FinCmteAgendaPkt20220518COUNTY of FREDERICK
Finance Department
Cheryl B. Shiffler
Director
540/665-5610
Fax: 540/667-0370
E-mail: cshiffle@fcva.us
107 North Kent Street • Winchester, Virginia 22601
TO: Finance Committee and Board of Supervisors
FROM: Cheryl B. Shiffler, Finance Director
DATE: May 13, 2022
SUBJECT: Finance Committee Agenda
A Finance Committee meeting will be held in the Board of Supervisors meeting room at 107 North Kent
Street on Wednesday, May 18, 2022, at 8:00 a.m.
1.The Planning Director provides a proposed Monetary Guaranty and Performance Agreement
policy and requests a recommendation from the Committee to the Board of Supervisors for
adoption of the policy. See attached policy, p. 5 - 18.
2.The Parks & Recreation Interim Director requests a General Fund supplemental appropriation in
the amount of $1,500. This amount represents a donation for volleyball nets at Clearbrook Park.
No local funds required. See attached memo, p. 19.
3.The EMS Billing Manager requests an EMS Expense Recovery Fund supplemental appropriation in
the amount of $450,000. This amount represents expected revenue and expenses through the
end of FY 2022. No local funds required. See attached memo, p. 20.
4.The Greenwood Volunteer Fire & Rescue Company President requests a General Fund
supplemental appropriation in the amount of $41,398.14. This amount represents available
proffer funds for the station renovation. This item was approved by the Public Safety
Committee. No local funds required. See attached memo, p. 21 - 22.
5.The F&R Chief requests a General Fund supplemental appropriation in the amount of $7,000. This
amount represents the sale of a trailer and will be used to purchase an inflatable fire safety
education house and cart. No local funds required. See attached memo, p. 23 - 24.
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Finance Committee Agenda
May 18, 2022
Page 2
6.The EDA Director requests an EDA Fund supplemental appropriation in the amount of $6,300.
This amount represents funds received for the Employer Expo. No local funds required. See
attached memo, p. 25 - 26.
7.The EDA Director requests an EDA Fund supplemental appropriation in the amount of $8,936.
This amount represents funds received from Shenandoah County and the City of Winchester for
website design and an interactive jobs board for the regional partnership – Shenandoah Valley
Talent Solutions Coalition. No local funds required. See attached memo, p. 27 - 29.
8.The Sheriff requests a General Fund supplemental appropriation in the amount of $100. This
amount represents donations for the Honor Guard and will be used for uniforms. No local funds
needed. See attached memo, p. 30 -- 33.
9.The Sheriff requests a General Fund supplemental appropriation in the amount of $3,161. This
amount represents donations to the department and will be used for the impound lot building.
No local funds required. See attached memo, p. 32 - 39.
10.The Sheriff requests a General Fund supplemental appropriation in the amount of $4,560. This
amount represents traffic control recovered costs in excess of budgeted revenue and will be used
for overtime. No local funds required. See attached memo, p. 40 - 41.
11.The Sheriff requests a General Fund supplemental appropriation in the amount of $43,278.36.
This amount represents vehicle insurance claims to be used for replacements and repairs. No
local funds required. See attached info, p. 42 - 47.
12.The Sheriff requests a General Fund supplemental appropriation in the amount of $11,235.74.
This amount represents DEA reimbursements to be used for overtime. No local funds required.
See attached memo, p. 48 - 49.
13.The Sheriff requests a General Fund supplemental appropriation in the amount of $4,041.45.
This amount represents reimbursement for IT equipment. No local funds required. See
attached memo, p. 50 - 51.
14.The IT Director requests a General Fund supplemental appropriation in the amount of $71,811.
This amount represents restricted PEG funds to cover the costs of maintenance and support for
the public meeting streaming system and upgrades to microphones and camera. No local funds
required. See attached memo, p. 52 - 62.
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Finance Committee Agenda
May 18, 2022
Page 3
15.The NRADC Superintendent requests a Jail Fund supplemental appropriation in the amount of
$300,000. This amount represents reimbursement of medical expenses for the last 3 fiscal years.
No local funds required. See attached memo, p. 63.
16.The NRADC Superintendent requests a Court Services Fund budget transfer in the amount of
$3,000 from a fringe benefit line item to personnel. No local funds required. See attached memo,
p. 64.
17.The Deputy County Administrator requests a General Fund supplemental appropriation in the
amount of $472,954 from available proffer funds and a transfer from the County Capital Fund in
the amount of $152,046. The total ($625,000) represents funds needed to renovate space at
Sunnyside Plaza to accommodate the relocation of the Voter Registrar’s Office. Any unspent
funds in FY22 will carry forward to FY23. The Public Works Committee has recommended
approval of the project. See attached memo, p. 65.
18.The Registrar requests a General Fund supplemental appropriation in the amount of $28,000.
This amount represents the balance of funds needed to conduct the June 2022 primary election.
Local funds are required. See attached memo, p. 66 - 67.
19.The WRA Director requests an Airport Fund supplemental appropriation in the amount of
$160,000. This amount represents funds needed for fuel sales through the end of FY22. No local
funds required. See attached memo, p. 68.
20.The WRA Director requests an Airport Capital Fund appropriation in the amount of $100,000 and
a General Fund supplemental appropriation in the amount of $27,504. These amounts represent
the FY2023 Airport Capital budget request and the associated County portion. Airport Capital
Fund and General Fund revenue and expenditure appropriations for open purchase order
balances at the end of FY2022 will automatically carry forward to FY2023. Projects currently in
process with a corresponding open purchase order have been previously approved. See
attached information, p. 69 - 71.
INFORMATION ONLY
1.The Finance Director provides a Fund 10 Transfer Report for April 2022. See attached, p. 72 - 73.
2.The Finance Director provides financial statements ending April 30, 2022. See attached,
p. 74 - 84.
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Finance Committee Agenda
May 18, 2022
Page 4
3.The Finance Director provides an FY 2022 Fund Balance Report ending May 12, 2022. See
attached, p. 85.
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COUNTY of FREDERICK
Department of Planning and Development
540/ 665-5651
Fax: 540/ 665-6395
107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000
MEMORANDUM
TO: Finance Committee
FROM: Wyatt Pearson, Director of Planning and Development
RE: Monetary Guaranty and Performance Agreement Policy
DATE: May 11th, 2022
The Finance Committee directed staff at their November 17th, 2021, meeting to further study the
process and policy for a periodic review of monetary guarantees. Planning, Public Works, the
Treasurer’s Office, and the County Attorney have worked since to draft a policy for the committee’s
consideration intended to address their concerns. This policy is included for the committee’s review
and staff is seeking a recommendation to the Board of Supervisors on the adoption of this policy.
Additionally, the Planning and Development department has worked to formalize the review
process for existing monetary guarantees that have been held by Frederick County for longer than
five years. As a result of that process, and in working in conjunction with the Treasurer’s Office a
significant number of monetary guarantees have been released that no longer served to benefit
Frederick County. We will continue to perform this review on an annual basis to ensure bond
holders are aware of their obligations
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MONETARY GUARANTY AND PERFORMANCE AGREEMENT
POLICY
1. Purpose and Authorization
Various Land Development processes within Frederick County require the establishment of a
monetary guaranty. This policy outlines the monetary guaranty expectations and requirements.
All monetary guaranties must be processed through the Department of Planning and Development
and relevant documents will be provided to the appropriate department for their review. Hereafter,
any references to “the Director” shall mean the Director of Planning & Development or their
designee and any references to “developer” shall mean any person or entity that subdivides,
engages in earth disturbance, or constructs on a property, whether as an owner, a contractor, or
otherwise, and that is required to post a monetary guaranty under applicable state/county
laws/ordinances for such activity. On July 1st, 2022, this policy and associated changes to the
monetary guaranty management fees became effective. These fees and this policy were approved
by the Board of Supervisors at their June XX, 2022 meeting.
The County is authorized to require monetary guaranties, as defined in Chapter 143, 144, and 165
of the County Code, and herein referred to as “bonds”, “performance bonds”, or “monetary
guaranties”, in conjunction with the approval of subdivisions, erosion and sediment controls, storm
water management facilities, site improvements, and items specifically proffered, and any similar items,
all in accordance with the Subdivision Ordinance, the Zoning Ordinance, and Virginia Code
Sections 15.2-2241, 15.2-2286, 15.2-2299, 15.2-2309, and 62.1-44.15:57.
Monetary guaranties shall be required for public and certain other physical improvements as
shown upon subdivision plats, site plans, or such other documents as provided herein. Such
improvements shall include, without limitation, road, curb, gutter, sidewalk, trails, storm
drainage, traffic signalization and control, landscaping, erosion and sediment control, and any
other site-related improvements required by Frederick County Ordinances for vehicular ingress
and egress, for public access roadways, for structures necessary to insure stability of critical
slopes, and for stormwater management facilities. Notwithstanding the foregoing, the Director
may waive the requirement for a monetary guaranty for a site plan which does not contain any
improvements eligible for public maintenance if they determine that the satisfactory completion
of construction of improvements shown upon such site plan can be enforced pursuant to
ordinances regulating building permits and occupancy permits.
A Performance Agreement, which shall be supported by an acceptable form of monetary
guaranty, shall be required on projects to obligate the developer to construct required
improvements pursuant to approved subdivisions, site plans, or proffer conditions in a timely
manner. Such Agreement shall specify the manner and date by which the required improvements
shall be completed. An agreement format approved by the Monetary Guaranty Review Group will
be provided by the Department of Planning and Development to all developers requesting same
for use in preparation of a Performance Agreement. If the developer acts, or fails to act, in a
manner which would constitute a breach of the Performance Agreement, or all the noted
improvements are not completed within the specified time period and no extension has been
obtained or replacement agreement and monetary guaranty submitted and approved with a new
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improvements completion date, the developer shall be in default of the Performance Agreement.
