PublicWorkCommitteeReport2024June25 PUBLIC WORKS COMMITTEE REPORT
to the BOARD OF SUPERVISORS
Tuesday,June 25, 2024
8:00 a.m.
Public Works Conference Room
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
PUBLIC WORKS COMMITTEE ATTENDEES:
Committee Members Present: Heather Lockridge, Chair;Josh E. Ludwig; Atilla Gergely; Scott
Madigan; Shawn Graber
Committee Members Absent: None
Staff present:Joe C. Wilder, Director of Public Works; Ron Kimble, Landfill Manager; Andrew
Clark, Environmental Manager; Christina Tasker, Animal Shelter Manager; Holly Grim, Assistant
Animal Shelter Manager
(Attachment 1)Agenda Packet
ITEMS FOR INFORMATION ONLY
1-Animal Shelter Requests:
A. Upon discussion of attachment 1 in the agenda packet for carry forward requests,
committee member Graber made a motion to approve the requests. Committee
member Madigan seconded the motion, and the committee unanimously
approved the request.
B. Upon discussion of attachment 2 in the agenda packet for a supplemental
appropriation request for donated funds, committee member Graber made a
motion to approve the appropriation request. Supervisor Ludwig seconded the
motion, and the committee unanimously approved the request.
C. Upon discussion of attachment 3 in the agenda packet for a supplemental
appropriation request for court case restitution, committee member Graber made
a motion to approve the appropriation request. Supervisor Ludwig seconded the
motion, and the committee unanimously approved the request.
All budget requests will be forwarded to the Finance Committee for further consideration.
2-Landfill Requests/Updates:
A. The committee was updated on several projects that are actively occurring at the
landfill. Construction of the stormwater diversion began recently, which is part of
the phase 2 expansion of the Construction/Demolition Debris (CDD) Landfill Permit
591.The project involves the excavation of approximately 500,000 cubic yards of
soil and rock for construction for a large stormwater channel, and a stormwater
management pond. All of the excavated soil/rock material will be used by the
landfill in the future. The soil/rock material is being stored in a large stockpile on
land that was recently purchased.The total cost for this phase of the project is
approximately$5 million. Completion of this phase of the project is expected to be
in December 2024.
B. Multiple carry forward requests were presented to the committee from the
FY2024 budget. The landfill is requesting$2,195,000, or the remaining balance in
the line items as stated in attachment 4 of the agenda packet. A motion was made
by committee member Graber to approve the requests. Committee member
Gergely seconded the motion, and the committee unanimously approved the
request.These requests will be forwarded to the Finance Committee for further
consideration.
C. The committee was updated on the status of reviewing tipping fees at the landfill.
SCS Engineers, one of our landfill consultants, is currently performing a Proforma
analysis of the regional landfill's financial position to help us forecast futures costs
and the establishment of tipping fees.The analysis will be used to guide the
landfill over the next 30 years or more to ensure appropriate funds are available as
we continue to meet the community's solid waste needs well into the future.The
regional landfill is an enterprise fund, so the revenue generated by the tipping fees
ensures that the landfill has cash reserves for all future projects and post closure
costs. All local tipping fees will be evaluated to ensure we have a competitive
tipping fee.
A Board of Supervisors work session has been scheduled prior to the board
meeting on Wednesday, August 14, 2024. Members of the Public Works
Committee and the Landfill Oversight Committee will be invited to attend the
work session. A comprehensive review of the landfill, our financial position,
discussion on the findings of the Proforma analysis, and a question-and-answer
session will be provided.The work session will provide up to date data to assist
the board and staff in determining future tipping fees and long-term planning.
3-Public Works Project Updates:
A. The committee was updated on county code Chapter 143-Stormwater/Erosion and
Sediment Control updates as required by changes in the Virginia regulations. A
draft ordinance will be presented at the September 24, 2024, committee meeting
for discussion.
B. The committee was updated on Renaissance Drive-Phase 2, a road project located
in the Kernstown area.The road project portion of the extension is coming along
well. However, we have encountered delays in working with CSX Transportation.
The road project involves constructing a new at-grade crossing of the CSX rail line
as well as removing an at-grade crossing at Springdale Road. We do not anticipate
completing the project until Spring of 2025.
