123
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
124
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a General Fund supplemental appropriation
not to exceed $24,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for HVAC duct
cleaning prior to the HVAC replacement. This item has been unanimously endorsed by the
Public Works Committee. No additional local funds required.
Attachments:
PublicWks Shelter CF.pdf
125
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: FY 2024 Carry Forwards
DATE: 06/18/24
________________________________________________________________________
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 for
line item 10-4305-3001-01 Professional Services -Donation of any remaining funds. This
amount is the unused portion of spay/neuter funding. The funds were appropriated from
the Fleming donation for spaying and neutering shelter pets.
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 in
the amount of $24,000 from line item 10-4305-3010-00 Other Contractual Service for
duct cleaning services. We are unable to schedule the cleaning before the end of the fiscal
year. The duct cleaning must be performed prior to the installation of the new HVAC
equipment scheduled during FY 2025.
Please contact me if you have any questions.
Attachment 1
126
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
127
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a General Fund supplemental appropriation
in the amount of $20,000.
This amount represents reserved funds from the Fleming Trust for spay/neuter. This item has
been unanimously endorsed by the Public Works Committee. No local funds required.
Attachments:
PublicWks FlemmingTrust.pdf
128
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: FY 25 Donation Fund Appropriation
DATE: 06/03/24
________________________________________________________________________
The Shelter is requesting an appropriation from 1034 donation fund into line item
10-4305-3001-01 Professional Services - Donation, in the amount of $20,000.00 for the
FY 25 Budget.
The funding is part of the Dorothy Flemming trust given for the purpose of
spaying and neutering shelter pets.
Please contact me if you have any questions.
Attachment 2
129
From:Christina TaskerTo:Sharon KiblerSubject:RE: Fleming TrustDate:Thursday, August 1, 2024 10:20:26 AM
Dorothy
Fleming Spay
Neuter Fund
Date Additions Appropriations Balance
3/23/2017 $10,000.00
3/23/2017 $214,214.00
8/14/2018 $30,845.38
9/5/2017 $10,000.00
12/19/2018 $10,000.00
FY 20 $15,000.00
FY 21 $20,000.00
FY 22 $10,000.00
FY 23 $20,000.00
FY 24 $25,000.00
FY 25 $20,000.00
TOTAL $255,059.38 $130,000.00 $125,059.38
Here is the balance of the Flemming Trust. It was my understanding it was called the 1034, so for next year it should be called the “Animal Shelter Reserve Fund”? Is the line item listed
the one that should be used?
Christina Tasker
Shelter ManagerFrederick County Animal Shelter
161 Fort Collier Rd.
Winchester, VA 22603CTasker@fcva.us
(540)667-9192
From: Sharon Kibler <skibler@fcva.us>
Sent: Thursday, August 1, 2024 9:49 AMTo: Christina Tasker <ctasker@fcva.us>
Cc: Karen Orndorff <karen.orndorff@fcva.us>
Subject: Fleming Trust
Good morning Christina,
What is the current balance of the Fleming Trust? Also, can you make a note for next time a request comes for funds from the Fleming Trust (see below)? Those funds are not in revenue 1034. They
were received years ago, so they are held as part of the Animal Shelter Reserve fund balance.
Thanks!
130
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
131
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a General Fund supplemental appropriation
in the amount of $2,911.98.
This amount represents a unbudgeted restitution revenue received. This item has been
unanimously endorsed by the Public Works Committee. No local funds required.
Attachments:
PublicWks Restitution.pdf
132
_________________ _____________________________FREDERICK COUNTY - ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: Supplemental Appropriation Request
Court Case Restitution – Professional Health Services
DATE: 06/18/24
___________________________________________________________________
The shelter is requesting funding in the amount of $3,611.98 be appropriated to line item 010-04305-3001-00
Professional Health Services from 10DR 3-010-019040-0014 restitution fund in FY25. Please contact me if you
have any questions.