The Monetary Guaranty Review Group is hereby established to administer the provisions of this
policy.
A. Monetary Guaranty Review Group Members (or their designees)
a. County Administrator
b. Treasurer
c. Director of Public Works
d. Director of Planning & Development
B. Authority of the Monetary Guaranty Review Group
a. Review new monetary guaranties and agreements, monetary guaranty extensions,
monetary guaranty substitutions, monetary guaranty reductions/releases, and
action resulting from defaults
b. Establish/update standard monetary guaranty and agreement form
c. Conduct other evaluations established herein
C. Any submissions to the Monetary Guaranty Review Group shall be made to the Director.
2. General Requirements
A. Acceptable Performance Bonds
1. Corporate Surety Bond: A corporate surety bond in a face amount equal to the
approved bond estimate shall be furnished by an insurance company licensed to
transact fidelity and surety insurance in Virginia. The ability of the insurance
company to provide satisfactory performance guarantee will be assessed by the
Monetary Guaranty Review Group in accordance with criteria reported in the most
recent edition of the Best's Key Rating Guide (Best's) and the most recent annual
revision of the U.S. Department of Treasury Fiscal Service Circular 570 (the
Treasury Circular). Corporate surety bonds shall be accepted only from sureties
listed in Best's:
a) with a rating of Level A or better; and,
b) in a financial size category of Class VIII, or higher and,
Such corporate surety bonds shall be in amounts not exceeding:
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i. those limitations identified in the Treasury Circular, nor
ii. 1.5% of the minimum Adjusted Policyholders' Surplus for the
financial size category as listed in Best's.
Such ratings and other qualifications must be maintained for the life of the
corporate surety bond or the corporate surety bond shall be replaced by adequate
replacement bond with 60 days of a written request by the Treasurer.
The corporate surety bond shall contain the conditions of automatic renewal
providing that the corporate surety bond will automatically be renewed for
additional periods of at least six months unless the Director is notified in writing,
by certified mail, with return receipt requested, at least ninety (90) days in
advance of the present or future expiration date, that the issuing surety does not
intend to extend such corporate surety bond.
2. Cash Escrow: A cashier’s check or certified check in an amount equal to the
approved bond estimate, and, accompanied by a W- 9 or Substitute W-9 form,
shall be submitted, to be deposited with the County Treasurer, in an interest
bearing account with full financial accountability provided by the Director of
Finance through a separate Performance Bond Fund. All cash escrows held shall
be maintained as an individual bond from the developer as to principal and
accumulated interest but may be pooled by the County for investment purposes
with accrued interest allocated to each bond in accordance with County allocation
policies. The Treasurer shall be entitled to retain a reasonable amount, not
exceeding 5% of the interest accrued, to cover the cost of administering the
account. Upon approval for release of the cash escrow as provided herein, the
Director of Finance shall be authorized to release the cash escrow (principal plus
accrued interest less allowable cost of administration) and disburse the funds. In
addition to the administrative fee, and to avoid extra administrative expenses, the
County may retain de minimus interest amounts, not to exceed $5.00, for each
monetary guaranty, that may not yet have been credited by the County’s
bank/financial institution at the time of refund of a cash escrow amount.
3. Letter of Credit. A letter of credit in an amount equal to the approved bond
estimate shall be furnished by a banking institution. Only letters of credit meeting
the following minimum conditions shall be accepted:
a) The banking institution shall:
i. be insured by the Federal Deposit Insurance Corporation (FDIC);
ii. have offices and license to engage in banking in Virginia;
iii. have a SNL Financial (f/k/a Thompson Reuters Bank Insight)
national rating (“Bank Rating”) of at least 35; and,
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iv. confirm that the total letter of credit exposure of the County at the
banking institution is limited to no more than 50 percent (50%) of
the institution's equity capital.
b) The letter of credit shall contain the conditions of automatic renewal
providing that the letter of credit will automatically be renewed for
additional periods of six months unless the Director is notified in writing,
by certified mail, with return receipt requested, at least ninety (90) days
in advance of the present or future expiration date, that the issuing bank
does not intend to extend such letter of credit.
Such ratings and other qualifications must be maintained for the life of the letter
of credit or the letter of credit shall be replaced by adequate replacement letter of
credit with 60 days of a written request by the Treasurer.
The County’s Monetary Guaranty Procedure Package contains templates for the
corporate surety bond and the letter of credit. In some instances, modification of the
template may be appropriate, either because of the nature of the project or a request by
the developer. Any decision to modify the template is solely in the discretion of the
County and also requires approval by the County Attorney.
It is also the responsibility of the Director to ensure that the entries on the template form
are accurate and complete. The entry for property description and name of the project is
subject to review and written approval by the County Attorney. To expedite this review,
in lieu of sending the completed instrument to the County Attorney, staff may forward
the specific description language to the County Attorney for approval in advance. Any
reissued or replacement instrument shall contain the previously approved description
language, unless the County Attorney has approved revised language.
B. Establishing a Performance Agreement
1. A Performance Agreement with a maximum term of five (5) years, between the
Board of Supervisors and the developer, shall be required. If construction of the
subject project is not completed within the initial Performance Agreement term,
the performance bond amount may require adjustment and subsequent
reconsideration and review by the Monetary Guaranty Review Group. A complete
Performance Agreement application shall include the following:
a) Fee check
b) Fully executed Performance Agreement
c) A bond in an amount equal to the approved Bond Estimate (or Estimates),
guaranteeing completion of the Performance Agreement.
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d) Letter or copy of approved permit from the relevant department certifying
the plans are approved and bond estimate amounts are appropriate.
3. Extensions/Rebonding, Additions, and Reductions
A. Extensions and Rebonding of Performance Agreements
1. It shall be the sole responsibility of the developer to keep current on its obligations
under the Performance Agreement.
2. Approximately sixty (60) days prior to the date set in the Performance Agreement for
completion of the improvements, the Monetary Guaranty Review Group may
review the project records to determine if the developer has initiated the process
for final release of the Performance Agreement and associated monetary guaranty
and to determine if the Performance Agreement and associated monetary
guaranty may reasonably be eligible for release within sixty (60) days. If the
Monetary Guaranty Review Group determines that the project Performance
Agreement and monetary guaranty is not reasonably expected to be released by
the date set in the Performance Agreement for completion of the improvements, staff
will contact the developer and entity which issued the monetary guaranty
regarding the status of the Performance Agreement and monetary guaranty. If the
Performance Agreement and monetary guaranty cannot be released or if no
extension agreement and bond extension have been approved by the date set in the
Performance Agreement for completion of the improvements, the developer shall be
in default under the Performance Agreement.
a) Except as provided in this paragraph, no Performance Agreement will be
extended beyond five (5) years from the date of the original Agreement.
However, upon recommendation by the Monetary Guaranty Review
Group, the Director may grant extensions beyond the five (5) year limit,
if the Monetary Guaranty Review Group determines that such additional
extensions are reasonably justified due to the magnitude of the bonded
project, the reasonableness of the construction schedule and the diligence
of the developer in carrying out the schedule, a reasonable estimate of
the time necessary to satisfy VDOT public need requirements, and such
other factors as may be deemed relevant by the Monetary Guaranty
Review Group.
b) In making a formal request to the Director for an extension of the
completion date, the developer shall indicate the reasons and conditions
which have prevented completion of the required improvements. The
developer shall furnish to the Director an Extension Agreement, a
written consent to the extension by the surety and an extension of the
monetary guaranty, subject to appropriate upward or downward
adjustments in the monetary guaranty amount.
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c) Performance Agreement Extension Submission Requirements: The
Performance Agreement Extension request shall not be processed unless
the following items have been submitted as one complete package:
i. Fee check.
ii. Letter of request with justification from the developer.
iii. Performance Agreement Extension executed by the developer,
Consent to Extension executed by the developer and surety, and
extension of, or confirmation of continuation of, the monetary
guaranty.
iv. Performance Agreement Extension and Consent to Extension must
be prepared on forms approved by the Monetary Guaranty Review
Group.
d) In situations where the developer has requested an extension or a new
Performance Agreement and monetary guaranty, the Monetary Guaranty
Review Group will review the Director’s report on the project and the
reasons provided by the developer. Factors to be considered by the
Monetary Guaranty Review Group include, without limitation:
i. Percentage of project already completed.
ii. Number of homes or buildings completed, occupied, and served by
public facilities.
iii. Rate of construction activity.
iv. Developer's history relating to completion of public improvements
in the County and in neighboring jurisdictions.
v. Current projected completion cost: Dependent upon the amount of
work yet to be completed and the currently estimated cost to
complete construction of the project, the Monetary Guaranty
Review Group may require an increase in the amount of the
existing bond to cover the completion of such outstanding
improvements and obligations.
vi. Current rating of the bank or corporate surety providing the
monetary guaranty for the Performance Agreement.
e) In the event the developer does not respond to the letter sent by the
Director cautioning of potential default, in the event the agreement is in
default, or if the County is unable to reach agreement with the developer
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regarding an extension, the matter will be referred to the County
Attorney's Office for guidance and possible legal action. See Section 6
below.
f) Nothing herein shall prevent the County from requiring an increase in
the required amount of the monetary guaranty to account for inflationary
increases, as a condition of granting the requested Extension.
g) No Performance Agreement Extension request for a bonded Stormwater
Management Agreement shall be accepted for processing until the
Monetary Guaranty Review Group has determined that such Agreement
is qualified for an extension. If such Agreement is not determined to
qualify for extension, no extension shall be granted.
