HomeMy WebLinkAboutFinCmteRpt20220921FINANCE COMMITTEE REPORT to the BOARD OF SUPERVISORS
Wednesday, September 21, 2022
8:00 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
A Finance Committee meeting was held in the Board of Supervisors meeting room at
107 North Kent Street on Wednesday, September 21, 2022 at 8:00 a.m.
ATTENDEES:
Committee Members Present: Judith McCann-Slaughter, Chairman; Charles DeHaven;
Blaine Dunn; Gary Oates; Angela Wiseman; and Jeffrey Boppe.
Non-voting liaisons absent: Seth Thatcher, Commissioner of the Revenue; and
William Orndoff, Treasurer.
Committee Member Absent: none.
Staff present: Sharon Kibler, Assistant Finance Director; Michael Bollhoefer, County
Administrator; Jay Tibbs, Assistant County Administrator; Rod Williams, County Attorney; Joe
Wilder, Public Works Director; Ron Kimble, Landfill Manager; Jon Turkel, Assistant Parks &
Recreation Director; Steve Majchrzak, Fire & Rescue Chief; and.
Others present: none.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
(*) Items 1, 2, 3, 4, 11, 15 and 17 were approved under consent agenda.
1.(*) The Solid Waste Manager requests a General Fund supplemental appropriation in the
amount of $1,000. This amount represents a Keep Virginia Beautiful grant received for the
purchase of cigarette butt collection containers. No local funds required. See attached memo,
p.5 – 6.
2.(*) The Public Works Director requests a General Fund supplemental appropriation in the
amount of $34,070. This amount represents a carry forward of unspent FY22 funds for the
Gore ($31,884) and Stephenson ($2,186) convenience centers. This item has been approved by
the Public Works Committee. See attached memo, p. 7 and 9.
3.(*) The Public Works Director requests a General Fund supplemental appropriation in the
amount of $20,406.22. This amount represents Flemming trust funds unspent in FY22
($406.22) and additional funds for FY23 ($20,000) to be used for the spay/neuter program. No
local funds required. This item has been approved by the Public Works Committee. See
attached information, p. 7 and 10 – 11.
1
■
■
■
■
4.(*) The Public Works Director requests a General Fund supplemental appropriation in the
amount of $157.12. This amount represents unspent FY22 restitution funds to be used for
health services. No local funds required. This item has been approved by the Public Works
Committee. See attached memo, p. 7 and 12.
5.The Public Works Director requests a Landfill Fund supplemental appropriation not to exceed
$3,129,269. This amount represents a carry forward of unspent FY22 funds for ongoing
projects at the Landfill. This item has been approved by the Public Works Committee. See
attached information, p. 8 and 13 – 14. The committee recommends approval.
6.The Public Works Director requests a Shawneeland Fund supplemental appropriation in the
amount of $374,740. This amount represents unspent FY22 funds to be used for the
completion of the lake sinkhole remediation and an expansion of the Maple Trail bus stop. This
item has been approved by the Public Works Committee. See attached memo, p. 8. The
committee recommends approval.
7.The Parks & Recreation Director requests a General Fund supplemental appropriation in the
amount of $150,311. This amount represents a carry forward of unspent FY22 funds for the
Old Charlestown Road Park design. A master plan will be presented to the Board of Supervisors
at a later date. See attached memo, p. 15. The committee recommends approval.
8.The Parks & Recreation Director requests a General Fund supplemental appropriation in the
amount of $12,460. This amount represents a carry forward of unspent FY22 proffer funds for
the Abrams Creek trailhead and parking design. See attached memo, p. 15. The committee
recommends approval.
9.The Parks & Recreation Director requests a General Fund supplemental appropriation in the
amount of $30,774. This amount represents a carry forward of unspent FY22 proffer funds for
the Clearbrook Park pickleball courts. See attached memo, p. 15. The committee recommends
approval.
10.The Parks & Recreation Director requests a General Fund supplemental appropriation in the
amount of $579,473. This amount represents a carry forward of unspent FY22 VDOT grant
funds for the design and construction of the Abrams Creek Trail. No local funds required. See
attached memo, p. 15. The committee recommends approval.
2
■
11.(*) The Sheriff requests a General Fund supplemental appropriation in the amount of $132,328.
This amount represents a carry forward of unspent FY22 funds for vehicles. See attached
memo, p. 16.
12.The Sheriff requests a General Fund supplemental appropriation in the amount of $85,588.25.
This amount represents a carry forward of unspent FY22 funds to purchase a building for
emergency vehicles. Funds have accumulated from donations and an insurance claim. See
attached memo, p. 16. The committee recommends approval.
13.The Sheriff requests a General Fund supplemental appropriation in the amount of $12,192.
This amount represents a carry forward of unspent FY22 funds to be used for SRO rifles. See
attached memo, p. 16. The committee recommends approval.
14.The Sheriff requests a General Fund supplemental appropriation in the amount of $10,687.
This amount represents a carry forward of unspent FY22 funds budgeted for office supplies and
equipment to be used for 10 new tasers. See attached memo, p. 16. The committee
recommends approval.
15.(*) The Sheriff requests a General Fund supplemental appropriation in the amount of
$3,724.24. This amount represents an automobile insurance claim reimbursement to be used
for vehicle repair costs. No local funds required. See attached memo, p. 17 – 18.
16.The Fire Chief requests a Capital Fund transfer not to exceed $109,090.91 (local portion) and a
General Fund supplemental appropriation not to exceed $90,909.09 (grant portion). These
amounts represent costs for the installation of a direct capture exhaust removal system at
Millwood Fire & Rescue station. Approval to accept the FEMA Fire Act grant award for a
portion of the cost is also being requested. See attached information, p. 19 – 25. The
committee recommends approval.
17.(*) The Finance Director requests a General Fund supplemental appropriation in the amount of
$2,974.07. This amount represents unspent VJCCCA funds in FY 2022 that must be returned to
the State. No local funds required. See attached letter, p. 26.
18.The Finance Director requests a public hearing for a General Fund and County Capital Fund
supplemental appropriation in the amount of $24.9 million. This amount represents the FY22
yearend General Fund fund balance in excess of 20% to be transferred to the Capital Fund per
3
■
■
■
policy. See attached information, p. 27 – 28. The committee recommends holding a public
hearing.
INFORMATION ONLY
1.The Finance Director provides a Fund 10 Transfer Report for August 2022. See attached, p. 29.
2.The Finance Director provides financial statements ending August 31, 2022. See attached,
p.30 – 40.
3.The Finance Director provides an FY 2022 Fund Balance Report ending September 16, 2022.
See attached, p. 41.
4.The FY 2022 year-end open purchase orders have been provided by the County and the
Schools. See attachments, p. 42 – 49.
Respectfully submitted,
FINANCE COMMITTEE
Judith McCann-Slaughter, Chairman
Charles DeHaven
Blaine Dunn
Jeffrey Boppe
Gary Oates
Angela Wiseman
By _Sharon Kibler_____
Assistant Finance Director
4
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Gloria M. Puffinburger, Solid Waste Manager
SUBJECT: KVB Grant, FY22-23 – Request to Expend Grant Funds
DATE: September 1, 2022
______________________________________________________________________________
A check has been deposited by the Treasurer’s Office in the amount of $1,000 as grant proceeds
from Keep Virginia Beautiful. The grant is intended to fund the purchase of cigarette butt
collection containers along the Bowman Trail and a small outreach campaign to address cigarette
butt litter across the county. The check was deposited into 10DT earlier this week. I am
attaching a copy of the grant form for your reference.
I am requesting that the funds be appropriated to the Litter Control (4205) budget for expenditure
during the 2022/2023 fiscal year. When you determine an appropriate line item, please let me
know.
I am also requesting your approval that all expenditures using grant funds be coded to this line
item, whether it be the purchase of containers, printing, or cleanup supplies. This simplifies
grant reporting and tracking, even on such a small amount, and eliminates the need for multiple
transfers into various line items.
If you have any questions, please contact me at extension 8219.
kco/GMP
cc: file
3-010-019040-0015 c.s. 7/15/22
4-010-042050-5214-000-003
5
COUNTY of FREDERICK
Department of Public Works
540/ 665-5643
FAX: 540/678-0682
6
Grant Application Request Form
The Grant Application & Acceptance Policy, adopted by the Board of Supervisors on March 23,2016, outlines the policies for submitting grant applications on behalf
of Frederick County and for the acceptance and appropriation of all gran~ awards. This pol_icy applies to any Frederick County program, department or constitutional
office preparing and submitting grant applications to agencies outside the County government for funds, materials or equipment to be received and administered by
the County or by an agency for which the County acts as fiscal agent.
Please refer to the policy flow chart on the back of this form to assist in determining the appropriate course of action. The policy in its entirety can be found on the
Finance intranet page.
Complete the information below and attach as the cover to all grant applications sent to the County Administrator for approval.
Requesting Department
Name of Grant
Grantor
Grant deadline for submission
Total Amount of Anticipated Award
Purpose of grant (summary)
Grant approved through budget
process? (Yes/No)
Local Match Requirement (Yes/No)
If yes, Source(s) & amount(s) of local
match (fin comm/BOS approval required if match
requires a budget amendment)
Other associated costs
Continuing obligation and cost
(fin comm/BOS approval requirl'.!d)
Addition of Staff and cost (Yes/No)
(fin comm/BOS approval required)
Revenue and Expenditure codes &
amounts
Department Contact (name, email, phone)
Department Head approval to apply
for grant
BOS approval date (if applicable)
Finance review of grant policy
compliance
County Administrator approval to
apply for grant
Notes:
Refuse/Litter Control
30 in 30 Green Grants
Keep Virginia Beautiful
04/30/2022
$1,000.00
Prevent cigarette butt litter at library and walking trial
No [3 Amount:
installation of wall-mounted unit at library entrance; volunteer labor
No E]-H ? Total cost, $ O.OO
'-_• ow many. including fringes:
10-4205-5214-02 expenditure line item used for previous grants
·in litter control budget
new revenue line item; set up by finance
Gloria Puffinburger
Date
Date
Date
1/15/2019
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Cheryl Shiffler, Director of Finance
FROM: Joe C. Wilder, Director of Public Works
SUBJECT: Supplemental Appropriation/Carry Forward Requests for Fiscal Year 2023
DATE: August 31, 2022
______________________________________________________________________________
In a regularly scheduled meeting held on August 30, 2022, the Public Works Committee
unanimously endorsed the following requests:
a.Solid Waste Budget
1.Line Item 10-4203-3002-00 Professional Services
Request carry forward in the amount of $31,884.10 or remaining balance.
