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HomeMy WebLinkAboutAugust 9 2023 Regular Meeting Minutes 21 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, AUGUST 9, 2023 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Blaine P. Dunn, Vice Chairman; Judith McCann-Slaughter; Shawn L. Graber; Robert W. Wells; Josh E. Ludwig; and Heather H. Lockridge were present. Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; Wyatt Pearson, Planning Director; Tyler Klein, Senior Planner; Mark Cheran, Zoning & Subdivision Administrator; Amy Feltner, Planner I; Scott Varner, Director of Information Technologies; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION The Reverend Dennis Smith of Valley Bible Church delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Dunn led the Pledge of Allegiance. ADOPTION OF AGENDA-APPROVED The proposed agenda was adopted, with the addition of a discussion item regarding the public safety radios system tower planned for installation on Poorhouse Road, on a motion by Supervisor Graber and seconded by Supervisor Lockridge. Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 22 CITIZEN COMMENTS - None ADOPTION OF CONSENT AGENDA—APPROVED Supervisor Slaughter moved for the adoption of the consent agenda as presented. Supervisor Graber seconded the motion which carried on the following recorded vote: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye Heather H. Lockridge Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye -Approval of Minutes of Closed Session, Regular Meeting, and EDA Joint Work Session of July 12, 2023 - CONSENT AGENDA APPROVAL -Acceptance of Parks & Recreation Commission Report of July 18, 2023 -CONSENT AGENDA APPROVAL, Appendix 1 -Acceptance of Public Safety Committee Report of July 20, 2023 -CONSENT AGENDA APPROVAL,Appendix 2 -Acceptance of Transportation Committee Report of July 24, 2023 - CONSENT AGENDA APPROVAL, Appendix 3 -Approval: Road Name Change Request-Deer Run Dr to Elda Ln -CONSENT AGENDA APPROVAL - Request from the Commissioner of the Revenue for Refunds and Supplemental Appropriations: R&R Reinforcing Inc- $12,711.89-CONSENT AGENDA APPROVAL - Resolution Relating to the Support of the Virginia America 250 Commission Recitals- CONSENT AGENDA APPROVAL RESOLUTION RELATING TO THE SUPPORT OF THE VIRGINIAAMERICA 250 COMMISSION RECITALS: A. The Board of Supervisors of the County of Frederick, VA is dedicated to the furtherance of economic development and tourism in Frederick County and the surrounding region. B. The Virginia America 250 Commission(VA250)was created in 2020 by the General Assembly for the purpose of preparing for and commemorating the 250th anniversary of Virginia's participation in American independence. C. VA250 has requested that each locality form a committee to aid in planning for the commemoration period. Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 23 WHEREAS, the Winchester-Frederick County Convention and Visitors Bureau will form a local VA250 committee on behalf of the County of Frederick; and WHEREAS, the committee will plan and coordinate programs occurring within the locality and communicate regularly with VA250; and WHEREAS, the Board of Supervisors wishes to undertake this endeavor with VA250 to promote and commemorate this important historic milestone. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF FREDERICK: 1. The Board of Supervisors hereby desires to support the Virginia America 250 Commission and its efforts to commemorate the 250th anniversary of Virginia's participation in American independence. 2. The Winchester-Frederick County Convention and Visitors Bureau will form a committee on behalf of the County of Frederick to aid in the planning for the commemoration period. + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS Vice Chairman Dunn noted the response to a lightning strike and subsequent fire concerns at his home and thanked the Greenwood Fire and Rescue personnel who assisted him. COUNTY OFFICIALS SHENANDOAH CABLE TELEVISION, LLC FRANCHISE.