025-22 (FY2022-2023BudgetAmendmnt(YearEndFundBalanceforCapital$19,586,622)) RESOLUTION
FISCAL YEAR 2022-2023 BUDGET AMENDMENT
WHEREAS, Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended,the Frederick
County Board of Supervisors held a public hearing on the following matter;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2022-2023 Budget
be Amended to Reflect:
Amendment of the Fiscal Year 2022-2023 Budget to Reflect: General Fund and Capital Fund
Supplemental Appropriation in the Amount of $19,586,622 These funds are appropriated for
Capital.
Passed this 26 1h day of October 2022 by the following recorded vote:
Charles S. DeHaven, Jr., Chairman Aye Shawn L. Graber Aye
J. Douglas McCarthy Absent Robert W. Wells Aye
Blaine P. Dunn Absent Josh Ludwig Aye
Judith McCann-Slaughter Aye
A COPY ATTEST
Michael L. Bollhoefer
Frederick County A Inistrator
Res.No. 025-22
FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday,September 21,2022
8:00 a.m.
107 NORTH KENT STREET,WINCHESTER,VIRGINIA
A Finance Committee meeting was held in the Board of Supervisors meeting room at
107 North Kent Street on Wednesday,September 21,2022 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter,Chairman;Charles DeHaven;
Blaine Dunn;Gary Oates;Angela Wiseman;and Jeffrey Boppe.
Non-voting liaisons absent: Seth Thatcher,Commissioner of the Revenue;and
William Orndoff,Treasurer.
Committee Member Absent: none.
Staff present: Sharon Kibler,Assistant Finance Director,Michael Bollhoefer,County
Administrator;Jay Tibbs,Assistant County Administrator;Rod Williams,County Attorney;Joe
Wilder,Public Works Director;Ron Kimble,Landfill Manager;Jon Turkel,Assistant Parks&
Recreation Director;Steve Majchrzak, Fire&Rescue Chief,and.
Others present: none.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
Items 1,2,3,4,11, 15 and 17 were approved under consent agenda.
1. M The Solid Waste Manager requests a General Fund supplemental appropriation in the
amount of$1000. This amount represents a Keep Virginia Beautiful grant received for the
purchase of cigarette butt collection containers. No local funds required. See attached memo,
p.5-6.
2. The Public Works Director requests a General Fund supplemental appropriation in the
amount of$34,070. This amount represents a carry forward of unspent FY22 funds for the
Gore($31,884)and Stephenson($2,186)convenience centers. This item has been approved by
the Public Works Committee. See attached memo,p.7 and 9.
3. N The Public Works Director requests a General Fund supplemental appropriation in the
amount of$20,406.22. This amount represents Flemming trust funds unspent in FY22
($406.22)and additional funds for FY23($20,000)to be used for the spay/neuter program. No
local funds required. This item has been approved by the Public Works Committee. See
attached information, p. 7 and 10-11.
4. Iff The Public Works Director requests a General Fund supplemental appropriation in the
amount of 5157.12. This amount represents unspent FY22 restitution funds to be used for
health services. No local funds required. This item has been approved by the Public Works
Committee. See attached memo,p.7 and 12.
5. The Public Works Director requests a Landfill Fund supplemental appropriation not to exceed
$3,129,269. This amount represents a carry forward of unspent FY22 funds for ongoing
projects at the Landfill. This item has been approved by the Public Works Committee. See
attached information, p.8 and 13—14. The committee recommends approval.
6. The Public Works Director requests a Shawneeland Fund supplemental appropriation in the
amount of 5374,740. This amount represents unspent FY22 funds to be used for the
completion of the lake sinkhole remediation and an expansion of the Maple Trail bus stop. This
item has been approved by the Public Works Committee. See attached memo,p.8. The
committee recommends approval.
7. The Parks&Recreation Director requests a General Fund supplemental appropriation in the
amount of$150,311. This amount represents a carry forward of unspent FY22 funds for the
Old Charlestown Road Park design. A master plan will be presented to the Board of Supervisors
at a later date. See attached memo,p.15. The committee recommends approval.
8. The Parks&Recreation Director requests a General Fund supplemental appropriation in the
amount of$12,460. This amount represents a carry forward of unspent FY22 proffer funds for
the Abrams Creek trailhead and parking design. See attached memo,p. 15. The committee
recommends approval.
