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HomeMy WebLinkAboutFebruary 22 2023 Regular Meeting Minutes 219 MINUTES REGULAR MEETING FREDERICK COUNTY BOARD OF SUPERVISORS WEDNESDAY, FEBRUARY 22, 2023 7:00 P.M. BOARD ROOM, COUNTY ADMINISTRATION BUILDING 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Blaine P. Dunn, Vice Chairman; Robert W. Wells; Shawn L. Graber; and Josh E. Ludwig were present. Judith McCann-Slaughter was absent. The Gainesboro District seat is currently vacant. Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator; Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; Wyatt Pearson, Planning Director; Cheryl Shiffler, Finance Director; Stacy Herbaugh, Director of Parks and Recreation; Rich Venskoske, Director of Elections/General Registrar; Scott Varner, Director of Information Technologies; and Ann W. Phillips, Deputy Clerk to the Board of Supervisors. CALL TO ORDER Chairman DeHaven called the meeting to order at 7:00 p.m. INVOCATION Pastor Bobby Alger, Crossroads Community Church, delivered the invocation. PLEDGE OF ALLEGIANCE Vice Chairman Dunn led the Pledge of Allegiance. ADOPTION OF AGENDA-APPROVED The proposed agenda was adopted on a motion by Supervisor Graber, seconded by Supervisor Wells. CITIZEN COMMENTS - None Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 220 + + + + + + + + + + + + + + ADOPTION OF CONSENT AGENDA—APPROVED Supervisor Wells moved for the adoption of the consent agenda as presented. Supervisor Graber seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent -Approval of Minutes of BOS-PC Joint Retreat Meeting of February 3, 2023 - CONSENT AGENDA APPROVAL -Approval of Work Session Minutes of February 8, 2023 - CONSENT AGENDA APPROVAL -Approval of Regular Meeting Minutes of February 8, 2023 -CONSENT AGENDA APPROVAL -Approval of Work Session Minutes of February 15, 2023 - CONSENT AGENDA APPROVAL -Acceptance of Human Resources Committee Report of February 10, 2023 -CONSENT AGENDA APPROVAL,Appendix 1 -Acceptance of Finance Committee Report of February 15, 2023 -CONSENT AGENDA APPROVAL,Appendix 2 -Acceptance of Parks & Recreation Commission Report of February 14, 2023 - CONSENT AGENDA APPROVAL,Appendix 3 + + + + + + + + + + + + + + BOARD OF SUPERVISORS COMMENTS Supervisor Ludwig offered congratulations to Frederick County's Nazeeh Johnson and his Kansas City Chief's teammates on their recent Superbowl victory. + + + + + + + + + + + + + + Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 221 COUNTY OFFICIALS TOURISM UPDATE -JUSTIN KERNS, EXECUTIVE DIRECTOR, WINCHESTER-FREDERICK COUNTY TOURISM OFFICE Mr. Kerns provided an update on current and future activities at the Tourism bureau. ORDINANCE TO AMEND THE FREDERICK COUNTY CODE, CHAPTER 48 ANIMALS AND FOWL, ARTICLE I DOG LICENSING; RABIES CONTROL. —SENT FORWARD TO PUBLIC HEARING The County Attorney explained the purpose of the proposed amendment was to update provisions to comport with State enabling legislation should the Board desire to send the matter forward to a public hearing. On motion of Supervisor Dunn, seconded by Supervisor Wells and carrying on a voice vote, the proposed amendment was sent forward to a public hearing. A RESOLUTION OF THE FREDERICK COUNTY BOARD OF SUPERVISORS APPROVING OF THE COUNTY'S PARTICIPATION IN THE PROPOSED SETTLEMENT OF OPIOID-RELATED CLAIMS AGAINST TEVA,ALLERGAN, WALMART, WALGREENS, CVS,AND THEIR RELATED CORPORATE ENTITIES—APPROVED Supervisor Wells moved for the adoption of A Resolution Of The Frederick County Board Of Supervisors Approving Of The County's Participation In The Proposed Settlement Of Opioid-Related Claims Against Teva,Allergan, Walmart, Walgreens, CVS,And Their Related Corporate Entities,And Directing The County Attorney and/or The County's Outside Counsel To Execute The Documents Necessary To Effectuate The County's Participation In The Settlements. Supervisor Dunn seconded the motion. Supervisor Graber noted that he would vote for the resolution but had concerns about how the matter had been addressed. The motion carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent RESOLUTION A RESOLUTION OF THE FREDERICK COUNTY BOARD OF SUPERVISORS APPROVING OF THE COUNTY'S PARTICIPATION IN THE PROPOSED SETTLEMENT OF OPIOID-RELATED CLAIMS Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 222 AGAINST TEVA,ALLERGAN,WALMART,WALGREENS,CVS,AND THEIR RELATED CORPORATE ENTITIES,AND DIRECTING THE COUNTY ATTORNEY AND/OR THE COUNTY'S OUTSIDE COUNSEL TO EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE COUNTY'S PARTICIPATION IN THE SETTLEMENTS WHEREAS, the opioid epidemic that has cost thousands of human