HomeMy WebLinkAboutPC 02-04-04 Meeting AgendaAGENDA
FREDERICK COUNTY PLANNING COMMISSION
The Board Room
Frederick County Administration Building
Winchester, Virginia
February 4, 2004
7:00 P.M. CALL TO ORDER TAB
1) January 7, 2004 Minutes ................................................ (A)
2) Committee Reports ................................................. (no tab)
3) Citizen Comments .................................................. (no tab)
PUBLIC HEARING
4) 2004-2005 Capital Improvements Plan (CIP). The CIP is a prioritized list of capital
projects requested by various county agencies, to be reviewed for potential allocation in the
ensuing five-year period. The plan is created as an information document to assist in the
development of the county's annual budget. The CIP is an advisory document; projects are
not necessarily funded because of their inclusion in the CIP. 2004-2005 Capital Improvements
Plan.
Mrs. Kennedy.......................................................... (B)
5)
Proposed Amendment to Frederick County Zoning Ordinance to change Section 165-65
and Section 165-156 pertaining to pipestem lots.
Mr. Camp............................................................. (C)
6) Other
MEETING MINUTES
OF THE
FREDERICK COUNTY PLANNING COMMISSION
Held in the Board Room of the Frederick County Administration Building at 107 North Kent Street in
Winchester, Virginia on January 7, 2004.
PRESENT: Charles S. DeHaven, Jr., Chairman/Stonewall District; Roger L. Thomas, Vice
Chairman/Opequon District; Greg L. Unger, Back Creek District; Pat Gochenour, Red Bud District; Marie
F. Straub, Red Bud District; Robert A. Morris, Shawnee District; George J. Kriz, Gainesboro District; John
H. Light, Stonewall District; Richard C. Ours, Opequon District; Charles E. Triplett, Gainesboro District;
William C. Rosenberry, Shawnee District; Cordell Watt, Back Creek District; Gene E. Fisher, Citizen at Large;
Barbara E. Van Osten, Board of Supervisors' Liaison; Gary W. Dove, Board of Supervisors' Liaison; and
Lawrence R. Ambrogi, Legal Counsel.
STAFF PRESENT: Eric R. Lawrence, Planning Director; Christopher M. Mohn, Deputy Planning
Director; Jeremy F. Camp, Planner II; Patrick T. Davenport, Zoning & Subdivision Administrator; Mark R.
Cheran, Planner I; and, Renee' S. Arlotta, Clerk.
CALL TO ORDER
Chairman DeHaven called the meeting to order at 7:00 p.m.
ELECTION OF OFFICERS FOR 2004
Election of Charles S. DeHaven, Jr., Chairman
The Chairman declared nominations open for Chairman.
The nomination of Charles S. DeHaven, Jr., for Chairman was made by Commissioner
Thomas and seconded by Commissioner Ours.
Motion was made by Commissioner Ours, seconded by Commissioner Kriz, and unanimously
passed to close nominations for Chairman.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously elect Charles
S. DeHaven, Jr., as Chairman of the Planning Commission for the Year of 2004.
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1223
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Election of Roger L Thomas, Vice Chairman
Chairman DeHaven declared nominations open for Vice Chairman.
The nomination of Roger L. Thomas was made by Commissioner Ours and seconded by
Commissioner Kriz.
Motion was made by Commissioner Light, seconded by Commissioner Triplett, and
unanimously passed to close the nominations for Vice Chairman.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously elect Roger
L. Thomas as Vice Chairman of the Planning Commission for the Year of 2004.
Election of Eric R. Lawrence, Secretary
Chairman DeHaven declared nominations open for Secretary.
The nomination of Eric R. Lawrence was made by Commissioner Morris and seconded by
Commissioner Kriz.
Motion was made by Commissioner Light, seconded by Commissioner Kriz, and unanimously
passed to close the nominations for Secretary.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously elect Eric R.
Lawrence as Secretary of the Planning Commission for the Year of 2004.
MEETING SCHEDULE FOR 2004
Upon motion made by Commissioner Thomas and seconded by Commissioner Kriz,
BE IT RESOLVED, That the Frederick County Planning Commission voted unanimously to have their regular
monthly meetings on the first and third Wednesdays of each month at 7:00 p.m. to be held in the Board of
Supervisors meeting room; the Comprehensive Plans & Programs Subcommittee on the second Monday of each
month at 7:30 p.m in the first floor conference room; and the Development Review & Regulations
Subcommittee on the fourth Thursday of each month at 7:30 p.m. in the first floor conference room.
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1224
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COMMITTEE APPOINTMENTS FOR 2004
Chairman DeHaven announced that committee assignments for 2004 will remain the same as
the previous year. He made the following liaison reappointments for 2004: Commissioner Thomas to the
Economic Development Commission; Commissioner Fisher to the Sanitation Authority; Commissioner Ours
to the Winchester Planning Commission; Commissioner Kriz to the Transportation Committee; and
Commissioner Gochenour to the Historic Resources Advisory Board.
MINUTES - NOVEMBER 19 2003
Upon motion made by Commissioner Kriz and seconded by Commissioner Triplett, the
minutes of November 19, 2003 were unanimously approved as presented.
PUBLIC HEARING
Conditional Use Permit 410-03 of Alfred Chapman, Jr., for a country store with outdoor display area.
The property is located at 2960 Millwood Pike and is identified with Property Identification Number 77-
A-13 in the Shawnee Magisterial District.
Action - Recommended Approval with Conditions
Planner Mark R. Cheran reported that this conditional use permit application is in response
to a zoning violation complaint the staff received. Planner Cheran explained that the applicant was cited for
expanding a nonconforming use by adding outdoor display areas. He said that the applicant is seeking to have
outdoor display for the sale of figurine yard statues and other outdoor products; he said the applicant is also
proposing the addition of approximately 400 square feet to his existing country store.
Planner Cheran added that the Zoning Ordinance allows for expansion of a nonconforming
use with an approved conditional use permit. He said that an engineered site plan approved by the County will
be required. He next read a list of recommended conditions, should the Commission find the use to be
appropriate.
Mr. David L. Sisler, the applicant, came forward to answer questions from the Commission.
Chairman DeHaven asked Mr. Sisler if he was comfortable that he could meet the conditions recommended
by the staff. Mr. Sisler replied that he was.
Chairman DeHaven called for citizen comments and the following person came forward to
speak:
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1225
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Mr. Donald Wilkins, representing the Winchester Isaac Walton Club, said his club was not
against the proposed application, but had several concerns about the sewer system. Mr. Wilkins asked if the
sewer system would be upgraded; he said the system has previously failed, along with the alarm monitor. He
said they were concerned because the Isaac Walton Club has spent a considerable amount of money this year
on revitalizing the lake.
Mr. Alfred A. Chapman, Jr., the owner of the property, explained that they are currently using
a pump and haul system and are no longer using the septic field.
No other issues were raised and the Commission believed the use was appropriate with the
conditions recommended by the staff.
Upon motion made by Commissioner Morris and seconded by Commissioner Kriz,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend
approval of Conditional Use Permit # 10-03 of Alfred Chapman, Jr., for a country store with outdoor display
area, at 2960 Millwood Pike with the following conditions:
All review agency comments and requirements shall be complied with at all times.
An engineered site plan shall be submitted to and approved by Frederick County prior to establishment
of the outdoor display areas and expansion of the country store. All improvements identified on this
site shall be completed prior to operating the business.
Any new signage will be limited to one (1) illuminated freestanding business sign; not to exceed fifty
(5 0) square feet in area and no higher than ten (10) feet in height along the frontage of Millwood Pike
(Rt. 50).
4. Outdoor display area shall not exceed 1,000 square feet in area.
No on-site vehicle fuel sales allowed.
6. Any expansion or change of use will require a new conditional use permit.
Conditional Use Permit #11-03 of Dynamite Digital TV for re-establishing a non -conforming use. The
property is located at 4323 North Frederick Pike and is identified with Property Identification Number
30-A-118 in the Gainesboro Magisterial District.
Action - Recommended Approval with Conditions
Planner Mark R. Cheran reported that this application is in response to a zoning complaint
the staff received; he said the applicant was cited for re-establishing a nonconforming use without obtaining
the required conditional use permit. Planner Cheran reported that the property has been used as a restaurant
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1226
ism
as early as the 1970's and as late as 2001; he said the proposed use is for a satellite TV network office and
would have a lesser impact on the surrounding community than a restaurant use. Planner Cheran explained
that the proposed office use will have only three employees on site and two business vehicles associated with
the use. He said there will be no retail activity located on the site and the customer base is managed over the
telephone. No more than five customers are anticipated on the site at any one time. Planner Cheran next read
a list of recommended conditions, should the Commission find the use to be appropriate.
Referring to Condition 43, "No more than five (5) customers at any one time allowed on site,"
Commissioner Straub inquired as to how this would be enforced. Planner Cheran replied that it would be
enforced on a complaint -only basis.
Referring to Condition 92, requiring an engineered site plan, Commissioner Unger inquired
if it is necessary for an applicant to submit an engineered site plan for this type of small operation. Planner
Cheran said that since this site has no previous site plan associated with it, the staff is seeking to bring the site
into conformance. Planner Cheran explained that the parking areas need to be identified and signs will need
to be brought into conformance.
Conunissioner Kriz inquired if the parking will remain gravel or if asphalt will be required.
Planner Cheran replied that the parking area would be tar and chip, it would be lined, and a handicap space
would be required to meet the rural area requirements.
Commissioner Morris was not in favor of Condition 43. He believed the site plan and parking
will govern the number of customers that could be accommodated.
Commissioner Light inquired about also removing Condition 45, "No more than two (2)
business vehicles allowed at this site." His opinion was that this was a far less intensive use than a restaurant
and he did not think it was appropriate to restrict the applicant on the number of vehicles needed to run his
business.
Planner Cheran noted that the applicant, Mr. Ronald E. Steepleton, could not be present
because of a family emergency. Planner Cheran noted that the applicant was comfortable with the
recommended conditions.
Chairman DeHaven called for citizen comments, however, no one came forward to speak.
