HomeMy WebLinkAboutOctober 26 2022 Regular Meeting Minutes 95
MINUTES
REGULAR MEETING
FREDERICK COUNTY BOARD OF SUPERVISORS
WEDNESDAY, OCTOBER 26, 2022
7:00 P.M.
BOARD ROOM, COUNTY ADMINISTRATION BUILDING
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES
Board of Supervisors: Charles S. DeHaven, Jr., Chairman; Robert W. Wells Judith McCann-
Slaughter; Shawn L. Graber; and Josh E. Ludwig were present. Blaine P. Dunn and J. Douglas McCarthy,
Vice Chairman, were absent.
Staff present: Michael Bollhoefer, County Administrator; Jay E. Tibbs, Deputy County Administrator;
Roderick B. Williams, County Attorney; Karen Vacchio, Public Information Officer; Wyatt Pearson, Planning
Director; Tyler Klein, Senior Planner; Cheryl Shiffler, Finance Director; Bill Orndoff, Treasurer; Scott Varner,
Director of Information Technologies; Clay Corbin, NRADC Superintendent; Jennifer McVey,ASAP Director;
and Ann W. Phillips, Deputy Clerk to the Board of Supervisors.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p.m.
INVOCATION
Supervisor Wells delivered the invocation.
PLEDGE OF ALLEGIANCE
Supervisor Wells led the Pledge of Allegiance.
ADOPTION OF AGENDA-APPROVED
The proposed agenda was adopted on a voice vote with the removal of the item titled Rezoning#08-
22 Metromont following a motion by Supervisor Slaughter, seconded by Supervisor Wells.
CITIZEN COMMENTS
David Licklider of Pennsylvania Avenue spoke in opposition to Rezoning #08-22.
Dave Cobb of Pennsylvania Avenue spoke in opposition to Rezoning #08-22.
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Micah Jacobs, Back Creek District, said he had applied multiple times for the vacancy on the
Shawneeland Sanitary District Advisory Committee and that his application had not been voted on by the
Board.
Janet Licklider of Pennsylvania Avenue spoke in opposition to Rezoning #08-22.
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ADOPTION OF CONSENT AGENDA—APPROVED
Supervisor Slaughter moved for the adoption of the consent agenda as presented. Supervisor
Graber seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
-Approval of Regular Meeting Minutes of October 26, 2022 -CONSENT AGENDA APPROVAL
-Acceptance of Parks & Recreation Commission Report of October 11,2022 -CONSENT AGENDA
APPROVAL,Appendix 1
-Acceptance of Finance Committee Report of October 19, 2022 -CONSENT AGENDA APPROVAL,Appendix 2
- Resolution -Additions to the Secondary System of State Highways—Crossover Boulevard—
CONSENT AGENDA APPROVAL
WHEREAS,the streets described on the attached Form AM-4.3,fully incorporated herein by reference,are shown on
plats recorded in the Clerk's Office of the Circuit Court of Frederick County;and
WHEREAS, the Resident Engineer of the Virginia Department of Transportation has advised this Board that the
streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of
Transportation;and
WHEREAS,the County and the Virginia Department of Transportation have entered into an agreement on June 9,
1993,for comprehensive stormwater detention which applies to this request for addition;and
NOW,THEREFORE,BE IT RESOLVED,this Board requests the Virginia Department of Transportation to add the
streets described in the attached Form AM-4.3 to the secondary system of state highways,pursuant to 33.2-705,Code
of Virginia,and the Department's Subdivision Street Requirements;and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts,fills and drainage;and
BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
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BOARD OF SUPERVISORS COMMENTS - None
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COUNTY OFFICIALS
REPORT FROM THE COUNTY ADMINISTRATOR REGARDING FORENSIC AUDITING
County Administrator Michael Bollhoefer presented the Board with an overview of the types of audits
and their purposes.
Supervisors Ludwig and Graber discussed the types of audits presented, the possibilities for
reorganizing operations to combine some county services, and the desire to know how allocated school
dollars have been spent.
APPOINTMENTS TO BOARDS, COMMITTEES, AND COMMISSIONS
KAREN SWECKER APPOINTED TO ECONOMIC DEVELOPMENT AUTHORITY—APPROVED
On motion of Supervisor Slaughter, seconded by Supervisor Wells, Karen Swecker was appointed
to a four-year term ending 10-26-2026 on the Economic Development Authority on a voice vote.