lives across the country also impacts Frederick County by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health and substance abuse services, and other services by Frederick County's various departments and agencies;and WHEREAS, Frederick County has been required and will continue to be required to allocate substantial taxpayer dollars,resources,staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of Frederick County;and WHEREAS,Frederick County has filed suit against Teva,Allergan,Walmart,Walgreens,CVS,and certain of their related corporate entities for their role in the distribution,manufacture,and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed Frederick County;and WHEREAS,the County's suit seeks recovery of the public funds previously expended and to be expended in the future to abate the consequences and harms of the opioid epidemic;and WHEREAS,settlement proposals have been negotiated that will cause Teva,Allergan,Walmart,Walgreens, and CVS to pay billions of dollars nationwide to resolve opioid-related claims against them;and WHEREAS, the County has approved and adopted the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (the"Virginia MOU"), and affirms that these pending settlements with Teva, Allergan, Walmart, CVS, and Walgreens shall be considered "Settlements" that are subject to the Virginia MOU,and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors and Janssen;and WHEREAS,the County's outside opioid litigation counsel has recommended that the County participate in the settlements in order to recover its share of the funds that the settlement would provide;and WHEREAS,the County Attorney has reviewed the available information about the proposed settlements and concurs with the recommendation of outside counsel; NOW THEREFORE BE IT RESOLVED that the Frederick County Board of Supervisors, this 22nd day of February, 2023, approves of the County's participation in the proposed settlement of opioid-related claims against Teva,Allergan,Walmart,Walgreens,CVS,and their related corporate entities,and directs the County Attorney and/or the County's outside counsel to execute the documents necessary to effectuate the County's participation in the settlements,including the required release of claims against settling entities. + + + + + + + + + + + + + APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS GEORGE BISHOP REAPPOINTED TO THE SHAWNEELAND SANITARY DISTRICT ADVISORY COMMITTEE—APPROVED Supervisor Graber moved that George Bishop be reappointed to the Shawneeland Sanitary District Advisory Committee for a two-year term ending February 27, 2025. Supervisor Wells seconded the motion which carried on a voice vote. + + + + + + + + + + + + + + Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 223 COMMITTEE BUSINESS—FINANCE COMMITTEE THE SHERIFF REQUESTS A GENERAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $36,718. -APPROVED On motion of Supervisor Dunn, seconded by Supervisor Wells, the Board approved the following: The Sheriff requests a General Fund supplemental appropriation in the amount of $36,718. The motion carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent THE SHERIFF REQUESTS A GENERAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $50. .APPROVED On motion of Supervisor Dunn, seconded by Supervisor Wells, the Board approved the following: The Sheriff requests a General Fund supplemental appropriation in the amount of$50. The motion carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent THE SHERIFF REQUESTS A GENERAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $16,611.22. -APPROVED On motion of Supervisor Dunn, seconded by Supervisor Wells, the Board approved the following: The Sheriff requests a General Fund supplemental appropriation in the amount of $16,611.22. The motion carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent THE SHERIFF REQUESTS A GENERAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $3,943.40 -APPROVED On motion of Supervisor Dunn, seconded by Supervisor Wells, the Board approved the following: Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 224 The Sheriff requests a General Fund supplemental appropriation in the amount of $3,943.40. The motion carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent THE IT DIRECTOR REQUESTS A GENERAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $28,559 -APPROVED On motion of Supervisor Dunn, seconded by Supervisor Wells, the Board approved the following: The IT Director requests a General Fund supplemental appropriation in the amount of$28,559.The motion carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent THE DEPUTY COUNTY ADMINISTRATOR REQUESTS A GENERAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $76,333.95.