2.Line Item 10-4203-3004-03 Repair and Maintenance-Buildings
Request a carry forward amount of $2,186 or remaining balance.
(Attachment 1)
b.Animal Shelter Budget
1.Line Item 10-4305-3001-01 Professional Health Services-Donations
Request carry forward in the amount of $406.22 in unspent funds for the
spay/neuter program.
(Attachment 2)
2.Line Item 10-4305-3001-00 Professional Health Services-Other
Request a supplemental appropriation in the amount of $157.12 from the
restitution line item 3-10-1904-14.
(Attachment 3)
3.Line Item 10-4305-3001-01 Professional Health Services-Other
Request a supplemental appropriation in the amount of $20,000 from the reserve
fund line item 10-240-2501. The funding is part of the Dorothy Flemming trust
given to the shelter for the spay/neuter fund.
(Attachment 4)
7
COUNTY of FREDERICK
Department of Public Works
540/ 665-5643
FAX: 540/678-0682
Carry Forward/Supplemental Appropriation Requests
Page 2
August 31, 2022
107 North Kent Street, Second Floor, Suite 200 • Winchester, Virginia 22601-5000
c.Landfill Budget
1.Line Item 12-4204-3002-00 Professional Services - $381,988.85
Line Item 12-4204-3004-04 Repair and Maintenance – Generators - $118,692.27
Line Item 12-4204-3010-01 Contractual Services – Tire Program - $202,034.85
Line Item 12-4204-5408-03 Generator Spare Parts - $12,003.09
Line Item 12-4204-8900-00 Improvements Other Than - $2,265,550.36 Request
any unspent funds from these line items be placed in same line items in FY2023
Budget.
(Attachment 5)
ci.Shawneeland Sanitary District
We are requesting the funds for the sinkhole remediation at Cherokee Lake totaling
$374,740.53 be carried forward into the FY2023 budget for completion during the Fall of
2022. However, since our initial cost estimate to perform the repairs, the actual cost to
perform remediation has been reduced and should cost less than $150,000. Also, we
have been asked by the School Transportation division and the Frederick County
Sheriff’s Office to close the Tomahawk Trail bus stop due to on-going safety issues. We
need to expand our Maple Trail bus top to include increased parking and pavement. We
anticipate these improvements to cost less than $100,000. Finally, there have been some
vehicle and equipment problems over the last few months. We would like to look into
purchasing another used pick-up truck for snow removal.
Therefore, our request is that the $374,740.53 in line item 16-8108-3010 Contractual
Services be used for the dam remediation project, improvements to the Maple Trail bus
stop, and vehicle and equipment purchases or repairs. We will only spend the funds
necessary to complete these tasks. Any unspent funds will go back into the Shawneeland
reserve.
Please include the above carry forward requests/supplemental appropriation requests on the next Finance Committee agenda.
JCW/kco
attachments as stated
cc: file
8
MEMORANDUM
TO: Joe C. Wilder, Director
FROM: Gloria M. Puffinburger
Solid Waste Manager
RE: Carryforward Request; FY 21/22
DATE: June 17, 2022
_______________________________________________________________________
The purpose of this memo is to request a carryforward amount of $35,200 or the remaining
balance at the end of the fiscal year.
•Carryforward in the amount of $31,884.10 or the remaining balance for professional
services associated with the improvements to the Gore Convenience Center. Funds should
be placed into 10-4203-3002-00 (Professional Services) in the FY 22/23 fiscal year.
•Carryforward in the amount of $2,186 or the remaining balance to off-set completion of
electrical work at the Stephenson location. Funds should be placed into 10-4203-3004-03
(Repair and Maintenance – Buildings) in the FY 22/23 fiscal year.
Requests total approximately $35,070.10
If you have any questions, please do not hesitate to contact me at Extension 8219.
/gmp
Attachment 1
9
COUNTY of FREDERICK
Department of Public Works
S40/ 66S-5643
FAX : 540/678-0682
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Kathy M. Whetzel
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: kwhetzel@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Kathy Whetzel, Shelter Manager
SUBJECT: FY 21/22 Carry Forwards
DATE: 6/16/22
________________________________________________________________________
The Shelter is requesting a funding carry forward from FY 21/22 from line item
10-4305-3001-01 Professional Services -Donation in the amount of $406.22. This amount
is the unused portion of spay/neuter funding. The funds were appropriated from the
Fleming donation for spaying and neutering shelter pets.
Please contact me if you have any questions.
KMW:hag
Attachment 2
10
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Kathy M. Whetzel
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: kwhetzel@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Kathy Whetzel, Shelter Manager
SUBJECT: Supplemental Appropriation Request
Court Case Restitution – Professional Health Services
DATE: 6/16/22
________________________________________________________________________
The shelter is requesting funding in the amount of $157.12 be appropriated to line
item 010-04305-3001-00 Professional Health Services from 10DR 3-010-019040-0014
restitution fund in FY23. This amount represents funding received from court ordered
restitution in the following cases: Porter case $80.00; Hall case $7.69 and $69.43.
Restitution is from court cases in 2020 and 2021.
Please contact me if you have any questions.
KMW:hag
Attachment 3
11
_________________ __________FREDERICK COUNTY - ANIMAL SHELTER
Kathy M. Whetzel
Shelter Manager
540/667-9192 ext. 2502
FAX 540/722-6108
E-mail: kwhetzel@fcva.us
MEMORANDUM
TO: Joe Wilder, Director of Public Works
FROM: Kathy Whetzel, Shelter Manager
SUBJECT: FY 21 Donation Fund Appropriation
DATE: 8/1/22
________________________________________________________________________
The Shelter is requesting an appropriation from 1034 donation fund, into line item
10-4305-3001-01 Professional Services - Donation, in the amount of $20,000.00 for the
FY 23 Budget.
The funding is part of the Dorothy Flemming trust given for the purpose of
spaying and neutering shelter pets.
Please contact me if you have any questions.
KMW:hag
Attachment 4
12
Attachment 5
13
..
MEMORANDUM
TO: Public Works Committee
COUNTY of FREDERICK
Department of Public Works
540/ 665-5643
FAX: 540/678-0682
FROM: Ron Kimble, Landfill Manager
THROUGH: Joe C. Wilder, Director of Public Works
SUBJECT: Carry Forwards to 2022/2023
DATE: June 10, 2022
We are requesting that funding remaining at the end of the 2022 fiscal year in each of the
following line items be carried over into the new 2022/2023 budget.
12-4204-3002-00 Professional Services
Funding associated with this line item is associated with engineering costs for
ongoing projects at the landfill. Moving the remaining funding in this line item
into the 22/23 budget will ensure that current projects remain on schedule. An
estimated amount of$418,861 remains in this line item at the end ofFY22.
12-4204-3004-04 Repair and Maintenance-Generators
Recent work that has been performed by the manufacturer of the Jenbaucher
engines has yet to be billed. Through discussions with manufacture
representatives, it is not expected that we will have accurate invoices for this work
for several months. I expect that invoices will not be received until September 22
or later. Billing is handled through offices located in Hungary. Covid 19
continues to have a major impact on the manufacturers billing process. An
estimated amount of $135,562 remains in this line item at the end of FY 22.
12-4204-3010-01 Contractual Services-Tire Program
Frederick County operates the Regional Tire Operations Program for the Northern
Shenandoah Valley Regional Commission. Over the course of the last 2 years
landfill staff have been unable to process the number of tires that have been
collected due to staff shortages, a lapse in the Community Inmate Workforce
Program, and equipment repairs. A large accumulation of tires currently exists at
the landfill that will require focused effort to process throughout the next fiscal
year. Approximately $198,008 remains in this line item.
____._ -
14
12-4204-5408-03 Generator Spare Parts
This line item is for parts associated with operation of the landfill gas to energy
plant. As mentioned above, issues with billing persists with the manufacturer
representative. We have several parts purchases that are outstanding at this time
and do not expect to be invoiced for several months. This line item has
approximately $111,288 remaining at the end of the fiscal year . ..
12-4204-8900-00 Improvements Other Than
Funding for stormwater management and a large diversion channel were included
in the 2021/2022 budget. These projects are currently still in the permitting
process and expect to be started in the 2022/2023 budget cycle. An estimated
amount of $2,265,550 remains in this line item at the end of FY 22.
In total, I am asking that an estimated $3 ,129,269 be carried over into the
2022/2023 budget. Please contact me at 540-665-5658 should you have questions
regarding this request.
15
COUNTY of FREDERICK
Parks and Recreation Department
540/665-5678
Fax: 540/665-9687
E-mail: fcprd@fcva.us
www.fcprd.net
MEMO
To:
From:
Date:
Subject:
Frederick County Finance Committee
Stacy Herbaugh, Director Parks and Recreation
September 14, 2022
Fiscal 2022 Carry Forwards
• The Parks and Recreation Department is requesting a FY 2022 fund carry forward
of $150,311 in line 4-010-071010-3002-000-000 to FY 2023 which represents the
unused design allocation funds for Old Charlestown Road Park. A master plan
will be forwarded for Board of Supervisor approval at a later date.
• The Parks and Recreation Department is requesting a FY 2022 fund carry forward
of$12,460 in line 4-010-071010-3002-000-000 to FY 2023 which represents the
unused Proffer Fund allocation for the Abrams Creek Trailhead and Parking
design.
• The Parks and Recreation Department is requesting a FY 2022 fund carry forward
of$30,774 in line 4-010-071090-8900-000-000 to FY 2023 which represents a
Proffer Fund allocation for the Clearbrook Park pickleball courts. The project is
expected to be completed in the spring of 2023.
• The Parks and Recreation Department is requesting a FY 2022 fund carry forward
of $99,488 in line 4-010-071010-8900-000-000 to FY 2023 which represents
unused VDOT grant funds for Abrams Creek Trail design.