B. Additions to Previously Bonded Improvements
1. When a record plat is submitted for a subdivision containing public improvements
that are extensions of public improvements dedicated upon a previously approved
record plat for which a Performance Agreement and monetary guaranty have
already been accepted, the construction of such proposed extension improvements
may be guaranteed under the previously existing bond in accordance with the
following conditions:
a) The monetary guaranty shall be capable of being modified, and any
modifications shall be accepted as satisfactory by the Monetary Guaranty
Review Group before they shall become effective.
b) Modifications to the monetary guaranty shall be in writing and indicate
that such monetary guaranty covers both the improvements shown upon
the proposed record plat and the improvements dedicated upon the
previously approved plat.
c) A separate Performance Agreement covering such proposed extension
improvements and referencing the modified monetary guaranty shall
accompany the record plat.
d) The Monetary Guaranty Review Group may recommend an extension of
the completion date under the Performance Agreement covering the
previously approved plat in conjunction with the approval of the record
plat, if requested by the developer, in order to establish a common date of
completion under the Performance Agreements secured by the same
monetary guaranty; provided that a bond extension fee shall have been
paid if such extension is for more than five (5) months.
e) Such separate Performance Agreement and modified monetary guaranty
shall not be approved or accepted until the previously bonded
improvements have been inspected and found satisfactory and the
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Director has determined, in writing, that the amount of such monetary
guaranty, as modified, is adequate to guarantee completion of both the
remaining previously approved record plat improvements and the
proposed extension improvements.
f) Nothing herein shall prevent the developer from submitting a separate
monetary guaranty, provided it otherwise meets all requirements of this
policy, for the amount necessary relative to the extension improvements.
C. Monetary Guaranty Reductions
1. Bond Reduction Requirements: Partial releases of bonds, referred to herein as
Bond Reductions, shall be granted based upon Completion of specific, identifiable
portions of the project and shall be subject to the following limitations:
a) No bond shall be reduced until Completion of at least 30% of the
physical improvements secured by such bond.
b) The Monetary Guaranty Review Group shall not be required to consider
more than three (3) Bond Reductions within any twelve (12) month
period during the life of the bond.
c) No bond shall be reduced to an amount less than 10% of the original
approved Bond Estimate.
d) For the purposes of this subsection C, Monetary Guaranty Reductions,
"Completion" shall mean construction of any identifiable section of a
specified bonded improvement or facility in accordance with the
approved site plans, construction plans and profiles, and/or
specifications. For example, for a specific section of public roadways to
be eligible to be considered for Bond Reduction, the grading, subbase,
base paving, curb and gutter, including all compaction and lab tests, and
all other aspects of construction, with Exceptions as defined herein, shall
be completed and all work in place must be in good condition. The
"good condition" requirement shall not be deemed satisfied for any such
section where there exists any failing pavement. “Completion” also
includes construction of (i) a roadway section to such extent as it meets
the requirements of 24VAC30-92-60 for acceptance by VDOT into the
state secondary street system, or (ii) any other public improvement to the
extent that it is sufficient for the County, a homeowners association, a
property owners association, or other entity or agency to accept and
begin use of the same.
e) "Exceptions" to the Completion requirement may include final surface
pavement and any other ancillary, uncompleted improvements such as
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sidewalks, driveway aprons and lot grading which the Director
determines would probably suffer excessive damage during construction
upon the property abutting the bonded improvement or facility.
f) The reduction of any monetary guaranty shall not be considered
acceptance by the County of the bonded improvements or facility for
which such reduction has been requested, nor shall constitute any
agreement or acknowledgement by the County that the improvements or
facility are in final satisfactory form, and the developer shall have a
continuing responsibility for maintaining such bonded improvements or
facility in good condition, including without limitation the repair of
deterioration and damage, until they have been formally accepted by the
County, VDOT, or other appropriate agency. Failure to perform such
maintenance within thirty (30) days of being so directed by the Director
shall constitute default of the Performance Agreement.
g) When any Exception to the Completion requirement is permitted, the
amount of the bond as reduced shall include the cost of constructing or
repairing such final surface pavement or other uncompleted bonded
improvements or facility. In no event shall any bond be reduced to an
amount less than the amount deemed necessary by the Monetary
Guaranty Review Group to cover (i) the total estimated cost of achieving
total completion of the project without exceptions, plus (ii) the entire ten
percent (10%) Contingency Factor included in the original approved
Bond Estimate.
h) When a developer has achieved completion of a portion of a project
subject to a Performance Agreement and monetary guaranty, and such
portion has been accepted into the state system for maintenance by
VDOT, such developer may revise the approved site plans and/or
construction plans and profiles to exclude such accepted portion and
submit such revised site and/or construction plans and profiles to the
Director along with a revision of the original Bond Estimate to cover
only the portion not yet accepted. See Section 5. B. 1. regarding the
procedure for VDOT acceptance.
i) No bond shall be reduced for a Performance Agreement that is in
default.
2. Bond Reduction Procedures: A request for a reduction of the bond amount shall
be deemed to have been made when the developer has provided notice to the
Director in the following manner. The Bond Reduction Request shall not be
deemed to have been made until the following items have been submitted as one
complete package. Such notice shall include:
a) A written request for reduction of the bond amount, signed and
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acknowledged by the developer who executed the Performance
Agreement. When applicable, such written request shall include a
certification by the developer that the installation of all underground
utilities located within the bounds of any public or private roadway
covered by such bond has been inspected and approved by the utility
provider.
b) An estimate prepared by a Licensed Professional Engineer (P.E.) or
Surveyor that shows the quantities of all bonded improvements in place,
complete, and in good condition.
c) Written consent, signed and acknowledged by a duly authorized officer
or agent of the corporate surety, banking institution, or other approved
surety which provided the monetary guaranty.
d) The applicable processing fee; and
e) If applicable, a recorded SWM/BMP Maintenance Agreement to
establish the responsibility of the property owner for the maintenance of
such facility. Such SWM/BMP Maintenance Agreement shall be in a
form approved by the County Attorney and executed by the County
Administrator.
3. After a Bond Reduction is approved, an amendment to the monetary guaranty
shall be submitted to reflect the reduced amount. A Bond Reduction shall not be
deemed final and in effect until the Director has issued a letter of approval and the
appropriate amendment to the monetary guaranty is received by the County. As
with initial bond submissions, no change to the entry for property description and
name of the project on the monetary guaranty shall be accepted until reviewed
and approved by the County Attorney.
4. Monetary Guaranty Estimate and Monetary Guaranty Amount
A. The Bond Estimate shall be based on the estimated cost of construction of all items shown
upon the approved plans (labor and material), plus a 10 percent Contingency Factor to
cover administrative and engineering costs in the event of default and potential damage
to existing roads or utilities and the inflation factor(s). The cost estimates shall reflect the
current unit costs as published and distributed by the Monetary Guaranty Review Group.
B. The Bond Estimate shall be prepared by a Licensed Professional Engineer (P.E.) or
Surveyor and submitted for approval.
C. Where partial construction has already occurred, the amount of the bond may be less than
the Bond Estimate to allow for work completed prior to establishing the original bond,
subject to the Director approval, in consultation with the Virginia Department of
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Transportation (VDOT) where applicable; provided, however, that in any instance in
which such work is completed prior to establishing the original bond, any Bond Reduction
requested shall be based upon the original Bond Estimate and not upon the original
amount of such monetary guaranty.
5. Acceptance of Public Improvements and Release or Reduction of Performance
Agreement and Monetary Guaranty
A. Upon meeting the criteria herein for release or reduction of the Performance Agreement and
monetary guaranty, the developer shall submit to the Director:
1. A set of Record Drawings certified as to construction by a Licensed Professional
Engineer (P.E.) or Surveyor.
2. If requested by the County all associated third party inspection reports.
3. A request, in writing, that a joint inspection to be made by VDOT and the
Director.
4. If applicable, a recorded SWM/BMP Maintenance Agreement to establish the
responsibility of the property owner for the maintenance of such facility. Such
SWM/BMP Maintenance Agreement shall be in a form approved by the County
Attorney and executed by the County Administrator.
5. If applicable, a Letter of Map Revision (LOMR) from FEMA.
B. In addition to the above and as may be required:
1. As for Roadway Improvements to be accepted by VDOT:
a) 24VAC30-92-60 sets out the public service requirements for the
acceptance by VDOT of a roadway or roadway section into the state
secondary street system. When a roadway or any roadway section meets
the public service requirements of 24VAC30-92-60, the developer shall
promptly request initiation of the procedures set forth in this Section 5.