This amount represents funding received from court ordered restitution in the following cases:
RECEIVED CASE AMOUNT
7/1/2023 Neff $450.00
7/26/2023 Meyers $80.00
8/16/2023 Whitacre $400.00
9/20/2024 Whitacre $200.00
11/2/2023 Kent $11.13
11/25/2023 Whitacre $400.00
11/30/2023 Kent $11.13
12/26/2023 Kent $11.13
1/17/2024 Whitacre $200.00
1/29/2024 Kent $11.13
2/5/2024 Hall $65.75
2/12/2024 Whitacre $400.00
2/26/2024 Kent $11.13
3/13/2024 Hall $13.15
4/11/2024 Whitacre $200.00
4/26/2024 Hall $26.30
5/6/2024 Taxilaga $210.00
5/8/2024 Whitacre $200.00
6/3/2024 Kent $11.13
6/18/2024 Whitacre $700.00
Total $3611.98
Attachment 3
133
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
134
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Public Works Director requests a Landfill Fund supplemental appropriation
not to exceed $1,612,876.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for various
ongoing projects at the Landfill. This item has been unanimously endorsed by the Public
Works Committee. No additional local funds required.
Attachments:
PublicWks Landfill CF.pdf
135
Attachment 4
136
137
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2025
DATE: July 1, 2024
______________________________________________________________________________
In a regularly scheduled meeting held on June 25, 2024, the Public Works Committee
unanimously endorsed the following requests:
a.Animal Shelter Budget
1.Line item 10-4305-3001-01 Professional Services – Donation
Request a carry forward of remaining funds in the line item for spay/ neuter funds.
(Attachment 1)2.Line item 10-4305-3010-00 Other Contractual Services
Request a carry forward in the amount of $24,000 for HVAC duct cleaning in the shelter.
The shelter will be getting a replacement HVAC system during FY 2025 and the entire
duct system needs to be properly sanitized and cleaned.
(Attachment 1)3.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request a supplemental appropriation in the amount of $20,000. The funding is part of
the Dorothy Flemming trust given for the purpose of spaying and neutering shelter pets.
(Attachment 2)4.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $3,611.98 from the restitution line
item 10DR 3-010-019040-0014.
(Attachment 3)
b.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $700,000
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $250,000
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $150,000
Line item 12-4202-5408-03 Repair and Maintenance Parts-Generator - $95,000
Line Item 12-4204-8900-00 Improvements Other Than - $2,195,000
Request any unspent funds from these line items be placed in same line items in FY2025.
(Attachment 4)
138
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation not to exceed
$110,483.67.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for a building at
the impound lot. Funds have accumulated over several fiscal years. No additional local funds
required.
Attachments:
Sheriff CFs.pdf
139
140
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation not to exceed
$25,472.69.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds for vehicle
equipment needed due accidents that required new vehicles. No additional local funds
required.
Attachments:
Sheriff CFs.pdf
141
142
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$28,892.69.
This amount represents unbudgeted revenue received from the sale of salvage and surplus.
Funds will go towards the purchase of a new vehicle. No local funds required.
Attachments:
Sheriff CFs.pdf
143
144
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$750.
This amount represents a donation received and will be used toward Dive Team supplies. No
local funds required.
Attachments:
Sheriff Donation Dive Team.pdf
145
146
147
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$5,000.
This amount represents a donation received and will be used toward the building at the
impound lot. No local funds required.
Attachments:
Sheriff Donation Bldg.pdf
148
149
150
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$4,154.16.
This amount represents an insurance claim for a damaged vehicle to be used for repairs. No
local funds required.
Attachments:
Sheriff Insurance Claim.pdf
151
152
153
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Sheriff requests a General Fund supplemental appropriation in the amount of
$2,500.
This amount represents a grant awarded from the Office of the Attorney General to be used
for expenses related to reducing crimes against seniors. No local funds required.
Attachments:
Sheriff TRIAD Grant.pdf
154
155
Awarded: 6/18/24
002-TRIAD-24
Award period: 6/1/24-5/31/25
156
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Fire & Rescue Chief requests a General Fund supplemental appropriation not
to exceed $35,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds to complete
repairs to the reserve apparatus that are currently in process and will be completed in August
2024. No additional local funds required.
Attachments:
Fire Repair CF.pdf
157
158
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Action Items
Title: The Fire & Rescue Chief requests a General Fund supplemental appropriation not
to exceed $35,000.