JEFF STEVENS REAPPOINTED TO THE SHAWNEELAND SANITARY DISTRICT ADVISORY
COMMITTEE—APPROVED
On motion of Supervisor Graber, seconded by Supervisor Wells, Jeff Stevens was reappointed to a
two-year term ending 11-9-2024 on the Shawneeland Sanitary District Advisory Committee on a voice vote.
SHAWNEELAND SANITARY DISTRICT ADVISORY COMMITTEE APPOINTMENT— MOTION
FAILED
Supervisor Graber moved to appoint Brian Schmitt to a two-year term on the Shawneeland Sanitary
District Advisory Committee. Supervisor Ludwig seconded the motion which failed on a voice vote.
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COMMITTEE BUSINESS—FINANCE COMMITTEE
Supervisor Slaughter moved for approval of the following: The County Attorney requests a General
Fund supplemental appropriation in the amount of$250.This amount represents reimbursement for time and
materials for a response to a subpoena. Supervisor Wells seconded the motion which carried on a recorded
vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
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Supervisor Slaughter moved for approval of the following: The WRA Executive Director requests an
Airport Capital Fund supplemental appropriation in the amount of $17,396. This amount represents
reimbursement for a surety company to cure a default. Supervisor Wells seconded the motion which carried
on a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
Supervisor Slaughter moved for approval of the following: The Finance Director requests discussion
and direction on FY 2023 funding for Laurel Ridge Community College. While no signed MOU exists, Board
of Supervisors' minutes indicate that Frederick County and other localities agreed to fund the college. LRCC
provides the County an updated contract annually. The FY 2022 contribution was $81,308. The FY 2023
requested amount is $92,094. Supervisor Wells seconded the motion.
Supervisor Graber discussed the use of County funds for the name change from Lord Fairfax
Community College to Laurel Ridge Community College. Craig Short, Vice President for Financial and
Administrative Services at Laurel Ridge, said that no County funds were used for the name change expenses.
Supervisor Ludwig said he would like to see an accounting of how the College Board budget funds were
spent. Supervisor Graber offered a motion to table the request until details can be brought forward in a work
session for discussion about how funds were spent regarding the Community College's name change.
Supervisor Ludwig seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. No
Judith McCann-Slaughter No
Supervisor Slaughter moved for approval of the following: The FCPS Executive Director of Finance
requests a School Operating Fund and General Fund supplemental appropriations in the amount of
$266,148.45. This amount represents a carry forward of FY 2022 unspent restricted grant funds. Supervisor
Wells seconded the motion, and the votes were cast as follows:
Blaine P. Dunn Absent Josh E. Ludwig No
Shawn L. Graber No Robert W. Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
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County Attorney Williams confirmed a point of order regarding votes on financial items of more than
$500 requiring a majority vote of the elected body rather than a majority of only those present, noting that the
preceding vote did not carry.
Supervisor Wells moved to postpone the request until the next meeting. Supervisor Slaughter
seconded the motion which carried on a voice vote.
Supervisor Slaughter moved for approval of the following: The FCPS Executive Director of Finance
requests a School Operating Fund and General Fund supplemental appropriations in the amount of
$1,023,546. This amount represents FY 2022 unspent and unobligated School Operating Fund funds. Funds
will be used to provide support for the FY 2023 Capital Asset Plan. Supervisor Wells seconded the motion.
Supervisor Graber moved to table the matter until the next meeting. Supervisor Ludwig seconded
the motion to table which carried on a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells No
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter No
Supervisor Slaughter moved for approval of the following: The Court Services Director
requests a Court Services Fund supplemental appropriation in the amount of $65,000. This amount
represents additional one-time funds received from the Commission on ASAP to assist with staffing
shortages. The committee recommends approval. Supervisor Wells seconded the motion which carried on
a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
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100
PUBLIC HEARINGS (NON PLANNING ISSUES)
AMENDMENT TO THE FY 2022-2023 FISCAL YEAR BUDGET—PURSUANT TO SECTION 15.2-2507 OF
THE CODE OF VIRGINIA, 1950, AS AMENDED, THE BOARD OF SUPERVISORS WILL HOLD A PUBLIC
HEARING REGARDING AMENDMENT OF THE FISCAL YEAR 2022-2023 BUDGET TO REFLECT:
GENERAL FUND AND CAPITAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF
$19,586,622. -APPROVED
Chairman DeHaven opened the public comment period.