• The Parks and Recreation Department is requesting a FY 2022 fund carry forward
of $479,985 in line 4-010-071010-8900-000-000 to FY 2023 which represents
unused VDOT grant funds for Abrams Creek Trail construction.
107 North Kent Street • Winchester, Virginia 22601
16
Sheriff Lenny Millholland Major Steve A. Hawkins
TO
FROM
SUBJECT
DATE
1080 COVERSTONE DRIVE
WINCHESTER, VIRGINIA 22602
540-662-6168
FAX 540-504-6400
: Cheryl Shiffler, Director of Finance
: Sheriff Lenny Millholland
: Carry Forward of funds
: September 9, 2021
We are requesting the following amounts that were appropriated in FY22 to be carried forward
to the FY23 budget year.
• $132,328.18 was the remainder amount in the Motor Vehicles and Equipment line item
31020-8005-000-000 for FY22. We are requesting this amount to be carried forward to
purchase new vehicle and equipment.
• $85,588.25 was the remainder amount in the improvements other than buildings line item
31020-8900-000-000 for FY22. We are requesting this amount to be carried forward to
purchase a building to hold emergency vehicles.
o Most of the funds came from an insurance claim 2 years ago for a tent that was
damaged due to a snowstorm. The tent was covering some of our emergency
vehicles. The rest of the funds were donated
• $12,192.82 was the remainder amount in the police supplies line item 31020-5409-000-
0000 for FY22. We are requesting this amount to be carried forward to purchase riffles
for our SRO's (School Resource Officers)
• $4,783.58 was the remainder amount in the office supplies line item 31020-5401-000-000
and $5,903.83 was the remainder amount in the vehicle/powered equipment line item for
FY22. We are asking for these amounts totaling $10,687.41 to be carried forward to the
maintenance service contracts line item 31020-3005-000-000 to go towards the contract
renewal for tasers. We're needing to add 10 tasers to the contract for new hires and to
have spares.
Thank you,
LWM
c.s. 8/17/22
17
Sheriff Lenny Millholland
TO
FROM
DATE
SUBJECT
1080 COVERSTONE DRIVE
WINCHESTER, VIRGINIA 22602
540-662-6168
FAX 540-504-6400
: Cheryl Shiffler Director of Finance
: Sheriff Lenny Millholland
: September 7, 2022
: Insurance Reimbursement
Major Steve A. Hawkins
The Frederick County Sheriffs Office has received a check from VACoRP totaling $3,724.24 for
an auto claim dated December 26, 2021, involving Deputy Smith. The amount was posted to 3-
010-018990-0001
We are requesting the amount to be appropriated in 31020-3004-000-002 vehicle/maintenance
line item. This amount will cover repair costs.
Thank you,
LWM/adc
18
July 29, 2022
Frederick County
Attention; Jennifer Place
'I 07 N. Kent Street
Winchester, VA 22601
Virginia Association of Counties Self-Insurance Risk Pool
Member: Frederick County
Claim Number: 0342022296839
Date of Loss: 12/26/2 l
Dear Ms. Place,
Enclosed please find VAcorp property damage check in the amount of $3,742.24 for the
repairs of your 2020 Ford Police Interceptor, VIN 5525. This payment is based on the
supplement from S&S Appraisal Service.~. /,!,C, a copy of which was emailed to you.
If you should have any questions regarding this payment, please feel free to call me at I-
888-822-6772 ext. 223.
Sincerely,
Kelly Alexander
Claims Specialist
Enclosure -Check
FRfrcr.:rr•K
C(.llJ\!TY
ll!, 0 e 2022
Ft~\NG!:::
pi :.: rf.11CNT
VAcorp
1818 Electric Road, Suite C I Roanol,e, VA 24018 I 888-822-6772 I Fax: 877-212-8599 I www VAcorp.org
19
Steven A. Majchrzak
Chief
To: Finance Committee
From: Steven Majchrzak, Fire Chie1
Re: Capital Fund transfer
Date: September 14, 2022
COUNTY OF FREDERICK, VIRGINIA
FIRE AND RESCUE DEPARTMENT
1080 Coverstone Drive
Winchester, VA 22602
The Fire and Rescue Department requests a Capital Fund transfer not to exceed $109,090.91, and a General
Fund supplemental appropriation not to exceed $90,909.09 for the installation of a "direct capture" exhaust
removal system at Millwood Fire & Rescue station.
This request is a result of a FEMA Fire Act grant awarded to Frederick County in the amount of $100,000.00 of
which $9,090.91 is the required local match. I also request approval to accept the grant award on behalf of the
County.
Preliminary quotes were received in November/December 2021 with a formal invitation for bid to follow
approval of this request. Total project cost not to exceed $200,000.00 ($90,909.09 grant; $109,090.91 local).
While funds are being requested by the Fire and Rescue Department, the work will be managed by County
Building Maintenance "improvements Other Than Buildings"_ 4-010-043040-8900-000-021.
Office (540) 665-5618 • steven.majchrzak@fcva.us • Fax (540) 678-4739
20
FREDERICK
COUNTY
Grant Application Request Form
The Grant Application & Acceptance Policy, adopted by the Board of Supervisors on March 23,2016, outlines the policies for submitting grant app!icatio~€E
AUG 3 0 201!
of Frederick county and for the ac:c:eptance and appropriation of all grant awards. This policy applies to any Frederick County program, department ~ft:liMEN"f'
office preparing and submitting grant applications to agencies outside the County government for funds, materials or equipment to be received and administered by
the County or by an agency for which the County acts as fiscal agent.
Please refer to the policy flow chart on the back of this form to assist in determining the appropriate course of action. The policy in its entirety can be found on the
Finance intranet page.
Complete the information below and attach as the cover to all grant applications sent to the County Administrator for approval.
Requesting Department
Name of Grant
Grantor
Grant deadline for submission
Total Amount of Anticipated Award
Purpose of grant (summary)
Grant approved through budget
process? (Yes/No)
Local Match Requirement (Yes/No)
Maintenance
Fiscal Year 2021 Assistance To Firefighter's Grant
Federal Emergency Management Agency (FEMA)
12/17/2021
$ 100,000.00
To install a Vehicle Exhaust Extraction System at Fire and Rescue Station #21
(Millwood Station). The system would be a Source Capture Exhaust System
that would allow us to capture 100% emissions from all of our emergency
apparatus. Exhaust emissions are a primary hazard for cancer amongst Fire
and Rescue Personnel and this system would eliminate one of these hazards.
Yes I Amount: $10,000.00
If yes, Source(s) & amount(s) of local The initial price quotes to install the system were between $120,000.00 and f match (fin comm/BOS approval required if match $160,000.00 so addftional funding would be required above grant in addition to the r ~ i--::::re:::i;qU:::_:irc.:::eS::_:a::..:b::.:::U::::idg;,.::e;.:t a:::.:m'..:.:e::.:nd:::.::m:.:.:e:.:.:n~t) _____ -+!-m-a_tc_h_in_g_co_m_p_o_n_e_nt_. -:::;,,'~"""--__,~ _ ___:,ii!:.,...!./~O:....!k:.;!.__-_ _;.~l:.!.l....!O!::..!:::i....... _______ --l
Other associated costs ~m -\-o \¾¥em.~
Continuing obligation and cost Annual preventative maintenance of the system. ...J...... (fin comm/BOS approval required)
01------+----.------,----.-------,----------I
Addition of Staff and cost (Yes/No)
(fin c:omm/BOS approval required)
Revenue and Expenditure codes &
amounts
Department Contact (name, email, phone)
Department Head approval to apply
for grant
BOS approval date (if applicable)
Finance review of grant policy
compliance
County Administrator approval to
apply for grant
No I How many?
Total cost,
including fringes:
y-o t0-0 ~O'-iD-iooq-('X)O -0~ \
3,-0lO ... D3'30Jo,~S:):~-O> dr>qo,qoq .oq
Thomas Watring -thomas.watring@fcva.us -(540) 533-2377
Date
Date
21
Award letter
Effective date: 08/22/2022
Larry Oliver
FREDERICK, COUNTY OF
1080 COVERSTONE DRIVE
WINCHESTER, VA 22602
EMW-2021-FG-03942
Dear Larry Oliver,
U.S. Department of Homeland Security
Washington, D.C. 204 72
FEMA
Congratulations on behalf of the Department of Homeland Security. Your application submitted for
the Fiscal Year (FY) 2021 Assistance to Firefighters Grant (AFG) Grant funding opportunity has
been approved in the amount of $90,909.09 in Federal funding. As a condition of this grant, you
are required to contribute non-Federal funds equal to or greater than 10.0% of the Federal funds
awarded, or $9,090.91 for a total approved budget of $100,000.00. Please see the FY 2021 AFG
Notice of Funding Opportunity for information on how to meet this cost share requirement.
Before you request and receive any of the Federal funds awarded to you, you must establish
acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting
this award, you acknowledge that the terms of the following documents are incorporated into the
terms of your award:
Summary Award Memo -included in this document
Agreement Articles -included in this document
• Obligating Document -included in this document
2021 AFG Notice of Funding Opportunity (NOFO) -incorporated by reference
Please make sure you read, understand, and maintain a copy of these documents in your official
file for this award.
Sincerely,
22
Summary Award Memo
Program: Fiscal Year 2021 Assistance to Firefighters Grant
Recipient: FREDERICK, COUNTY OF
UEI-EFT: EEK9T9NA 1 JX8
DUNS number: 142884365
Award number: EMW-2021-FG-03942
Summary description of award
The purpose of the Assistance to Firefighters Grant program is to protect the health and safety of
the public and firefighting personnel against fire and fire-related hazards. After careful
consideration, FEMA has determined that the recipient's project or projects submitted as part of
the recipient's application and detailed in the project narrative as well as the request details
section of the application -including budget information -was consistent with the Assistance to
Firefighters Grant Program's purpose and was worthy of award.
Except as otherwise approved as noted in this award, the information you provided in your
application for Fiscal Year (FY) 2021 Assistance to Firefighters Grants funding is incorporated
into the terms and conditions of this award. This includes any documents submitted as part of the
application.