9. The Parks&Recreation Director requests a General Fund supplemental appropriation in the
amount of$30,774. This amount represents a carry forward of unspent FY22 proffer funds for
the Clearbrook Park pickleball courts. See attached memo,p.15. The committee recommends
approval.
10. The Parks&Recreation Director requests a General Fund supplemental appropriation in the
amount of$579,473. This amount represents a carry forward of unspent FY22 VDOT grant
funds for the design and construction of the Abrams Creek Trail. No local funds required. See
attached memo, p. 15. The committee recommends approval.
2
11. 'The Sheriff requests a General Fund supplemental appropriation in the amount of$132,328.
This amount represents a carry forward of unspent FY22 funds for vehicles. See attached
memo,p. 16.
12. The Sheriff requests a General Fund supplemental appropriation in the amount of$85,588.25.
This amount represents a carry forward of unspent FY22 funds to purchase a building for
emergency vehicles. Funds have accumulated from donations and an insurance claim. See
attached memo, p. 16. The committee recommends approval.
13. The Sheriff requests a General Fund supplemental appropriation in the amount of$12,192,
This amount represents a carry forward of unspent FY22 funds to be used for SRO rifles. See
attached memo,p.16. The committee recommends approval.
14. The Sheriff requests a General Fund supplemental appropriation in the amount of$10,687.
This amount represents a carry forward of unspent FY22 funds budgeted for office supplies and
equipment to be used for 10 new tasers. See attached memo, p.16. The committee
recommends approval.
15. L74 The Sheriff requests a General Fund supplemental appropriation in the amount of
$3,72414. This amount represents an automobile insurance claim reimbursement to be used
for vehicle repair costs. No local funds required. See attached memo,p. 17—18.
16. The Fire Chief requests a Capital Fund transfer not to exceed$109,090.91 localportion)and a
General Fund supplemental appropriation not to exceed$90,909.09(grant portion) These
amounts represent costs for the installation of a direct capture exhaust removal system at
Millwood Fire&Rescue station. Approval to accept the FEMA Fire Act grant award for a
portion of the cost is also being requested. See attached information, p. 19—25. The
committee recommends approval.
17. M The Finance Director requests a General Fund supplemental appropriation in the amount of
$2,974.07. This amount represents unspent VJCCCA funds in FY 2022 that must be returned to
the State. No local funds required. See attached letter, p.26.
18. The Finance Director requests a public hearing for a General Fund and County Capital Fund
supplemental appropriation in the amount of$24.9 million. This amount represents the FY22
yearend General Fund fund balance in excess of 20%to be transferred to the Capital Fund per
3
policy. See attached information, p.27-28. The committee recommends holding a public
hearing.
INFORMATION ONLY
1. The Finance Director provides a Fund 10 Transfer Report for August 2022. See attached, p. 29.
2. The Finance Director provides financial statements ending August 31,2022. See attached,
p.30--40.
3. The Finance Director provides an FY 2022 Fund Balance Report ending September 16,2022.
See attached, p.41.
4. The FY 2022 year-end open purchase orders have been provided by the County and the
Schools. See attachments, p.42-49.
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann-Slaughter, Chairman
Charles DeMaven
Blaine Dunn
Jeffrey Boppe
Gary Oates
Angela Wiseman
By
Assistant Finance Director
4
Amendment to the 2022-2023 Fiscal Year Budget
Pursuant to Section 15.2-2507 of the Code of Virginia, 195{7, as Amended,the Board of Supervisors will
Hold a Public Hearing to Amend the Fiscal Year 2022-2023 Budget to Reflect: General Fund and County
Capital Projects Fund Supplemental Appropriations in the Amount of$24,900,000. This amount
represents General Fund FY 2021-2022 yearend unreserved fund balance in excess of 20%to be
transferred to the County Capital Fund per the Board of Supervisors adopted policy.