B. 1. Irrespective of whether the developer elects to initiate these
procedures, when a roadway or or any roadway section meets the public
service requirements of 24VAC30-92-60, the County in the alternative
may also elect to initiate the procedures.
b) After inspection by County staff and VDOT, the developer shall
complete all of the corrective work shown on the punch list within 30
days. This punch list shall not relieve the developer of any latent defects
which might become apparent prior to roadway acceptance by VDOT. If
punch list corrections are not completed within the allotted time, the
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entire project may be subject to re-inspection and, as well, the County
may consider the developer to be in default under the Performance
Agreement and initiate the procedures set forth in Section 6.
c) The developer shall notify the Director, in writing, upon completion of
the punch list items and shall request final inspection. The Director shall
set a date for joint inspection with VDOT and the developer within 30
days of the request. Subsequent to final inspection, the Director shall
await written notification from VDOT as to whether the road, as
constructed, meets the applicable construction standards of VDOT as of
the date of inspection. If not, the procedures herein may be repeated, as
applicable.
d) If final inspection indicates that the developer has fully performed as to
construction, but that the road(s), do not meet the requirements of
24VAC30-92-60, the developer shall enter a maintenance and
indemnification agreement with maintenance and indemnification
monetary guaranty, in form approved by the County Attorney and
executed by the Board of Supervisors or designee, guaranteeing that the
developer shall maintain the roads in the same condition as existed at
final inspection until such time as VDOT road acceptance occurs. Such
maintenance and indemnification monetary guaranty shall be in an
amount as recommended by the Monetary Guaranty Review Group and
approved by the Director. Maintenance responsibility for the road(s)
shall remain with the developer until such time as the road(s) are
accepted by VDOT.
e) When the road(s) have been accepted by VDOT or when the maintenance
and indemnification agreement required herein is approved by the
Director, the bonding requirements, except for any ancillary
improvements outside the right of way, for such road(s) shall be deemed
satisfied, to the extent of such acceptance.
2. As for public improvements to be accepted by the County, a homeowners
association, a property owners association, or other entity or agency:
a) After the developer has requested the release of a performance
agreement and monetary guaranty pursuant to the provisions of this
section, the Director will schedule an inspection of such bonded
improvements for which the release is requested. (This inspection may
occur at the same time as the VDOT inspection.)
b) The Director shall notify the developer in writing of any items requiring
correction or revision within 30 days of receipt of the request for a
release.
17
13
c) Developer shall complete all of the corrective work shown on the punch
list within 30 days. If punch list corrections are not completed within the
allotted time, the entire project may be subject to re-inspection.
3. No bond shall be released or reduced for a Performance Agreement that is in
default.
6. Procedure in the event of a Default under a Performance Agreement
In the event of a default under a performance agreement, the Monetary Guaranty Review
Group, in consultation with the County Attorney, shall consider measures to address the default,
which measures may include, but are not necessarily limited to, any one or more of the
following, as appropriate:
A. Commencement of legal proceedings against the developer and/or any
other appropriate party.
B. Demand to the surety for payment of monetary guaranty proceeds to the
County (or, for cash amounts previously paid to the County to be held in escrow, transfer
of the funds to a County operating account, as designated by the Treasurer).
C. Completion of such roadway and/or other public improvements as may be
appropriate, using monetary guaranty proceeds and with the County reserving the right to
seek the amount of any shortfall, in legal proceedings against the developer. Nothing
herein shall obligate the County to complete any public improvements.
D. Reimbursement to any appropriate organization, such as a homeowners
association, of the cost of any improvements to be owned by such organization, but only
to the extent of the lesser of the proceeds available to the County for such improvements
or the actual cost of such improvements, as evidenced by appropriate receipts and/or
other documentation.
E. Initiation of the procedure, pursuant to Virginia Code Section 15.2-2271
or 15.2-2272, for adoption of an ordinance of full or partial vacation of the subdivision
for which the County received the monetary guaranty. Upon the vacation of the
subdivision becoming non-appealable, the County shall release the monetary guaranty in
a corresponding amount.
F. Such other measure(s) as may be appropriate.
18
c.s. 3/29/22
19
(540) 665-5618 cbauserm@fcva.us Fax (540) 678-4739
COUNTY OF FREDERICK, VIRGINIA
FIRE AND RESCUE DEPARTMENT
1080 Coverstone Drive
Winchester, VA 22602
Christine Bauserman
EMS Billing Manager
The EMS Expense Recovery Fund (Fund 30) budgeted estimated revenue in the amount of
$1,984,041 for FY22. Through April 30, 2022, revenue has been collected in the amount of
$2,018,259.54.
It is estimated that total of $415,781 will be collected for transports for May and June. This puts
the total estimated revenue for FY22 at $2,434,041. Since revenues less expenses are split 50-
50 between the County and the Volunteer Companies, a supplemental appropriation in the
amount of $450,000 is requested. No local funds are required.
FY22 – Fund 30
Budgeted revenue 1,984,041
Revenue received through 4/30/22 (2,018,260)
Estimated revenue for May & June (415,781)
Estimated budgeted revenue & exp S/A (450,000)
Thank you.
20
⚫Page 1
Greenwood Vol. Fire & Rescue Company, Inc.
PO Box 3023
Winchester, VA 22604
(540) 667-9417
4 May 2022
Frederick County Finance
Attention: Ms. Cheryl B. Shiffler
107 North Kent Street, 3rd Floor
Winchester, VA 22601
Proffer Fund Request
The Greenwood Volunteer Fire & Rescue Company, Inc. has undertaken a project to renovate our
existing fire station. The station renovation has been under consideration and planning since 2017.
This project has also been included in the Frederick County Capital Improvements Plan (CIP) since
2018.
In August 2021 we entered into an agreement with Lantz Construction, Winchester to convert the
5,200 sq, ft. upstairs into living quarters for our Staff and Volunteers. The project will also convert the
existing downstairs into usable workspace, meeting space, training space, and update the existing
truck bays.
The initial contract with Lantz Construction, Winchester had a cost of $1,160,000.00 for the
renovation project. Changes orders have increased the renovation coast to $1,248,410.42.
Greenwood intends to pay this cost over the course of the next several years using existing funds
and bank financing. As of 3 May 2022, we have been invoiced and paid $747,632.46 toward the
renovation.
We request disbursement of $41,398.14 in Proffer Funds that have been allocated to Greenwood
Volunteer Fire and Rescue. The Proffer Funds will be used to help offset the $747,632.46 that have
been spent by Greenwood up to this point.
Daniel C. Cunningham
President
per Majchrzak: Public Safety Committee approved
21
⚫ Page 2
Project Costs to Date
Date Amount Paid
25-Oct-21 $198,205.19
06-Dec-21 $193,438.35
12-Jan-22 $97,422.71
27-Jan-22 $115,406.39
23-Feb-22 $72,174.03
24-Mar-22 $46,166.67
20-Apr-22 $24,819.12
03-May-22 $747,632.46
22
23
24
DATE May 11, 2022
TO: Finance Committee
FROM: Patrick Barker, CEcD
Executive Director
RE: FY22 Supplemental Appropriation of unbudgeted revenue received
The Employer Expo, one product of The Workforce Initiative, is a regional comprehensive hiring event
featuring companies, professional development workshops, and fast-track training providers (i.e.
Workforce Solutions at Lord Fairfax Community College). The Employer Expo is open to students and
parents and the public. Participating businesses have immediate employment needs as well as longer
term needs (i.e. 6-12 months). They are also looking to hire for summer jobs and
internships. Workshops are offered onsite for professional etiquette, resume writing and mock
interviews. Attendees who complete all three workshops are entered into a drawing for a $500
scholarship; there are 6 scholarships available.
During the 2021 Expo, nearly 110 job seekers visited with 53 employers over 4 hours. The 2022 event is
scheduled for May 25, 2022 from 2 pm to 6 pm.
Registration fees in the amount of $4,800 were collected from participating businesses and deposited in
FY21 into revenue account 31-8102-1911-07 to fund the scholarships, event, and advertising expenses.
The City has contributed $1,500 in FY22 for the event advertising.
The Frederick County EDA is requesting a FY22 supplemental appropriation in the amount of $6,300. Of
this amount $3,300 to line item 31-081010-3007-000-000 for advertising costs, and $3,000 to line item
31-081010-5413-000-000 to cover the scholarships.
Staff will be present to answer any questions the committee might have regarding this request.
25
Project Profile
EMPLOYER EXPO
The Employer Expo, one product of The Workforce Initiative, is a regional comprehensive hiring
event featuring companies, professional development workshops, and fast‐track training
providers (i.e. Workforce Solutions at Lord Fairfax Community College). The Employer Expo is
open to students & parents and the public. Participating businesses have employment needs
currently, or in 6‐12 months. They are also open to hiring for summer jobs and
internships. Workshops are offered onsite for professional etiquette, resume writing and mock
interviews. Attendees who complete all three workshops are entered into a drawing for a $500
scholarship; there are 6 scholarships available.
During the 2021 Expo, nearly 110 job seekers visited with 53employers over 4 hours. The 2022
event is scheduled for May 25, 2022 from 2 pm to 6 pm.
The Frederick County EDA and partners developed The Workforce Initiative to find creative,
regional workforce solutions to address the needs of current and future employers. The
Initiative is now headed by a 15‐member board of directors and utilizes more than 50 task force
partners to move specific projects forward.
26
DATE May 11, 2022
TO: Finance Committee
FROM: Patrick Barker, CEcD
Executive Director
RE: FY22 Supplemental Appropriation of unbudgeted revenue received
The Frederick County EDA formed a partnership with other Northern Shenandoah Valley localities (i.e.
the counties of Clarke, Shenandoah, Warren and Page, and the City of Winchester) named Shenandoah
Valley Talent Solution Coalition, which previously engaged Development Counsellors International
(DCI)—the leader in marketing places -to develop a Comprehensive Talent Solutions Strategy focused on
job seekers, university and community college graduates, and high school students. This
Strategy identified obstacles to and opportunities for retention and attraction of young adult talent.
Based on the research, as well as best practices, DCI recommended a strategy including 8+ major
marketing tactics for the region to start promoting its career and lifestyle opportunities to internal and
external talent. One tactic included a regional website focused on information on living and working in
the Northern Shenandoah Valley region. Best practices suggested the website needed an interactive job
search function. Shenandoah County and the City of Winchester provided funding to complete this
tactic. Each locality has paid $4,468 toward this website enhancement for a total of $8,936. These funds
were deposited into our FY22 revenue account 31-8102-1911-07.