Commissioner Kriz moved to approve the conditional use permit, striking recommended
Conditions 43, "No more than five (5) customers at any one time allowed on site" and 45, "No more than two
(2) business vehicles allowed at this site." This motion was seconded by Commissioner Triplett.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend
approval of Conditional Use Permit # 11-03 of Dynamite Digital TV for re-establishing a nonconforming use,
with a television satellite (dish) network sales office, at 4323 North Frederick Pike with the following
conditions:
1. All review agency comments and requirements shall be complied with at all times.
2. An engineered site plan shall be submitted to and approved by Frederick County. All identified
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1227
9M,
improvements shall be installed within six (6) months of CUP approval. All parking shall be in
compliance with zoning district standards.
3. No outdoor storage of equipment or materials will be permitted on site.
4. Signage shall be limited to one (I) illuminated free standing business sign; not to exceed fifty (50)
square feet in area and ten (10) feet in height along the frontage of North Frederick Pike (Rt. 522).
Any existing signage shall be removed.
5. Any expansion or change of use will require a new Conditional Use Permit.
Conditional Use Permit 912-03 of Shared Towers, Inc./Reynolds Store Tower, presented by Greenway
Engineering, for a 195 -foot -high telecommunications facility. This property is located at 8840 North
Frederick Pike and is identified with Property Identification Number 11-A-39 in the Gainesboro
Magisterial District.
Action - Recommended Approval with Conditions
Planner Mark R. Cheran reported that Conditional Use Permit # 13 -02 of Shared Towers, Inc]
Reynolds Store Tower was approved by the Board of Supervisors on January 8, 2003 with a condition
requiring the tower to be erected by January 7, 2004 or the permit would be deemed invalid. Planner Cheran
reported that the applicant has stated that the tower will not be erected by that date and has asked for an
amendment to this condition of his permit. The applicant is requesting an additional 12 months to complete
the tower.
Planner Cheran continued, stating that staff believes this application for a commercial
telecommunication facility has adequately addressed the requirements of the zoning ordinance in that a need
for this facility, based on a lack of coverage and capacity in this part of the county has been demonstrated.
Planner Cheran next read a list of recommended conditions, should the Commission recommend approval of
the permit, essentially granting the applicant an extension of 12 months to construct the tower.
Commissioner Ours inquired if a waiver requiring the use of a monopole tower was granted
by the Board of Supervisors when they approved the permit on January 8, 2003. Planner Cheran replied that
the waiver was granted.
There was a brief discussion on whether recommended Condition #7, which stated, "The
issuance of Conditional Use Permit 912-03 shall deem Conditional Use Permit (#13-02) invalid. Therefore,
only one (1) telecommunications tower may be constructed on the subject site," was necessary, since the
original CUP #13-02 was deemed invalid as of January 7, 2004. It was decided that this condition was not
necessary and could be removed.
Mr. Evan A. Wyatt with Greenway Engineering was representing the applicant, Shared
Towers, Inc./Reynolds Store Tower. Mr. Wyatt stated that the 12 -month condition was originally placed on
these conditional use permits because at the time they were issued, there were two competing companies. He
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1228
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said that since that time, the other company has withdrawn their applications for towers, eliminating the
competition for this site. Mr. Wyatt added that the property owners who are leasing the area for the site have
provided a survey of cellular phone service customers who are seeking better service in this area of the county.
Mr. Wyatt further added that the building permit for the tower has been issued and a site plan has been
approved.
Commissioner Kriz inquired about the status of the other towers in this area. Mr. Wyatt said
that the Hunting Ridge Tower is complete; the Cross Junction Tower is under construction and should be
completed by the end of January or the beginning of February; and the Reynolds Store Tower is the third tower
for the Rt. 522 North corridor. Mr. Wyatt stated that Shared Towers has received confirmation from Shentel
that for their PCS Service, antennas will be placed on the Hunting Ridge and Cross Junction towers as soon
as the towers are ready, and indications are favorable for the Reynolds Store Tower as well.
Chairman DeHaven called for citizen comments, however, no one came forward to speak.
Commissioner Kriz moved to approve the conditional use permit, striking recommended
Condition #7. This motion was seconded by Commissioner Morris.
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend
approval of Conditional Use Permit 412-03 of Shared Towers, Inc./Reynolds Store Tower, presented by
Greenway Engineering, for a 195 -foot -high telecommunications facility at 8840 North Frederick Pike, with the
following conditions:
All Zoning Ordinance requirements and review agency comments shall be addressed and complied
with at all times.
The tower shall be available for co -locating personal wireless services providers.
A minor site plan shall be approved by the County.
4. The tower shall be removed by the applicant or property owner within twelve (12) months of
abandonment of operation.
In the event a telecommunications tower is not erected within twelve (12) months of the approval of
this Conditional Use Permit, then the CUP will be deemed invalid.
6. A certified Virginia engineer shall provide verification that the tower is designed, and will be
constructed, in a manner that, should the tower collapse for any reason, the collapsed tower will be
contained in an area around the tower, with a radius equal to or lesser than the setback, measured from
the center line of the base of the tower.
Upon motion made by Commissioner Ours and seconded by Commissioner Kriz, the
Commission voted unanimously in favor of incorporating the cellular phone service survey information,
collected by Mr. Daniel A. Shenk, as a part of the official record for this application.
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1229
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PUBLIC MEETING
Subdivision Request #07-03 of Ronald G. McDonald, LLC, submitted by Michael M. Artz, for two
single-family detached lots. The property, zoned RP (Residential Performance), is located at 1179 Front
Royal Pike (Route 522), 200 feet east of Route 522 on Vine Lane, and is identified with Property
Identification Number 64-2-D1, in the Shawnee Magisterial District.
Action - Recommended Approval
Zoning and Subdivision Administrator, Patrick T. Davenport, reported that the original
subdivision, known as the Bugarski Lots, was approved on April 23, 1980, Administrator Davenport stated
that an existing dwelling will remain on one of the lots and a garage currently under construction will be located
on the new lot. He explained that the access to the proposed Lot B2 would be via an access easement,
indicating a shared driveway. He added that the master development plan requirement has been waived for this
subdivision and the ordinance requires that land divisions in the RP Zoning District, without an approved
master development plan, be presented to the Board of Supervisors for final approval. He further added that
this subdivision proposal seems to satisfy all the requirements of the zoning and subdivision ordinances.
Referring to the shared access easement, Commissioner Straub inquired why Lot B2 didn't
have its own access. Administrator Davenport replied that the applicant, with his surveyor Mr. Michael M.
Artz, L.S., consulted VDOT concerning the proper location for an approved entrance and, in addition, they
wish to avoid impacting a drainage easement. In response to Commissioner Gochenour's question concerning
compatibility of uses between the two lots, Administrator Davenport replied that both lots were compatible.
Mr. Michael M. Artz, L. S., with Artz & Associates, P.L.C., was available to answer questions
from the Commission.
Chairman DeHaven called for citizen comments, however, no one came forward to speak.
Chairman DeHaven asked the staff what the primary use would be on the subdivided RP lot
containing the garage under construction. Administrator Davenport replied that after the subdivision is
approved, the primary use on this lot would be the garage, which meets the primary structure setbacks.
Upon motion made by Commissioner Morris and seconded by Commissioner Kriz,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend
approval of Subdivision Request #07-03 of Ronald G. McDonald, LLC, submitted by Michael M. Artz, for
two single-family detached lots, zoned RP (Residential Performance), located at 1179 Front Royal Pike.
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1230
Master Development Plan #09-03 for the revision of Southern Hills subdivision. This subdivision has
been submitted by Greenway Engineering and is for 250 single-family detached urban houses. The site
is identified by Property Identification Number 85-A-138, which is within the Opequon Magisterial
District.
Action - Recommended Approval
Planner Jeremy F. Camp reported that in March of 2002, the master development plan for
Southern Hills subdivision was approved by Frederick County allowing the development of 225 single-family
detached traditional homes, consisting of 15,000 square foot lots, 2.94 acres of open space, roadside ditches,
and no sidewalks or landscaping. Planner Camp explained that the new owner of the property is requesting
a revision to this approval. He said the proposed revision would increase the number of lots by 25, increasing
the gross density from 2.1 to 2.53 dwelling units per acre. hi addition, the proposed revision is for 250 single-
family detached urban houses, 12,000 square -foot lots, with a total of 16 acres of open space, designed with
curb and gutter, sidewalks, streetlights, and landscaping throughout the development.
Planner Camp continued, stating that all of the proffers approved with the rezoning of the
property on July 11, 2001 have been addressed by this preliminary master development plan. Planner Camp
reviewed those proffers with the Commission. Two unresolved issues were identified by Planner Camp and
those concerned the lack of a bike and pedestrian trail and the second issue dealt with the timing of Stickley
Drive. Planner Camp also provided the Commission with a petition that was submitted to the staff. The
persons who signed the petition were in opposition to the addition of 25 lots and to moving the location of the
southern entrance off of Town Run Lane. Planner Camp pointed out that the rezoning was approved for a
maximum density of 250 homes, which is what is proposed in the revision.
Board of Supervisors' Liaison, Barbara Van Osten, had a concern about the access to the open
space through the cemetery.
Mr. Evan A. Wyatt with Greenway Engineering, the representative for this master development
plan, explained that the proposal will follow a five-year development program, with the third phase anticipated
for completion in 2009. Commission members asked for Mr. Wyatt's response to the petition. Mr. Wyatt said
that 250 units were proffered at rezoning and approved by the Board of Supervisors. He said they were able
to achieve the additional lots over the previous plan because they were proposing 12,000 square -foot lots rather
than 15,000 square foot. Regarding the entrance location, Mr. Wyatt said that both of their access points are
linked to the state -maintained portion of Town Run Lane and will meet VDOT requirements. Regarding
specificity on the timing of the Stickley Drive extension, Mr. Wyatt said the original master development plan,
as well as this one, utilizes the previously -approved proffered language which basically states that the
construction for Stickley Drive would be completed during Phase I.