Amount awarded table
The amount of the award is detailed in the attached Obligating Document for Award.
The following are the budgeted estimates for object classes for this award (including Federal
share plus your cost share, ii applicable):
23
Object Class
Personnel
Fringe benefits
Travel
Total
$0.00
$0.00
$0.00
Equipment $0.00
Supplies $0.00
Contractual $0.00
Construction $100,000.00
Other $0.00
Indirect charges $0.00
Federal $90,909.09
Non-federal $9,090.91
Total $100,000.00
Program Income
Approved scope of work
After review of your application, FEMA has approved the below scope of work. Justifications are
provided for any differences between the scope of work in the original application and the
approved scope of work under this award. You must submit scope or budget revision requests for
FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and
the FY2021 AFG NOFO.
Approved request details:
Modify facilities
24
Source Capture Exhaust System(s)
DESCRIPTION
The total cost of the project is $117, 269 if the Department opts to go with the lowest
bidder. Receiving $100,000 in Federal resources would make this project feasible in next
year's budget process. Remaining funds for the completion of this project will come from
Department budget. No loans or financing will ne utilized.
QUANTITY
1
BUDGET CLASS
Construction
UNIT PRICE
$100,000.00
TOTAL
$100,000.00
25
Obligating document
1.Agreement 2. Amendment 3. Recipient 4. Type of 5. Control No.
No. No. No. Action WX00671 N2022T
EMW-2021-FG-N/A 546001290 AWARD
03942
6. Recipient Name and 7. Issuing FEMA Office and 8. Payment Office and
Address Address Address
FREDERICK, COUNTY Grant Programs Directorate FEMA, Financial Services
OF 500 C Street, S.W. Branch
1080 COVERSTONE Washington DC, 20528-7000 500 C Street, S.W., Room
DRIVE FL 2 1-866-927-5646 723
WINCHESTER, VA 22602 Washington DC, 20742
9. Name of Recipient 9a.Phone 10. Name of FEMA Project 10a.
Project Officer No. Coordinator Phone No.
Larry Oliver 5406655618 Assistance to Firefighters 1-866-274-
Grant Program 0960
11. Effective Date of 12. Method of 13. Assistance 14. Performance
This Action Payment Arrangement Period
08/29/2022 to
08/22/2022 OTHER-FEMA COST SHARING 08/28/2024
GO Budget Period
08/29/2022 to
08/28/2024
-
15. Description of Action a. (Indicate funding data for awards or financial
changes)
Amount
Program Assistance Accounting Prior Awarded Current Cumulative
Name Listings Data(ACCS Total This Total Non-Federal
Abbreviation No. Code) Award Action+ Award Commitment
or(-)
2022-F1-
AFG 97.044 GB01 -$0.00 $90,909.09 $90,909.09 $9,090.91 P410-xxxx-
4101-D
Totals $0.00 $90,909.09 $90,909.09 $9,090.91
b. To describe changes other than funding data or financial changes, attach
schedule and check here:
N/A
l6.F9R N9~1 E>ISASlER PR9GRAMS: REGIPIENl IS REQbllRE9 +9 SIGN
A~!E> RE+blRN THREE (3) G9PIES 9F +HIS 99GblMEN+ +9 FEMA (See Bloek
7 for address)
This field is not applicable for digitally signed grant agreements
26
Amy Floriano
Director
COMMONWEAL1H OF VIRGINIA P.O. Box Ill0
Richmond, VA 23218
(804) 371.0700
Fax: (804) 371.6497
www.djj.virginia.gov
Department of Juvenile Justice
9/9/2022
Jennifer Osbourn
VJCCCA Plan Contact
26 th District CSU
21 S. Kent Street
Winchester, VA 22601
RE: Frederick Combined VJCCCA FY2022 Closeout
Dear Ms. Osbourn:
The VJCCCA FY2022 end of the year financial certification form for your locality has been received and the expenditure report has
been reviewed. According to the report, Frederick Combined expended $125,383.93 of its total approved budget of $128,358.00.
The breakdown of funds expended is as follows:
Required Maintenance of Effort: $0.00
State Funds Expended: $125,383.93
Additional Local Funds: $0.00
-------------------------------------------
TOTAL EXPENDITURES: $125,383.93
State funds provided to the Locality: $128,358.00
TOTAL STATE EXPENDITURES: $125,383.93
----------------------------
OWED TO THE STATE: $2,974.07
State funds in the amount of $128,358.00 were provided to the locality. Because the state funds were not expended in full, we
request that the balance of $2,974.07 be returned to the state by October 1, 2022. Please make your check payable to Treasurer,
Commonwealth of Virginia and mail it to:
Department of Juvenile Justice
c/o Petty Cash Cashier
PO Box 1110
Richmond, VA 23218-1110
Additional funds for FY2023 may not be released to your locality until the FY2022 unexpended funds are returned. We thank you for
the prompt report and all that your locality does for its youth and families before the Court Service Unit.
Sincerely,
Jenna Easton
VJCCCA Program Manager
cc: Michael Bollhoefer, County Administrator
Jerry Stelling, CSU Director
Dee Kirk, Regional Program Manager
Amendment to the 2022-2023 Fiscal Year Budget
Pursuant to Section 15.2-2507 of the Code of Virginia, 1950, as Amended, the Board of Supervisors will
Hold a Public Hearing to Amend the Fiscal Year 2022-2023 Budget to Reflect: General Fund and County
Capital Projects Fund Supplemental Appropriations in the Amount of $24,900,000. This amount
represents General Fund FY 2021-2022 yearend unreserved fund balance in excess of 20% to be
transferred to the County Capital Fund per the Board of Supervisors adopted policy.
RESOLUTION
FISCAL YEAR 2022-2023 BUDGET AMENDMENT
WHEREAS, Pursuant to Section 15.2-2507 of the Code of Virginia, 1950, as Amended, the Frederick
County Board of Supervisors, meeting in regular session on October 12, 2022, took the following action:
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors that the FY 2022-2023 Budget be
Amended to Reflect:
General Fund and County Capital Projects Fund Supplemental Appropriations in the Amount of
$24,900,000. This amount represents General Fund FY 2021-2022 yearend unreserved fund balance in
excess of 20% to be transferred to the County Capital Fund per the Board of Supervisors adopted policy.
Upon a motion made by ________________________ and a seconded by ______________________,
the above budget amendment and supplemental appropriation was ____________ by the following
recorded vote:
27
186
Mr. Tierney discussed the proposed County Capital Fund. He said staff proposes creating a
policy for an annual funding source that could be added to the current Board capital reserve or
separately identified. He noted the current unreserved fund balance policy re quires 17% (or two
months) operating reserve. Mr. Tierne y proposed establishing a policy that funds in excess of 20%
be transferred annually to a County Capital Fund. He added that creating a Capital Reserve Fund
would enable the Board to eliminate the use of Unreserved Fund Balance in the FY 20 proposed
budget. The Board discussed annual review of the Capital Fund balance and its use for both short
and long-term capital needs. By consensus, the Board agreed to establish a policy creating a
Capital Fund.
DIRECTIVES FOR MORE INFORMATION
The Board and staff discussed the next steps in reviewing the budget. Mr. Tierney noted
that the Board's decision on maintaining the tax rate following the reassessment will be necessary
before staff can determine which priorities can be funded in the budget.
Supervisor Slaughter re quested that the Finance Department review the previously supplied
budget scenario in light of identified cost reductions in operating expenses.
ADJOURN
There being no further business, the work session was adjourned at 6:28 p.m.
Charles S. DeHaven, Jr.
