041-04
BOARD OF SUPERVISORS
RESOLUTION
FISCAL YEAR 2003-2004 BUDGET AMENDMENT
WHEREAS, the Frederick County Board of Supervisors, meeting in regular session and
public hearing held on February II, 2004, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2003-
2004 Budget be Amended to Reflect:
Airport Capital Fund Supplemental Appropriation in the Amount of $1,565,000. This
Amount Represents the Airport Road Relocation.
AiJ;port Fund Supplemental Appropriation in the Amount of $1,850,000. This Amount
Represents the Funding for Construction of a New T-Hangar, Add Four T-Hangar Units on
the Existing T -Hangar Building, and for Refinancing of Existing Loan and Bond.
ADOPTED, this 11 th day of February, 2004.
UponmotionmadebyW. Harrington Smithandsecondedby Barbara E. Van Osten,
the above was approved by the following recorded vote:
Richard C. Shickle Aye Lynda J. Tyler Aye
Barbara E. Van Osten .kp... Bill M. Ewing .kp...
W. Harrington Smith, Jr. ~ Gary W. Dove ~
Gina A. Forrester Aye
A COPY TESTE:
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Resolution No.: 041-04
Original: Cheryl B. Shiffler, Finance Director
cc: C. William Orndoff, Jr., Treasurer
Renny Manuel, Airport Director
BOARD OF SUPERVISORS
RESOLUTION OF THE
BOARD OF SUPERVISORS OF FREDERICK COUNTY
APPROVING THE ISSUANCE OF DEBT BY THE
WINCHESTER REGIONAL AIRPORT AUTHORITY
AND RELATED MATTERS
WHEREAS, the Board of Directors (the "Board") of the Winchester Regional Airport Authority
(the "Authority") has authorized the submission of an application to the Virginia Resources Authority
("VRA"), as the Administrator of the Virginia Airports Revolving Fund to participate in the Virginia
Airports Revolving Fund Financing Program through the proposed issuance of bonds by the Authority in
an amount not to exceed $1,850,000 (the"Bonds") for the financing and construction of a 16 unit hangar
building, the expansion of an existing hangar and various other capital improvements to the Winchester
Regional Airport, and to refmance the outstanding principal balance of tax exempt bonds issued by the
Authority in 1990 and 1996 together with related expenses and costs of issuance (the "Project").
WHEREAS, in accordance with section 7.17.b of the Winchester Regional Airport Authority
Act 1987 Session, Virginia Acts of Assembly, Chapter 687 in accordance with Chapter 3, Title 5.1,
et.seq., Code of Virginia of 1950, as amended (the "Act") the consent of each of the participating
political subdivisions is required for any issuance of debt by the Authority if the total debt shall exceed
$500,000, and the participating political subdivisions consist of the City of Winchester, and the Counties
of Shenandoah, Frederick, Clarke, and Warren (collectively, the "Member Jurisdictions"); such consent
is being requested prior to issuance of the Bonds by the Authority.
NOW, THEREFORE, BE IT RESOLVED:
1. The Board of Supervisors of Frederick County hereby consents to the issuance of the
Bonds by the Authority for the purpose offmancing the Project.
2. Under no circumstances shall the payment of debt service on the Bonds constitute a
general obligation indebtedness or a pledge of the full faith and credit or taxing power of
any of the Member Jurisdictions.
3. This resolution shall take effectimmediately.
Adopted this~day of February, 2004 by the following recorded vote:
Richard C. Shickle Aye Barbara E. Van Osten Aye
W. Harrington Smith, Jr. Aye Gary W. Dove Aye
Gina A. Forrester Aye Bill M. Ewing Aye
Lynda 1. Tyler Aye
A COPY TESTE:
BOS Resolution No.: 040-04
Finance Committee Report and Recommendations
January 21,2004
Page 2
5. The Director of Public Works requests Landfill Fund budget transfers totaling $24.700.
This amount is needed for advertising, uniforms and Repair and Maintenance - Building
and Grounds and is requested to be appropriated to various line items. No additional
local funds are needed. See attached memos, p 7-9. The committee recommends
approval.