Respectfully submitted,
Public Works Committee
Heather Lockridge
Josh E. Ludwig
Atilla Gergely
Scott Madigan
Shawn L. Graber
By: Joe C.Wilder
Public Works Director
JCW/kco
Attachments: as stated
cc: Michael Bollhoefer, County Administrator
Rod Williams, County Attorney
Ron Kimble, Landfill Manager
Christina Tasker, Animal Shelter Manager
file
COUNTY of FREDERICK
;AY Department of Public 'Warks
540/665-5643
1738 FAX: 540/678-0682
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Meeting of June 25, 2024
DATE: June 18, 2024
There will be a meeting of the Public Works Committee on Tuesday, June 25, 2024, at 8:00
a.m. in the conference room located on the second floor of the north end of the County
Administration Building at 107 North Kent Street, Suite 200. The agenda thus far is as
follows:
1. Animal Shelter Requests:
a) FY2024 Carry Forward Requests
(Attachment 1)
b) FY2025 Supplemental Appropriation Request- Professional Services Donation Fund
(Attachment 2)
c) Court Case Restitution Requests
(Attachment 3)
2. Landfill Requests/Updates:
a) Update on Landfill Projects
b) Carry Forward Requests
(Attachment 4)
c) Update on Landfill Tipping Fee Analysis
3. Public Works Project Updates:
a) Update on Stormwater ordinance changes —Frederick County Code— Chapter 143
b) Update on Renaissance Drive—Phase 2 Road Project
4. Miscellaneous Reports:
107 North Kent Street, Second Floor, Suite 200 9 Winchester, Virginia 22601-5000
Page 2
Public Works Committee
June 18, 2024
a) Tonnage Report: Landfill
(Attachment 5)
b) Recycling Report
(Attachment 6)
c) Animal Shelter Dog Report:
(Attachment 7)
d) Animal Shelter Cat Report
(Attachment 8)
JCW/kco
Attachments: as stated
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
FREDERICK COUNTY-ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext.2502
FAX 540/722-6108
E-mail:ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: FY 2024 Carry Forwards
DATE: 06/18/24
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 for
line item 10-4305-3001-01 Professional Services -Donation of any remaining funds. This
amount is the unused portion of spay/neuter funding. The funds were appropriated from
the Fleming donation for spaying and neutering shelter pets.
The Shelter is requesting a carry forward of funds from FY 2024 to FY 2025 in
the amount of$24,000 from line item 10-4305-3010-00 Other Contractual Service for
duct cleaning services. We are unable to schedule the cleaning before the end of the fiscal
year. The duct cleaning must be performed prior to the installation of the new HVAC
equipment scheduled during FY 2025.
Please contact me if you have any questions.
FREDERICK COUNTY-ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext.2502
FAX 540/722-6108
E-mail:ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: FY 25 Donation Fund Appropriation
DATE: 06/03/24
The Shelter is requesting an appropriation from 1034 donation fund into line item
10-4305-3001-01 Professional Services - Donation, in the amount of$20,000.00 for the
FY 25 Budget.
The funding is part of the Dorothy Flemming trust given for the purpose of
spaying and neutering shelter pets.
Please contact me if you have any questions.
FREDERICK COUNTY-ANIMAL SHELTER
Christina Tasker
Shelter Manager
540/667-9192 ext.2502
FAX 540/722-6108
E-mail:ctasker@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Christina Tasker, Shelter Manager
SUBJECT: Supplemental Appropriation Request
Court Case Restitution—Professional Health Services
DATE: 06/18/24
The shelter is requesting funding in the amount of$3,611.98 be appropriated to line item 010-04305-3001-00
Professional Health Services from 10DR 3-010-019040-0014 restitution fund in FY25. Please contact me if you
have any questions.
This amount represents funding received from court ordered restitution in the following cases:
RECEIVED CASE AMOUNT
7/1/2023 Neff $450.00
7/26/2023 Meyers $80.00
8/16/2023 Whitacre $400.00
9/20/2024 Whitacre $200.00
11/2/2023 Kent $11.13
11/25/2023 Whitacre $400.00
11/30/2023 Kent $11.13
12/26/2023 Kent $11.13
1/17/2024 Whitacre $200.00
1/29/2024 Kent $11.13
2/5/2024 Hall $65.75
2/12/2024 Whitacre $400.00
2/26/2024 Kent $11.13
3/13/2024 Hall $13.15
4/11/2024 Whitacre $200.00
4/26/2024 Hall $26.30
5/6/2024 Taxilaga $210.00
5/8/2024 Whitacre $200.00
6/3/2024 Kent $11.13
6/18/2024 Whitacre $700.00
Total $3611.98
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MEMORANDUM
TO: Public Works Committee
FROM: Ron Kimble,Landfill Manager OP
THROUGH: Joe C. Wilder,Director of Public Works
SUBJECT: Carry Forwards to 2024/2025 Fiscal Year
DATE: June 12,2024
We are requesting that the funding remaining at the end of the 2024 fiscal year in each of
the following line items be carried over into the new 2024/2025 budget.
12-4204-3002-00 Professional Services
Funding associated with this line item is associated with engineering costs for
ongoing projects at the landfill. Moving the remaining funding in this line item
into the 24/25 budget will ensure the current projects remain on schedule. An
estimated amount of$700,000 remains in this line item at the end of FY 24.