This amount represents a carry forward to FY 2025 of unspent FY 2024 funds to complete the
purchase of 2 wildland fire skid units that are currently in the solicitation process. No
additional local funds required.
Attachments:
Fire Skid Units CF.pdf
159
160
Finance Committee
Agenda Item Detail
Meeting Date: August 21, 2024
Agenda Section: Items For Information Only
Title: The Finance Director provides a General Fund transfer report for July 2024.
Attachments:
July 2024 TXFs.pdf
161
BUDGET TRANSFERS JULY 2024
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
7/11/2024 RECREATION CENTERS AND PLAYGROUNDS TRANSFER FOR PARKS VAN 7104 8005 000 000 36,964.20
TRANSFERS/CONTINGENCY 9301 5807 000 004 (36,964.20)
7/12/2024 INFORMATION TECHNOLOGY TELEPHONE SYSTEM 1220 8001 000 000 326,210.00 TRANSFERS/CONTINGENCY 9301 5807 000 004 (326,210.00)
7/17/2024 COUNTY OFFICE BUILDINGS/COURTHOUSE MICROMAIN GLOBAL WORK ORDER 4304 3010 000 000 (4,140.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 9005 000 000 4,140.00
7/17/2024 ANIMAL SHELTER SUPPLEMENT FOR FY2025 4305 3001 000 000 (10,000.00)
ANIMAL SHELTER 4305 3001 000 001 10,000.00
7/14/2024 CLEARBROOK PARK UTILITY CARTS AND RAIN REELS 7109 8001 000 000 21,965.92
SHERANDO PARK 7110 8001 000 000 31,961.31
TRANSFERS/CONTINGENCY 9301 5807 000 004 (53,927.23)
7/22/2024 SHERIFF WARRANT CART 3102 5401 000 000 (8,500.00)
SHERIFF 3102 8001 000 000 8,500.00
7/22/2024 PARKS AND RECREATION ADMINISTRATION PHASE I ARCHEOLOGICAL SURVEY FOR OLD CHARLESTOWN 7101 3002 000 000 (17,000.00)
PARKS AND RECREATION ADMINISTRATION 7101 8900 000 000 17,000.00 7/22/2024 CLEARBROOK PARK WIDE MOWER 7109 8001 000 000 71,422.73 CLEARBROOK PARK Z TURN MOWER 7109 8001 000 000 15,999.00 TRANSFERS/CONTINGENCY WIDE MOWER & Z TURN MOWER 9301 5807 000 004 (87,421.73)
7/23/2024 INFORMATION TECHNOLOGY PAY ROSS VIDEO 1220 3005 000 000 (3,000.00)
INFORMATION TECHNOLOGY 1220 5401 000 000 3,000.00
7/25/2024 PARKS AND RECREATION ADMINISTRATION'NEPA ASSESSMENT OLD CHARLESTOWN ROAD 7101 3002 000 000 (7,850.00)
PARKS AND RECREATION ADMINISTRATION'7101 8900 000 000 7,850.00
7/25/2024 SHERANDO PARK PARKS CREW CAB 7110 8005 000 000 48,080.59
TRANSFERS/CONTINGENCY 9301 5807 000 004 (48,080.59)
7/25/2024 INFORMATION TECHNOLOGY RECLASS SBITA PORTION OF PHONE SYSTEM 1220 8001 000 000 (63,043.50)
INFORMATION TECHNOLOGY 1220 9005 000 000 63,043.50
8/7/2024 COUNTY OFFICE BUILDINGS/COURTHOUSE (10) NEW IP CAMERAS INSTALLED 4304 3010 000 005 (5,000.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8007 000 005 5,000.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3010 000 052 (5,338.90) COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8007 000 005 5,338.90 COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3004 000 003 (5,000.00) COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8007 000 005 5,000.00
8/8/2024 COUNTY OFFICE BUILDINGS/COURTHOUSE GAS RANGE MILLWOOD 4304 3004 000 021 (5,519.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8001 000 021 5,519.00
162