6. The Director of the Regional Airport requests an Ab:port Operating Fund slfPJllemental
appropriation in the amount of $?~~OQ and an:iGl,ptjrt'etiil~;f~:ntr~pj3emental'
~:i. ..' .... '.. ..... ..L"'''' "'{To tli~e'ilifu5'untS'arehneededfor'professional
. seh1ces::ariai"OllfTespectively. Additional revenues are associated
with these expenses. No additional local funds are needed.. See attached memo, p. 10.
The committee recommends approval. A public hearing is required.
7.
8. The Frederick County Registrar requests a General Fund sup.plemental ~p.propriation in
the amount of $12.000. This amount is needed for a primary election to be held in
February. Additional local funds are necessary. See attached memo, p. 16. The
committee recommends approval.
9. The Sheriff requests a General Fund supJllemental apJlro.priation in the amount of
$304.107. This amount represents half-year funding needed for nine new positions.
Additional local funds are necessary. See attached proposal, p. 17-42. This request was
forwarded to the board without a recommendation with the concem by the committee for
mid-year supplemental appropriations.
10. The Commissioner of the Revenue requests a General Fund s~PJ>lemental ap,pro.,priation
in the amount of $52.000. Blue Ridge Appraisal Company is ahead of schedule and has
completed additional field work in FY 2004 that was originally scheduled for FY 2005.
If approved, this same amount may be reduced in the FY 200S budget. Additional local
funds are necessary. See attached memo, p. 43. The committee recommends approval.
11. The Commissioner of the Revenue requests General Fund budget transfers in the amount
of $21.000. This amount is needed to pay an invoice from Blue Ridge Appraisal
Company that was submitted sooner than expected.. No additional local funds are needed.
See attached memo, p. 43. The committee recommends approval.
C6S/Fyx
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WINCHESTER REGIONAL AIRPORT
491 AIRPORT ROAD
WINCHESTER, VIRGINIA 22602
(540) 662.2422
From:
DaIB:
John R: Riley, Jr., Administrator, Frederick. County
Cheryl ShiffJer, Finance Direclor, Frederick. County
w. Harrington Smith, Treasurer, WRAA M':J
Renny Manuel, Director, WlTlchester Regional Airport l&
January 7, 2004
Supplemental Appropriation Request
Ta:
CC:
Re:
I respectfully request two supplemental appropriations one in the Airport operating Fund for Professional Services and the
other in the Airport Capital Fund for the Airport Road Relocation project. Neither of these appropriations will require
additional funding from Frederick County or the City of Winchester.
The Professional Services expense line will need adOmonal money appropriated to cover expenses for the annual audit
for which the Airport Authority has yet to be billed. Money was originaDy budgeted for this expense however due to
unforeseen expenses for engineering and legal services since July 2003, there is currently not enough money left to cover
the anticipated bUl for the annual audit. Revenue to cover this expense will come from increased sales above the
anticipated :utg;-1 for fuel and merchandise and will not require local funding.
P~ionalSennces
4-017-06109-3002-000-000
$8,500
Revenue from fuel sales:
MisceUaneous Revenue
017-016990-0010
$8,500
Money for the Airport Road Relocation project had been budgeted in past years however due to the unavaDability of State
and Federal funding this project was put on hold. The Airport Authority now has grant money from various State and
Federal agencies to fund this project and the Authority is ready to proceed with the construction phase. The design phase
for this project was funded and completed during the prior budget year. This capital project is on Frederick County's
Comprehensive Plan and was previously approved by the Frederick County Board of Supervisors with a directive to find
additional revenues to lessen the funding load on local ju~ictions. The Authoriy has succeeded in securing outside
funding and it appears that local funding will not be needed at this time. Should construction bids exceed the appropriation
request, the matter wiD be brought back to the Finance Committee to be addressed at that time.
Airport Road Relocation
4-06S-061 03-000-014
$1,565,000
$240,000
$875,000
$450,000
Virginia De~ r:l Aviation Grant
Virginia Dept of Transportation
Federal Aviation Administration
This supplemental appropriation request wi. not require funding from the County of Frederick or the City of Wmchester for
FY 2004.