No one addressed the Board.
Chairman DeHaven closed the public comment period.
Supervisor Slaughter moved to approve Amendment to the FY 2022-2023 Fiscal Year Budget to
Reflect a General Fund and Capital Fund Supplemental Appropriation in the Amount of $19,586,622.
Supervisor Wells seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION
FISCAL YEAR 2022-2023 BUDGET AMENDMENT
WHEREAS,Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended, the Frederick County Board
of Supervisors held a public hearing on the following matter;
NOW,THEREFORE,BE IT RESOLVED,by the Board of Supervisors that the FY 2022-2023 Budget be Amended
to Reflect:
Amendment of the Fiscal Year 2022-2023 Budget to Reflect: General Fund and Capital Fund Supplemental
Appropriation in the Amount of$19,586,622. These funds are appropriated for Capital.
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AMENDMENT TO THE FY 2022-2023 FISCAL YEAR BUDGET TO REFLECT: GENERAL FUND
SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $4,637,218. THESE FUNDS ARE
APPROPRIATED FOR PERSONAL PROPERTY REBATES—APPROVED
Chairman DeHaven opened the public comment period.
No one addressed the Board.
Chairman DeHaven closed the public comment period.
Supervisor Slaughter moved to approve Amendment to the FY 2022-2023 Fiscal Year Budget to
Reflect: General Fund Supplemental Appropriation In The Amount of $4,637,218 with these funds being
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appropriated for personal property rebates. Supervisor Graber seconded the motion.
Supervisor Wells said he supported the motion but noted that proceeding with changing the due date
for local taxes may affect federal or state taxes owed by County residents. He added that the typical credit
will be about$40 or$50.
Supervisor Graber said he hoped the refund would help the citizens.
The motion carried on a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION
FISCAL YEAR 2022-2023 BUDGET AMENDMENT
WHEREAS,Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended, the Frederick County Board
of Supervisors held a public hearing on the following matter;
NOW,THEREFORE,BE IT RESOLVED,by the Board of Supervisors that the FY 2022-2023 Budget be Amended
to Reflect:
General Fund Supplemental Appropriation in the Amount of$4,637,218. These funds are appropriated for Personal
Property Rebates.
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ORDINANCE REGARDING RETURN OF SURPLUS PROPERTY TAX REVENUES TO TAXPAYERS AND
EXTENDING THE DUE DATE FOR PAYMENT OF SECOND HALF 2022 REAL PROPERTY AND
PERSONAL PROPERTY TAXES -APPROVED
Chairman DeHaven opened the public comment period.
Steve Brannon, Back Creek District, spoke in favor of the ordinance and asked the Board to plan for
a revenue neutral tax rate next year.
Chairman DeHaven closed the public comment period.
Supervisor Graber moved to adopt an Ordinance Returning Surplus Personal Property Tax
Revenues to Taxpayers and Extending the Due Date for Payment of Second Half 2022 Real Property and
Personal Property Taxes. Supervisor Ludwig seconded the motion which carried on a recorded vote as
follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells Aye
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J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
ORDINANCE
Returning Surplus Personal Property Tax Revenues to Taxpayers
and Extending the Due Date for Payment of Second Half 2022
Real Property and Personal Property Taxes
October 26,2022
WHEREAS, Section 15.2-2511.1 of the Code of Virginia,as amended effective July 1,2022,authorizes the
Board of Supervisors to enact an ordinance to"develop a method for returning surplus real or personal property tax
revenues,or both,to taxpayers who are assessed such taxes in any fiscal year in which the locality reports a
surplus;"and,
WHEREAS,for Fiscal Year 2022,that Frederick County collected surplus personal property tax revenues
that exceeded budgeted amounts for Fiscal Year 2022 by$4,637,218.00;and,
WHEREAS,due to unanticipated market conditions and other unanticipated economic factors,the value of
personal property in categories 1 (personal use cars eligible for Personal Property Tax Relief Act),2(personal use
trucks,weighing not more than 7,500 pounds,eligible for Personal Property Tax Relief Act),21 (business use cars
not eligible for Personal Property Tax Relief Act),22(business use trucks not eligible for Personal Property Tax
Relief Act),and 45 (personal use trucks,weighing more than 7,500 pounds but not more than 10,000 pounds,
eligible for Personal Property Tax Relief Act)was significantly higher than anticipated and,as a result,the personal
property tax assessments on such property were likewise higher than anticipated,with the same contributing
significantly to Frederick County's surplus revenues for Fiscal Year 2022;and,
WHEREAS,personal property in Frederick County,including the foregoing personal property,has been
assessed for taxation as of January 1,2022,and personal property taxes will be collected this year based upon that
assessment;and
WHEREAS,the Board of Supervisors wishes to provide a method for returning surplus personal property
tax revenues to Qualified Taxpayers of Frederick County who were assessed personal property taxes for tax year
2022.