-APPROVED On motion of Supervisor Dunn, seconded by Supervisor Wells, the Board approved the following: The Deputy County Administrator requests a General Fund supplemental appropriation in the amount of $76,333.95. The motion carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent THE DIRECTOR OF ELECTIONS REQUESTS A GENERAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $21,000.-APPROVED On motion of Supervisor Dunn, seconded by Supervisor Ludwig,the Board approved the following: The Director of Elections requests a General Fund supplemental appropriation in the amount of $21,000. The motion carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 225 + + + + + + + + + + + + + + PUBLIC HEARINGS (NON PLANNING ISSUES) PROPOSED AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE COUNTY OF FREDERICK, VIRGINIA AND BRIAN KEITH MATHESON -APPROVED The Deputy County Administrator explained the existing lease agreement between the County of Frederick, Virginia and Brian Keith Matheson for space located at 239 Sunnyside Plaza Circle, described as certain real property containing approximately 1,200 square feet and being part of that parcel identified as Parcel Number 53-A-52-E in the Stonewall Magisterial District. He said the proposed amendment would extend the existing lease for an additional 3 years commencing on July 1, 2023, and expiring June 30, 2026. Chairman DeHaven opened the public comment period. There were no speakers. Chairman DeHaven closed the public comment period. Supervisor Graber moved for approval of the amendment to the lease agreement for Brian Keith Matheson for space located at 239 Sunnyside Plaza Circle. Supervisor Wells seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. Aye Judith McCann-Slaughter Absent + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS - None + + + + + + + + + + + + + + PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS 2023-2028 CAPITAL IMPROVEMENTS PLAN (CIP)—ACTION POSTPONED FOR 60 DAYS The Planning & Development Director introduced the 2023-2028 Capital Improvements Plan. He said if adopted, the CIP will become a component of the Comprehensive Plan, which would satisfy the review Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 226 requirement of Section 15.2-2232 of the Code of Virginia, which states that no public facility shall be constructed unless said facility is a "feature shown" within a jurisdiction's comprehensive plan. The Board and Mr. Pearson discussed listing the fourth county high school on the CIP as well as including alternatives to constructing a new high school that could address the crowding problem. The Board and Wayne Lee of Frederick County Public Schools discussed the possible renovations at Sherando High School compared to building a new high school. Supervisor Graber said there was information missing from requests by the schools and fire and rescue and he moved to postpone sending the CIP forward to a public hearing for 60 days. Supervisor Ludwig seconded the motion which carried on a recorded vote as follows: Blaine P. Dunn Aye Josh E. Ludwig Aye Shawn L. Graber Aye Robert W. Wells Aye (Gainesboro Seat Vacant) - Charles S. DeHaven, Jr. No Judith McCann-Slaughter Absent + + + + + + + + + + + + + + BOARD LIAISON REPORTS - None CITIZEN COMMENTS Christie Scarborough, Stonewall District, commented on Supervisor Dunn's recent votes and social media activity. She said if he participates in viewpoint discrimination on his social media account again, he will face a civil rights lawsuit. Paula Tingle, Opequon District, spoke in opposition to the destruction of property occurring by vendors such as Shentel and Verizon which are supplying fiber optic and other utilities in her neighborhood. Kyra Pulliam, Opequon District, cited damage to her property by utility workers and urged the County to advise citizens of such non-emergency projects before they are started. Linda Shark, Opequon District, said she agreed with the previous comments. Julie Dumis, Opequon District, said she agreed with the previous comments. Allen Shaffer, Shawnee District, referenced comments made by Supervisor Dunn at the previous meeting saying that he engaged in hearsay gossip making it county business. Brian Byrd, Shentel Glofiber representative, said that he has heard the complaints of the citizens and will speak with anyone after the meeting. Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 227 David Sforza, Red Bud District, spoke in support of Supervisor Dunn. Tim Regan, Back Creek District, commented on the new school superintendent and suggested that he appear before the Board and agree to any audit requested. BOARD OF SUPERVISORS COMMENTS Supervisor Dunn commented on the budget process, the growing county population, and the need for services provided by the county. Supervisor Graber commented on the budget process saying he is in favor of a revenue-neutral tax rate for the coming year. Supervisor Ludwig commented on the budget process saying the County should look at the needs before looking at a tax increase. He referenced the short-term lodging business and suggested the Board look at the process to make sure it is not overly regulated and causing the loss of such businesses in the County. Supervisor Wells referenced the complaints by citizens against Shentel and Verizon and asked staff to explore any options to address the issue. ADJOURN On motion of Vice Chairman Dunn, seconded by Supervisor Graber, and carrying on a voice vote, the meeting was adjourned at 8:12 p.m. Charles S. DeHaven, Jr. Michael Bollhoefer Chairman, Board of Supervisors County Administrator Minutes Prepared By: Ann W. Phillips Deputy Clerk, Board of Supervisors Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 228 Board of Supervisors Meeting Minutes of February 22, 2023 - Appendix 1 HUMAN RESOURCES COMMITTEE REPORT TO THE BOARD OF SUPERVISORS Friday, February 10,2023 9:00 a.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA A Human Resources Committee meeting was held on the First Floor Conference Room at 107 North Kent Street on Friday, February 10,2023,at 9:00 a.m. ATTENDEES: Committee Members Present: Blaine Dunn,Chairman; Don Butler; Beth Lewin;and Kim McDonald. Staff present: Mike Bollhoefer,County Administrator;Jay Tibbs, Deputy County Administrator; Rod Williams,County Attorney; Michael Marciano, HR Director; DeLois Blevins, HR Manager; Lisa Lambert, HR Generalist; and Delsie Jobe,Administrative Services Manager. ITEM FOR INFORMATION PURPOSES ONLY Mike Bollhoefer updated the Committee on the efforts that are being taken at the County to address and/or improve the following areas: 1. Career Ladders, 2. Employee Recognition, 3. Employee Performance Evaluations,and 4. Training. The HR Committee supports exploring these areas further. Respectfully submitted, HUMAN RESOURCES COMMITTEE Blaine Dunn,Chairman Don Butler Beth Lewin Kim McDonald By L' Michael J. Marciano, Director of Human Resources Minute Book 48 Board of Supervisors Regular Meeting of February 22,2023 County of Frederick, Virginia 229 Board of Supervisors Meeting Minutes of February 22, 2023 - Appendix 2 REPORT AND RECOMMENDATIONS FINANCE COMMITTEE WEDNESDAY, FEBRUARY 15, 2023 8:00 AM FREDERICK COUNTY ADMINISTRATION BUILDING BOARD OF SUPERVISORS MEETING ROOM 107 N. KENT STREET, WINCHESTER, VA 22601 Attendees - Committee Members Present: Judith McCann-Slaughter, Chairman; Charles DeHaven; Blaine Dunn; Gary Oates; and Angela Wiseman. Non-voting liaison William Orndoff, Treasurer; and Seth Thatcher, Commissioner of the Revenue. Committee Members Absent: Jeffrey Boppe. Staff present: Cheryl Shiffler, Finance Director; Sharon Kibler, Assistant Finance Director; Mike Bollhoefer, County Administrator; Jay Tibbs, Assistant County Administrator; Rod Williams, County Attorney; Lenny Millholland, Sheriff; and Scott Varner, IT Director; and Rich Venskoske, Director of Elections. Others present: David Foley, Robison, Farmer, Cox Associates (remote). A. Action Items A.1. The Sheriff requests a General Fund supplemental appropriation in the amount of$36,718. This amount represents restricted eSummons funds for the purchase of additional scanners and printers for the electronic summons system. No local funds required. The committee recommends approval. FinCmte20230215A1 eSummons.pdf A.2. The Sheriff requests a General Fund supplemental appropriation in the amount of$50. This amount represents a donation for the Honor Guard. No local funds required. The committee recommends approval. FinCmte20230215A2SheriffDonation.pdf Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 1 A. 230 3. The Sheriff requests a General Fund supplemental appropriation in the amount of $16,611.22. This amount represents a reimbursement for an auto insurance claim to be put toward the purchase of a new vehicle. No local funds required. The committee recommends approval. Fin Cmte20230215A3Sheriff Ins Reim b.pdf A.4. The Sheriff requests a General Fund supplemental appropriation in the amount of$3,943.40. This amount represents an auto insurance reimbursement for repairs. No local funds required. The committee recommends