Mr. Wyatt next responded to the question raised by Board Liaison, Barbara Van Osten,
concerning the issue of the Ewing family cemetery. For the record, Mr. Wyatt stated that there will be a lot
established for the land area around the cemetery which meets the County's requirements for frontage, etc.
along a state -maintained road. He said the lot will be conveyed to the Ewing family and the language of the
proffer specifies that the Ewing family will be responsible for maintaining the family cemetery, which they have
done in the past. Mr. Wyatt pointed out that through the Deed of Conveyance of the lot to the Ewing family,
language will be incorporated that gives the homeowners association the opportunity to maintain that lot,
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1231
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should it fail to be maintained for some reason in the fixture by the Ewing family.
Mr. Wyatt next responded to the two issues raised by the Planning Staff concerning the Bike/
Pedestrian Trail and the timing of Stickley Drive. Mr. Wyatt said that during Greenway's meeting with the
Parks & Recreation Department's Director, Jim Doran, they learned that the Parks & Recreation. Department
has a vision for a trail system in this area, however, nothing has yet been implemented on paper detailing
locations or connectivity. In Mr. Wyatt's opinion, it would be technically difficult to link the trail system into
his client's property because of three large box culverts and space needed for guard rail installation. In
addition, he said that providing a ten -foot trail system through this property would necessitate pushing the
design back and shortening the cul-de-sacs, resulting in a loss of lots. Because all of the lots within Southern
Hills will be internally connected by a sidewalk system, Mr. Wyatt said the residents will be able to safely
access the northern limits of the property in order to reach the trail system, should it be constructed in the
future. Mr. Wyatt added that the applicant would be willing to increase the width of the sidewalks along Town
Run Lane from four feet to five feet.
Mr. Wyatt next reviewed the proposed construction design for Stickley Drive with the
Commission. He stated that a public improvements plan for Stickley Drive has been approved by VDOT, the
Sanitation Authority, and the Department of Public Works, enabling them to proceed with construction. Mr.
Wyatt said that an eight -inch water line will need to be extended along this route initially, enabling work on
Stickley Drive to commence at the initial stages of development. He anticipated the extension to be completed
in the Summer of 2005. Mr. Wyatt said that the applicant was willing to commit to a limit on the number of
building permits obtained to assure the timely completion of Stickley Drive. He said they were willing to agree
that Stickley Drive would have to be opened before the 215` building permit is obtained.
Commissioner Morris expressed concern about construction traffic using Town Run Lane,
especially during site development, and he suggested the possibility of roughing -in Stickley Drive, just enough
to accommodate construction vehicles. He stated that the intersection of Town Run Lane and Rt. 277 was
unsafe for vehicles, let alone the addition of construction equipment. Commissioner Unger agreed.
Commissioner Thomas suggested that the applicant meet with VDOT and express concern
over the safety hazard that construction traffic would cause at the intersection of Stickley Drive and Fairfax
Pike (Rt. 277), at the Red Apple convenience store. He predicted that construction traffic will come out
Fairfax Pike, with the majority of vehicles turning left and going west on Fairfax Pike, across three lanes of
traffic. Commissioner Thomas believed that a traffic light will be needed during the initial phases of
construction and should not be delayed until the build -out phase.
Commissioner Ours recalled initial discussions on Southern Hills about mitigating the impact
of this development on the adjoining rural area. He believed this was the main issue of concern in the petition
that was received. He added that he had personally received several phone calls. Mr. Wyatt said that the
revised plan, as well as the original master plan, shows the back yards adjoining these properties; he stated that
no screening was required.
Commissioner Unger had concern about the capital facilities impact with 25 additional lots.
Mr. Wyatt replied that the rezoning was initially approved and legislated by the Board with 250 lots at the
dollar amount indicated. Mr. Wyatt said that the current developer has purchased the property knowing what
the limitations were, as far as what they were expected to pay, and they factored that amount into the
negotiations of the development costs of purchasing the property.
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1232
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Commissioner Straub said that she had also received phone calls from adjoining property
owners and she asked the applicant about the possibility of shielding the light from street lamps to avoid
impacting the adjoining rural areas. Mr. Wyatt said that he would research the question and have an answer
when the master plan goes before the Board.
Commissioner Gochenour raised the issue of a buffer between the agricultural and rural land
uses. She believed this was a concern of the 15-20 persons who signed the petition. She suggested a buffer
that would divide and provide protection. Commissioner Gochenour was concerned about the increased
density. She said that the existing landowners have been there for decades and anticipate passing their land
down to their children. She was concerned about destroying the rural character of the area for these families.
She believed the adjoining property owners' needs should be taken into consideration. In addition,
Commissioner Gochenour expressed concern for the impact of the new homes on the school system and other
infrastructure.
Mr. Wyatt replied that the original master development plan approved by the County showed
residential units backing up to these existing properties. He said that nothing was changed on this plan from
what was previously approved. He said the subject of establishing buffer areas between agricultural and RP
uses has been raised on several occasions by the Development Review & Regulations Subcommittee, although
nothing has been officially established. Mr. Wyatt said that what this master plan is doing has no greater
impact than what was already approved. He said that this master development plan, however, is committing
to less impacts on transportation, particularly at Routes 1012 and 277, by placing a cap on the number of
building permits that can be obtained until Stickley Drive is constructed.
Planning Director Eric R. Lawrence commented that because the lot size has decreased from
15,000 square feet to 12,000 square feet, the ordinance requires sidewalks for all the lots along Town Run
Lane. Director Lawrence also pointed out that as a result of the 30' prescriptive right-of-way for Town Run
Lane, the subdivision ordinance requires the developer to dedicate an additional 10' towards the right-of-way.
Therefore, additional right-of-way and additional asphalt will be required at the subdivision stage.
Chairman DeHaven inquired about the possibility of reducing or eliminating the grass strip
between the right-of-way and the sidewalk, in order to increase the width of the sidewalk. Mr. Wyatt replied
that two -foot grass strips do not show well and it limits room for utilities.
Chairman DeHaven next called for public comments and the following person came forward
to speak:
Mr. Gary Scothorn, adjoining property owner, was concerned about the traffic congestion on
Rt. 277 and the increased number of homes. In addition, Mr. Scothorn stated that he farms cattle on his
property and on about 80% of the Carbaugh land to the east, the fence is in disrepair. He said that typically,
two adjoining farmers will share the maintenance of a fence line. He inquired if an arrangement could be made
in this situation so that his cattle wouldn't roam onto the Carbaugh property and, likewise, that residents from
Southern Hills do not trespass onto his land.
There was considerable discussion among the Planning Commission members and numerous
issues and points of view were raised. Commission members agreed that the revised master development plan,
proposing curb and gutter with sidewalks and streetlights on 12,000 square -foot lots, was a far superior
product than the previous proposal of 15,000 square -foot lots with open ditches. It was also pointed out that
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1233
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the rezoning for the proposed master development plan was approved with a capacity of 250 homes. However,
members of the Commission believed the traffic congestion in this area was so unacceptable, that the traffic
from an additional 250 homes, let alone 225, in addition to other pending future development in this area, was
sufficient justification not to approve the revised master development plan. While some Commissioners
believed it was important to have Stickley Drive functional as early as possible for safety reasons, especially
for construction traffic, others felt the need for the Stickley Drive extension was not as paramount. Concern
was expressed, however, about the danger of allowing construction traffic to come out at Fairfax Pike (Rt. 277)
by the Red Apple convenience store, without a traffic signal. Additional viewpoints expressed by members of
the Commission included: the continual impact of additional children on schools that were either already at
capacity or over capacity; the need for consideration of the impacts to the existing property owners to the south;
the impacts of the additional housing on the tax structure; and, the possibility of postponing construction until
possible impacts from the pending I-81 and 277 projects on this development could be determined.
A motion was made by Commissioner Thomas to approve the revised master development
plan with the offer of the increased sidewalk width from four feet to five feet. This motion was seconded by
Commissioner Ours.
BE IT RESOLVED, That by a majority vote, the Frederick County Planning Commission does hereby
recommend approval of Master Development Plan #09-03 for the revision of Southern Hills subdivision,
submitted by Greenway Engineering, for 250 single-family detached urban houses with the offer of the
increased sidewalk width from four feet to five feet.
The majority vote was as follows:
YES (TO APPROVE): Rosenberry, Triplett, Fisher, Kriz, Ours, Thomas, DeHaven
NO: Straub, Gochenour, Watt, Unger, Moms, Light
(Note: For the record, Commissioners Morris and Unger expressed their desire to accept the applicant's offer
guaranteeing that the Stickley Drive extension would be opened after the issuance of the 20v' building permit.
Because this was not a part of the motion, they voted against the motion.)
(All members of the Commission were present.)
Upon motion by Commissioner Straub and seconded by Commissioner Ours, the petition from
the adjoining property owners was made a part of the official record by a unanimous vote.
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1234
-13 -
Subdivision Request #16-03 of Solid Woods, submitted by Greenway Engineering, for five single-family
detached traditional lots. The property, zoned RP (Residential Performance), is located north of Senseny
Road (Route 657) and east of Senseny Glen Drive, at the end of Dell Court, and is identified with
Property Identification Numbers 65-A-47 and 65-A-48, in the Red Bud Magisterial District.
Action - Recommended Approval
Zoning and Subdivision Administrator, Patrick T. Davenport, reported that Greenway
Engineering, on behalf of their client, is requesting approval of a five -lot subdivision to be extended at the end
of Dell Court. Administrator Davenport stated that the Board of Supervisors approved the rezoning of this
property on October 8, 2003 and the subdivision will create five single-family detached traditional lots. He
added that the proposed lots will contain a minimum area of 15,000 square feet each; an 80 -foot road efficiency
buffer is proposed along Senseny Road (Rt. 657); public water and sewer will be utilized; and 35,845 square
feet of open space will be provided, which will be accessible to all property owners via a ten -foot wide access
easement located between Lots 2 and 3. He further added that the lots will be served by a newly constructed
state road on a 50 -foot right-of-way named, Dell Court, which will connect to Senseny Glen Drive.
Mr. Evan A. Wyatt with Greenway Engineering, representing the applicant, stated that the lots
range from 15,400 square feet to 37,400 square feet. Mr. Wyatt said that this subdivision will dedicate the cul-
de-sac area to VDOT, granting them the right-of-way necessary for maintenance, and it will improve the open -
ditch section with culvert piping.