NOW,THEREFORE,be it ordained by the Board of Supervisors of Frederick County,Virginia:
1. Taxpayers entitled to return of surplus personal property tax revenues.
For purposes of this ordinance,"Qualified Property"is any property assessed with personal property tax by
Frederick County on January 1,2022,for property in categories 1 (personal use cars eligible for Personal Property
Tax Relief Act),2(personal use trucks,weighing not more than 7,500 pounds,eligible for Personal Property Tax
Relief Act),21 (business use cars not eligible for Personal Property Tax Relief Act),22(business use trucks not
eligible for Personal Property Tax Relief Act),and 45 (personal use trucks,weighing more than 7,500 pounds but
not more than 10,000 pounds,eligible for Personal Property Tax Relief Act),and for which property Frederick
County issued a first half 2022 tax bill,due June 6,2022.
2. Amount of return of surplus personal property tax revenues for Qualified Property.
For each item of Qualified Property,Frederick County will return an amount equal to a pro rata share of
$4,637,218.00 relative to the total amount of personal property tax assessed for the first half of tax year 2022 on all
items of Qualified Property,the amount of personal property tax assessed for the first half of tax year 2022 for such
Qualified Property,for purposes of this ordinance,being the amount that is net after application of Personal Property
Tax Relief Act credit and less any abatements issued as of the date of adoption of this ordinance,for the Qualified
Property.
3. Method of return of surplus.
For each item of Qualified Property,the total amount authorized under this ordinance will be applied first
to any delinquent personal property taxes,according to the provisions of§ 58.1-3913 of the Code of Virginia,due
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103
from the owner of such property and then to the installment of the 2022 personal property taxes payable for second
half 2022, and that are due on January 18,2023,pursuant to section 5 of this ordinance.The Treasurer shall apply
the rebate due under this ordinance as credit against the second half portion of 2022 personal property taxes due
from the owner of the Qualified Property. In no case shall the rebate exceed the tax billed,after subsequent
abatements, for the Qualified Property for second half 2022, except that any such excess over the tax billed, after
subsequent abatements, for the Qualified Property for second half 2022 shall be applied to personal property tax due
for personal property owned as of January 1,2023 by the owner of Qualified Property,but in any case,no credit will
be applied after June 30,2023.
4. All rebates under this ordinance will be made solely from fund balance resulting from surplus revenue and
funds in the amount of$4,637,218.00 are appropriated for that purpose.
5. Notwithstanding the provisions of Section 155-2 of the County Code, for all real property taxes, sanitary
district taxes, streetlight service district taxes, Star Fort taxes, and personal property taxes, assessed for tax year
2022,the due date for the second half installment for such taxes for tax year 2022 is extended to January 18,2023,
but the foregoing extension does not apply to public service company taxes.This ordinance applies for purposes of
the indicated taxes and for tax year 2022 only and the due dates provided for in Section 155-2 of the County Code
for all other taxes and years are unchanged.
6. That this ordinance will be in full force and effect on and after its passage as
provided by law.