Thank you for your continued support and assistance. If you require ackfdional information, please do not hesitate to
contact me.
-ID-
WINCHESTER REGIONAL AIRPORT
491 AIRPORT ROAD
WINCHESTER, VIRGINIA 22602
(540) 662.2422
January 12, 2004
Cheryl Shiffler, Finance Director
County of Frederick
107 North Kent Street
Winchester, Virginia 22601
In Re: Winchester Regional Airport Authority - Borrowing Resolution
Dear Ms. Sh~ c.n€.\L\ \
Attached is a draft resolution that I respectfully request to have put on the Frederick County Board of
Supervisors agenda for their next regular meeting for review and adoption.
The Airport Authority adopted a resolution December 11,2003 (enclosed) approving the process of
borrowing funds through the Virginia Resource Authority with a not to exceed of $1,850,000. These
funds will be used to fund construction of a new t-hangar building; add four t-hangar units on the end of
an existing t-hangar building; refinance current bond with Rural Economic Development Commission;
and refinance current loan with Bank of New York. This loan will be repaid from revenues generated by
leasing these t..'lldings and will not require local funding.
The enclosed resolution (Exhibit A) authorizes the Airport Authority to borrow this money as required by
Section 17 of the Act establishing the Airport Authority. It does not obligate any jurisdiction to stand
behind the loan. We have forwarded this resolution to the other member jurisdictions for review and
adoption at their next regular meeting.
Thank you for your Board's consideration of this matter and your continued support.
If you have any questions or need additional information, please do not hesitate to contact me.
Sincerely,
"....-;---.
-'~~
Serena R. Manuel
Executive Director
Cc: Mark K. Flynn, Legal Counsel
Douglas B. Sbertoli, Bond Counsel
Enclosures
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RESOLUTION OF THE
WINCHESTER REGIONAL AIRPORT AUTIlOIUTY
APPROYING THE SUB!\llSSION OF A F1NA.I.~CING APPLICATION
TO THE VIRGINIA RESOURCE AUTHORITY
AND REQIJESTING ITS MEMBER JUlUSDlCTIONS
TOAPPRO~~SUCHTRANSACnON
''''BEREA.S, the Winchester Regional Airport Authority (the "Authority") isa public
body politic and corporate of the Commonwealth of Virginia duly created pursuant to the
Winchester Regional Airport Authority- Act 1987 Session- Virginia Acts of Assembly-
Chapter 687, in accordance with Chapter 3, Title 5.1. et. seq.. Code of Virginia of 1950.
as amendecl (the "Act'); and
W"HEREAS. the participating political subdivisions that are responsible for the operation
of the Winchester Regional Airport (the "Airport") include the City of Winchester.
Shenandoah County, Frederick County. Clarke County and Warren County (collectively.
the "Member Jurisdictions"); and
WHEREAS. the Authority has applied to the Virginia ReSQl,lICeS Authority ("VRA") as
the Administrator of the Virginia Airports Revolving Fund (the "Fund") to participate in
the Virginia Airports Revolving Fund Financing Program (the "Financing Program").
NOW. l1IEREFORE, BE IT RESOLVED:
1. The Board of Directors (the "Board") of the Authority hereby
recommends to the Member JUrisdictIons that each such Member Jurisdiction adopt and
approve a resolution substantially in the form attached hereto as Exhibit A which
authorizes and approves the submission by the Authority of the Pooled BondProgtam
Application (the "Application") to VRA will1 respect to the participation by the Authority
in the Financin8 Program and the issuat!ce bfbonds by the Authority contemplated
thereby.
? The Board hereby recommends t.hat the Member Jurisdictions approve the
purposes for which the proceeds of the Financing Program will be utilized. which
includes the construction of a sixteen unit h,mger building and the expansion of an
existing himgar. the relocation of access gate fencing and I.!tiliry lines., the installation of
asphalt taxi lanes and vehicle access pavement and various other improvements to tlle
Airport. and to refund certain outstanding tax exempt debt obHgations ,issued by the
Authority in 1990 and 1996 together with related expenses (the "Project").
