TCAgenda2022October241.Route 37 Study Update
1.A.Route 37 Study Update
2.Transportation Forum
2.A.Transportation Forum
3.SmartScale Application Funding
3.A.SmartScale Application Funding
4.County Project Updates
4.A.County Project Updates
5.Other
5.A.Other
AGENDA
TRANSPORTATION COMMITTEE
MONDAY, OCTOBER 24, 2022
8:30 AM
FIRST-FLOOR CONFERENCE ROOM
FREDERICK COUNTY ADMINISTRATION BUILDING
WINCHESTER, VIRGINIA
TC10-24-22Route37StudyUpdate.pdf
TC10-24-22TransportationForum.pdf
TC10-24-22SmartScaleApplicationFunding.pdf
TC10-24-22CountyProjectUpdates.pdf
TC10-24-22Other.pdf
1
Transportation Committee
Agenda Item Detail
Meeting Date: October 24, 2022
Agenda Section: Route 37 Study Update
Title: Route 37 Study Update
Attachments:
TC10-24-22Route37StudyUpdate.pdf
2
Item 1: Route 37 Study Update
Topic Synopsis
Staff has completed selection of a consultant for the Route 37 Phasing and Feasibility Study. Staff will
update the Committee on the selection and next steps.
Recommended Action
NA
3
Transportation Committee
Agenda Item Detail
Meeting Date: October 24, 2022
Agenda Section: Transportation Forum
Title: Transportation Forum
Attachments:
TC10-24-22TransportationForum.pdf
4
Item 2: Transportation Forum
Topic Synopsis
Staff will update the Committee on planning for this year’s transportation forum.
Recommended Action
NA
5
Transportation Committee
Agenda Item Detail
Meeting Date: October 24, 2022
Agenda Section: SmartScale Application Funding
Title: SmartScale Application Funding
Attachments:
TC10-24-22SmartScaleApplicationFunding.pdf
6
Item 3: SmartScale Application Funding
Topic Synopsis
VDOT has contacted County staff regarding the possibility of advancing a portion of the local
commitment that was a portion of local SmartScale allocations in FY 2023 as follows:
Exit 317 DDI: $4,277,548 (full local leveraged funds is $6,525,894)
Exit 313 Partial median U-turn: $2,134,318 (full local leveraged funds is $3,043,974)
Route 522/Costello Intersection: $1,129,180 (full local leveraged funds is $1,430,130)
As you are aware an approved SmartScale application results in actual funding approximately 5 to 6 years
following the approval. If the County agrees to provide funding from their agreed upon match earlier, it
has the impact of advancing overall project delivery by allowing engineering and possibly right of way
to be completed utilizing local funds prior to the VDOT funds becoming available. For example, on the
Exit 317 project, this has the impact of advancing the project by 3 years since the estimates for that project
assume 3 years of preliminary engineering.
The time savings has the additional benefit to the application of reducing the overall project cost because
it results in fewer years of project cost inflation. Project cost inflation is required to be included in any
application. Removing years of project cost inflation through this process also makes the project more
competitive. Estimated project savings are as follows:
Exit 317
Total Project Cost (2022): $30,080,605
Inflated Project Cost: $40,331,401
Inflated Project Cost with PE start in 2023: $37,589,735
Est. cost reduction with early PE start: $2,741,666
Exit 313
Total Project Cost (2022): $21,017,495
Inflated Project Cost: $26,915,217
Inflated Project Cost with PE start in 2023: $25,225,334
Est. cost reduction with early PE start: $1,689,883
522/Costello
Total Project Cost (2022): $5,723,628
Inflated Project Cost: $7,150,653
Inflated Project Cost with PE start in 2023: $6,672,912
Est. cost reduction with early PE start: $477,741
Recommended Action
Staff is seeking a recommendation to the Board of Supervisors to authorize staff to provide a letter of
commitment to fund PE in FY 24, prior to 8/1/23. This letter would be added to the County’s
SmartScale applications for the above referenced projects. Additional follow up actions would be
required to finalize actual payment at the appropriate time.
7
Transportation Committee
Agenda Item Detail
Meeting Date: October 24, 2022
Agenda Section: County Project Updates
Title: County Project Updates
Attachments:
TC10-24-22CountyProjectUpdates.pdf
8
Item 4: County Project Updates
Renaissance Drive:
Staff expects to receive draft plats for the crossing easement from CSX by the October meeting of the
Transportation Committee and is working on the drainage license.
Gainesboro Road/Route 522 Intersection Project:
Staff is expecting to receive a draft of the Signal Justification report shortly after the mailing of this
agenda and will update the Committee at the meeting.
9
Transportation Committee
Agenda Item Detail
Meeting Date: October 24, 2022
Agenda Section: Other
Title: Other
Attachments:
TC10-24-22Other.pdf
10
Item 5: Other
11