Commissioner Straub inquired if Dell Court was presently existing. Mr. Wyatt replied that
Dell Court was actually designed, approved, and built during the Senseny Glen Subdivision Design Plan
process and it is maintained by VDOT. Commissioner Straub inquired why these lots were not incorporated
into Senseny Glen. Mr. Wyatt replied that this is a stand-alone five -lot subdivision.
Conunissioner Unger inquired if the designated open space was a requirement and, if not, why
was it incorporated within the subdivision. Mr. Wyatt replied that it was not required, however, it will provide
a small portion of distance buffer between three of the lots and the RA land immediately to the east.
Commissioner Unger asked if a homeowners association will be required. Mr. Wyatt replied that a
homeowners association will be required for the five lots because they are not a part of the Senseny Glen
Subdivision. In addition, Mr. Wyatt pointed out that a road efficiency buffer is required regardless of whether
the strip of open space was included or not and, because the inactive portion of the buffer cannot be a part of
the building lots, the five lots will have to be responsible for the maintenance and upkeep of that portion of the
road efficiency buffer.
Chairman DeHaven called for public comments, however, no one was present to speak.
No other issues or concerns were raised by the Planning Commission.
Upon motion made by Commissioner Ours and seconded by Commissioner Thomas,
BE IT RESOLVED, That the Frederick County Planning Commission does hereby unanimously recommend
approval of Subdivision Application 416-03 of Solid Woods, submitted by Greenway Engineering, for five
single-family detached traditional lots. The property, zoned RP (Residential Performance), is located north of
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1235
-14-
Senseny Road (Route 657) and east o€Senseny "Glen Drive, at the end of Dell Court.
OTHER
SETBACKS IN RP (RESIDENTIAL PERFORMANCE) ZONING DISTRICT
Commissioner Fisher raised the issue of setbacks and buffers in the RP (Residential
Performance) Zoning District, particularly when the RP Zoning is adjacent to an RA (Rural Areas) property
that is not within the Urban Development Area (UDA). Commissioner Fisher said that this issue was raised
again this evening with the Southern Hills master development plan and it continues to be an issue on
applications that come before the Commission. He believed that a recommendation from the Planning
Commission to the Development Review & Regulations Subcommittee (DRRS) to keep this item on their
agenda until it is resolved would be appropriate. The other Commission members agreed.
Upon motion made by Commissioner Light and seconded by Commissioner Straub, the
Planning Commission unanimously voted to send the issue of setbacks and buffers in the RP (Residential
Performance) Zoning District to the DRRS as a priority item for this year.
ADJOURNMENT
No further business remained to be discussed and the Planning Commission adjourned by a
unanimous vote at 8:55 p.m.
Respectfully submitted,
Charles S. DeFlaven, Jr., Chairman
Eric R. Lawrence, Secretary
Frederick County Planning Commission
Draft Minutes of January 7, 2004 Page 1236
i
•
COUNTY of FREDERICK
Department of Planning and Development
540/665-5651
FAX: 540/665-6395
MEMORANDUM
TO: Frederick County Planning Commission
FROM: Abbe S. Kennedy, Senior Planner 1kA�
RE: Public Hearing: 2004-2005 Capital Improvements Plan
DATE: January 20, 2004
Each year, the County undertakes a review of the capital project requests sought by various county
agencies and departments. The resulting draft document, the Capital Improvements Plan (CIP), is
then presented to the Planning Commission, and ultimately the Board of Supervisors for adoption.
The draft 2004-2005 Capital Improvements Plan will be presented to the Planning Commission on
February 4, 2004 as a public hearing item. Following the public hearing, it would be appropriate
for the Commission to forward a recommendation regarding the Plan to the Board of Supervisors.
Pursuant to direction given by the Board of Supervisors in the spring of 2003, Planning Department
staff has coordinated with representatives from the Frederick County departments and agencies to
consider a process revision to the methods used in forming the County's CIP. It was identified that
the role of the Comprehensive Plans and Programs Subcommittee (CPPS) in the CIP process is to
ensure that the various departmental project requests are supported by the Comprehensive Policy
Plan. This is a notable change from previous years, when the CPPS focused entirely on the
evaluation and prioritization of departmental projects.
The Planning Department staff and the agencies are currently working together in an effort to update
the policy language and associated mapping, to achieve clear consistency between the CIP and
Comprehensive Plan. This update will be submitted by staff as an amendment to the Public
Facilities chapter of the Comprehensive Plan prior to next years's CIP cycle.
Both the Frederick County Planning Commission and Board of Supervisors have considered the
proposed draft 2004-2005 Capital Improvement Plan (CIP) as a discussion item prior to the
document's advertisement for public hearing. Such discussion has provided a valuable opportunity
for collective review of proposed capital projects.
107 North Kent Street • Winchester, Virginia 22601-5000
On January 14, 2004, the first Board of Supervisors meeting of the year, the Board discussed the
proposed draft CIP. The Board supported the draft document and agreed to schedule. the. draft for
public hearing.
Please find attached with this agenda item a summary of the proposed 2004-2005 CIP; information
pertaining to new or modified departmental project requests; and a draft copy of the proposed 2004-
2005 CIP*. Please contact our department should you have any questions regarding this information.
*Note:
The CIP spreadsheet is located on page five (5) of thefollowing draft document. The scope of CPPS
review of capital project requests was limited expressly to an evaluation ofproject conformance to
the Comprehensive Policy Plan. However, projected expenditures are included in the proposed CIP
as required by the Code of Virginia.
ASK/bad
Attachments
SUMMARY OF THE PROPOSED
2004-2005 CAPITAL IMPROVEMENTS
• The proposed CIP consists of 33 capital projects, an increase over the 30
projects included in the previous CIP.
• County contributions toward capital projects (excluding debt service) are
estimated to be $73.7* million over the upcoming five-year period, an increase
from the $56.9* million in expenditures projected in the previous CIP. With
debt service included, the proposed CIP estimates total County costs for capital
projects to be $101.7* million.
• The proposed CIP includes five (5) new capital projects, which are as follows:
• Two (2) new Winchester Regional airport Authority projects:
• Land Acquisition along Bufflick Road to meet noise abatement
requirements; parcels 47,47A & 48
• Land Acquisition along Bufflick Road to meet noise abatement
requirements; parcels 50, 51 & 52
• Two (2) new projects from the Clarke-Fauquier-Frederick-Winchester
Regional Jail:
• Community Corrections Center (CCC)- 44,000sf, 200 Bed CCC
on 11 ac site adjacent to existing facility.
• Secure Jail Expansion -connected to the existing secure detention
center; to accommodate projected inmate growth.
• One (1) new project form the Frederick County Public Schools:
• R.E. Aylor Middle School Renovations
• All of the capital projects included with the previous CIP will be carried over
to the proposed 2003-2004 CIP with the exception. of the James Wood Middle
School Renovation, which will be completed in May of 2004.
0 Additionally, the Airport Road's Route 645 Road Relocation project is off the
project list. It is fully funded and should be bid and ready for construction by
early spring 2004. Construction is expected to be completed by the end of the
2004 calendar year.
* Please note that these figures do not include County contributions toward the Public Safety
Center. Figures are not available at this time.
SUMMARY OF NEW PROJECT REQUESTS
AND PROJECT MODIFICATION REQUESTS
January 20, 2004
11 11
Frederick County Department of Public Works
Project
Type of Request
2003 Local
2004 Local
Expenditure
Expenditure Request
Request
Request
New Animal Shelter
Modification
1,254,000
1,540,000
Frederick County Parks and Recreation
Project
Type of Request
2003 Local
2004 Local
Expenditure
Expenditure
Request
Request
Lake, Trails, and Parking
Modification
$793,000
838,925
with Two Irrigated Multi -
Purpose Fields - Sherando
Park
Access Road with Parking
Modification
$797,000
811,125
and Trails - Sherando Park
Parkland in Eastern
Modification
$2,196,063
2,250,965
Frederick County
Parkland in Western
Modification
$1,344,252
1,377,858
Frederick County
Softball Complex -
Modification
$491,619
503,345
Sherando Park
Baseball Complex
Modification
$1,007,788
1,032,982
Renovations - Sherando
Park
Soccer Complex -
Modification
$1,146,199
1,151,611
Sherando Park
Open Play Areas -
Modification
$368,699
377,921
Clearbrook Park
Expenditure
Skateboard/In-Line
Modification
$468,017
479,718
TY Park
New Middle School
Modification
$13,435,000
Tennis/Basketball
Modification
$384,876
394,734
Complex - Clearbrook
#11 New Elementary
Modification
10,000,000
Park
School
Tennis/Picnic Area -
Modification
$619,390
635,211
Sherando Park
Elementary School
Shelter/Stage - Clearbrook
Modification
$380,245
390,833
Park
Renovations
Maintenance
Modification
$196,195
201,100
Compound/Office -
Sherando Park
*Note: The modifications requested by the Department of Parks and Recreation are cost revisions
based on an inflation factor of 3.5%.
Frederick County Public Schools
Project
Type of Request
2003 Local
2004 Local
Expenditure
Expenditure Request*
Request*
New Middle School
Modification
$13,435,000
10,440,000
Transportation Facility
Modification
$6,850,000
6,350,000
#11 New Elementary
Modification
10,000,000
10,500,000
School
New Gainesboro
Modification
10,000,000
10,500,000
Elementary School
R.E. Aylor Middle School
NEW
Not Available
Not Available
Renovations
* Note: Cost estimates for Public School projects do not reflect debt service.
See Public Schools request summary form and FY04 CIP spreadsheet for comparison.