The Frederick County EDA is requesting a FY22 supplemental appropriation of in the amount of $8,936
to line item 31-081010-5411-000-000 to cover the interactive job board and website design.
Staff will be present to answer any questions.
27
Project Profile
Shenandoah Valley Talent Solutions Strategy
The Frederick County EDA, in partnership with other Northern Shenandoah Valley localities (the
counties of Clarke, Shenandoah, Warren and Page, and the City of Winchester), engaged
Development Counsellors International (DCI)—the leader in marketing places, to develop a
Comprehensive Talent Solutions Strategy focused on job seekers, university and community
college graduates, and high school students. This Strategy identified obstacles and
opportunities to retention and attraction of young adult talent.
Based on the research, as well as best practices, DCI recommended a strategy including 8+
major marketing tactics for the region to start promoting its career and lifestyle opportunities
to internal and external talent. These suggested tactics aim to arm employers with information
to sell the region, increase awareness of the region as an ideal place for careers and
lifestyle and inspire career change locally. Some samples of tactics include:
A regional website focused on information on living and working in the Northern
Shenandoah Valley region
A digital regional resource that showcases “things to do”
A digital hub within the new talent website dedicated to career training
Paid digital + social advertising to reach target audiences in the target markets DCI
identified
A regional “internship fair” event over winter break to prepare young talent for
summer internships
The past 12 months brought the completion of the regional website and launching of the paid
digital and social media advertisement with the support of $10,000 from the Virginia Tourism
Corporation’s Marketing Leverage Grant.
28
Page 2 of 2
Shenandoah Valley Talent Solutions Strategy
29
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31
32
33
34
Sheriff Lenny Millholland TO FROM 1080 COVERSTONE DRIVE
WINCHESTER, VIRGINIA 22602
540-662-6168
FAX 540-504-6400 : Cheryl Shiffler Director of Finance : Sheriff Lenny Millholland SUBJECT : Appropriation of Funds -building DATE : April 8, 2022 Major Steve A. Hawkins The Frederick County Sheriff's Office has received donations totaling $800.00. This amount has been posted to 3-010-018990-0006 We are requesting the donations received be appropriated in line item 31020-8900-000-000 (Improvements other than buildings). This amount will go towards the building at the impound lot. Thank you, LWM/adc
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
c,s, 4/15/22
50
51
COUNTY OF FREDERICK
Information Technologies
Scott Varner, Director of Information Technology
svarner@fcva.us
Voice 540.722.8261
M E M O
To: Finance Committee
From: Scott Varner, Director of Information Technology
Subject: Request for PEG Funds
Date: March 29, 2022
The Information Technology Department is requesting to use $71,811 in Peg Funds to cover the cost of
maintenance and support for our public meeting streaming system (Granicus) and hardware/professional
services for upgrading microphones and adding a camera to Board of Supervisors Boardroom. We are also
requesting $10,000 for adding the Boards and Commissions module to our Granicus platform. This will
allow County Administration and Committee staff to manage the committee agendas, committee
appointments, and term limits.
The wired microphone system will be upgraded to allow more control of the microphones during meetings.
Additionally, a camera will be added to the system to allow for a better angle for citizens presenting at the
podium. The $25,000 estimate is based on the original costs for the microphones and estimated costs for
the camera based on current PTZ cameras available in the market.
Granicus Maintenance and Support (Streaming and PEAK Agenda) - $36,811
Granicus Boards and Commissions - $10,000
Shure Microphone Upgrade and Camera Addition - $25,000
Total - $71,811
The Peg Funds are funds derived from our Cable Franchise fees. The use of funds from the PEG Grant are
narrow in scope and can only be used for items related to the broadcasting/streaming of meetings.
Sincerely,
Scott Varner
Scott Varner
County of Frederick
Director of Information Technology
107 North Kent Street, Winchester, Virginia 22601-5039
52
Pricing Proposal
Quotation #: 21274482
Created On: 11/16/2021
Valid Until: 11/30/2021
VA-COUNTY OF FREDERICK Inside Account Manager
Scott Varner
107 NORTH KENT ST
ATTN: ACCOUNTS PAYABLE
WINCHESTER, VA 22601
United States
Phone: 5407228227
Fax:
Email:svarner@fcva.us
Khari Voorhees
290 Davidson Ave
Somerset, NJ 08873
Phone: 888-744-4084
Fax:732-652-0810
Email:Khari_Voorhees@SHI.com
All Prices are in US Dollar (USD)
Product Qty Retail Your Price Total
1 Peak Agenda Management
Granicus - Part#: NPN-GRANI-PEAKA-D
Contract Name: VITA - COTS Software
Contract #: VA-180917-SHI
Coverage Term: 1/10/2022 – 1/10/2023
Note: Software; ESD
1 $0.00 $14,303.82 $14,303.82
2 eComment
Granicus - Part#: NPN-GRANI-ECOMM-A
Contract Name: VITA - COTS Software
Contract #: VA-180917-SHI
Coverage Term: 1/10/2022 – 1/10/2023
1 $0.00 $2,787.10 $2,787.10
3 Granicus Encoding Appliance Software
(GT)
Granicus - Part#: NPN-GRANI-ENCOD-A
Contract Name: VITA - COTS Software
Contract #: VA-180917-SHI
Coverage Term: 1/10/2022 – 1/10/2023
1 $0.00 $1,498.62 $1,498.62
4 Government Transparency Suite
Granicus - Part#: NPN-GRANI-TRANS-A
Contract Name: VITA - COTS Software
Contract #: VA-180917-SHI
Coverage Term: 1/10/2022 – 1/10/2023
1 $0.00 $11,313.02 $11,313.02
5 Open Platform Suite
Granicus - Part#: NPN-GRANI-OPENP-A
Contract Name: VITA - COTS Software
Contract #: VA-180917-SHI
Coverage Term: 1/10/2022 – 1/10/2023
1 $0.00 $0.00 $0.00
6 Performance Accelerator Suite
Granicus - Part#: NPN-GRANI-PERFO-A
Contract Name: VITA - COTS Software
Contract #: VA-180917-SHI
Coverage Term: 1/10/2022 – 1/10/2023
1 $0.00 $4,063.59 $4,063.59
53
408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Order Form
Saint Paul, MN 55102 Prepared for
United States Frederick County VA
Order #: Q-171724
Prepared: 02/01/2022
Page 1 of 7
Granicus Proposal for Frederick County VA
ORDER DETAILS
Prepared By:David Potocki
Phone:202-559-4271
Email:david.potocki@granicus.com
Order #:Q-171724
Prepared On:02/01/2022
Expires On:03/25/2022
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: The term of the Agreement will commence on the date this document is
signed and will continue for 36 months.
ORDER TERMS
54
Order Form
Frederick County VA
Order #: Q-171724
Prepared: 02/01/2022
Page 2 of 7
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Boards and Commissions - Setup &
Configuration Up Front 1 Each $2,250.00
Boards and Commissions Online Group
Training Upon Delivery 1 Hours $0.00
Open Platform - Setup and Configuration Up Front 1 Hours $0.00
SUBTOTAL:$2,250.00
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Boards and Commissions Annual 1 Each $7,750.00
Open Platform Suite Annual 1 Each $0.00
SUBTOTAL:$7,750.00
55
Order Form
Frederick County VA
Order #: Q-171724
Prepared: 02/01/2022
Page 3 of 7
FUTURE YEAR PRICING
Period of PerformanceSolution(s)Year 2 Year 3
Boards and Commissions $8,292.50 $8,872.98
Open Platform Suite $0.00 $0.00
SUBTOTAL:$8,292.50 $8,872.98
56
Order Form
Frederick County VA
Order #: Q-171724
Prepared: 02/01/2022
Page 4 of 7
PRODUCT DESCRIPTIONS
Solution Description
Boards and Commissions Boards and Commissions is a Software-as-a-Service (SaaS) solution that
enables government organizations to simplify the citizen application and
appointment to boards process of the clerk’s office. Boards and
Commissions includes:
•Unlimited user accounts
•Unlimited boards, commissions, committees, and subcommittees
•Unlimited storage of citizen applications
•Access to up to one (1) Boards and Commissions site
•Access to customizable, embeddable iFrame websites for
displaying information to citizens
•Access to a customizable online citizen application form including
board-specific questions
•Customizable forms for board details, appointment details, and
internal tracking details
•Pre-designed document PDFs for applications, board details and
rosters, and vacancy reports
•Downloadable spreadsheets for easy reporting
Optional custom templates for document or report generation may also
be purchased for an additional fee.
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Boards and Commissions -
Setup & Configuration
Setup and Configuration for Boards and Commissions includes:
•Configuration of up to one (1) Boards and Commissions site
•Up to one (1) data import of historical legacy data from a previous
system into Boards and Commissions
Boards and Commissions Online
Group Training
Boards and Commissions - Online Group Training is for Group
training of Boards and Commissions, which allows clients to
have up to six (6) users participate in online Group sessions
with a Granicus trainer and other client users, to learn how to
use the system.
57
Order Form
Frederick County VA
Order #: Q-171724
Prepared: 02/01/2022
Page 5 of 7
Solution Description
Open Platform - Setup and
Configuration
Setup and configuration for Open Platform
58
Order Form
Frederick County VA
Order #: Q-171724
Prepared: 02/01/2022
Page 6 of 7
TERMS & CONDITIONS
•Link to Terms: https://granicus.com/pdfs/Master_Subscription_Agreement.pdf
•This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Frederick County VA to provide applicable exemption certificate(s).
•Granicus certifies that it will not sell, retain, use, or disclose any personal information provided by Client for any
purpose other than the specific purpose of performing the services outlined within this Agreement.
•Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
•Notwithstanding anything to the contrary, Granicus reserves the right to adjust pricing at any renewal in which
the volume has changed from the prior term without regard to the prior term's per-unit pricing.
59
Order Form
Frederick County VA
Order #: Q-171724
Prepared: 02/01/2022
Page 7 of 7
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-171724 dated 02/01/2022 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Frederick County VA
Signature:
Name:
Title:
Date:
60
7 Upgrade to SDI 720p Streaming
Granicus - Part#: NPN-GRANI-UPGRA-A
Contract Name: VITA - COTS Software
Contract #: VA-180917-SHI
Coverage Term: 1/10/2022 – 1/10/2023
1 $0.00 $2,844.52 $2,844.52
Total $36,810.67
Additional Comments
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.
Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed
above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract
Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts,
please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman
Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.
61
3593 Mayland Court
Richmond, VA 23233 DATE January 20, 2017
Fed ID# 26-4368726 Quotation #FCO012017
office 804 747-7780 Customer:Frederick County
fax 804 747-7112 Contact Name:Scott Varner
cell 804 564-6753 Phone Number:(540)722-8261
Andrew Pitts Email:svarner@fcva.us
apitts@streetandco.com
Contract Number 7058821-16JC Quotation Revised 8-27-19
Bill To:Frederick County
Accounts Payable / Scott Varner
0 Quotation valid until:September 26, 2019
, Prepared by:Andrew Pitts
Location:
LINE MANUFACTURER PART #DESCRIPTION QTY
SALE PRICE PER
ITEM
EXTENDED SALE
PRICE
1 Epson V11H903020 EPSON PowerLite L510U Standard Laser Projector, WUXGA, 5,000 Lumens1 2,799.00$ 2,799.00$
2 Epson V11H901020 EPSON PowerLite L610U Standard Laser Projector, WUXGA,
6,000 Lumens
1 3,499.00$ 3,499.00$
3 Chief RPMAUW Chief Projector Mount - Wh 2 231.20$ 462.40$
4 Chief CMS012018W Chief Ext Pipe - Wh 2 111.20$ 222.40$
5 Chief CMS440 Chief Suspended Ceiling Mount 2 132.00$ 264.00$
6 Dalite 37596LSC Dalite Tensioned Contour Electrol - HD Progressive 1.1 - viewing
area 60"h x 96"w - 113" Dia - White - 2" Total Black drop at the
top.
1 2,956.80$ 2,956.80$
7 Dalite 37586LSC Dalite Tensioned Contour Electrol - HiDef Pro1.1 - viewing area
50"h x 80"w - 94" Dia - White - with 2" of total drop at top
1 2,818.40$ 2,818.40$
8 Crestron TSW-760 Crestron 7" Touch Panel 1 1,120.00$ 1,120.00$
9 Crestron TSW-760-TTK Crestron Tabletop Kit for TSW-760 1 140.00$ 140.00$
10 Crestron CEN-SW-POE-5 Crestron 5-Port PoE 1 280.00$ 280.00$
11 Crestron DMPS3-300-C Crestron Series DigitalMedia Presentation System 300 1 5,880.00$ 5,880.00$
12 Crestron DM-RMC-4K-SCALER-C Creston DigitalMedia 8G+ Rx & Room Controller w/Scaler 2 1,260.00$ 2,520.00$
13 Crestron DM-TX-4K-302-C Crestron DM HDMI / VGA Transmitter (for podium - Res PC &
Aux HDMI & VGA feed)
1 1,400.00$ 1,400.00$
14 Crestron DM-TX-4K-100-C-1G-B-T Crestron DM HDMI Tx 1 490.00$ 490.00$
15 Mersive SP-8000-E2 Solstice perpetual software license integrated on an Android
appliance - unlimited number of users - Enterprise Edition - 2
Year Solstice Subscription
2 1,119.20$ 2,238.40$
16 Shure SLX124/85/SM58 Shure SLX Combo Wireless System Features SM58 Handheld
Microphone & WL185 Lavalier Microphone
1 888.80$ 888.80$
17 Shure DIS-CCU Central Control Unit for DDS 5900 1 1,075.00$ 1,075.00$
18 Shure PS-CCU-US Power supply for DIS-CCU 1 775.00$ 775.00$
19 Shure DC 5980 P Portable Conference Unit,16 338.00$ 5,408.00$
20 Shure GM 5924 Gooseneck Mic. w/LED,16 152.00$ 2,432.00$
21 Biamp TesiraFORTÉ VT Biamp DSP with VoIP Interface 1 2,398.40$ 2,398.40$
22 Crestron AMP-2210T Crestron 2Ch Amp 1 1,064.00$ 1,064.00$
23 Crestron SAROS IC4T-W-T-EACH Crestron Ceiling Speaker 10 116.80$ 1,168.00$
24 Epson V13H134A56 EPSON Replacement Filter 2 49.00$ 98.00$
25 Epson EPPEXPE2 EPSON Whole Unit Exchange Virtual Warranty, 2 Year 2 229.00$ 458.00$
26 -$
27 -$
28 -$
Material Sub Total 42,855.60$
Cables & Connectors 1,740.31$
Labor and Programming 6,825.00$
2 Guys for 5 nights Travel & Lodging 1,250.00$
Subtotal 52,670.91$
Freight 525.00$
Total Sale Price 53,195.91$
Sales Tax -$
Total Quote 53,195.91$
Notes:
1. Payment terms: A progress payment schedule shall be developed to meet the job schedule requirements.
2. The above proposal does not include any options.
3. All electrical work is left to the client or client subcontractor, unless otherwise determined.
Signature to proceed with order _______________________________________________________________ Date_______________
PURCHASE ORDER NUMBER : ___________________________________________________________________________________
***EMAIL OR FAX TO - ORDERS@STREETANDCO.COM OR 804-747-6041***
Frederick County
Street Co LLC
dba - SeedComm/Signature AV
Frederick County 17 Board Room 8-27-19.xlsxRevised with projector 8-27-19
3/29/2022
62
63
64
COUNTY of FREDERICK
Office of the County Administrator
Tel: 540.665.6382
Fax: 540.667.0370
TO: Finance Committee
FROM: Jay E. Tibbs, Deputy County Administrator
DATE: May 9, 2022
RE: Voter Registrar’s Office – Renovation/Relocation
As you might recall, bids were solicited for the renovation of space at Sunnyside Plaza to accommodate the
relocation of the Voter Registrar’s Office. Five bids were received with the low bid from KEE Construction
in the amount of $467,996.00. This amount was higher than originally estimated. In addition to the cost of
the construction project, there are additional furniture and equipment items needed to complete this project.
There is $91,876 in IT equipment needs for network equipment, firewall, phones, and security access and
video monitoring. In addition, there is approximately $25,000 needed for furniture and moving expenses.
The total project cost which includes the construction bid, contingency, IT equipment, and
furniture/fixtures is $625,000.00
This item was presented to the Public Works Committee for their review and recommendation. It was
noted at the meeting that proffer funds could be used for the building renovation. There is currently
$472,954.00 in proffer funds which have been received and identified for administration building. Use of
these funds does conform with the County’s proffer policy. The remaining $152,046.00 could be funded
from the County’s capital fund.
The Public Works Committee recommended approval of the total project budget of $625,000 for the
renovation of space for the Voter Registrar at Sunnyside Plaza with the funding sources as outlined above.
Staff is seeking a Proffer Fund supplemental appropriation in the amount of $472,954.00 and a transfer from
the County Capital Fund in the amount of $152,046.00. For a total project cost of $625,000.00. In addition,
staff is seeking permission to carry these funds over from FY22 into FY23.
Staff will be present at the meeting to answer any questions you might have.
107 North Kent Street ⚫ Winchester, Virginia 22601
4 026 012260 8800 000 004 BUILDINGS/SUNNYSIDE
65
note: Registrar has funds left from the redistricting appropriation and will use for
toward primary. $28k is the balance needed.
66
67
MEMORANDUM
To: Cheryl Shiffler, Frederick County Finance Director
From: Nick Sabo, Winchester Regional Airport Authority Executive Director
Date: May 11, 2022
RE: Finance Committee Agenda Item | Operating Budget Supplemental Appropriation
The Winchester Regional Airport Authority (WRAA) requests a supplemental appropriation in the
amount of $160,000 for aviation fuel cost-of-sales for the remainder of FY 2022. The supplemental
appropriation is necessary because fuel sales have outpaced projections by about 25%, meanwhile
fuel costs have been significantly higher than forecast. This supplemental appropriation is offset by
revenue from fuel sales; therefore no local funds are required.
Revenue: 3 - 017 - 018990 - 0010, Miscellaneous Revenue
Expense: 4 - 017 - 081090 - 5414 - 000 - 000, Merchandise for Resale
We sincerely appreciate the support of Frederick County. Please advise if you have questions or
need additional information.
68
MEMORANDUM
To: Cheryl Shiffler, Frederick County Finance Director
From: Nick Sabo, Winchester Regional Airport Authority Executive Director
Date: May 13, 2022
RE: Finance Committee Agenda Item | FY23 Capital Budget Request
The Winchester Regional Airport Authority (WRAA) requests the following appropriations in
support its FY 2023 capital budget. The projects are detailed in the enclosed spreadsheet.
1. Airport Capital Fund and General Fund revenue and expenditure appropriations for purchase
order balances at the end of FY2022 to carry forward to FY2023.
2. Airport Capital Fund appropriation in the amount of $100,000 and a General Fund
supplemental appropriation in the amount of $27,504. These amounts represent unbudgeted,
unencumbered funds for the FY2023 Airport Capital budget and associated local portion.