Chairman, Board of Supervisors
Minutes Prepared By: AnnW.P��
Deputy Clerk, Board of Supervisors
Minute Book 44
Board of Supervisors Work Session of 2/13/19
County of Frederick, Virginia 28
BUDGET TRANSFERS AUGUST 2022
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
8/1/2022 FIRE AND RESCUE PAYROLL INCREASES 8/22 3505 1007 000 000 (81.29)
FIRE AND RESCUE 3505 1001 000 000 81.29
FIRE AND RESCUE 3505 1007 000 000 (59.48)
FIRE AND RESCUE 3505 1001 000 000 59.48
8/8/2022 MANAGEMENT INFORMATION SYSTEMS PURCHASE IBM CLOUD BACKUP 1222 8007 000 000 (57,108.00)
MANAGEMENT INFORMATION SYSTEMS 1222 3005 000 000 57,108.00
8/16/2022 ANIMAL SHELTER SUPPLEMENT LINE ITEM 4305 3001 000 000 (5,000.00)
ANIMAL SHELTER 4305 3001 000 001 5,000.00
8/16/2022 SHERANDO PARK TRANSFER SALARY FOR VACANT POSITION 7110 1001 000 000 324.00
TRANSFERS/CONTINGENCY 7110 5807 000 001 (324.00)
8/17/2022 COMMISSIONER OF THE REVENUE PANEL SYSTEM FURNITURE 1209 3010 000 000 (1,000.00)
REASSESSMENT/BOARD OF ASSESSORS 1210 5401 000 000 1,000.00
COMMISSIONER OF THE REVENUE 1209 4003 000 002 (1,000.00)
REASSESSMENT/BOARD OF ASSESSORS 1210 5401 000 000 1,000.00
COMMISSIONER OF THE REVENUE 1209 5204 000 000 (1,000.00)
REASSESSMENT/BOARD OF ASSESSORS 1210 5401 000 000 1,000.00
REASSESSMENT/BOARD OF ASSESSORS 1210 3002 000 000 (9,500.00)
REASSESSMENT/BOARD OF ASSESSORS 1210 5401 000 000 9,500.00
REASSESSMENT/BOARD OF ASSESSORS 1210 3007 000 000 (2,000.00)
COMMISSIONER OF THE REVENUE 1209 5401 000 000 2,000.00
8/17/2022 COMMISSIONER OF THE REVENUE PRINTING OF THE COR ANNUAL REPORT 1209 5401 000 000 (90.00)
COMMISSIONER OF THE REVENUE 1209 3006 000 000 90.00
8/19/2022 REASSESSMENT/BOARD OF ASSESSORS PANEL SYSTEM FURNITURE 1210 5401 000 000 (22,286.00)
REASSESSMENT/BOARD OF ASSESSORS 1210 8002 000 000 22,286.00
8/18/2022 REFUSE COLLECTION PURCHASE OF REPLACEMENT ZERO TURN MOWER 4203 3010 000 000 (4,000.00)
REFUSE COLLECTION 4203 8001 000 000 4,000.00
REFUSE COLLECTION 4203 3010 000 000 (7,000.00)
REFUSE COLLECTION 4203 8001 000 000 7,000.00
8/24/2022 COUNTY OFFICE BUILDINGS/COURTHOUSE EMERGENCY HVAC CONTROLS REPLACEMENT -JOINT JUDICIAL CENTER 4304 5605 000 005 41,183.50
TRANSFERS/CONTINGENCY 9301 5890 000 000 (41,183.50)
8/25/2022 FIRE AND RESCUE PROMOTIONS 8/22 3505 1007 000 001 (437.00)
FIRE AND RESCUE 3505 1001 000 000 437.00
PLANNING 8101 1001 000 002 (11,667.43)
PLANNING 8101 1001 000 003 11,667.43
BOARD OF SUPERVISORS 1101 1003 000 002 (12,739.00)
COUNTY ADMINISTRATOR 1201 1001 000 031 (960.00)
BOARD OF SUPERVISORS 1101 1003 000 000 (16,127.00)
BOARD OF SUPERVISORS 1101 1001 000 036 29,826.00
COUNTY ADMINISTRATOR 1201 2001 000 000 (280.00)
BOARD OF SUPERVISORS 1101 2001 000 000 280.00
COUNTY ADMINISTRATOR 1201 2002 000 000 (3,937.00)
BOARD OF SUPERVISORS 1101 2002 000 000 3,937.00
COUNTY ADMINISTRATOR 1201 2005 000 000 (14,975.00)
BOARD OF SUPERVISORS 1101 2005 000 000 14,975.00
COUNTY ADMINISTRATOR 1201 2006 000 000 (457.00)
BOARD OF SUPERVISORS 1101 2006 000 000 457.00
COUNTY ADMINISTRATOR 1201 2008 000 000 (181.00)
BOARD OF SUPERVISORS 1101 2008 000 000 181.00
COUNTY ADMINISTRATOR 1201 2011 000 000 (3.00)
BOARD OF SUPERVISORS 1101 2011 000 000 3.00
8/30/2022 INFORMATION TECHNOLOGY INVOICE FOR DISYS TO BE MOVED TO 3005 PERMENENTLY 1220 5413 000 003 (20,760.00)
INFORMATION TECHNOLOGY 1220 3005 000 000 20,760.00
8/30/2022 DSS ADMINISTRATION SALARY ADJUSTMENTS DEPARTMENT OF SOCIAL SERVICES 5316 1001 000 000 393,372.00
DSS ADMINISTRATION 5316 2001 000 000 29,051.00
DSS ADMINISTRATION 5316 2002 000 000 41,950.00
DSS ADMINISTRATION 5316 2006 000 000 5,135.00
DSS ADMINISTRATION 5316 2008 000 000 1,938.00
DSS ADMINISTRATION 5316 2011 000 000 1,154.00
TRANSFERS/CONTINGENCY 9301 5807 000 001 (472,600.00)
8/31/2022 PUBLIC SAFETY COMMUNICATIONS COVER COST OF INVOICES 3506 3007 000 000 (60.63)
PUBLIC SAFETY COMMUNICATIONS 3606 3006 000 000 60.63
29
County of Frederick
General Fund
August 31, 2022
ASSETS FY23 FY22 Increase
8/31/22 8/31/21 (Decrease)
Cash and Cash Equivalents 85,312,342.89 80,490,229.04 4,822,113.85 *A
Petty Cash 1,555.00 1,555.00 0.00
Receivables:
Receivable Arrears Pay Deferred 370,107.94 415,748.22 (45,640.28)*B
Taxes, Commonwealth,Reimb.P/P 77,261,623.73 68,508,940.06 8,752,683.67
Streetlights 11,556.79 11,376.93 179.86
Miscellaneous Charges 27,356.87 45,326.54 (17,969.67)
Prepaid Postage 4,170.38 3,764.85 405.53
GL controls (est.rev / est. exp)(1,261,071.11)(1,347,794.99)86,723.88 (1) Attached
TOTAL ASSETS 161,727,642.49 148,129,145.65 13,598,496.84
LIABILITIES
Accrued Wages Payable 1,611,803.87 1,530,912.73 80,891.14 *B
Performance Bonds Payable 1,449,691.35 1,116,293.51 333,397.84
Taxes Collected in Advance 192,194.55 153,970.66 38,223.89
Deferred Revenue 77,372,502.84 68,565,942.53 8,806,560.31 *C
TOTAL LIABILITIES 80,626,192.61 71,367,119.43 9,259,073.18
EQUITY
Fund Balance
Reserved:
Encumbrance School 836,679.21 1,064,170.38 (227,491.17)
Encumbrance General Fund 1,426,687.08 1,261,502.23 165,184.85 (2) Attached
Conservation Easement 4,779.85 4,779.85 0.00
Peg Grant 539,942.25 530,887.25 9,055.00
Prepaid Items 949.63 949.63 0.00
Advances 657,083.23 657,083.23 0.00
Courthouse Fees 539,188.28 513,310.91 25,877.37
Animal Shelter 1,361,126.42 1,242,526.42 118,600.00
Sheriff's Reserve 1,000.00 1,000.00 0.00
Proffers 7,600,900.67 5,296,629.18 2,304,271.49 (3) Attached
Parks Reserve 132,668.69 111,003.70 21,664.99
E-Summons Funds 216,272.75 195,802.97 20,469.78
VDOT Revenue Sharing 436,270.00 436,270.00 0.00
Undesignated Adjusted Fund Balance 67,347,901.82 65,446,110.47 1,901,791.35 (4) Attached
TOTAL EQUITY 81,101,449.88 76,762,026.22 4,339,423.66
TOTAL LIAB. & EQUITY 161,727,642.49 148,129,145.65 13,598,496.84
NOTES:
*A Cash increase includes an increase in revenue, expenditures, transfers, and fund balance
(refer to the comparative statement of revenues, expenditures, transfers, and change in fund balance).
*B Frederick County has converted to an arrears payroll schedule.
*C Deferred revenue includes taxes receivable, street lights, misc. charges, dog tags, and motor
vehicle registration fees.
30
BALANCE SHEET
(1) GL Controls FY23 FY22 Inc/(Decrease)
Estimated Revenue 232,533,034 209,901,706 22,631,328
Appropriations (105,670,171) (95,063,306) (10,606,865)
Est. Transfers to Other Funds (129,550,621) (117,447,697) (12,102,924)
Encumbrances 1,426,687 1,261,502 165,185
Total (1,261,071) (1,347,795) 86,724
(2) General Fund Purchase Orders 8/31/22
Amount
Commissioner of the Revenue 22,285.92 Furniture
County Office Buildings 117,960.00 35 Ton Rooftop Unit
113,270.00 Administration Building Fire Alarm System Replacement
37,268.00 Cooling Tower Support Steel Repair/County Administration Building
16,673.00 Chiller Roof Replacement
Engineering 33,310.84 2022 Ford Ranger XLT
Fire and Rescue 16,359.00 Training Key Hose 22
33,440.99 Emergency Vehicle Lighting and Equipment
34,025.00 Uniforms
16,834.63 Medical Supplies
14,043.90 Lifepak 1000 Upgrade EMS License on Fire Engines
7,345.00 IPAD Keyboard Cases
4,065.80 Ammunition
7,452.00 (180) Barri Aire Particulate Blocking Masks
13,400.00 Annual Renewal of Code Pal Software Subscription
7,750.00 Ceiling Breach Machine
7,040.05 Inflatable Fire Safety Education House
71,742.60 Hurst E3 Tools and Air Bag Set
IT 28,250.57 Virtual Infrastructure/Nutanix
MIS 6,290.00 Tax Billing Paper
Maintenance Administration 34,248.46 2022 Ford F-150 Truck
Parks and Recreation 64,225.30 Clearbrook Park Pickleball Court Pad &Access Trail
104,975.76 Sherando Park Playground Equipment
Public Safety 31,000.00 Emergency Radio Equipment Replacement Relocation
Refuse Collection 10,167.68 60" Cut John Deere Zero Turn Mower
Sheriff 34,760.25 (35) Body Armor W/Carriers
40,810.65 Ammunition
6,448.00 Dry Suits for Diving
12,822.00 Subscription to Maintain an Electronic Reporting and Criminal Investigation Systems for Recoverin
73,918.24 (2) Ford Police Responders F-150
387,283.13 Uplifting for New Vehicles
Treasurer 2,563.56 Transaction Drawers for Drive Thru
14,656.75 Envelopes
Total 1,426,687.08
Designated
(3)Proffer Information Other
SCHOOLS PARKS FIRE & RESCUE Projects TOTAL
Balance 8/31/22 4,044,273.57 224,349.82 406,251.20 2,926,026.08 7,600,900.67
Designated Other Projects Detail