Handley Regional Library
Project
Type of Request
2003 Local
2004 Local
Expenditure
Expenditure Request
Request
Bowman Library Safety
Modification
228,468
237,500
Improvements
NEW
N/A
173,000
Library facility in
Modification
98,000
993,000
Northwestern Frederick
County
NEW
N/A
70,000
Winchester Regional Airport
Project
Type of Request
2003 Local
2004 Local
Expenditure
Expenditure Request
Request
Upgrade Airfield Lights
Modification
15,000
4,000
Land Acquisition-
NEW
N/A
173,000
Preliminary Phasc,Parcels
47,47A, & 48
Land Acquisition-
NEW
N/A
70,000
Preliminary Phase,Parcels
50, 51, & 52
Land Acquisition -
Modification
$144,275
141,000
Preliminary Phase,Parcels
31,46,&53
Clarke-Fauquier-Frederick-Winchester
Community Corrections Center (CCC)
Project
Type of Request
2003 Local
2004 Local
Expenditure
Expenditure
Request
Request
Community Corrections
NEW
N/A
1,165,320
Center
Secure Jail Expansion
NEW
N/A
2,030,246.50
U:\COMMITTEES\CPPS\CIP\2004-2005 CIP\Summary Table.wpd
FREDERICK COUNTY
VIRGINIA
Capital Improvements Plan
2004-2005
Fiscal Year
Adopted by the
Frederick County
Board of Supervisors
Recommended by the
Frederick County
Planning Commission
TABLE OF CONTENTS
INTRODUCTION ........................................ '
PROJECT RECOMMENDATIONS...............................................
2
School Board .............................. ............................2
8
Parks and Recreation .......... ..........................................2
8
County Administration....................................................
3
Handley Regional Library ................................................. 3
Airport Authority........................................................4
Administration Building Renovation ...................................
CFFW Regional Jail ...................................... ...............4
New Gainesboro Elementary School ...................................
2004-2005 CAPITAL IMPROVEMENTS PLAN ..................................... 5
CIP TABLE EXPLANATIONS.................................................. 6
PROJECT FUNDING..........................................................6
PROJECT DESCRIPTIONS.....................................................
8
Frederick County Public Schools ............................................
8
New Middle School Construction .....................................
8
#11 Elementary School Construction ..................................
8
Transportation Facility ..............................................
8
Administration Building Renovation ...................................
9
New Gainesboro Elementary School ...................................
9
Robert E. Aylor Middle School Renovation ............................
10
Frederick County Parks and Recreation Department ............................
10
Field House/Indoor Pool Complex ...................................
10
Parkland in Eastern Frederick County .................................
11
Parkland in Western Frederick County ................................
1 I
Open Play Areas - Clearbrook Park ...................................
11
Softball Complex Renovation-Sherando Park ...........................
12
Baseball Complex Renovation-Sherando Park ..........................
12
Soccer Complex-Sherando Park .....................................
13
Skateboard Park-Sherando Park ......................................
13
Lake, Trail, and Parking with Irrigated Multi -Purpose Fields - Sherando Park
. 13
Tennis/Basketball Complex -Clearbrook Park ...........................
14
Tennis/Picnic Area - Sherando Park ..................................
14
Shelter/Stage Seating - Clearbrook Park ...............................
14
Maintenance Compound and Office - Sherando Park .....................
15
Access Road with Parking and Trails - Sherando Park ...................
15
County Administration...................................................
15
Public Safety Center ...............................................
15
New Frederick County Animal Shelter ................................
16
Annex Facilities..................................................16
Relocation of Round Hill Fire/Rescue Station ...........................
17
Winchester Regional Airport ..............................................
18
Airfield Lighting Upgrade ..........................................
18
Land Acquisition - Bufflick Road ....................................
18
Airfield Maintenance Building ......................................
19
Land Acquisition-Bufflick Road, parcels 47, 47A and 48 ..................
19
Land Acquisition-Bufflick Road, parcels 50, 51 and 52 ...................
19
Handley Regional Library ................................................
20
Bowman Library Improvements .....................................
20
Northern Frederick County Library Branch - Land Acquisition .............
19
CFFW Regional Jail.....................................................21
Community Corrections Center ......................................
21
Secure Detention Expansion ........................................
21
DEPARTMENTAL SHARE OF EXPENDITURES .................................. 22
CAPITAL IMPROVEMENTS PLAN
FREDERICK COUNTY
2004-2005
INTRODUCTION
Section 15.2-2239 of the Code of Virginia assigns the
responsibility for preparation of plans for capital outlays to the
local Planning Commissions. The Capital Improvements Plan
(CIP) consists of a schedule for major capital expenditures for the
county for the ensuing five years.
The CIP is updated annually. Projects are removed from the plan
as they are completed or as priorities change. The plan is intended
to assist the Board of Supervisors in preparation of the county
budget. In addition to determining priorities for capital
expenditures, the county must also ensure that projects contained
within the CIP conform to the Comprehensive Policy Plan.
Specifically, the projects are reviewed with considerations
regarding health, safety, and the general welfare of the public.
The annual review process begins with the submission of capital
improvement requests from county departments and relevant
agencies in the fall of the year. In February of 2003, the Board
directed the planning staff to pursue a process revision to the
methods used in forming the CIP. The result of the revised
process eliminates the evaluation of project requests by the
Comprehensive Plans and Programs Subcommittee (CPPS), given
that each department currently has methods for establishing and
quantifying their priorities. The goal of the CPPS is to ensure that
the established needs of each department are identified and
appropriately accommodated by the Comprehensive Policy Plan.
Ultimately, the cross -functional alignment of departmental
requests should lead to a more structured and comprehensive
review of the CIP. This year, the CPPS committee is working
jointly with planning department staff and the agencies to update
the policy language and associated mapping to achieve clear
consistency between the CIP and Comprehensive Policy Plan.
The CIP is strictly advisory; it is intended for use as a capital
facilities planning document, not for requesting funding
allocations. Once adopted, project priorities may change
Frederick County 2004-2005 Capital Improvements Plan
Page 2
throughout the year based on changing circumstances. It is also
possible that particular projects may not be funded during the year
that is indicated in the CIP. The status of any project becomes
increasingly uncertain the further in the future it is projected.
PROJECT
RECOMMENDATIONS
1. School Board In an effort to maintain educational facilities that will handle the
growing student population, the construction of a new middle
school and two new elementary schools is recommended.
Additionally, renovations to Robert E. Aylor Middle School are
added to this year's plan which are intended to extend the life of
the facility. The renovation of James Wood Middle School will be
completed in May 2004, and therefore, was removed from the list
of projects.
Funding is also being requested for the construction of a new
central transportation maintenance facility which will house all of
the school system's buses and provide service to county vehicles
from other departments.
2. Parks and Recreation The majority of the recommended projects are planned for the
county's two regional parks. Eight projects are planned for
Sherando Park: a softball complex, a soccer complex, tennis courts
and picnic areas, renovations to the existing baseball fields, a
skate/in-line hockey park, maintenance compound, lake with
associated trails and parking, and two irrigated multi-purpose
fields with associated trails and parking. Three projects are
planned for Clearbrook Park including a new open play area, a
tennis and basketball complex, and a new shelter and stage.
Also planned is an indoor pool/field house complex. The scope
and location of this project have not been determined. Various
options for the development of this project are being explored,
including a public-private partnership.
The Parks and Recreation Department has proposed to acquire
land in both the eastern and western portions of the county for the
development of future regional park systems. This proposal calls
for the acquisition of 150-200 acres of land for each regional park
Frederick County 2004-2005 Capital Improvements Plan
Page 3
system to accommodate the recreational needs of the growing
population.
3. County Administration In an effort to improve service to the citizens throughout the
county and meet current and future space needs, the Frederick
County Sheriffs Office is exploring the feasibility of acquiring
land in a strategic location for the development of a new Public
Safety Center.
The development of a 9,500 -square -foot animal shelter is
proposed to replace the existing Esther Boyd Animal Shelter. The
existing shelter is expected to be displaced in approximately three
years due to continued development of the Municipal Solid Waste
landfill. The animal shelter would serve Frederick County and
accommodate growth of the animal population. This shelter could
be located on the same site as the Public Safety Center, as space
allows.
Long-range service enhancements are recommended to provide
annex satellite facilities in strategic locations throughout the
county that will house representatives of the Frederick County
Sheriffs Office, the Frederick County Treasurer's Office, and the
Commissioner of Revenue's Office. The Department of Fire &
Rescue has recommended a new fire/rescue station along Fairfax
Pike (Route 277) that would potentially house such satellite
offices. The fire/rescue facility would serve areas in southeast
Frederick County between Route 522 and Route 277.
Relocation of the existing Round Hill Fire Station is also
requested. This would involve the relocation and building of a
22,000 square foot facility for fire and rescue activities along with
the building of a 10,000 square foot community center for fund-
raising and other activities.
4. Handley The Handley Regional Library has recommended two projects.
Regional Library The library proposes to acquire three to four acres of land in the
Gainesboro Magisterial District for a future branch library. A
project request for improvements at the existing Bowman Library
Frederick County 2004-2005 Capital Improvements Plan
Page 4
is also proposed. More parking at the Bowman Library is needed
to accommodate the growing number of users of the library. A
sidewalk extension is needed for safer access from adjoining
neighborhoods to the library.
5. Airport Authority An updated master plan for the Winchester Regional Airport was
adopted in December 1993. Since that time, much of the proposed
development has been completed, yet the demand for airport
services and development have increased beyond that currently
shown on the Master Plan.
The Airport Authority has two new project requests. There are
two new requests to acquire additional parcels along Bufflick Road
which are required to meet noise abatement requirements. Carried
over are the request to construct a new airfield maintenance
building, and a request to upgrade the airfield lighting system to
enhance safety for aircraft use of the facility.
Funding for airport projects is derived through a complex formula
where the federal and state governments contribute a majority of
the funding, with Frederick County and the City of Winchester
providing the remaining funding.
6. CFFW Regional Jail The Clarke-Fauquier-Frederick-Winchester Regional Jail Board
proposes to construct and operate, in accordance with the Public -
Private Education Facilities and Infrastructure Act of 2002, a
44,000 square foot, 200 -bed Community Corrections Center on an
11.4 acre site adjacent to the eastern boundary of its property
located at 141 Fort Collier Road.
Additionally, the CFFW is planning for a Secure Detention
expansion which will be connected to the existing Secure
Detention Center. The purpose of this project is to accommodate
projected growth in inmate population.