RESOLUTION
FISCAL YEAR 2022-2023 BUDGET AMENDMENT
WHEREAS, Pursuant to Section 15.2-2507 of the Code of Virginia, 1950, as Amended,the Frederick
County Board of Supervisors, meeting in regular session on October 12, 2022, took the following action:
NOW,THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2022-2023 Budget be
Amended to Reflect:
General Fund_and County Capital Projects Fund Supplemental Appropriations in the Amount of
$24,900,000. This amount represents General Fund FY 2021-2022 yearend unreserved fund balance in
excess of 20%to be transferred to the County Capital Fund per the Board of Supervisors adopted policy.
Upon a motion made by and a seconded by
the above budget amendment and supplemental appropriation was by the following
recorded vote:
27
,f
Mr.Terrey discussed the proposed County Capital Fund. He said staff proposes creating a
policy for an annual funding source that could be added to the current Board capital reserve or
separately identified. He noted the current unreserved fund balance policy requires 17% (or two
months)operating reserve. Mr,Tierney proposed establishing a policy that funds in excess of 20%
be transferred annually to a County Capital Fund. He added that creating a Capital Reserve Fund
would enable the Board to eliminate the use of Unreserved Fund Balance in the FY 20 proposed
budget.The Board discussed annual review of the Capital Fund balance and its use for both short-
and long-term capital needs, By consensus, the Board agreed to establish a policy creating a
Capital Fund.
DIRECTIVES FOR MORE INFQRMAM
s The Board and staff discussed the next steps in reviewing the budget. Mr.Tierney noted
that the Board's decision on maintaining the tax rate following the reassessment will be necessary
before stall can determine which priorities can be funded in the budget.
Supervisor Slaughter requested that the Finance Department review the previously supplied
budget scenario in light of identified cost reductions in operating expenses.
I
ADJOURN
There being no further business,the work session was adjourned at 6:28 p.m.
Charles S.DeHaven,Jr. 1 Kri
Chairman,Board of Supervisors Clerk,Board o upervisors
Minutes Prepared By:
Ann W.'Philtips
Deputy Clerk,Board of Supervisors
i i li ui, Book 44
Board of Supervisors Work Session of 2113199
Ceunly or FredericK.Virginia
28
a
WOTM,rE OF PUBLIC
HEARING
The Frederick County Board of Supervisors will hold a Public
'Hearing on Wednesday, October 26, 2022, 7:00 P.M.,in the
Board of Supervisors' Meeting Room, County Administration
Building, 107 North Kent Street, Winchester, Virginia, to
Consider the Following:
Amendment to the 2022-2023 Fiscal Year Budget-Pursuant
to Section 15.2-2507 of the Code of Virginia, 1950, as f
Amended,the Board of Supervisors will Bold a Public Hearing
to Amend the Fiscal Year 2022-2023 Budget to Reflect:General
Fund and County Capital Fund Supplemental Appropriation in
the Amount of $19,566,622. This Amount Represents the
General Fund FY22 Year End Fund Balance in Excess of 20%'!
to be Transferred to the County Capital Fund Per the Board of;
Supervisors Policy.
_ P
Amendment to the 2022-2023 Fiscal Year Budget-Pursuant
to Section 15.2-2507 of the Code of Virginia, 1950, as
Amended,the Board of Supervisors will Hold a Public Hearing "
to Amend the Fiscal Year 2022-202,3 Budget to Reflect General
Fund Supplemental Appropriation in the Amount of$4,837,218.
These Funds will be Appropriated for Personal Property
Rebates.
Adoption of an Ordinance Regarding Return of Surplus
Property Tax Revenues and Due Dates for Payment of
Property Taxes - Pursuant to Sections 15.2-2511,1 and 56.1-
3916 of the Code of Virginia, 1950,as Amended, the Board of
Supervisors will Hold a Public bearing Regarding Adoptlon of
an Ordinance: Returning Surplus Personal Proper Tax
Revenues to Taxpayers and Extending_ the_ Due bate for
{Paymenf of Second Half 2022 gal Proper a d personal
Proms a s. �
Y
{
Inquiries concerning the above item(s) may be addressed to
(the Office of the County Administrator between the hours of
18:00 AM.and 5:00 PM,Monday through Friday, 107 North Kent
Street,Winchester,Virginia 22601 (540)655-5666.Any subject r
file{s}, including the full text of any ordinance or of any other
,item(s)to be adopted are available at the Office of the County
,Administrator.