Administration 11,865.76
Bridges 17,014.32
Historic Preservation 129,000.00
Library 376,631.00
Rt.50 Trans.Imp.10,000.00
Rt. 50 Rezoning 25,000.00 Rt. 656 & 657 Imp.25,000.00
RT.277 162,375.00
Sheriff 141,372.00
Solid Waste 12,000.00
Stop Lights 52,445.00
Treasurer 700.00
Freedom Manor Transportation 36,250.00
BPG Properties/Rt.11 Corridor 330,000.00
Blackburn Rezoning 452,745.00
Clearbrook Bus.Ctr.Rezoning 2,500.00
Carbaugh Business Center 1,141,128.00
Total 2,926,026.08
Other Proffers 8/31/22
(4) Fund Balance Adjusted
Beginning Balance 8/22 71,919,953.19
Revenue 8/22 14,216,246.41
Expenditures 8/22 (18,457,174.50)
Transfers 8/22 (331,123.28)
Ending Balance 8/31/22 67,347,901.82
31
I I
I I
County of Frederick
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balance
August 31, 2022
FY23 FY22 YTD
REVENUES: 8/31/2022 8/31/2021 Actual
Appropriated Actual Actual Variance
General Property Taxes 160,030,000.00 6,515,149.02 6,867,936.78 (352,787.76)(1)
Other local taxes 48,934,660.00 1,403,187.69 1,413,764.65 (10,576.96)(2)
Permits & Privilege fees 2,146,385.00 602,887.67 348,606.20 254,281.47 (3)
Revenue from use of money
and property 450,018.00 651,115.49 68,630.01 582,485.48 (4)
Charges for Services 4,252,660.00 590,967.03 507,252.30 83,714.73
Miscellaneous 482,425.00 87,021.48 25,041.77 61,979.71
Recovered Costs 2,143,249.00 220,311.71 210,372.83 9,938.88 (5)
Proffers 346,606.69 248,011.24 98,595.45 (5)
Intergovernmental:
Commonwealth 14,093,637.00 3,795,693.26 3,789,128.89 6,564.37 (6)
Federal 0.00 3,306.37 7,597.54 (4,291.17)(7)
Insurance Recoveries 0.00 0.00 0.00 0.00
Transfer from Co.Capital Fd.(BOS FD)0.00 0.00 0.00 -
TOTAL REVENUES 232,533,034.00 14,216,246.41 13,486,342.21 729,904.20
EXPENDITURES:
General Administration 16,982,748.81 4,685,361.18 4,570,764.16 114,597.02
Judicial Administration 3,497,589.16 502,344.87 475,169.89 27,174.98
Public Safety 54,685,055.37 9,207,760.34 8,548,671.48 659,088.86
Public Works 8,023,834.89 591,920.32 693,582.89 (101,662.57)
Health and Welfare 12,981,127.00 1,710,505.01 1,653,793.93 56,711.08
Education 92,045.00 0.00 20,327.00 (20,327.00)
Parks, Recreation, Culture 9,756,230.57 1,510,682.10 1,194,214.68 316,467.42
Community Development 2,519,690.41 248,600.68 259,302.44 (10,701.76)
TOTAL EXPENDITURES 108,538,321.21 18,457,174.50 17,415,826.47 1,041,348.03 (8)
OTHER FINANCING SOURCES ( USES):
Operating transfers from / to 126,682,470.98 331,123.28 328,706.45 2,416.83 (9)
Excess (deficiency)of revenues & other
sources over expenditures
& other uses (2,687,758.19)(4,572,051.37)(4,258,190.71)313,860.66
Fund Balance per General Ledger 71,919,953.19 69,704,301.18 2,215,652.01
Fund Balance Adjusted to reflect 67,347,901.82 65,446,110.47 1,901,791.35
Income Statement 8/31/22
`
32
(1)General Property Taxes FY23 FY22 Increase/Decrease
Real Estate Taxes 2,195,371 2,500,554 (305,183)
Public Services - (11) 11
Personal Property 4,095,957 4,128,132 (32,175)
Penalties and Interest 94,860 111,441 (16,581)
Credit Card Chgs./Delinq.Advertising (18,337) (11,164) (7,173)
Adm.Fees For Liens&Distress 147,297 138,985 8,313
6,515,149 6,867,937 (352,788)
(2) Other Local Taxes
Utility Taxes 183,068.17 190,566.81 (7,498.64)
Business Licenses 213,589.31 184,607.57 28,981.74
Auto Rental Tax 18,586.33 11,799.44 6,786.89
Motor Vehicle Licenses Fees 42,893.56 46,972.09 (4,078.53)
Recordation Taxes 479,894.53 494,040.16 (14,145.63)
Meals Tax 363,357.77 390,286.18 (26,928.41)
Lodging Tax 101,632.95 95,177.40 6,455.55
Street Lights 135.75 315.00 (179.25)
Star Fort Fees 29.32 - 29.32
Total 1,403,187.69 1,413,764.65 (10,576.96)
(3)Permits&Privileges
Dog Licenses 7,991.00 9,219.00 (1,228.00)
Transfer Fees 662.40 782.55 (120.15)
Development Review Fees 113,258.00 45,918.00 67,340.00
Building Permits 334,556.74 183,254.76 151,301.98
2% State Fees 7,357.59 4,936.89 2,420.70
Electrical Permits 16,644.00 39,111.00 (22,467.00)
Plumbing Permits 6,949.94 6,136.00 813.94
Mechanical Permits 14,772.00 19,709.00 (4,937.00)
Sign Permits 750.00 575.00 175.00
Land Disturbance Permits 97,196.00 36,864.00 60,332.00
Institutional Inspections Permit 1,350.00 1,500.00 (150.00)
Septic Haulers Permit - 200.00 (200.00)
Transfer Development Rights 1,400.00 300.00 1,100.00
Small Cell Tower Permit - 100.00 (100.00)
Total 602,887.67 348,606.20 254,281.47
(4) Revenue from use of
Money 629,143.01 49,071.69 580,071.32 *1
Property 21,972.48 19,558.32 2,414.16
Total 651,115.49 68,630.01 582,485.48
*Difference is due to higher interest rates.
33
(5) Recovered Costs FY23 FY22 Increase/Decrease
8/31/22 8/31/21
Recovered Costs Social Services 15,299.86 11,185.72 4,114.14
Recovered Cost Fire Companies 74,999.00 74,999.00 -
Recovered Costs Sheriff 18,300.00 12,360.00 5,940.00
Reimbursement Circuit Court 1,590.95 1,616.57 (25.62)
Reimbursement Public Works 154.52 - 154.52
Clarke County Container Fees 11,303.38 11,177.80 125.58
City of Winchester Container Fees 14,456.74 10,071.10 4,385.64
Refuse Disposal Fees 27,984.69 22,103.58 5,881.11
Recycling Revenue 2,528.96 2,395.50 133.46
Sheriff Restitution - - -
Container Fees Bowman Library 462.76 350.72 112.04
Restitution Other 150.00 - 150.00
Litter-Thon/Keep VA Beautiful Grant 1,000.00 - 1,000.00
Reimb.of Expenses Gen.District Court 2,841.35 3,249.93 (408.58)
Gasoline Tax Refund-VPA 8,094.67 - 8,094.67
Reimb.Task Force 13,093.48 12,470.97 622.51
Westminister Canterbury Lieu of Tax - 19,692.00 (19,692.00)
Comcast PEG Grant 19,241.00 20,747.50 (1,506.50)
Fire School Programs 2,750.00 6,020.00 (3,270.00)
Clerks Reimbursement to County 1,152.17 1,932.44 (780.27)
Reimb. Sheriff 4,908.18 - 4,908.18
Subtotal Recovered Costs 220,311.71 210,372.83 9,938.88
Proffer Southern Hills - - -
Proffer Snowden Bridge 150,056.30 229,618.24 (79,561.94)
Proffer Cedar Meadows - 14,643.00 (14,643.00)
Proffer Madison Village 176,888.40 - 176,888.40
Proffer Freedom Manor 2,000.00 3,750.00 (1,750.00)
Proffer The Village at Middlwtown 17,661.99 - 17,661.99
Subtotal Proffers 346,606.69 248,011.24 98,595.45
Grand Total 566,918.40 458,384.07 108,534.33
34
(6) Commonwealth Revenue FY23 FY22
8/31/22 8/31/21 Increase/Decrease
Motor Vehicle Carriers Tax 39,898.80 39,495.49 403.31
Mobile Home Titling Tax 40,344.73 - 40,344.73
State Noncategorical Funding - 6,624.00 (6,624.00)
P/P State Reimbursement 2,610,611.27 2,610,611.27 -
Shared Expenses Comm.Atty.42,738.59 41,922.06 816.53
Shared Expenses Sheriff 171,093.69 153,489.92 17,603.77
Shared Expenses Comm.of Rev.20,211.67 18,591.28 1,620.39
Shared Expenses Treasurer 14,714.44 14,817.48 (103.04)
Shared Expenses Clerk 37,427.88 33,201.85 4,226.03
Public Assistance Grants 645,569.33 665,604.77 (20,035.44)
Other Revenue From The Commonwealth 496.32 128.25 368.07
Four-For-Life Funds - 94,369.60 (94,369.60)
DMV Grant Funding - 5,273.80 (5,273.80)
State Grant Emergency Services 64,747.21 10,587.00 54,160.21
JJC Grant Juvenile Justice 34,340.00 32,090.00 2,250.00
Rent/Lease Payments 44,677.28 36,178.74 8,498.54
Wireless 911 Grant 27,932.53 23,335.85 4,596.68
State Forfeited Asset Funds 889.52 2,807.53 (1,918.01)
Total 3,795,693.26 3,789,128.89 6,564.37
35
County of Frederick
General Fund
August 31, 2022
(7) Federal Revenue FY23 FY22 Increase/Decrease
Federal Funds Sheriff 3,306.37 7,597.54 (4,291.17)
Total 3,306.37 7,597.54 (4,291.17)
(8) Expenditures
Expenditures increased $1.04 million. General Administration increased $114,597.02
and includes an increase of $236,260. to CSA over the previous year and a decrease of
$283,082.54 in tax refunds. Public Safety increased $659,088.86 and includes the local
contribution to the Jail increase of $367,471. Additionally, $108,177 to Fire and Rescue
to reimburse insurance for the Volunteer Fire and Rescue Association. Transfers increased
$2,416.83.
(9) Transfers Increased $2,416.83 FY23 FY22 Increase/Decrease
Transfer to Debt Service County - 177,501.17 (177,501.17) *1
Operational Transfers 330,873.08 332,597.18 (1,724.10) *2
Reserve for Merit/COLA Increases 250.20 608.10 (357.90)
Operational Contingency - (182,000.00) 182,000.00 *3
Total 331,123.28 328,706.45 2,416.83
*1 Payments include the Bowman Library and the City of Winchester for Courtroom, Roof and
HVAC Projects.
*2 Timing of Insurance Charge Outs.