Frederick County 2004-2005 Capital Improvements Plan
FREDERICK COUNTY, VIRGINIA
CAPITAL IMPROVEMENTS PLAN
2004-2005
Department
COSTS
Contributions
COUNTY CONTRIBUTION PER FISCAL YEAR
0
Priority
Projects
2004-05
2005-06
2006-07
2007-08
2008-09
1 (CA)
"Public Safety Center
993,000
F
N/A
E
2,250.965
2 (CA)
New Animal Shelter
160,000
1,380,000
503,345
503,345
1,032,982
3 (CA)
Annex Facilities
1,151,611
479,718
215,000
250,000
838,925
4 (CA)
Relocation of Roundhill Fire/Rescue
635,211
635,211
N/A*
390,833
201,100
1 (HL)
;Bowman- Parking Lot/Sidewalk Extension
237,500
39,800,000
26,600,000
E
10,800,000
2 (HL)
New Library - Land Acquisition
0
N/A**
15,700,000
98,000
895,000
1 (PR)
,Field House/Indoor Pool
4,000
A,B
N/A ***
A, B
210,000
2 (PR)
%Park Land East
2,250,965
70,000
A
1,165,320
S
3 (PR)
,Park Land West
1,377,858
4 (PR)
:;Open Play Areas -CB
377,921
5 (PR)
'Softball Complex - SP
503,345
6 (PR)
Baseball Complex Renovation - SP
1,032,982
7 (PR)
Soccer Complex - SP
1,151,611
8 (PR)
'Skateboard Park/In-Line Hockey - SP
479,718
9 (PR)
`Lake/Trails/Parking/MP Fields - SP
838,925
10 (PR)
Tennis/Basketball Complex
394,734
11 (PR)
Tennis/Picnic Areas - SP
635,211
12 (PR)
°Shelter/Stage - CB
390,833
13 (PR)
:..Maintenance Compound -SP
201,100
14 (PR)
. Access Road with Parking & Trails -SP
811,125
I(PS)
New Middle School
10,400,000
2(PS)
:#I I Elementary School
7,700,000
1,300,000
3a (PS)
Transportation Facility
6,400,000
3b (PS)
::Administration Building Renovations
N/A**
4 (PS)
New Gainesboro Elementary School _.
`R.E.
1,000,000
7,700,000
1,800,000
5 (PS)
Aylor Middle School Renovation&
N/A'
N/A'
N/A'
N/A'
N/A'
I (RA)
Airfield Lighting Upgrade
1,000
3,000
2 (RA)
Land Acquisition - Parcels 31,46,53
1,000
140,000
3 (RA)
Airfield Maintenance Building
210,000
4 (RA)
Land Acquisition - Parcels 47,47A,48
13,000
160,000
5(RA)
Land Acquisition - Parcels 50,51,52
10,000
60,000
1 (RJ)
.CFFW Community Corrections Center
2 (RJ)
Secure Jail Expansion
2,030,247
TOTALS
$28,906,244
$5,733,938
" $3,088,377
i' $12,126,516
$2,755,000
A = Partial funding from Virginia Department of Aviation (VDOA) grants
B = Partial funding from Federal Aviation Administration (FAA) grants
C = Partial funding from Virginia Department of Transportation - Revenue Sharing
D = Satellite facility for Treasurer, the Sheriff, and the proposed Fairfax Pike Fire Station.
N/A* - Project Scope Not Determined At Time Of Printing
N/A** - Funding Source Not Determined; Therefore, Debt Service Uncertain At Time Of Printing
County
COSTS
Contributions
Notes
0
E
1,540,000
465,000
465,000
D,E
0
E
237,500
993,000
993,000
F
0
E
2,250.965
1,377,858
1,377,858
377,921
377,921
503,345
503,345
1,032,982
1,032,982
1,151,611
1,151,611
479,718
479,718
838,925
838,925
394,734
394,734
635,211
635,211
390,833
390,833
201,100
201,100
811,125
811,125
39,800,000
26,600,000
E
10,800,000
E
8,400,000
0
N/A**
15,700,000
10,500,000
0
0
E
4,000
A,B
141,000
A, B
210,000
A,B
173,000
A
70,000
A
1,165,320
S
2,030,247
S
$73,775,395
E = Project costs not identified at time of printing
F = Partial funding from private donations.
S= These figures do not include state reinbursement, 50% will be requested
N/A*** - Feasibility Study To Be Completed Prior To Project Scope Determination
Interest From Any TOTAL COUNTY
Debt Service
COSTS
N/A **
0
0
1,540,000
N/A **
465,000
N/A **
0
0
237,500
0
993,000
N/A **
0
0
2,250,965
0
1,377,858
0
377,921
0
503,345
0
1,032,982
0
1,151,611
0
479,718
0
838,925
0
394,734
0
635,211
0
390,833
0
201,100
0
811,125
13,200,000
39,800,000
5,400,000
16,200,000
4,100,000
12,500,000
N/A**
0
5,200,000
15,700,000
0
0
0
4,000
0
141,000
0
210,000
0
173,000
0
70,000
1,165,320
2,030 247
$27,900,000
$101,675,395
Department Priority Abbreviations:
CA - County Administration
PR - Parks and Recreation
PS - Public Schools
RA - Regional Airport
Total Project
Costs
$0
$1,540,000
$465,000
$0
$237,500
$1,053,000
$0
$2,250,965
$1,377,858
$377,921
$503,345
$1,032,982
$1,151,611
$479,718
$838,925
$394,734
$635,211
$390,833
$201,100
$811,125
$39,800,000
$16,200,000
$12,500,000
0
$15,700,000
0
$200,000
$750,000
$300,000
$865,000
350,000
$2,330,640
$4,060,493
$106,797,961
RJ - Regional Jail
HL - Handley Library
01/21/04
b
CD
CA
Page 6
The Capital Improvements Plan table, on the previous page,
contains a list of the capital improvement projects proposed for the
ensuing five years. A description of the information in this table
is explained below.
Department Priority - The priority rating assigned by each
department for their requested projects.
Project Description - The name of the capital improvement
THE CIP TABLE: projects.
CONTENT
DESCRIPTIONS County Contribution - The estimated dollar value that will be
contributed for each project. This value is listed by individual
fiscal years and by total contributions over the five-year period.
The total contribution column, located to the right of the fiscal year
columns, does not include debt service projections.
Notes - Indicates the footnotes that apply to additional funding
sources for particular projects.
Interest From Any Debt Service - The projected interest that will
be incurred for a particular project. Debt service projections are
provided by individual departments and are based on the most
accurate interest rate information available at the time the CIP is
assembled.
Total County Costs - The total estimated expenditures that the
county will incur for a particular project. This column includes
both fiscal year allocations and debt service expenses associated
with each project. Essentially, this column represents the total
county contributions for each particular project.
Total Project Costs - The cost for each project, including county
allocations and other funding sources.
PROJECT FUNDING The projects included in the 2004-2005 Capital Improvements
Plan have a total project cost of $106,797,961. If all projects are
undertaken, the county will contribute $73,775,395 over the
ensuing five years, excluding the interest from any debt service.
By adding the projected debt service of $27,900,000, the total
county contribution of the approved projects comes to
$101,675,395. Costs associated with the Public Safety Center, the
Frederick County 2004-2005 Capital Improvements Plan
Page 7
Field House Complex, the new County Administration Annex
facilities (Treasurer, Commission of Revenue, Sheriff, and the
Fairfax Pike Fire Station), and the relocation of the Round Hill
Fire Station are not included in these figures.
• School projects are funded through a combination of loans
from the Virginia Public School Authority and the Virginia
Literary Fund.
• Funding for Parks and Recreation Department projects will
come from the unreserved fund balance of the county. The
Parks and Recreation Commission will actively seek grants
and private sources of funding for projects not funded by
the county.
• Airport projects will be funded by contributions from the
federal, state, and local governments. The local portion
may include contributions from Frederick, Clarke,
Shenandoah, and Warren Counties, and the City of
Winchester.
• Regional jail projects will be requesting 50%
reimbursement by the State of Virginia. Reimbursement
may be "lump sum" or over a period of time specified by
contract. The local share is based on the percentage of
jurisdictional use averaged for the most recent 3 years for
Frederick County.
Frederick County 2004-2005 Capital Improvements Plan
Page 8
PROJECT
DESCRIPTIONS
Frederick County
Public Schools
Project Priority List
PRIORITY 1
New Middle School Construction
Description: This project involves the construction of a middle
school in eastern Frederick County on 30.5 acres south of
Winchester off Route 522. The facility is designed for a student
body of 850 members 80 staff.
Capital Cost*: $26,600,000
Debt Service: $ 13,200,000
Justification: The construction of a fourth middle school is
necessary to provide space for the increase in middle school age
population. Construction of the new school will decrease the over
crowding at James Wood Middle School and accommodate future
growth within the student population.
Construction Schedule: Open in Fall 2005.
*$16,160, 000 borrowed prior to 7/01/04, resulting in total capital
cost of $26,600, 000 (not including debt service).
PRIORITY 2
Elementary School # I I
Description: This project involves the construction of a new
elementary school to accommodate a practical capacity of 550
students. This project has moved up to the number 2 priority for
the Frederick County School Board.
Capital Cost*: $10,800,000
Debt Service: $ 5,400,000
Justification: This project is needed to accommodate growth
patterns in the County's Urban Development Area.
Construction Schedule: Open in Fall 2006.
PRIORITY 3a
Transportation Facility
Description: This project involves the site acquisition and
Frederick County 2004-2005 Capital Improvements Plan
Page 9
development of a new transportation facility for the public school
system. The facility would also provide support services to other
II county agencie-s such as SherifPS Departrnent, and park- and
Recreation.
Capital Cost: $8,400,000
Debt Service: $4,100,000
Justification: The facility will accommodate administrative
offices, support staff offices, driver training areas, driver and staff
meeting area, and will be utilized for the repair, inspection, and
service of schools buses, and cars and trucks within the public
school system.
Construction Schedule: Open in December 2005
*$2, 000, 000 borrowed prior to 7/01/04, resulting in total capital
cost of $8,400, 000 (not including debt service).
PRIORITY 3b Administration Building Renovation and Addition
Description: This project involves remodeling the existing
administration building to address energy conservation; to provide
adequate restroom and storage facilities; and to upgrade the fire
protection, electrical, and security systems. The project would also
include additional space for information technology needs and the
space needs of other departments.