We sincerely appreciate the support of Frederick County. Please advise if you have questions or
need additional information.
Enclosure: FY 2023 Capital Budget Request
69
Description FEDERAL STATE LOCAL TOTAL
Terminal Building (Construction)Bid Opening July 8, 2022; Grant Award Aug 2022 TBD TBD TBD TBD
Reconstruct Apron & Rehabilitate Parallel
Taxiway Ph. 1 (Construct)Carry forward $3,002,905 $0 $0 $3,002,905
Reconstruct Apron & Rehabilitate Parallel
Taxiway Ph. 2 (Design/Bid)Carry forward $235,130 $0 $0 $235,130
Runway 14 Obstruction Removal - Ph. 2
(Design/Bid/Construct)Carry forward $104,381 $0 $0 $104,381
Terminal Building (Design)Carry forward $0 $39,517 $25,265 $64,782
Terminal Site Work Phase 2 (Construction)Carry forward $0 $1,254,265 $442,981 $1,697,246
State Eligible Maintenance 80/20 State Grant $0 $24,000 $6,000 $30,000
State Eligible Capital Equipment 50/50 State Grant $0 $25,000 $25,000 $50,000
Local Capital Project Expenditures Local Capital Expenditures $0 $0 $20,000 $20,000
Total Revenue $3,342,415 $1,342,782 $519,246 $5,204,443
Warren County $5,000
Clarke County $5,000 County City
Shenandoah County $5,000 76.4%23.6%
Frederick County/City of Winchester $504,246 $385,244 $119,002
Total $519,246
FY2023 - CAPITAL BUDGET REQUEST
Winchester Regional Airport Authority
UPDATE: 5/13/2022 REVENUE SOURCE
Local Revenue
70
DEPARTMENT FUND 85
TOTAL AMOUNT
(PER LINE ITEM)
Reconstruct Apron & Rehabilitate Parallel
Taxiway Ph. 1 (Construction)
Carry forward; Construction phase for project to reconstruct apron and
parallel taxiway $3,002,905
Terminal Building (Design)Carry forward; Design costs under contract with AECOM for design of new
terminal building to be bid in FY23 $64,782
Terminal Site Work Phase 2
(Construction)
Carry forward; Construction costs associated with Terminal Site Work
Phase 2 project $1,697,246
Reconstruct Apron & Rehabilitate Parallel
Taxiway Ph. 2 (Design/Bid)
Carry forward; Design/bid for Phase 2 of project to reconstruct apron and
parallel taxiway; federal grant for construction in FY 23 $235,130
Runway 14 Obstruction Removal - Ph. 2
(Design/Bid/Construction)
Carry forward; Obstruction removal project for parcel "PE3" adjacent to
Runway 14 $104,381
State Eligible Maintenance Eligible airfield maintenance and repair projects in accordance with Virginia
Department of Aviation Program Manual $30,000
State Eligible Capital Equipment Eligible capital equipment acquisition in accordance with Virginia
Department of Aviation Program Manual $50,000
Local Capital Project Expenditures Local Capital Expenditures $20,0004 - 085 - 081030 - 3002 - 000 - 000
4 - 085 - 081030 - 8801 - 000 - 206
4 - 085 - 081030 - 7801 - 000 - 043
4 - 085 - 081030 - 8001 - 000 - 000
FY2023 CAPITAL BUDGET REQUESTS
Winchester Regional Airport Authority
EXPENDITURE
LINE ITEM
4 - 085 - 081030 - 8801 - 000 - 172
4 - 085 - 081030 - 8801 - 000 - 174
DESCRIPTION
4 - 085 - 081030 - 8801 - 000 - 202
4 - 085 - 081030 - 8801 - 000 - 203
71
Page 1 of 2
BUDGET TRANSFERS APRIL 2022
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
4/1/2022 COUNTY ADMINISTRATOR TO COVER PAYOUT 1201 1001 000 001 33,923.38
COUNTY ADMINISTRATOR 1201 1001 000 003 (33,923.38)
4/7/2022 RECREATION CENTERS AND PLAYGROUNDS TO COVER AWARDS FOR APPLE BLOSSOM RACES 7104 5412 000 000 (1,500.00)
RECREATION CENTERS AND PLAYGROUNDS 7104 5415 000 000 1,500.00
4/11/2022 COUNTY OFFICE BUILDINGS/COURTHOUSE CAPITAL FUND ROOF TOP UNIT PUBLIC SAFETY BUILDING 4304 8001 000 005 119,460.00
TRANSFERS/CONTINGENCY 9301 5890 000 000 (119,460.00)
4/11/2022 COUNTY OFFICE BUILDINGS/COURTHOUSE EXTENSION MASTER GARDNERS TO PLANT FLOWERS CAB 4304 5101 000 000 (1,500.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5403 000 000 1,500.00
4/11/2022 INFORMATION TECHNOLOGY TO PAY INVOICES TO DISYS 1220 5506 000 000 (3,000.00)
INFORMATION TECHNOLOGY 1220 3002 000 000 3,000.00
4/13/2022 REFUSE COLLECTION FUND COMMUNITY OUTREACH 4203 3006 000 000 (200.00)
REFUSE COLLECTION 4203 3007 000 000 200.00
4/13/2022 MAINTENANCE ADMINISTRATION FUNDS FOR GAS IN MAINTENANCE TRUCK 4301 4003 000 002 (300.00)
MAINTENANCE ADMINISTRATION 4301 4003 000 003 300.00
4/13/2022 BOARD OF SUPERVISORS FUNDS TO COVER COPIES 1101 5506 000 000 (1,300.00)
BOARD OF SUPERVISORS 1101 4003 000 001 1,300.00
4/13/2022 MANAGEMENT INFORMATION SYSTEMS TO COVER DEFICIT IN INTERNET 1222 5401 000 000 (1,200.00)
MANAGEMENT INFORMATION SYSTEMS 1222 5299 000 000 1,200.00
4/13/2022 MANAGEMENT INFORMATION SYSTEMS TO COVER POSTAGE 1222 5401 000 000 (1,000.00)
MANAGEMENT INFORMATION SYSTEMS 1222 5204 000 000 1,000.00
4/14/2022 OTHER TO COVER OTHER EXPENSES(SHREDDING)1224 5307 000 000 (316.00)
OTHER 1224 5415 000 000 316.00
OTHER 1224 5308 000 000 (597.00)
OTHER 1224 5415 000 000 597.00
4/14/2022 ELECTORAL BOARD AND OFFICIALS MAILING NEW VOTER CARDS 1301 5204 000 000 (18,200.00)
ELECTORAL BOARD AND OFFICIALS 1301 3006 000 000 18,200.00
4/19/2022 SHERANDO PARK TO COVER ADDITIONAL WORK NEEDED 7110 3010 000 000 (5,200.00)
SHERANDO PARK 7110 3004 000 003 5,200.00
4/25/2022 REASSESSMENT/BOARD OF ASSESSORS PURCHASE IPHONES/CASES/SCREENS 1210 3002 000 000 (3,500.00)
REASSESSMENT/BOARD OF ASSESSORS 1210 5401 000 000 3,500.00
4/25/2022 REFUSE COLLECTION PURCHASE OF REPLACEMENT MESSAGE CENTERS DT&MT 4203 5413 000 000 (1,500.00)
REFUSE COLLECTION 4203 5415 000 000 1,500.00
4/25/2022 PARKS AND RECREATION ADMINISTRATION TO COVER NEGATIVE BALANCE 7101 5413 000 000 (100.00)
PARKS AND RECREATION ADMINISTRATION 7101 5415 000 000 100.00
CLEARBROOK PARK 7109 5410 000 000 (1,100.00)
CLEARBROOK PARK 7109 5403 000 000 1,100.00
CLEARBROOK PARK 7109 5407 000 000 (4,021.00)
CLEARBROOK PARK 7109 5408 000 000 4,021.00
4/25/2022 SHERIFF TO COVER DEFICIT AMOUNT 3102 3004 000 002 (2,000.00)
SHERIFF 3102 3004 000 001 2,000.00
SHERIFF 3102 3005 000 000 (1,000.00)
SHERIFF 3102 5411 000 000 1,000.00
SHERIFF 3102 5506 000 000 (2,000.00)
SHERIFF 3102 5801 000 000 2,000.00
5/3/2022 AGRICULTURE FUNDS NEEDED FOR ADOBE SUBSCRIPTION 8301 3004 000 001 (14.99)
AGRICULTURE 8301 5411 000 000 14.99
5/3/2022 AGRICULTURE FUNDS NEEDED FOR PROGRAMMING/OFFICE SUPPLIES 8301 3004 000 001 (318.57)
AGRICULTURE 8301 5401 000 000 318.57
5/3/2022 COMMISSIONER OF THE REVENUE PURCHASE OF BUSINESS CARDS 1209 3010 000 000 (60.00)
COMMISSIONER OF THE REVENUE 1209 3006 000 000 60.00
5/3/2022 FIRE AND RESCUE TO COVER YEAR END EXPENSE 3505 5410 000 000 (15,000.00)
FIRE AND RESCUE 3505 3004 000 002 15,000.00
FIRE AND RESCUE 3505 5410 000 000 (10,000.00)
FIRE AND RESCUE 3505 4003 000 002 10,000.00
FIRE AND RESCUE 3505 5410 000 000 (10,000.00)
FIRE AND RESCUE 3505 5407 000 000 10,000.00
FIRE AND RESCUE 3505 5410 000 000 (10,000.00)
FIRE AND RESCUE 3505 5408 000 000 10,000.00
FIRE AND RESCUE 3505 5410 000 000 (3,000.00)
FIRE AND RESCUE 3505 5605 000 002 3,000.00