12-4204-3004-04 Re air and Maintenance- Generators
We are requesting to carry forward funds remaining in this line item to cover
costs associated with the gas treatment skid maintenance. The skid was installed
in 2010 during the construction of the landfill gas to energy plant. Components
such as the chiller and blowers are nearing the end of their useful life and will
require replacement. This line item currently has approximately$250,000
remaining.
12-4204-3010-01 Contractual Services-Tire Program
This line item is associated with payment to the Northern Shenandoah Regional
Commission for the processing of tires through the RTOP program. Equipment
used to process the tires has been idle for the past few months and there is a
substantial number of tires that need to be processed. An estimated amount of
$150,000 is expected to remain at the end of the fiscal year.
12-4204-5408-03 Re air and Maintenance Parts-Generator
Funding was included in the 2023/2024 budget cycle for the purchase of parts
associated with major service intervals: i.e.: 40,000-hour service. Having not
met these milestones we have not purchased the associated parts. The line item
currently has approximately $95,000 remaining.
12-4204-8900-00 Im rovements Other Than
Funding for a large diversion channel were included in the 2022/2023 budget.
This project was delayed due to permitting,but construction began in the spring
of 2024. An estimated amount of$1,000,000 will remain in this line item at the
end of the 23/24 budget cycle.
In total I am requesting an estimated$2,195,000 be carried over into the
2023/2024 budget. Please contact me at 540-665-5658 should you have any
questions regarding this request.
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Department of Public Works
40/665- 64;
�34 FAX- 40/678-068
MEMORANDUM
TO: Public Works Committee
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Monthly Tonnage Report-Fiscal Year 22/23
DATE: June 6,2024
The following table shows the tonnage for the current fiscal year. The average monthly tonnage for fiscal years 04/05
through 22/23 is also listed below:
FY 04-05: AVERAGE PER MONTH: 17,029 TONS(UP 681 TONS)
FY 05-06: AVERAGE PER MONTH: 17,785 TONS(UP 756 TONS)
FY 06-07: AVERAGE PER MONTH: 16,705 TONS(DOWN 1,080 TONS)
FY 07-08: AVERAGE PER MONTH: 13,904 TONS(DOWN 2,801 TONS)
FY 08-09: AVERAGE PER MONTH: 13,316 TONS(DOWN 588 TONS)
FY 09-10: AVERAGE PER MONTH: 12,219 TONS(DOWN 1,097 TONS)
FY 10-11: AVERAGE PER MONTH: 12,184 TONS(DOWN 35 TONS)
FY 11-12: AVERAGE PER MONTH: 12,013 TONS(DOWN 171 TONS)
FY 12-13: AVERAGE PER MONTH: 12,065 TONS(UP 52 TONS)
FY 13-14: AVERAGE PER MONTH: 12,468 TONS(UP 403 TONS)
FY 14-15: AVERAGE PER MONTH: 13,133 TONS(UP 665 TONS)
FY 15-16: AVERAGE PER MONTH: 13,984 TONS(UP 851 TONS)
FY 16-17: AVERAGE PER MONTH: 14,507 TONS(UP 523 TONS)
FY 17-18: AVERAGE PER MONTH: 15,745 TONS(UP 1,238 TONS)
FY 18-19: AVERAGE PER MONTH: 16,594 TONS(UP 849 TONS)
FY 19-20: AVERAGE PER MONTH: 16,973 TONS(UP 379 TONS)
FY 20-21: AVERAGE PER MONTH:16,803 TONS(DOWN 170 TONS)
FY 21-22: AVERAGE PER MONTH: 17,553 TONS(UP 750 TONS)
FY 22-23: AVERAGE PER MONTH: 17,954 TONS(UP 401 TONS)
FY 23-24: AVERAGE PER MONTH: 17,691 TONS(DOWN 263 TONS)
MONTH FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2023-2024
JULY 17,956 17,677 17,893 17,250 22,732
AUGUST 17,267 16,517 21,437 20,877 18,527
SEPTEMBER 17,985 16,789 19,306 19,195 16,935
OCTOBER 22,528 20,127 18,215 19,273 18,442
NOVEMBER 17,304 15,432 16,927 16,546 16,814
DECEMBER 14,362 15,496 16,391 15,294 15,520
JANUARY 14,913 14,480 12,932 16,583 14,467
FEBRUARY 13,380 12,030 14,622 16,488 15,828
MARCH 15,533 18,758 18,167 17,987 18,112
APRIL 17,475 18,627 16,952 16,744 18,151
MAY 17,010 17,105 18,054 20,124 19,078
JUNE 17,968 18,594 19,737 19,081
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