*3 Board Aproved (2) Apparatus
36
I ==1 ==========1 ==1 ====
County of Frederick
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
August 31, 2022
ASSETS FY23 FY22 Increase
8/31/22 8/31/21 (Decrease)
Cash 9,785,516.83 9,390,361.85 395,154.98 *1
Receivable Arrears Pay Deferred 104,237.32 111,051.74 (6,814.42)
Receivables Other 0.00 38,216.60 (38,216.60)
GL controls(est.rev/est.exp)(1,046,602.97)(2,539,644.21)1,493,041.24
TOTAL ASSETS 8,843,151.18 6,999,985.98 1,843,165.20
LIABILITIES
Accrued Wages Payable 442,394.90 429,795.90 12,599.00
Accrued Operating Reserve Costs 3,048,824.76 2,859,074.91 189,749.85
TOTAL LIABILITIES 3,491,219.66 3,288,870.81 202,348.85
EQUITY
Fund Balance
Reserved
Encumbrances 374,619.37 178,292.05 196,327.32
Undesignated
Fund Balance 4,977,312.15 3,532,823.12 1,444,489.03 *2
TOTAL EQUITY 5,351,931.52 3,711,115.17 1,640,816.35
TOTAL LIABILITY & EQUITY 8,843,151.18 6,999,985.98 1,843,165.20
NOTES:
*1 Cash increased $395,154.98. Refer to the following page for comparative statement of revenues
expenditures and changes in fund balance.
*2 Fund balance increased $1,444,489.03. The beginning balance was $5,410,687.07 and includes adjusting
entries, budget controls FY23 ($1,130,400.00) and the year to date revenue less expenditures of $697,025.08.
Current Unrecorded Accounts Receivable-FY22
Prisoner Billing:31,430.57
Compensation Board Reimbursement 8/22 564,307.08
Total 595,737.65
37
County of Frederick
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balance
August 31, 2022
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
FY23 FY22
REVENUES:8/31/22 8/31/21 YTD Actual
Appropriated Actual Actual Variance
Credit Card Probation - 70.31 90.22 (19.91)
Interest 20,000.00 27.39 - 27.39
Supervision Fees 49,163.00 3,640.00 3,840.00 (200.00)
Drug Testing Fees 300.00 30.00 120.00 (90.00)
Work Release Fees 348,000.00 31,430.57 19,044.90 12,385.67
Federal Bureau Of Prisons 0.00 0.00 110.00 (110.00)
Local Contributions 9,100,845.00 2,275,211.25 1,970,867.50 304,343.75
Miscellaneous 18,000.00 2,743.80 1,895.18 848.62
Phone Commissions 550,000.00 0.00 0.00 0.00
Food & Staff Reimbursement 68,000.00 4,901.05 0.00 4,901.05
Elec.Monitoring Part.Fees 87,000.00 1,219.72 7,521.19 (6,301.47)
Share of Jail Cost Commonwealth 1,415,000.00 0.00 0.00 0.00
Medical & Health Reimb.65,000.00 3,780.88 5,668.40 (1,887.52)
Shared Expenses CFW Jail 6,150,000.00 241,799.16 339,543.01 (97,743.85)
State Grants 314,016.00 0.00 0.00 0.00
D.J.C.P. Grant 0.00 0.00 0.00 0.00
Local Offender Probation 370,005.00 0.00 0.00 0.00
Pretrial Expansion Grant 346,865.00
Bond Proceeds 0.00 0.00 0.00 0.00
Transfer From General Fund 7,258,753.00 1,814,688.25 1,447,217.00 367,471.25
TOTAL REVENUES 26,160,947.00 4,379,542.38 3,795,917.40 583,624.98
EXPENDITURES:27,582,169.34 3,682,517.30 3,485,520.65 196,996.65
Excess(Deficiency)of revenues over
expenditures (1,421,222.34)697,025.08 310,396.75 386,628.33
FUND BALANCE PER GENERAL LEDGER 4,280,287.07 3,222,426.37 1,057,860.70
Fund Balance Adjusted To Reflect 4,977,312.15 3,532,823.12 1,444,489.03
Income Statement 8/31/22
38
County of Frederick
Fund 12 Landfill
August 31, 2022
FY23 FY22 Increase
ASSETS 8/31/22 8/31/21 (Decrease)
Cash 39,905,206.11 38,485,333.65 1,419,872.46
Receivables:
Accounts Receivable 21,954.91 18,615.00 3,339.91
Fees 879,279.29 729,906.41 149,372.88 *1
Receivable Arrears Pay Deferred 16,814.14 18,551.34 (1,737.20)
Allow.Uncollectible Fees (84,000.00)(84,000.00) 0.00
Fixed Assets 60,976,077.03 56,682,005.22 4,294,071.81
Accumulated Depreciation (38,369,357.59)(35,591,828.07) (2,777,529.52)
GL controls(est.rev/est.exp)(3,335,031.00)(2,593,701.00) (741,330.00)
TOTAL ASSETS 60,010,942.89 57,664,882.55 2,346,060.34
LIABILITIES
Accounts Payable - -
Accrued VAC.Pay and Comp TimePay 199,328.15 195,919.35 3,408.80
Accrued Remediation Costs 14,993,148.59 14,344,656.18 648,492.41 *2
Deferred Revenue Misc.Charges 21,954.91 18,615.00 3,339.91
Accrued Wages Payable 57,194.70 55,918.70 1,276.00
TOTAL LIABILITIES 15,271,626.35 14,615,109.23 655,241.12
EQUITY
Fund Balance
Reserved:
Encumbrances 745,400.00 62,312.00 683,088.00 *3
Land Acquisition 1,048,000.00 1,048,000.00 0.00
New Development Costs 3,812,000.00 3,812,000.00 0.00
Environmental Project Costs 1,948,442.00 1,948,442.00 0.00
Equipment 3,050,000.00 3,050,000.00 0.00
Undesignated
Fund Balance 34,135,474.54 33,129,019.32 1,006,455.22 *4
TOTAL EQUITY 44,739,316.54 43,049,773.32 1,689,543.22
TOTAL LIABILITY AND EQUITY 60,010,942.89 57,664,882.55 2,346,060.34
NOTES:
*1 Landfill receivables increased $149,372.88. Landfill fees at 8/22 were $870,679.44 compared to $740,687.40
at 8/21 for an increase of $129,992.04. Delinquent fees at 8/22 were $63,953.95 compared to $32,409.27
at 8/21 for an increase of $31,544.68.
*2 Remediation increased $648,492.41 that includes $640,654.00 for post closure and $7,838.41 in interest.
*3 The encumbrance balance at 8/31/22 was $745,400.00 and includes $28,448 for silica gel for siloxane filtration
from landfill gas. Additionally $716,952.00 for (2) 2023 CAT 963 track loaders.
*4 Fund balance increased $1,006,455.22. The beginning balance was $37,217,000.77 and includes adjusting
entries, budget controls for FY23 ($4,051,983.00) and $970,456.77 for year to date revenue less expenses.
39
County of Frederick
Comparative Statement of Revenue,Expenditures
and Changes in Fund BalanceAugust 31, 2022
FUND 12 LANDFILL FY23 FY22 YTD
REVENUES 8/31/22 8/31/21 Actual
Appropriated Actual Actual Variance
Credit Card Charges 0.00 831.67 1,070.19 (238.52)
Interest on Bank Deposits 50,000.00 7,951.15 117.90 7,833.25
Salvage and Surplus 130,000.00 37,032.92 39,849.10 (2,816.18)
Sanitary Landfill Fees 7,934,550.00 1,406,539.10 1,304,552.29 101,986.81
Charges to County 0.00 121,120.70 126,470.40 (5,349.70)
Charges to Winchester 0.00 35,704.78 31,952.77 3,752.01
Tire Recycling 431,000.00 41,170.85 48,177.87 (7,007.02)
Reg.Recycling Electronics 80,000.00 8,485.00 7,560.00 925.00
Greenhouse Gas Credit Sales 10,000.00 0.00 0.00 0.00
Miscellaneous 0.00 0.00 0.00 0.00
Renewable Energy Credits 189,216.00 28,680.00 18,615.00 10,065.00
Landfill Gas To Electricity 302,746.00 113,336.92 57,371.89 55,965.03
Insurance Recoveries 0.00 0.00 0.00 0.00
TOTAL REVENUES 9,127,512.00 1,800,853.09 1,635,737.41 165,115.68
Operating Expenditures 8,252,943.00 470,021.32 434,972.38 35,048.94
Capital Expenditures 4,955,000.00 360,375.00 0.00 360,375.00
TOTAL Expenditures 13,207,943.00 830,396.32 434,972.38 395,423.94
Excess(defiency)of revenue over
expenditures (4,080,431.00)970,456.77 1,200,765.03 (230,308.26)
Fund Balance Per General Ledger 33,165,017.77 31,928,254.29 1,236,763.48
FUND BALANCE ADJUSTED 34,135,474.54 33,129,019.32 1,006,455.22
40
Unreserved Fund Balance, End of Year, June 30, 2022 68,737,258
Year End Adjusting Entries 4,379,549
Unreserved Fund Balance, Beginning of Year, July 1, 2022 73,116,807
Prior Year Funding & Carryforward Amounts
C/F Clearbrook Fire reno (26,047)
C/F P&R amphitheater (55,000)
C/F Gore Convenience Center (726,790)
Reserve P&R PLAY funds (7,482)
C/F DSS vehicle (24,201)
C/F Fire Company Capital (304,671)
Reserve P&R SGEMF (14,183)
Return unspent Parks proffer (24)
(1,158,397)
Other Funding / Adjustments
COR refund ‐ Acar Leasing (8,958)
COR refund ‐ ARI Fleet (7,188)
COR refund ‐ DL Peterson (12,717)
COR refund ‐ Trex (9,593)
COR refund ‐ Alban Tractor (19,885)
(58,340)
Fund Balance, September 16, 2022 71,900,070
County of Frederick, VA
Report on Unreserved Fund Balance
Ending September 16, 2022
41
42
43
44
45
46
47
48
Fund Description PO #Vendor Name PO Date Open Amount Item Description
School Operating Fund 20210706 ZMM, Inc.5/11/2021 11,674.20$ MTES HVAC Improvements A&E
School Operating Fund 20210707 ZMM, Inc.5/11/2021 11,674.20$ AES HVAC Improvements A&E
School Operating Fund 20220133 ECS Mid-Atlantic, LLC 6/25/2021 3,161.20$ AES modular classroom bearing evaluation