-AGREEMENT APPROVED Supervisor Graber moved for approval of the Frederick County-Shenandoah Cable Television Franchise, LLC, Agreement. Vice Chairman Dunn seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye Heather H. Lockridge Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Minute Book 49 Board of Supervisors Regular Meeting of August 9,2023 County of Frederick, Virginia 24 REQUEST FOR BOARD ACTION REGARDING RESTRICTION OF LEASING OF TOWER SPACE AT THE PUBLIC SAFETY COMMUNICATIONS TOWER PLANNED FOR POORHOUSE ROAD - APPROVED Supervisor Lockridge moved that the Board direct staff to add an item to the September 13 Board agenda for Board action to prohibit the leasing of tower space on the public safety communications tower slated for installation on Poorhouse Road. Supervisor Graber seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye Heather H. Lockridge Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS PHILIP HAINES, DIANE KEARNS, AND JUDITH MCCANN-SLAUGHTER REAPPOINTED TO CONSERVATION EASEMENT AUTHORITY -APPROVED On motion of Vice Chairman Dunn, seconded by Supervisor Wells, Philip Haines, Diane Kearns, and Judith McCann-Slaughter were each reappointed on a voice vote to the Conservation Easement Authority for a 3-year term ending August 24, 2026. GARY BAILEY APPOINTED TO SHAWNEELAND SANITARY DISTRICT ADVISORY COMMITTEE -APPROVED On motion of Supervisor Graber, seconded by Supervisor Lockridge, Gary Bailey was appointed on a voice vote to the Shawneeland Sanitary District Advisory Committee for a 2-year term ending August 9, 2025. + + + + + + + + + + + + + + Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 25 PUBLIC HEARINGS (NON PLANNING ISSUES) PROPOSED SALE OF REAL PROPERTY LOCATED AT 901 AYLOR ROAD (OLD ROBERT E. AYLOR MIDDLE SCHOOL), TAX PARCEL NUMBER 75-A-54, IN THE OPEQUON MAGISTERIAL DISTRICT, TO RCS INVESTMENTS, LLC.-APPROVED Chairman DeHaven opened the public comment period. The following spoke in opposition to accepting the bid for the sale of 901 Aylor Road: D'Ann Kenney, Gainesboro District John Butler, Opequon District Christine Stevens, Opequon District Pete Fravel, Opequon District Mariah Smith, Opequon District Regina Swygert-Smith, Opequon District Michael Diaz, Opequon District Mike Kidwell, Opequon District The following spoke in favor of postponing action on the sale of 901 Aylor Road: Daryl Bell, Opequon District Jodi Yeggy, Reb Bud District Brian Nuri, Opequon District, spoke in favor of either rejecting the bid or postponing action on the sale of 901 Aylor Road. The following spoke in favor of accepting the bid for the sale of 901 Aylor Road: John Van Drunen, Back Creek District Dan Donnelly, Winchester City resident and founder of Eukarya Christian Academy Jodie Hewitt, Back Creek District Stacie Haaga, Red Bud District Perry Hewitt, Back Creek District Ross Hewitt, Back Creek District Lorri Van Der Linden, Clarke Co. resident and employee of Eukarya Christian Academy Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 26 Shane Cannon, Red Bud District Katelynn Cannon, Red Bud District Amy Elmore, Jefferson County, WV resident Ethan Butcher, Opequon District Joan Hughes, Shawnee District Randy Yoder, Opequon District Roger McKinley, Opequon District Bailey Means, Red Bud District Crystal Means, Red Bud District Karen Jerles, Opequon District McKinley Reams, Gainesboro District Josh Phelps, Gainesboro District Amy Bennett, Opequon District Dixie Scheulen, Back Creek District Travis Scheulen, Back Creek District Ana Cutshaw, City of Winchester Resident Anthony Klahre, Opequon District Jeff Hildreth, Berkeley County, WV resident Aimee Goddard, City of Winchester Resident Josiah Goddard, City of Winchester Resident Carole Hoffman, Shawnee District Patti Solenberger, Shawnee District Marlisa Eyre, Back Creek District Chris Eyre, Back Creek District Casey Hockman, Gainesboro District Chairman DeHaven closed the public comment period. Vice Chairman Dunn moved that the Board accept the bid offered by RCS Investments for the purchase of 901 Aylor Road. Supervisor Graber seconded the motion. Vice Chairman Dunn reviewed the bid process and explained his support for accepting the bid. Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 27 Supervisor Graber cited his support for accepting the bid and said there was no conflict of interest with Supervisor Lockridge voting on the issue since there will be no financial gain realized in the transaction. Supervisor Lockridge said she supports the bid and does not have a conflict of interest regarding the sale of the property. Supervisor Ludwig cited his support for accepting the bid and said there was no conflict of interest with Supervisor Lockridge voting on the issue. He expressed an interest in having verification that the buyer will convey the property to Eukarya Christian Academy within a specific time frame. Supervisor Graber moved to amend his motion to include a direction that the property be conveyed to the Academy within 18 months of the purchase. Supervisor Ludwig seconded the motion to amend which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells No Heather H. Lockridge Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye Supervisor Wells spoke in opposition to the sale of the property citing his preference that the County retain the property to re-purpose for County uses. The main motion, now amended, carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells No Heather H. Lockridge Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye + + + + + + + + + + + + + + Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 28 PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS CONDITIONAL USE PERMIT #03-23 FOR CANDACE LUNDIN DVM & FRANK ZUREICK (EVAN LUNDIN)— DENIED Planner Amy Feltner reviewed the request for a Conditional Use Permit (CUP) for Candace Lundin and Frank Zureick for a dog kennel and breeding facility and listed the conditions to be attached to the CUP if the Board of Supervisors should find the application to be appropriate. The Applicant, Candice Lundin, DVM, and the Board discussed the breeding operation and specifics about the kennel activities. Chairman DeHaven opened the public hearing. The speakers were as follows: Darleen Mowrey, Loudoun County resident, spoke in opposition to the CUP. Chairman DeHaven closed the public hearing. Supervisor Wells moved for denial of CUP 03-23 Supervisor Graber seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn No Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye Heather H. Lockridge No Charles S. DeHaven, Jr. No Judith McCann-Slaughter Aye + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS ORDINANCE AMENDMENTS—CONVERSION OF ALLOWED USES TO NAICS;ADDITIONS & DELETIONS TO ALLOWED USES LIST—SENT FORWARD TO PUBLIC HEARING Senior Planner Tyler Klein presented the following two proposals to the Board: Proposal A: Conversion of Allowed Uses Terminolocl The first proposal is to amend"Allowed Uses" tables contained in the planned development(Article V), and business and industrial districts (Article VI)to update and convert the permitted uses terminology to the North American Industry Classification System (NAICS) and remove reference to the Standard Industrial Classification (SIC) in other sections the Zoning Ordinance. Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 29 Proposal B:Additions&Deletions to the Allowed Uses List: The second proposal is to add or remove specific uses from the business and industrial districts' "Allowed Uses" tables. The Board and staff discussed specific changes included in the update. Supervisor Graber moved that the ordinance amendments be sent forward to public hearing with the suggested changes incorporated. Supervisor Slaughter seconded the motion to amend which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W.Wells Aye Heather H. Lockridge Aye Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Aye RESOLUTION DIRECTING THE PLANNING COMMISSION TO HOLD A PUBLIC HEARING REGARDING CHAPTER 165,ZONING ORDINANCE CHAPTER 165 -ZONING ARTICLE I General Provisions;Amendments; and Conditional Use Permits Part 101 —General Provisions §165-101.02 Definitions and word usage ARTICLE 11 Supplementary Use Regulations;Parking;Buffers; and Regulations for Specific Uses Part 204—Additional Regulations for Specific Uses §165-204.05 Electrical,hardware,plumbing and heating equipment businesses §165-204.23 Welding repair ARTICLE IV Agricultural and Residential Districts Part 401 —RA Rural Area District §165-401.02 Permitted uses §165-401.03 Conditional uses Part 402—RP Residential Performance District §165-402.03 Conditional uses ARTICLE V Planned Development Districts Part 504—MS Medical Support District §165-504.01 Intent §165-504.02 Permitted uses §165-504.03 District area, floor-to-area ratios and residential gross densities §165-504.04 