Capital Cost: To Be Determined
Debt Service: To Be Determined
Justification: The carrying capacity of the building for staff office
space and records space has been exceeded. The building also
lacks adequate facilities to meet the needs of the school division.
Construction Schedule: The project is estimated to take one year
to complete and is scheduling is yet to be determined.
PRIORITY 4 New Gainesboro Elementary School
Description: This project involves the construction of an
elementary school (grades K-5) of approximately 75,000 square
feet to serve 550 students. The school is located on a 20 -acre site.
Capital Cost: $10,500,000.
Debt Service: $ 5,200,000
Justification: This project will serve approximately 550 students
in grades K-5. The Frederick County School Board purchased 20
Frederick County 2004-2005 Capital Improvements Plan
Page 10
acres of land in the Gainesboro District in 1990 in anticipation of
Frederick County 2004-2005 Capital Improvements Plan
the future need to provide space for increased student enrollment.
Construction Schedule: Open Fall 2008
PRIORITY 5
Robert E. Aylor Middle School Renovation
Description: This is a new project request for the 2004-2005
CIP. The scope of this project has not been determined. The
Frederick County School Board is exploring various options for
the necessary renovations of the R.E. Aylor Middle School.
Capital Cost: To be determined.
Frederick County
Parks and Recreation
Project Priority List
PRIORITY 1
Field House/Indoor Pool Complex
Description: The scope of this project has not been determined.
The Parks and Recreation Department is exploring various
options for the development of the field house complex, including
a public/private partnership. The Field House and Indoor Pool
Complex would be approximately 118,000 square feet and include
a 25 -yard x 50 -meter indoor swimming pool, a 200- meter indoor
track, a fitness center, multipurpose rooms, locker rooms, offices,
and four basketball courts that would be designed with in -floor
sleeves and partitions to allow the courts to be utilized for indoor
soccer, baseball, softball, wrestling, volleyball, tennis, badminton,
and special events such as dances, music festivals, and garden,
home, or craft shows.
Capital Cost: To be determined.
Justification: Since the inception of the Parks and Recreation
Department, the department has relied solely on the use of the
county public schools to house programs. This arrangement was
adequate when the department first started out; however, now that
the department offers more than 750 programs annually, space
within the schools is more difficult to secure and scheduling is
more difficult. This has created a situation where the department
can no longer meet the programming and facility needs of the
county residents. Additionally, there are no indoor pools in
Frederick County; therefore, the provision of this facility within
the Field House Complex would enable the department to meet
Frederick County 2004-2005 Capital Improvements Plan
Page 11
citizen programming and instructional demands and would provide
the area with a facility that would attract new business to the
community. This facility would be available to all area residents.
Construction Schedule: The Parks and Recreation department
requests that the project be funded and completed in FY 05-06.
PRIORITY 2 Parkland in Eastern Frederick County
Description: Parkland acquisition in the eastern portion of the
county.
Capital Cost: $2,250,965
Justification: A new 150-200 acre regional park would be located
within the Urban Development Area to provide recreational
opportunities to this most actively growing part of the county.
Acquisition of additional parkland would assist in meeting the
minimum facility needs of future county residents as
recommended by the 1996 Virginia Outdoor Plan. The location of
a regional park in this portion of the county would also reduce
traffic burdens in other areas by providing recreational facilities
and services in closer proximity to the residents within this area.
Construction Schedule: Acquisition in FY 05-06.
PRIORITY 3 Parkland in Western Frederick County
Description: Parkland acquisition in the western portion of the
county.
Capital Cost: $1,377,858
Justification: A new 150-200 acre regional park would be
utilized by the entire county population. Acquisition of additional
parkland would assist in meeting the minimum facility needs of
county residents as recommended by the 1996 Virginia Outdoor
Plan. Currently, this facility need is 558 acres based on 1998
population projections for Frederick County. The county owns
404 acres of parkland at this time.
Construction Schedule: Acquisition in FY 05-06.
PRIORITY 4 Open Play Areas - Clearbrook Park
Description: This project has moved up from number 7 to
number 4 in department priority. This project includes the
Frederick County 2004-2005 Capital Improvements Plan
Page 12
development of a picnic shelter; six horseshoe pits; a volleyball
court; croquet turf; shuffleboard; parking; refurbishing the existing
concession stand; and renovations to existing shelters, access
paths, and parking areas on the south side of the lake.
Capital Cost: $377,921
Justification: These facilities will provide recreational
opportunities for the Clearbrook Park Service Area which will
lessen the disparity between the number of passive recreational
areas needed to meet the minimum standards for this service area_
Clearbrook Park offers the best location for this development.
Construction Schedule: Begin and complete in FY 05-06
PRIORITY 5 Softball Complex - Sherando Park
Description: This project includes two softball fields, an access
road; parking spaces; and landscaping.
Capital Cost: $503,345
Justification: This facility would provide recreational
opportunities for the entire county population, as well as the
Frederick County School System. Presently, there are ten softball
and baseball fields within the county's regional park system. Eight
of the existing fields must serve a dual purpose of facilitating
youth baseball, as well as adult softball programs. With the
increased usage of these fields, it has become increasingly difficult
to facilitate these programs. This project is needed in order for the
Parks and Recreation Department to accommodate the existing
demand for youth baseball and adult softball programs.
Construction Schedule: Begin and complete in FY 05-06
PRIORITY 6 Baseball Complex Renovations - Sherando Park
Description: This project includes an upgrade to the lighting
system; the renovation of four existing ballfields; and renovations
of existing restrooms, access roads, and walkways.
Capital Cost: $1,032,982
Justification: This facility, presently serving as both youth
baseball and adult softball fields, would be used by the Little
League Programs within the Sherando Park service area. In
addition to its use as a recreational facility, the athletic complex
will also be used by the Frederick County School System. This
Frederick County 2004-2005 Capital Improvements Plan
Page 13
project cannot be completed until the Sherando Softball Complex
is completed.
Construction Schedule: Begin and complete in FY 06-07.
PRIORITY 7 Soccer Complex - Sherando Park
Description: This project includes the development of two soccer
fields; one picnic shelter, access paths, restrooms; concession;
landscaping; and lighting.
Capital Cost: $1,151,611
Justification: This facility will serve the entire county population
and will be utilized by the Frederick County School System.
Construction Schedule: Begin and complete in FY 06-07.
PRIORITY 8 Skateboard/In-Line Hockey Park
Description: This project recommends the development of a
skateboard bowl; a half pipe; an open skate area; two in-line
hockey rinks; vehicle parking; an access road; fencing; and
landscaping. Sherando Park is the proposed location of this
facility
Capital Cost: $479,718
Justification: This facility will enable the county to provide a
recreational facility that has been requested for the community's
youth.
Construction Schedule: Begin and complete in FY 07-08.
PRIORITY 9 Lake, Trails, and Parking with Two Irrigated Multi -Purpose
Fields - Sherando Park
Description: This project priority has moved up from number 13
to number 9 on the Parks and Recreation priority list. This project
involves the development of a 12 acre lake; 1.5 mile trail system
around the lake; 8001inear feet of access roadway; lighted parking
lot with 125 spaces; and development of two irrigated 70 x 120
yard multi-purpose fields.
Capital Cost: $838,925
Justification: This facility will provide recreational opportunities
for the Sherando Park service area and the entire Frederick County
community. The development of this facility will reduce the needs
Frederick County 2004-2005 Capital Improvements Plan
Page 14
gap between the number of existing passive recreational areas and
the number required to meet the minimum standards established
n
for the service area.
Construction Schedule: Begin and complete in FY 07-08,
PRIORITY 10 Tennis/Basketball Complex - Clearbrook Park
Description: This project includes the development of four tennis
courts; two basketball courts; a shelter; parking; and landscaping.
Capital Cost: $394,734
Justification: These facilities will be available to all county
residents. Currently, there are no tennis courts or basketball courts
in the Clearbrook Park Service Area. Clearbrook Park is utilized
by over 150,000 visitors annually, therefore, these facilities are
needed.
Construction Schedule: Begin and complete in FY 07-08.
PRIORITY 11 Tennis/Picnic Area - Sherando Park
Description: This project includes the development of three
tennis courts; a playground area; four picnic shelters; restrooms,
a concession area, access road; access paths; parking; and
landscaping.
Capital Cost: $635,211
Justification: These facilities would be used by the residents of
southern Frederick County. Although tennis courts have been
included at Sherando High School, the department feels that it is
important to include three tennis courts on park property for
general use while the school courts are being used for school
activities.
Construction Schedule: Begin and complete in FY 08-09.
PRIORITY 12 Shelter/Stage Seating - Clearbrook Park
Description: This project includes the development of a shelter
with a performance stage; refurbishing existing restrooms and
access paths; and renovations to the lake.
Capital Cost: $390,833
Justification: This facility would be used by the entire county
population. Presently, there are no facilities to accommodate
cultural programs within the county's park system. This project is
needed to provide a facility for cultural activities.
Frederick County 2004-2005 Capital Improvements Plan
Page 15
Frederick County 2004-2005 Capital Improvements Plan
Construction Schedule: Begin and complete in FY 08-09.
PRIORITY 13
Maintenance Compound and Office - Sherando Park
Description: This project involves the construction of a 1,200 -
square -foot office and a 4,000 -square -foot storage shed for
operations at Sherando Park.
Capital Cost: $201,100
Justification: This facility will enable the county to maintain
equipment and facilities in a more responsible and effective
manner. The additional responsibility to maintain the outdoor
facilities at Sherando High School increases the need for more
storage, maintenance, and office space.
Construction Schedule: Begin and complete in FY 08-09.
PRIORITY 14
Access Road, Parking, and Trails - Sherando Park
Description: This project involves the development of an
entrance and 1,500 linear feet of access roadway from Warrior
Drive, a 50 space parking area, and 2.8 miles of trails.
Capital Cost: $811,125
Justification: This facility will provide recreational opportunities
for the Sherando Park service area and the entire Frederick County
community. The development of this facility will reduce the needs
gap between the number of existing passive recreational areas and
the number required to meet the minimum standards established
for the service area.