School Operating Fund 20220141 PresenceLearning, Inc.6/30/2021 900.00$ Speech Therapy Services
School Operating Fund 20220237 ZMM, Inc.8/6/2021 10,260.00$ AES above ground tank & piping A&E
School Operating Fund 20220268 ZMM, Inc.8/12/2021 1,000.00$ SBO Admin Bathroom and Hallway Renovation A&E
School Operating Fund 20220408 ZMM, Inc.10/29/2021 27,000.00$ SRS HVAC improvements A&E
School Operating Fund 20220416 ZMM, Inc.11/4/2021 3,500.00$ SBO Roof Replacement A&E
School Operating Fund 20220448 Next Generation Security Conc 11/23/2021 23,516.16$ Cameras - Transportation Department
School Operating Fund 20220482 Paddox, LLC 1/6/2022 35,595.07$ SBO Admin Bathroom and Hallway Renovation
School Operating Fund 20220488 Winchester Equipment Company 1/13/2022 6,292.03$ Snow V-blade
School Operating Fund 20220498 Next Generation Security Conc 1/26/2022 15,552.22$ Cameras - Facilities
School Operating Fund 20220505 Ferguson Enterprises, Inc.1/31/2022 12,414.60$ RRES Water Heater
School Operating Fund 20220511 RRMM Architects, PC 2/4/2022 8,280.00$ Traffic safety study; IHES, GMES, FCMS/GES. Transportation
School Operating Fund 20220547 ECS Mid-Atlantic, LLC 3/3/2022 2,267.50$ MTES HVAC Improvements Inspections
School Operating Fund 20220548 ECS Mid-Atlantic, LLC 3/3/2022 2,267.50$ AES HVAC Improvements Inspections
School Operating Fund 20220558 ePlus Technology, Inc.3/8/2022 36,490.00$ Cisco Phone System and Installation
School Operating Fund 20220561 Diversified Educational Syste 3/9/2022 86,899.00$ MHS Dust Collection
School Operating Fund 20220571 Ferguson Enterprises, Inc.3/16/2022 22,898.04$ EES Water Heaters
School Operating Fund 20220579 ZMM, Inc.3/21/2022 13,500.00$ SHS Modular Unit Relocation A&E
School Operating Fund 20220584 Clinton Learning Solutions, L 3/22/2022 37,673.88$ SBO - PA System
School Operating Fund 20220613 The Floor Shop of Winchester,4/8/2022 1,703.60$ APRES Installation of Flooring in Library
School Operating Fund 20220614 Blauch Brothers, Inc.4/8/2022 6,774.00$ SHS repair duct collector for AG
School Operating Fund 20220617 The Floor Shop of Winchester,4/12/2022 24,373.12$ Facilities Services Carpet/Tile Replacement
School Operating Fund 20220618 Wilson's Asphalt Maintenance,4/12/2022 8,862.00$ SWES Parking Lot Renovations
School Operating Fund 20220620 Shenandoah Elevator, LLC 4/13/2022 34,899.00$ JWHS Elevator Modernization
School Operating Fund 20220621 Ozo Edu, Inc.4/14/2022 2,050.00$ STEM Robot Classroom Kit
School Operating Fund 20220631 APlus Signs & Business Servic 4/26/2022 10,301.10$ Signage at FCMS and GES
School Operating Fund 20220636 RTW Construction Corp.5/2/2022 9,024.00$ Audio Supplie/Equipment
School Operating Fund 20220640 Blauch Brothers, Inc.5/2/2022 7,532.39$ SHS Tech Dept Duct Repair
School Operating Fund 20220650 Kurtz Bros., Inc.5/10/2022 7,718.75$ REAMS Picnic Tables/Benches
School Operating Fund 20220652 Diversified Educational Syste 5/11/2022 4,401.32$ REAMS Student Desks/Chairs
School Operating Fund 20220655 RTW Construction Corp.5/12/2022 3,398.00$ Audio Mixers for ABMS & JWMS
School Operating Fund 20220656 RRMM Architects, PC 5/12/2022 25,160.00$ MHS Annual MS4 Reporting
School Operating Fund 20220658 EZ Flex, LLC 5/12/2022 4,820.00$ Roll Up Mats
School Operating Fund 20220663 RRMM Architects, PC 5/16/2022 27,935.00$ Design services for fiber JWHS to APRES A&E
School Operating Fund 20220677 Mover Dudes, Inc.5/23/2022 2,783.00$ Admin Offices IT Trailer Move
School Operating Fund 20220678 Paddox, LLC 5/25/2022 37,212.60$ Armel Elem School-Painting
School Operating Fund 20220680 Valley Drilling, Corporation 5/26/2022 13,850.00$ REAMS Permits, labor and material for Well
School Operating Fund 20220682 CDW Government, LLC 5/27/2022 20,548.00$ Cactus QuickRoll Video Server
School Operating Fund 20220684 American Paint Company, L.L.C 6/1/2022 64,610.00$ DJH-Exterior Painting
School Operating Fund 20220685 Stanley Convergent Security 6/2/2022 2,730.00$ FCPS Virtual Server Upgrade
School Operating Fund 20220686 REP CBG Holdings, LLC 6/6/2022 9,774.73$ MHS Door Hardware Replacement
School Operating Fund 20220693 Southern Corrosion, Inc.6/21/2022 13,492.00$ IHES Emergency Water Storage Tank
School Operating Fund 20220695 Diversified Educational Systems, Inc.6/30/2022 119,911.00$ Replacement Dust Collector for JWHS
Total Fund 50 School Operating Fund 836,679.21$
Capital Projects Fund 20220404 Kingmor Supply, Inc.10/27/2021 1,852,614.00$ 2023 IC CE 77 Passenger Buses
Capital Projects Fund 20220442 Pine Knoll Construction Co.,11/19/2021 26,760.00$ Trailer Demo
Capital Projects Fund 20220536 McGrath RentCorp and Subsidia 2/25/2022 192,623.00$ IT modular installation
Capital Projects Fund 20220544 REP CBG Holdings, LLC 3/2/2022 106,211.01$ SHS replacement doors and hardware
Capital Projects Fund 20220572 Skyline Roofing, Inc.3/17/2022 138,686.00$ MTES Skylight Replacement
Capital Projects Fund 20220651 RRMM Architects, PC 5/11/2022 56,096.00$ Transportation Dept HVAC Replacement A&E
Capital Projects Fund 20220667 Acme Mechanical Contractors o 5/17/2022 294,430.00$ SHS Installation of Heat Pumps
Capital Projects Fund 20220676 Havtech Parts Division LLC 5/23/2022 399,548.00$ SHS equipment only heat pump
Total Fund 59 Capital Projects Fund Total 3,066,968.01$
Construction Fund 20190799 Branch Builds, Inc.4/24/2019 759,889.55$ CMAR for REAMS
Construction Fund 20200252 Fort Hill Associates, LLC 8/20/2019 2,302.01$ Construction audit REAMS
Construction Fund 20200444 Setty & Associates, Ltd.12/4/2019 3,240.00$ Engineering Services at REAMS
Construction Fund 20220373 RRMM Architects, PC 9/27/2021 171,410.33$ IHES Renovation A&E
Construction Fund 20220374 RRMM Architects, PC 9/27/2021 1,141,618.15$ JWHS Renovation and Addition A&E
Construction Fund 20220494 McGrath RentCorp and Subsidia 1/24/2022 86,905.00$ Relocation of Modular Unites JWHS
Construction Fund 20220530 ECS Mid-Atlantic, LLC 2/23/2022 618.76$ JWHS Gym Wall Bracing Inspections
Construction Fund 20220532 Cedar Creek Grade LLC 2/24/2022 60,280.00$ Consulting services on CMAR Renov
Construction Fund 20220581 Clinton Learning Solutions, L 3/21/2022 28,738.75$ IHES PA System
Construction Fund 20220582 ECS Mid-Atlantic, LLC 3/21/2022 69,036.25$ Asbestos abatement monitoring at JWHS
Construction Fund 20220583 Clinton Learning Solutions, L 3/21/2022 50,795.26$ JWHS PA System
Construction Fund 20220632 Branch Builds, Inc.4/27/2022 62,334,348.00$ CMAR James Wood Renovation and Addition
Construction Fund 20220633 Branch Builds, Inc.4/27/2022 9,903,267.00$ CMAR Indian Hollow Elementary Renovation
Construction Fund 20220670 United Rentals (North America 5/19/2022 2,520.00$ Storage Unit for IHES
Construction Fund 20220671 United Rentals (North America 5/19/2022 5,040.00$ Storage Unit for JWHS
Construction Fund 20220689 Shenandoah Valley Electric Co 6/7/2022 30,000.00$ Relocation of Power Feed to JWHS
Construction Fund 20220690 Setty & Associates, Ltd.6/13/2022 48,500.00$ IHES Renovation Commissioning Services
Construction Fund 20220691 Setty & Associates, Ltd.6/13/2022 207,923.30$ JWHS Renovation Commissioning Services
Total Fund 60 Construction Fund Total 74,906,432.36$
Textbook Fund 20220165 Vista Higher Learning, Inc.7/13/2021 5,007.56$ TB Adoption Spanish 4&5
Textbook Fund 20220192 Five Ponds Press, Inc.7/22/2021 526.23$ Elementary Textbook Growth Social Studies
Textbook Fund 20220247 Macmillan Holdings LLC 8/10/2021 556.73$ Textbook Adoption Statistics
Textbook Fund 20220248 Macmillan Holdings LLC 8/10/2021 1,422.54$ Textbook Adoption Calculus
Textbook Fund 20220249 Macmillan Holdings LLC 8/10/2021 619.45$ Textbook Adoption Statistics and Probability
Textbook Fund 20220297 Vista Higher Learning, Inc.8/24/2021 1,656.53$ Textbook World Language Adoption
Textbook Fund 20220615 Five Ponds Press, Inc.4/10/2022 2,848.13$ Textbook Elementary 3rd Grade Social Studies
Total Fund 93 Textbook Fund Total 12,637.17$
Total All Funds 78,822,716.75$ 49