The meeting will be broadcast via Cable Channel 16 and will be '
'live streamed on the website at www.fcva.us/BOSMeettngs.
Citizens preferring not to attend the meeting fa speak are
,encouraged to submit comments to the Board via.
Electronic commenting on the county website at
www.fcva.us/BOSMeefings(Click on the 'eComment'to submit
your comments.)
!Email to county staff Karen Vacchio at kvac:chio eva.us or,
sAnn Phillips at ann.phillips@fcva.us by noon on the day of thea
meeting. The
Mail to:October 26 Public Hearing Comments,107 N.Kent St., Wjrchester Sir
Winchester, VA 22601. Include your name, address, and
magisterial district. Wednesday
In person by calling the Deputy Clerk at 540-722-8273 to October 19,2022
arrange to drop off your comments.
interested citizens may appear before the Board to speak on
the above item s). The agenda is available online at
vuw4ivfGva.us/BOSMeetings and at the Frederick County
:Administrative Offices, 407 North Kent Street,Winchester,
?Virginia.
Michael L.Sollhoefer
County Administrator
County of Frederick,Virginia
NOTICE 017
1,
I!The FrederickCeunly Board of Supervisors will hold a public;
ktearing on Wednesday, October 26, 2022, 7:00 PRA., in the,
;ti'Board of Supervisors' Meeting Roam, County Admimstration i
Building, 107 forth Kent Street, Winchester, Vfrginsa, to
Consider the Following:
I
7tmendment to the 2022-2023 Fiscal Year Budget-Pursuant
,Ato Section 15.2-2507 of the Code of Virginiad a , 1950, o,s
mended,the Board of Supervisors will
jto Amend the Fiscal Year 2022-2023 Budged o Reflect t GeneraHargs'j
j-�Ut)c�andFCounty Ca ital and Suppfementaf ppLo riatfan in
I the Amount of 799,586,622" This Amount Represents tile;!
General Fund FY22 Year End Fund Balance in Excess of 20%d
}'to be Transferred to the County Capital Fund Per the Board of;
;Supervisors Policy.
}s
{ t'
1'Amendment to the 2022-2023 Fiscal year fdudget-Pursuant'!
'-!Amendedto Section 15.22507 of the Code of Virginia, 1850 as
,the Board of Supervisors will Hold a public Hearing,,4
lito Amend the f=iscal Year-2022-2023 Budge#to Reflect,—General;i
Fund Su CementalAppruprfation in theAmounf of4,627,2�8. '
4`Tl�ese Funds will be Appropriated for Persona—f Pco e
eba#es.
. 3 s1
!� s
Adoption of ars Ordinance Regarding Return of SurRfu�i#,.
' rooperty Taff Revenues and Due Mates for f0agmene of;k?
,pI perty'{axes - Pursuant to Sections 15,22511.1 and 58:1-
3916 of the Code of Virginia, 1950,as Amended, the Board of,
tSupervisors will Hold a Public Hearing Regarding Adoption o
an O p f
,; Ordinance. Returning Surplus Personal Proper Tax�'
r 'PrtdRevenues to Taxpayers and Extending ihe__ e fate €or
fl"ent faxe econd Half 2[)22 Real Property and_` PersonaI
A?�Y
,!fnquiries concerning the above item(s) may be addressed to
the Office of the County Administrator between the. hours of
&UOAM+ and 5.00 PM,Monday through Friday, 107 North Kent
Street, Winchester,Virginia 22601 (540)665-5666.Any subject
file(s), including the full text of any ordinance or of any other
items)to be adopted are available at the Office of the County
:;Administrator.
The meeting will be broadcast via Cable Channel 16 and will be
!live streamed on the website at www.fcva.us/BOSMeefings"
Citizens preferring not to attend the meeting to 'speak are
encouraged to submit comments to the Board via:
;Electronic commenting on the county website at i°
www.fova usIBOSMeeti 9g {Click on the `eComment'to submit interested citizens may appear before the Board to speak on�
Your comments") the above ftem(s). The agenda is available online at 1
w wwjcra.us113OSMeetings and at the Frederick County
.'Email to county staff Karen Vecchio at kvacchfa@fcva.us or. Adminisirative,Offices, 107 North Kent Street,Winchester,
I{Ann Phillips at ann.pl�illfps@fcva.us by noon on the day of the Virginia.