approval. FinCmte20230215A4SherifflnsReimb2.pdf A.S. The IT Director requests a General Fund supplemental appropriation in the amount of$28,559. This amount represents restricted PEG funds for the upgrade to the wired microphone system in the BOS Meeting Room. No local funds required. The committee recommends approval. FinCmte20230215A5PegFunds.pdf A.6. The Deputy County Administrator requests a General Fund supplemental appropriation in the amount of$76,333.95. This amount represents an insurance reimbursement for storm damage to the roof of the County Administration Building. No local funds required. The committee recommends approval. FinCmte20230215A6RoofCAB.pdf FinCmte20230215A6RoofCABPaymentLetter.pdf A.7. The Director of Elections requests a General Fund supplemental appropriation in the amount of$21,000. This amount represents funds needed to hold the April 11, 2023 Special Election for the Gainesboro District Supervisor. The committee recommends approval. FinCmte20230215A7SpecialElection.pdf B. Items Not Requiring Action B.1. AUDIT COMMITTEE David Foley from Robinson, Farmer, Cox Associates presented the FY 2022 Minute Book 48 Board of Supervisors Regular Meeting of February 22, 2023 County of Frederick, Virginia 2 231 Annual Comprehensive Financial Report (ACFR) and discussed the upcoming FY 2023 audit. The FY 2022 ACFR is available online at: fcva.us/ACFR. Robinson, Farmer, Cox Associates provides the Communication with Those Charged with Governance letter. AuditCmte20230215FCGovernanceLetter2O22.pdf B.2. The committee authorized the Finance Committee Chairman to sign the audit engagement letter for the next fiscal year. C. Items For Information Only C.1. The Finance Director provides a Fund 10 Transfer Report for January 2023. FinCmte20230215C1 TransferRpt.pdf C.2. The Finance Director provides financial statements ending January 31, 2023. FinCmte20230215C2FinancialStmts.pdf C.3. The Finance Director provides an FY 2023 Fund Balance Report ending February 8, 2023. FinCmte20230215C3FundBalance.pdf CA. The Government Finance Officers Association (GFOA) has awarded the County the Certificate of Achievement for Excellence in Financial Reporting for the June 30, 2021 Annual Comprehensive Financial Report (ACFR). This is the 36th consecutive year that Frederick County has received this achievement. FinCmte20230215C4ACFRAward.pdf C.S. The Government Finance Officers Association (GFOA) has awarded the County the Award for Outstanding Achievement in Popular Annual Financial Reporting for the June 30, 2021 Popular Annual Financial Report (PAFR). This is the 16th consecutive year that Frederick County has received this achievement. FinCmte20230215C5PAFRAward.pdf Minute Book 48 Board of Supervisors Regular Meeting of February 22,2023 County of Frederick, Virginia 3 232 Board of Supervisors Meeting Minutes of February 22, 2023 - Appendix 3 PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS Tuesday, February 14,2023 7:00 p.m. 107 NORTH KENT STREET,WINCHESTER,VIRGINIA The Parks and Recreation Commission met on February 14, 2023. Members present were Gary Longerbeam, Natalie Gerometta, Dennis Grubbs, Ronald Madagan, Randy Carter, and Jennifer Myers. Non-voting Board Liaison, Mr. Charles Dehaven. Members absent: Guss Morrison, Amy Strosnider ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: None ITEMS SUBMITTED FOR INFORMATION ONLY 1. Due to a change in Commission Members, elections were held again for 2023. Mr. Madagan made a motion to nominate Gary Longerbeam for the position of Chair for 2023, seconded by Mrs. Myers, carried unanimously(6-0). 2. Mr. Madagan made a motion to nominate Dennis Grubbs for the position of Vice-Chair for 2023, seconded by Mrs. Myers, carried unanimously (7-0). 3. The Buildings and Grounds Committee recommends requesting$29,000 of Parks and Recreation proffer funds for earthwork to create a rectangular field suitable for organized team practices at the Sherando Park Warrior Drive entrance, seconded by Mr. Longerbeam, carried unanimously(6-0). This request will be forwarded to the Frederick County Finance Committee for their recommendation. 4. The Buildings and Grounds Committee recommends requesting$135,000 of Parks and Recreation proffer funds to build pickleball courts at Sherando Park, seconded by Mr. Longerbeam, carried unanimously (6-0). This request will be forwarded to the Frederick County Finance Committee for their recommendation. Cc: Gary Longerbeam, Chairman Charles Dehaven, Board of Supervisors' Non-Voting Liaison Minute Book 48 Board of Supervisors Regular Meeting of February 22,2023 County of Frederick, Virginia