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PLANNING COMMISSION BUSINESS—PUBLIC HEARINGS -None
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PLANNING COMMISSION BUSINESS -OTHER PLANNING BUSINESS
REZONING #09-22 -THE CANYON LC (MINOR PROFFER AMENDMENT)-APPROVED
Senior Planner Tyler Klein explained the application to rezone (minor proffer amendment) +/-174.98
acres from RP (Residential Performance) District with proffers to RP (Residential Performance) District with
revised proffers. He said this proposal would amend the previously approved proffer statement for REZ#06-
15, Opequon Crossing, to further specify no "certificate of occupancy" shall be issued for any dwelling unit
without completion of improvements to Route 7 and the proposed collector "spine" road (Proffer 9.2) and
further clarify the monetary escalation occurs from the original 2015 rezoning (Proffer 13.1). He added that
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all other provisions in the approved proffer statement (land use, density, other transportation improvements)
remain unaltered and the subject properties are located wholly in the Red Bud District.
Supervisor Wells moved to approve Rezoning#09-22 -The Canyon LC (Minor Proffer Amendment).
Supervisor Graber seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W. Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
ORDINANCE AMENDING
THE ZONING DISTRICT MAP
REZONING#09-22 THE CANYON LC
WHEREAS,REZONING#09-22 THE CANYON LC,submitted to amend the proffer statement approved
with REZ#06-15(Opequon Crossing).The proposed minor proffer amendment seeks to specify no
"Certificate of Occupancy"shall be issued for any dwelling unit without completion of improvements to Route 7 and
the proposed collector"spine"road and further clarify the monetary escalation occurs from the original 2015 rezoning;
and
WHEREAS,the Frederick County Planning Commission held a public meeting on this Rezoning on October 19, 2022
and recommended approval;and
WHEREAS,the Frederick County Board of Supervisors held a public meeting on this Rezoning during their regular
meeting on October 26,2022;and
WHEREAS,the Frederick County Board of Supervisors finds the approval of this Rezoning to be in the best interest
of the public health,safety,and welfare.
NOW, THEREFORE, BE IT ORDAINED by the Frederick County Board of Supervisors, that in accordance with
Chapter 165 of the Frederick County Code, Zoning, the Zoning District Map is amended to revise the proffers
associated with Rezoning#06-15 Opequon Crossing to specify no "certificate of occupancy" shall be issued for any
dwelling unit without completion of improvements to Route 7 and the proposed collector"spine"road.;and
The conditions voluntarily proffered in writing by the Applicant and the Property Owner are attached.
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BOARD LIAISON REPORTS - None
CITIZEN COMMENTS - None
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Board of Supervisors Regular Meeting of October 26, 2022
County of Frederick, Virginia
105
BOARD OF SUPERVISORS COMMENTS
Supervisor Slaughter announced the Transportation Forum on November 10. She praised the Planning
Department staff for the work done on the Northeast Land Use Plan Update.
Supervisor Ludwig encouraged residents of the Shawnee District to attend the Transportation Forum.
ADJOURN
On motion of Supervisor Wells, seconded by Supervisor Graber, the meeting was adjourned at 8:12
p.m.
Charles S. DeHaven, Jr. Michael Bollhoefer
Chairman, Board of Supervisors County Administrator
Minutes Prepared By:
Ann W. Phillips
Deputy Clerk, Board of Supervisors
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County of Frederick, Virginia
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Board of Supervisors Meeting Minutes of October 26, 2022 - Appendix 1
PARKS AND RECREATION COMMISSION REPORT to the BOARD OF SUPERVISORS
Tuesday,October 11,2022
7:00 p.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
The Parks and Recreation Commission met on October 11, 2022. Members present were Guss
Morrison, Dennis Grubbs, Gary Longerbeam, Ronald Madagan, Amy Strosnider, Charles Sandy,
Jr., and Jennifer Myers. Members absent: Natalie Gerometta
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
None
ITEMS SUBMITTED FOR INFORMATION ONLY
1. The Committee recommends the Capital Improvement Plan (CIP) as submitted, seconded
by Mr. Sandy, carried unanimously (8-0). The CIP will be forwarded to the Frederick County
Planning Commission for their review. (Attachment A).