Construction Schedule: Begin and complete in FY 08-09.
County Administration
Project Priority List
PRIORITY 1
Public Safety Center
Description: This project recommends the development of a
Frederick County 2004-2005 Capital Improvements Plan
PRIORITY 2
PRIORITY 3
Page 16
35,000 -square -foot facility for the Frederick County Sheriff's
Office and Fire and Rescue Services. This will allow the Frederick
County Sheriff s Office to vacate the Winchester -Frederick County
Joint Judicial Center.
Capital Cost: To be determined.
Justification: The Frederick County Sheriff's Office currently has
80 employees that occupy space in the Winchester -Frederick
County Joint Judicial Center (JJC). When this space was first
occupied, there were 36 employees in the office. Representatives
of the JJC have indicated that additional space is required for court
officers and other arms of the judicial branch. Development of a
new facility in the county will enhance the response time for
emergency service in the safest possible manner. The current
location of the Sheriffs Office in the JJC increases emergency
response time due to congested streets and heavily populated areas,
thus compromising safety to persons and property.
Construction Schedule: To be determined.
New Frederick County Animal Shelter
Description: This project involves the development of an 8,500
square -foot building with parking and fencing. This project could
be constructed on the same property as the Public Safety Center.
Capital Cost: $1,540,000
Justification: This project will replace the existing Esther Boyd
Animal Shelter which will be displaced by development of the
MSW Landfill within the ensuing five years.
Construction Schedule: Initiate and complete design in 2004;
complete construction in FY 04-05.
Annex Facilities
Description: This project will consist of several facilities located
at strategic locations throughout the county to house employees of
the Sheriff's Office, the Treasurer's Office, and the Commissioner
of Revenue's Office. A fire station would be included with offices
located in the Fairfax Pike area.
Capital Cost: $465,000 for Treasurer's Office Satellite Office,
other estimates not available at time of printing.
Justification: The development of satellite facilities along major
transportation networks and in areas of dense population will
provide ease of access for citizens and will improve services to the
Frederick County 2004-2005 Capital Improvements Plan
PRIORITY 4
Page 17
county. The county continues to experience a significant rate of
growth, therefore, it is important to provide services within these
areas instead of requiring citizens to confront congestion, limited
parking, and accessibility in the City of Winchester.
Construction Schedule: Phase 1 -Site acquisition and
construction FY 04-05; construction completion FY 05-06.
New Fairfax Pike Fire/Rescue Station (coordinated with Annex
Facilities request)
Description: This project involves the construction of a new
fire/rescue facility in southeast Frederick County between
Stephen's City and Route 522, along the Route 277 (Fairfax Pike)
corridor, which would also house satellite facilities for the Sheriff,
Treasurer, and Board of Supervisors District Office. The fire and
rescue component of the facility would involve an engine and
rescue company. A five to seven acre tract of land would be
needed for this project.
Capital Cost: Not yet determined.
Justification: The need for anew station is in response to present
and anticipated future growth ("Shenandoah" development of Lake
Frederick) in this area of the County. The new station would
reduce fire and EMS response time to the population of
southeastern Frederick County.
Construction Schedule: Completion FY 03-04.
Relocation of Round Hill Fire/Rescue Station
Description: This project includes the relocation and building of
a 22,000 -square -foot facility to accommodate ten or more pieces
of emergency equipment and to house living and sleeping areas for
staff. A community center of approximately 10,000 square feet,
with a capacity of 400 people, is also planned; it would be used
for fund raising events and other activities. The project would need
a parcel of three to five acres.
Capital Cost: Not yet determined
Justification: The existing facility serving the Round Hill area is
50 years old and not large enough to accommodate the equipment
needed to serve Round Hill community. This community includes
approximately 9,000 households, three schools, and the
Winchester Medical Center.
Construction Schedule: Not yet determined
Frederick County 2004-2005 Capital Improvements Plan
Page 18
Winchester Regional
Airport
Project Priority List
PRIORITY 1
Airfield Lighting Upgrade
Description: The project involves the upgrade of the existing
medium intensity runway lighting to high intensity runway
lighting and the upgrade of the two -box precision approach path
indicator (PAPI) to a four -box PAPI.
Capital Cost: $200,000 State/Federal/Local
Local Share: $4,000.
Justification: This project is necessary to accommodate the
increase in aircraft that utilize the Winchester Regional Airport.
Construction Schedule: FY 2005
PRIORITY 2
Land Acquisition - Bufflick Road - Parcels 31, 46, & 53
Description: Acquisition of three parcels located along Bufflick
Road.
Capital Cost: $750,000 State / Federal Grant - $609,000
Local Share: $141,000*
Justification: This project is necessary as the identified parcels
are located within both the Airport's FAR Part 77 Primary
Surface and/or approach surface and the FAA's projected DNL
65 noise contour. The FAA considers residential land use within
the noise contour to be incompatible with airport operations and
encourages airports to resolve such incompatibility through land
acquisition. Moreover, under the FAA's Part 77 Surface
Requirements and the Code of Virginia, the Airport is required
to assume fee simple ownership of property located within the
Primary Surface.
Construction Schedule: Begin process FY 04-05; complete
acquisition FY 05-06.
*Funding reimbursement from the FAA is anticipated to be
received for expenditures in FY 2005 resulting in the local share
being reduced from (20%) to (2%) with a refund due on the local
share of $126, 000.
Frederick County 2004-2005 Capital Improvements Plan
Page 19
PRIORITY 3 Airfield Maintenance Building
iiDescription: Construction of a 3;800 -square -foot facility to
accommodate the airport's maintenance equipment and
maintenance work activities.
Capital Cost: 300,000 State/Local
Local Share: 210,000
Justification: This project is necessary to accommodate
maintenance activities at the airport
Construction Schedule: FY 2005
PRIORITY 4 Land Acquisition - Bufflick Road - Parcels 47, 47A, & 48
Description: Acquisition of three parcels located along Bufflick
Road. Property is included in the 20 Year Master Plan.
Capital Cost: $865,000 State Grant -VDA $692,000
Local Share: $173,000
Justification: This project is necessary as the identified parcels
are located within the Airports FAR Part 77 primary surface
and/or approach surface. In addition, several of the residential
parcels are located in side the FAA's projected DNL 65 noise
contour. The FAA considers residential use within the noise
contour non -compatible with airport operations.
PRIORITY 5 Land Acquisition - Bufflick Road - Parcels 50, 519 & 52
Description: Acquisition of three parcels located along Bufflick
Road. Property is included in the 20 Year Master Plan.
Capital Cost: $350,000 State Grant -VDA $280,000
Local Share: $70,000
Justification: This project is necessary as the identified parcels
are located within the Airports FAR Part 77 primary surface
and/or approach surface. In addition, several of the residential
parcels are located in side the FAA's projected DNL 65 noise
contour. The FAA considers residential use within the noise
contour non -compatible with airport operations
Frederick County 2004-2005 Capital Improvements Plan
Page 20
Handley Regional Library
Project Priority List
PRIORITY 1 Bowman Library Parking Lot and Sidewalk Extension
This proposal is to expand the parking lot on the Lakeside Drive
side of the library from 101 to 221 parking spaces, and to provide
a sidewalk that will extend approximately 400-500 feet beyond the
sidewalk that now borders the parking lot. This brings the sidewalk
to a point on Lakeside Drive to connect with the existing sidewalk
at the library.
Capital Cost: $ 237,500
Justification: The parking lot expansion is needed to relieve
overcrowding and to accommodate library patrons. The sidewalk
is necessary to provide safe access for pedestrians to the library.
Planning consideration for alternative modes oftransportation such
as bicycle connectivity should also be considered.
Construction Schedule: FY 2004
PRIORITY 2 Northern Frederick County Library Branch
Description: Request to acquire three to four acres of land for a
future branch library along 522 North near Cross Junction. The
library proposes a 7,000 -square -foot branch with the possibility of
expansion to 10,000 square feet. Parking would accommodate up
to 35 vehicles.
Capital Cost: $1,043,000
Justification: There is no library in this area of the county to
serve residents. The residents of the Gainesboro District comprise
the largest population group the greatest distance from a library.
The library would serve members of the population from toddlers
to senior citizens.
Construction Schedule: Land Acquisition FY 07-08;
Construction proposed for FY 07-08 with library opening in FY
09-10.
Frederick County 2004-2005 Capital Improvements Plan
CFFW Regional Jail
Project Priority List
PRIORITY 1
PRIORITY 2
Page 21
Community Corrections Center (CCC)
Description: TheClarke-Fauquier-Frederick-Winchester Regional
Jail Board proposes to construct and operate in accordance with
the Public -Private Education Facilities and Infrastructure Act of
2002, a 44,000 square foot, 200 -bed Community Corrections
Center on an 11.4 acre parcel of land adjacent to the eastern
boundary of its property located at 141 Fort Collier Road.
Capital Cost: $7,200,000
Local Share: $2,330,640*
Justification: The Regional Adult Detention Center has a capacity
of 265 inmates/ Current population exceeds 470 during the week
and reaches nearly 500 on the weekends.
Construction Schedule: FY 2005
* The Regional Jail will be requesting a 50% state reimbursement.
Secure Detention Expansion
Description: A 44,000 sq. ft., 120 bed facility which will be
connected to the existing secure detention center to accommodate
growth in inmate population. The expansion will be partiall
designed for direct supervision housing. It will also include a
segregation unit, and classification and negative air flow facilities.
Capital Cost: NA
Local Share: $4,060,493*
Justification: The core facilities were designed to support the
expansion and land was acquired during the initial construction.
Construction Schedule: FY 2007
* The Regional Jail will be requesting a 50% state reimbursement
Frederick County 2004-2005 Capital Improvements Plan
Pie Shares
Public Schools
$36,300,000
69%
Parks and Recreation
$10,446,328
20%
County Administration
$2,005,000
4%
Regional Airport
$600,000
1%
Handley Regional Library
$1,230,500
2%
Regional Jail
$2,030,247
4%
Departmental Share
of Proposed Project Expenditures
1 ■ Public Schools
91 Parks and Recreation
■ County Administration
❑ Regional Airport
® Handley Regional Library
❑ Regional Jail