3. The Board further hereby directs the Authority to submit a request to the
governing body of each of the Member Jurisdictions pursuant to which the Authority's
participation in tbe Financing Program and the issuance DEits bonds in a maximum
principal amCll:mt not to exceed $1,850,000 to finance the Project is approved.
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4. Th~ Chairman and Vice-Chairman of the Authority, and the Executive
Director of the Authority, are hereby authorized and directed to take such further actions
and to execute arld deliver any and all instruments, certificates and other documents
required 10 carry out the purposes of this Resolution, including sucb actions and
Documents as may be necessary to modify. amend or supplement the Application or take
such other action as may be necessl:U)' or desirJ:!,ble in connection therewith or in
furtherance of the fInancing contemplated theteby and the issuance of it.:; bonds.
5, All prior acts oftbe Owrman. the Vkc-Chainnan .and tbe Executive
Director of the Authority. and other officers, agents Of representatives of the Autbority
that are in conformity with the purposes and intent of this Resolution and in furtherance
of the submission of the Application, the plan of financing contemplated thereby and the
issuance of bonds by lhe Authority. are hereby ratified. reaffirmed and approved.
6. LeClair Ryan. A Professional Corporation, is hereby appOinted bond
counsel to the Authority in connection with the issuance of the Bond,>.
7. This resolution shall take effect immediately.
Adopted by a majority vote of the Board of Directors of the Winchester Regional
Airport Authority on December lL 2003.
"'.... .~....
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I, Sandra D. Hughes, Clerk of the Common Council, hereby certify on this I~h day of
January, 2004, that the foUowing Resolution is a true and exact copy of one and the same
adopted by the Common Council of the City of Winchester, assembled in regular session on
the 13th day of January, 2004.
RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF WINCHESTER,
VIRGINIA
APPROVING the ISSUANCE OF DEBT BY THE WINCHESTER REGIONAL Airport
AUTHORITY AND RELATED MATTERS
WHEREAS, the Board of Directors (the "Board") of the Winchester Regional Airport Authority
(the "Authority") has authorized the submission of an application to the Virginia Resources Authority
("VRA"), as the Administrator of the Virginia Airports Revolving Fund to participate in the Virginia
Airports Revolving Fund Financing Program through the proposed issuance of bonds by the Authority in
an amount not to exceed $1,850,000 (the "Bonds") for the fmancing of the construction of a 16 unit
hangar building, the expansion of an existing hangar and various other capital improvements to the
Winchester Regional Airport, and to refmance the outstanding principal balance of tax exempt bonds
issued by the Authority in 1990 and 1996 together with related expenses and costs of issuance (the
"Project").
WHEREAS, in accordance with section 7.17.b of the Winchester Regional Airport Authority Act
1987 Session, Virginia Acts of Assembly, Chapter 687 in accordance with Chapter 3, Title 5.1, et. seq.,
Code of Virginia of 1950, as amended (the "Act") the consent of each of the participating political
subdivisions is required for any issuance of debt by the Authority if the total debt shall exceed $500,000,
and the pa-:icipating political subdivisions consist of the City of Winchester, and the Counties of
Shenandoah, Frederick, Clarke and Warren (collectively, the "Member Jurisdictions"); such consent is
being requested prior to the issuance of the Bonds by the Authority.
NOW, THEREFORE, BE IT RESOLVED:
1. The Common Council of the City of Winchester hereby consents to the issuance of the
Bonds by the Authority for the purpose of fmancing the Project.
2. Under no circumstances shall the payment of debt service on the Bonds constitute a
general obligation indebtedness or a pledge of the full faith and credit or taxing power of any of the
Member Jurisdictions.
3. This resolution shall take effect immediately.
Resolution No. 2004-01.
ADOPTED by the Common Council of the City of Winchester on the 13th day of
January, 2004.
Witness my hand and the seal of the City of Winchester, Virginia.
Sandra D. Hughes, CMC
Clerk of the Common Council
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