'meeting.
Michael L.Sollhoefer
11mail to:October 26 Public Bearing Comments, 107 N.Kent St. County Administrator
,;Winchester, VA 22601, Include your name, address, County of Frederick,Virginia
magisterial district. and(' ., r
jtn person by calling the Deputy Clerk at 540-722-8273 tol
ll;;rrance to drop off your comments.
1i
Wh,q the ter Ste°
Wednesday
October 12,2022
requests a Court Services Fund supplemental appropriation in the amount of $65,000. This amount
represents additional one-time funds received from the Commission on ASAP to assist with staffing
shortages, The committee recommends approval. Supervisor Wells seconded the motion which carried on
a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
+ + + + + + + + + . + . + +
PUBLIC HEARINGS NON PLANNING ISSUES
AMENDMENT TO THE FY 2022-2023 FISCAL YEAR BUDGET—PURSUANT TO SECTION 15.2-2507 OF
THE CODE OF VIRGINIA, 1950,AS AMENDED,THE BOARD OF SUPERVISORS WILL HOLD A PUBLIC
HEARING REGARDING AMENDMENT OF THE FISCAL YEAR 2022-2023 BUDGET TO REFLECT:
GENERAL FUND AND CAPITAL FUND SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF
$19,586,622. -APPROVED
Chairman DeHaven opened the public comment period.
No one addressed the Board.
Chairman DeHaven closed the public comment period.
Supervisor Slaughter moved to approve Amendment to the FY 2022-2023 Fiscal Year Budget to
Reflect a General Fund and Capital Fund Supplemental Appropriation in the Amount of $19,586,622.
Supervisor Wells seconded the motion which carried on a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W.Wells Aye
J. Douglas McCarthy Absent Charles S. DeHaven, Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION
FISCAL YEAR 2022-2023 BUDGET AMENDMENT
WHEREAS, Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended,the Frederick County Board
of Supervisors held a public hearing on the following matter;
6
Frederick County Board of Supervisors
Regular Meeting Minutes *October 26,2022
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2022-2023 Budget be Amended
to Reflect:
Amendment of the Fiscal Year 2022-2023 Budget to Reflect: General Fund and Capital Fund Supplemental
Appropriation in the Amount of$19,586.622. These funds are appropriated for Capital.
+ + f . + + + + + + f + + +
AMENDMENT TO THE FY 2022-2023 FISCAL YEAR BUDGET TO REFLECT: GENERAL FUND
SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $4,637,218. THESE FUNDS ARE
APPROPRIATED FOR PERSONAL PROPERTY REBATES—APPROVED
Chairman DeHaven opened the public comment period.
No one addressed the Board.
Chairman DeHaven closed the public comment period.
Supervisor Slaughter moved to approve Amendment to the FY 2022-2023 Fiscal Year Budget to
Reflect: General Fund Supplemental Appropriation In The Amount of $4,637,218 with these funds being
appropriated for personal property rebates. Supervisor Graber seconded the motion.
Supervisor Wells said he supported the motion but noted that proceeding with changing the due date
for local taxes may affect federal or state taxes owed by County residents. He added that the typical credit
will be about$40 or$50.
Supervisor Graber said he hoped the refund would help the citizens.
The motion carried on a recorded vote as follows:
Blaine P. Dunn Absent Josh E. Ludwig Aye
Shawn L. Graber Aye Robert W.Welds Aye
J. Douglas McCarthy Absent Charles S. DeHaven,Jr. Aye
Judith McCann-Slaughter Aye
RESOLUTION
FISCAL YEAR 2022-2023 BUDGET AMENDMENT
WHEREAS,Pursuant to Section 15.2-2507 of the Code of Virginia, 1950 as amended,the Frederick County Board
of Supervisors held a public hearing on the following matter;
NOW,THEREFORE,BE IT RESOLVED,by the Board of Supervisors that the FY 2022-2023 Budget be Amended
to Reflect:
General Fund Supplemental Appropriation in the Amount of$4,637,218 These funds are appropriated for Personal
Property Rebates.
7
Frederick County Board of Supervisors
Regular Meeting Minutes x October 26, 2022