Cc: Gary Longerbeam, Chairman
Robert Wells, Board of Supervisors' Non-Voting Liaison
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Board of Supervisors Meeting Minutes of October 26, 2022 - Appendix 2
REPORT AND RECOMMENDATIONS
FINANCE COMMITTEE
WEDNESDAY, OCTOBER 19, 2022
8:00 AM
FREDERICK COUNTY ADMINISTRATION BUILDING
FIRST FLOOR CONFERENCE ROOM
107 N. KENT STREET, WINCHESTER, VA 22601
Attendees -
Committee Members Present: Judith McCann-Slaughter, Chairman; Gary Oates; Angela
Wiseman; and Jeffrey Boppe. Non-voting liaison William Orndoff, Treasurer.
Non-voting liaison absent: Seth Thatcher, Commissioner of the Revenue.
Committee Members Absent: Charles DeHaven; and Blaine Dunn.
Staff present: Cheryl Shiffler, Finance Director; Sharon Kibler, Assistant Finance Director;
Michael Bollhoefer, County Administrator; Jay Tibbs, Assistant County Administrator; Rod
Williams, County Attorney; Nick Sabo, WRAA Executive Director; Clay Corbin, NRADC
Superintendent; Jennifer McVeigh, Court Services Director; and Jennifer Place, Budget
Analyst.
Others present: Patty Camry, FCPS Executive Director of Finance; Craig Short, LRCC; and
Barry Orndorff, LRCC.
A. Action Items
A.1. The County Attorney requests a General Fund supplemental
appropriation in the amount of$250.
This amount represents reimbursement for time and materials for a response
to a subpoena. No local funds required. The committee recommends
approval.
FinCmte20221019A1 CoAttySA.pdf
A.2. The WRA Executive Director requests an Airport Capital Fund
supplemental appropriation in the amount of $17,396.
This amount represents reimbursement for a surety company to cure a
default. No local funds required. The committee recommends approval.
FinCmte20221019A2AirportSA.pdf
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A.3. The Finance Director requests discussion and direction on FY 2023
funding for Laurel Ridge Community College.
While no signed MOU exists, Board of Supervisors' minutes indicate that
Frederick County and other localities agreed to fund the college. LRCC
provides the County and updated contract annually. The FY 2022 contribution
was $81,308. The FY 2023 requested amount is $92,094. The committee
recommends funding $92,094.
FinCmte20221019A3LRCC.pdf
A.4. The FCPS Executive Director of Finance requests a School Operating
Fund and General Fund supplemental appropriations in the amount of
$266,148.45.
This amount represents a carry forward of FY 2022 unspent restricted grant
funds. The committee recommends approval.
FinCmte20221019A4A5SchoolsSA.pdf
A.5. The FCPS Executive Director of Finance requests a School Operating
Fund and General Fund supplemental appropriations in the amount of
$1,023,546.
This amount represents FY 2022 unspent and unobligated School Operating
Fund funds. Funds will be used to provide support for the FY 2023 Capital
Asset Plan. Local funds are required. The committee recommends approval.
The committee approved a second motion to advance cash for the budgeted
$4,117,427 SBCR Grant funds in order to reduce the delay in completing
capital projects.
FinCmte20221019A4A5SchoolsSA.pdf
FinCmte20221 01 9A5SchoolsYrEnd Presentation.pdf
A.6. The Court Services Director requests a Court Services Fund
supplemental appropriation in the amount of $65,000.
This amount represents additional one-time funds received from the
Commission on ASAP to assist with staffing shortages. The committee
recommends approval.
FinCmte20221019A6CrtSvcs.pdf
B. Items Not Requiring Action
B.1. The FCPS Executive Director of Finance provides FY 2022 Year-End Financial
Reports and is available for discussion.
FinCmte20221019B1 SchoolsYrEnd.pdf
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C. Items For Information Only
109
C.1. The Finance Director provides an FY 2023 Fund Balance Report
endin9actober 14, 2022.
-FinCmte20221019C1 FundBalance.pdf
C.2. The Finance Director provides financial statements ending September 30,
2022.
Fin Cmte20221019C2Financials.pdf
C.3. The Finance Director provides a Fund 10 Transfer Report for September 2022.
Fin Cmte20221019C3TransferRpt.pdf
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Board of Supervisors Regular Meeting of October 26, 2022
County of Frederick, Virginia