Access regulations §165-504.05 Structure and parking lot setback regulations §165-504.06 Height regulations §165-504.07 Open space,landscaped area,and buffer and screening regulations ARTICLE VI Business and Industrial Zoning Districts Part 602—B 1 Neighborhood Business District §165-602.01 Intent §165-602.02 Allowed uses. Minute Book 49 Board of Supervisors Regular Meeting of August 9,2023 County of Frederick, Virginia 30 Part 603—B2 General Business District §165-603.01 Intent §165-603.02 Allowed uses §165-603.03 Conditional uses Part 604—B3 Industrial Transition District §165-604.01 Intent §165-604.02 Allowed uses §165-604.03 Conditional uses Part 605—TM Technology-Manufacturing District §165-605.01 Intent §165-605.02 Allowed uses Part 606—M1 Light Industrial District §165-606.01 Intent §165-606.02 Allowed uses §165-606.03 Conditional uses Part 607—M2 Industrial General District §165-607.01 Intent §165-607.02 Allowed uses §165-607.03 Conditional uses Part 608—EM Extractive Manufacturing District §165-608.01 Intent §165-608.02 Permitted uses Part 609—HE Higher Education District §165-609.01 Intent §165-609.02 Permitted uses ARTICLE VII Overlay Districts Part 704—Interstate Overlay District §165-704.04 Qualifying criteria WHEREAS,a proposal to amend Chapter 165—Zoning Ordinance to amend"Allowed Uses"tables contained in the planned development(Article V),and business and industrial districts(Article VI)to update and convert the permitted uses terminology to the North American Industry Classification System(NAICS)and remove reference to the Standard Industrial Classification(SIC)and to update references in other sections the Zoning Ordinance;and to add or remove specific uses from the business and industrial districts"Allowed Uses"tables was considered;and WHEREAS,the Development Review and Regulation Committee(DRRC)reviewed the proposed changes at their February 23rd,March 23rd,and April 27,2023 regular meetings and supported the proposed changes;and WHEREAS,the Frederick County Planning Commission discussed the proposed changes at their regularly scheduled meeting on July 5,2023 and agreed with the proposed changes; WHEREAS,the Frederick County Board of Supervisors discussed the proposed changes at their regularly scheduled meeting on August 9,2023; NOW,THEREFORE,BE IT REQUESTED by the Frederick County Board of Supervisors,that in the interest of public health,safety,general welfare,and good zoning practice,the Frederick County Planning Commission shall hold a public hearing to consider changes to address Chapter 165-Zoning Ordinance to amend the"Allowed Uses" tables for multiple zoning districts,and related changes. + + + + + + + + + + + + + + BOARD LIAISON REPORTS Supervisor Wells commended the recently concluded Frederick County Fair. Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 31 CITIZEN COMMENTS Daryl Bell, Opequon District, discussed the need for a new high school and more space in the elementary schools. Debra Snider, Gainesboro District, discussed the County's public safety radio communications tower project including the tower site next to her property on Poorhouse Road. Seth Haines, Gainesboro District, discussed the County's public safety radio communications tower project. Joseph Brand, Stonewall District, discussed mining regulations that could be added to the zoning ordinance to help the residents. BOARD OF SUPERVISORS COMMENTS Vice Chairman Dunn thanked the staff for their efforts in light of the long meeting. Supervisor Graber requested that the Board have a closed session to discuss the performance and implementation of the public safety radio system project. Vice Chairman Dunn said he was agreeable to a closed session. Supervisor Lockridge said she was agreeable to a closed session. ADJOURN On motion of Vice Chairman Dunn, seconded by Supervisor Graber, and carrying on a voice vote, the meeting was adjourned at 10:53 p.m. Charles S. DeHaven, Jr. Michael Bollhoefer Chairman, Board of Supervisors County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 32 Board of Supervisors Meeting Minutes of August 9, 2023 - Appendix 1 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Wednesday August 9,2023 7:00 p.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA To: Jay Tibbs, Deputy County Administrator From: Stacy Herbaugh, Director, Parks & Recreation Dept. Date: July 19, 2023 Subject: Parks and Recreation Commission Action The Parks and Recreation Commission met on July 18, 2023. Members present were Natalie Gerometta, Gary Longerbeam, Randy Carter, Ronald Madagan, Dennis Grubbs, and Jenny Myers. Non-voting Board Liaison, Mr. Charles Dehaven Members Absent: Guss Morrison and Zac Franz ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: None ITEMS SUBMITTED FOR INFORMATION ONLY 1. The Commission recommended requesting a supplemental appropriation in the amount of $2,524 which represents donations received to the PLAY Fund during FY 23 and dispersed to the appropriate revenue lines. These funds represent financial assistance provided to County youth to participate in a variety of programs and activities. 2. Mr. Madagan made a motion to accept the Air Quality Policy (500.25) as presented by staff, seconded by Mr. Grubbs, carried unanimously(6-0). Cc: Gary Longerbeam, Chairman Charles Dehaven, Board of Supervisors' Non-Voting Liaison Minute Book 49 Board of Supervisors Regular Meeting of August 9,2023 County of Frederick, Virginia 33 Board of Supervisors Meeting Minutes of August 9, 2023 - Appendix 2 PUBLIC SAFETY COMMITTEE REPORT to the BOARD OF SUPERVISORS Thursday July 20, 2023 8:30 a.m. 1080 COVERSTONE DRIVE, WINCHESTER,VIRGINIA ATTENDEES: Committee Members Present: Walt Cunningham, Helen Lake, Heather Lockridge, and Chairman Bob Wells. Denny Linaburg was absent. Staff present: County Administrator Mike Bollhoefer,Deputy County Administrator Jay Tibbs, Fire& Rescue Chief Steve Majchrzak, Director of Public Safety Communications Tamara Perez, County Attorney Rod Williams,Major Steve Hawkins,Volunteer Fire & Rescue President Dan Cunningham, Sheriff Lenny Millholland, Lieutenant Jason Cornwell, Lieutenant Warren Gosnell, Deputy Caden Thurgood, Ben Johnson- Principal at Dowell J. Howard and Mary Davis. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 1. None ITEMS FOR INFORMATION ONLY: 1. Update on proposed Fire Station 22: Chief Majchrzak provided an update to the proposed Fire Station 22 proposed to be located in the southern end of the county. Currently the closest station- Stephens City Company 11- is approximately 12 miles away from communities like Lake Frederick. Fire& Rescue staff are working on vehicle solicitations, equipment needs and staffing scenarios for the proposed station and are projecting a possible completion date in 2025. Chairman Wells requested that Chief Majchrzak and County Administrator Bollhoefer meet to narrow down 3 general locations for the proposed station adding that Frederick Water owns land in the area which could be utilized at no cost. An update on the proposed sites is requested in 90 days. 2. Report on the Dowell J. Howard program: Deputy Caden Thurgood from the School Resource Officer division and Ben Thompson, Principal at Dowell J. Howard presented information on the newly adopted vocational studies program Criminal Justice 1 scheduled to begin in the 2023-2024 school year. This program would allow career exploration in law enforcement and corrections. Students overwhelmingly voted to adapt this program and interest is high for enrollment. Lt. Cornwell noted that Frederick County is the only county in the State to provide this program with a certified deputy as instructor. Minute Book 49 Board of Supervisors Regular Meeting of August 9, 2023 County of Frederick, Virginia 34 Director Perez added that in the 2024-2025 school year, there will also be a Communications class offered as well for students interested in a career in public safety communications/dispatch. 3. Blue Line Solutions-school zone speeding enforcement(see attached): Lt. Gosnell discussed a proposed new speed enforcement project for school zones. There are currently 12 active school zones in the county that are active in the morning and afternoon. He noted limited manpower makes it difficult to monitor the speed of motorists in these zones. This proposed program would be at zero cost to the County. Blue Line would install and maintain all cameras. Lt. Gosnell briefly discussed how the program would work to include fines and summonses. 4. 522/Lake Frederick intersection: Chairman Wells requested input on the intersection at 522 and Lake Frederick citing the numerous accidents and close calls. Sheriff Millholland advised that he had made a request to VDOT to do a site survey to see what could be done about the stoplights/notifications. Major Hawkins mentioned doing away with the yellow flashing left turn arrow to avoid creating blind spots. 5. Other business (see attached): Helen Lake mentioned that she will be presenting a 2-hour in person workshop titled "Communicating using Cross Cultural Awareness" on August 7th geared towards School Resource Officers. The intent is to provide School Resource Officers information that will help them to communicate and interact with students and parents who are of varied cultural ethnicities and for the SRO's to understand the differences of cross culture. She noted that there are 54 different languages spoken in Frederick County Public Schools. 6. Closed session called at 9:26 a.m.: All Public Safety Committee members were present except Denny Linaburg. Ms. Lake moved that the Frederick County Public Safety Committee enter a closed session pursuant to Virginia Code Section 2.2-3711(A)(1) for personnel matters, specifically discussion of public safety communications staff. Chairman Wells seconded the motion which carried on a voice vote. Ms. Lake moved that the Frederick County Public Safety Committee come out of closed session and reconvene in regular session. The motion was seconded by Chairman Wells and carried on a voice vote. At 10:02, Ms. Lake moved that the Frederick County Public Safety Committee certifies that,to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law and (ii) only such public business matters as were identified in the motion Minute Boo-c�%ening the closed meeting vvet a heard, discussed, or considered by the Board of Supervisors Regular Meeting of August 9,2023 County of Frederick, Virginia 35 Committee in the closed meeting to which this certification applies. Chairman Wells seconded the motion which carried as follows on a recorded vote: Helen Lake Aye Heather Lockridge Aye Robert Wells Aye Denny Linaburg Absent Walt Cunningham Aye Respectfully submitted, Public Safety Committee Bob Wells Heather Lockridge Denny Linaburg Helen Lake Walt Cunningham Minute Book 49 Board of Supervisors Regular Meeting of August 9,2023 County of Frederick, Virginia 36 Board of Supervisors Meeting Minutes of August 9, 2023 - Appendix 3 TRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday,July 24, 2023 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Charles DeHaven, Jr. (Voting), Kevin Kenney (Voting), Gary Oates (Voting) and Josh Ludwig (Voting). Committee Members Absent: Shontya Washington (Voting) and Lewis Boyer (Liaison Stephens City. Staff Present: Assistant Director,John Bishop Director, Wyatt Pearson and Kathy Smith, Secretary. ITEMS FOR INFORMATION ONLY: 1-Transportation Impact Fee Presentation: Julie Herlands, Vice President of TischlerBise a Fiscal, Economic and Planning Consultants group gave a presentation on Road Impact Fees and Cash Proffers for Transportation with study options and analyses available to the County. TischlerBise is the County's consultant on the Development Impact Model. After, discussion consensus was reached to support using the firm to study Road Impact Fees and Cash Proffers for Transportation. 2-County Project Updates: Renaissance Drive: Land disturbance is underway on the primary road corridor. Staff is awaiting final execution of the signed agreements sent to CSX. Gainesboro Road/Route 522 Intersection Project: Staff is currently waiting on VDOT's review. Route 37 Study: The consultant will soon begin interviews with the stakeholders as well as issuing a survey to the Public. Staff met with the consultants on June 14, to review survey materials and stakeholder's list as well as discuss overall project approach. 3-Other:The Committee directed Staff to draft a letterto the 1-81 Advisory Committee members with the endorsement to accelerate the importance of the Diverging Diamond Interstate at 1-81 exit 317, 1-81 widening project scope, and the Redbud Road realignment projects with the reference to the impact of the June 23, 2023, incident that backed traffic up to the West Virginia line. Minute Book 49 Board of Supervisors Regular Meeting of August 9,2023 County of Frederick, Virginia