5/4/2022 COUNTY OFFICE BUILDINGS/COURTHOUSE FIRE ALARM REPLACEMENT COUNTY ADMINISTRATION 4304 5605 000 005 (37,718.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 37,718.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5101 000 000 (16,000.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 16,000.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5103 000 000 (1,500.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 1,500.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5102 000 000 (1,600.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 1,600.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3004 000 003 (6,200.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 6,200.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5405 000 007 (800.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 800.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5403 000 007 (300.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 300.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5407 000 007 (600.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 600.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3010 000 006 (1,200.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 1,200.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3004 000 007 (1,718.00)
72
Page 2 of 2
BUDGET TRANSFERS APRIL 2022
DATE DEPARTMENT/GENERAL FUND REASON FOR TRANSFER FROM TO ACCT CODE AMOUNT
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 1,718.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 3010 000 005 (2,500.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 2,500.00
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 5101 000 005 (8,434.00)
COUNTY OFFICE BUILDINGS/COURTHOUSE 4304 8009 000 000 8,434.00
73
County of Frederick
General Fund
April 30, 2022
ASSETS FY22 FY21 Increase
4/30/22 4/30/21 (Decrease)
Cash and Cash Equivalents 34,362,747.94 26,886,025.88 7,476,722.06 *A
Petty Cash 1,555.00 1,555.00 0.00
Receivables:
Receivable Arrears Pay Deferred 379,989.05 427,825.99 (47,836.94)
Taxes, Commonwealth,Reimb.P/P 166,548,388.58 145,783,557.41 20,764,831.17
Streetlights 23,529.30 24,417.37 (888.07)
Miscellaneous Charges 73,054.95 39,840.83 33,214.12
Prepaid Postage 6,186.07 3,678.24 2,507.83
GL controls (est.rev / est. exp)(30,439,189.07)(20,050,113.62)(10,389,075.45)(1) Attached
TOTAL ASSETS 170,956,261.82 153,116,787.10 17,839,474.72
LIABILITIES
Accrued Wages Payable 1,526,742.87 1,532,417.87 (5,675.00)
Retainage Payable 0.00 0.00 0.00
Performance Bonds Payable 1,272,148.33 839,374.01 432,774.32
Taxes Collected in Advance 77,080.46 54,638.57 22,441.89
Deferred Revenue 166,699,838.71 145,847,485.84 20,852,352.87 *B
TOTAL LIABILITIES 169,575,810.37 148,273,916.29 21,301,894.08
EQUITY
Fund Balance
Reserved:
Encumbrance General Fund 1,536,927.91 1,069,155.04 467,772.87 (2) Attached
Conservation Easement 4,779.85 4,779.85 0.00
Peg Grant 530,887.25 457,784.03 73,103.22
Prepaid Items 949.63 949.63 0.00
Advances 657,083.23 657,083.23 0.00
Courthouse Fees 513,310.91 487,960.80 25,350.11
Animal Shelter 1,232,526.42 1,209,505.42 23,021.00
Sheriff's Reserve 1,000.00 1,000.00 0.00
Proffers 5,106,217.71 3,449,458.72 1,656,758.99 (3) Attached
Parks Reserve 111,003.70 86,948.99 24,054.71
E-Summons Funds 195,802.97 164,573.40 31,229.57
VDOT Revenue Sharing 436,270.00 436,270.00 0.00
Undesignated Adjusted Fund Balance (8,946,308.13)(3,182,598.30)(5,763,709.83)(4) Attached
TOTAL EQUITY 1,380,451.45 4,842,870.81 (3,462,419.36)
TOTAL LIAB. & EQUITY 170,956,261.82 153,116,787.10 17,839,474.72
NOTES:
*A Cash increase includes an increase in revenue, expenditures, and transfers and a decrease in fund
balance(refer to the comparative statement of revenues, expenditures, transfers, and change in
fund balance).
*B Deferred revenue includes taxes receivable, street lights, misc charges, dog tags, and motor
vehicle registration fees.
74
BALANCE SHEET
(1) GL Controls FY22 FY21 Inc/(Decrease)
Estimated Revenue 215,511,318 198,933,150 16,578,167
Appropriations (128,975,567) (102,914,658) (26,060,909)
Est. Transfers to Other Funds (118,511,867) (117,210,331) (1,301,536)
Est.Transfers from Other Funds - 72,570 (72,570)
Encumbrances 1,536,928 1,069,155 467,773
Total (30,439,189) (20,050,114) (10,389,075)
(General Fund Purchase Orders 4/30/22)
Amount
Agriculture 9,982.62 Furniture & Cabinets for (3) Office Workstations
County Office Building 119,460.00 35 Ton Rooftop Unit
Fire and Rescue 25,648.00 Apparatus Pump, Ladder, Hose Testing
51,041.75 Emergency Vehicle Lighting&Equipment
10,688.00 Uniforms
5,856.00 Cradlepoint Mobile Routers
2,626.08 Ammuniton
120,022.40 Life Pak and Lucas Device Annual Preventive Maintenance
20,451.47 Water Rescue Items
320,517.00 2022 Ford F550 Model 623F Ambulance
IT 41,160.00 Annual Maintenance Cost for the Security Project
5,200.00 ISP for connection rollover
103,191.39 Catalyst 9500 Switches
34,416.00 Virtual Infrastricture/Nutanix
Maintenance Administration 34,248.46 2022 Ford F-150 Truck
MIS 10,513.61 IBM I Series Power 9
7,830.00 Paper Stock For Tax Billing
Parks and Recreation 12,363.60 Uniforms Apple Blossom 10K/Kids Bloomin' Mile
22,000.00 Pool Chlorine/Pulsar Briquettes for Clearbrook and Sherando
20,078.39 Kubota Tractor W/60" Mower and Loader
8,312.00 Apple Blossom Race Awards
28,332.00 Super Z Hyper Drive 72" Mower
6,232.80 Turf Supplies(Seed and Fertilizer)
104,975.76 Sherando Park Playground
Public Safety 31,000.00 Emergency Radio Equipment Replacement and Relocation
Registrar 256.40 Envelopes
80,595.00 (8) Voting Scanners with Internal Backup Batteries
19,155.00 Voting Equipment Firmware and Batteries
18,166.20 New Voter Cards for Redistricting
Sheriff 21,884.00 Ammunition
4,410.00 Point Blank Body Armor
78,799.87 Emergency Vehicle Equipment
1,290.00 Livescan Inkless Fingerprinting Scanner
110,877.36 (3) Ford Police Responders 2021
39,256.00 (2022 Chevrolet Tahoe 4X4 SSV
Treasurer 6,090.75 Envelopes
Total 1,536,927.91
Designated
(3)Proffer Information Other
SCHOOLS PARKS FIRE & RESCUE Projects TOTAL
4/30/2022 2,431,966.15 222,040.89 301,254.64 2,150,956.03 5,106,217.71
Designated Other Projects Detail
Administration 453,289.71
Bridges 16,214.32
Historic Preservation 129,000.00
Library 321,105.00
Rt.50 Trans.Imp.10,000.00
Rt. 50 Rezoning 25,000.00 Rt. 656 & 657 Imp.25,000.00
RT.277 162,375.00
Sheriff 138,082.00
Solid Waste 12,000.00
Stop Lights 52,445.00
Treasurer 700.00
Freedom Manor Transportation 20,500.00
BPG Properties/Rt.11 Corridor 330,000.00
Blackburn Rezoning 452,745.00
Clearbrook Bus.Ctr.Rezoning 2,500.00
Total Other Proffers 2/22 2,150,956.03
(4) Fund Balance Adjusted
Beginning Balance 4/22 41,602,063.27
Revenue 4/22 138,775,928.76
Expenditures 4/22 (78,286,318.51)
Transfers 4/22 (111,037,981.65)
Ending Balance 4/30/22 (8,946,308.13)
75
County of Frederick
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balance
April 30, 2022
FY22 FY21 YTD
REVENUES: 4/30/22 4/30/21 Actual
Appropriated Actual Actual Variance
General Property Taxes 144,622,216.00 73,196,237.77 66,051,667.79 7,144,569.98 (1)
Other local taxes 43,418,479.00 34,507,405.94 30,652,047.38 3,855,358.56 (2)
Permits & Privilege fees 2,152,505.00 2,158,186.70 1,979,893.07 178,293.63 (3)
Revenue from use of money
and property 398,833.00 425,451.64 3,049,393.82 (2,623,942.18)(4)
Charges for Services 3,740,882.00 2,535,215.71 1,897,633.22 637,582.49
Miscellaneous 553,543.30 505,091.48 475,844.05 29,247.43
Recovered Costs 2,242,697.86 1,954,815.95 2,646,769.47 (691,953.52)(5)
Proffers 2,814,255.71 1,547,473.87 1,266,781.84 (5)
Intergovernmental:
Commonwealth 13,583,098.60 15,890,739.05 15,145,865.21 744,873.84 (6)
Federal 82,712.33 72,178.35 27,728.84 44,449.51 (7)
Insurance Recoveries 0.00 0.00 9,684.00 (9,684.00)
Transferred from County Capital 3,207,350.46 3,207,350.46 72,570.00 3,134,780.46
Transferred from the Cares Act 1,509,000.00 1,509,000.00 74,301.00 1,434,699.00
TOTAL REVENUES 215,511,317.55 138,775,928.76 123,630,871.72 15,145,057.04
EXPENDITURES:
General Administration 18,183,631.88 14,489,691.84 11,914,289.81 2,575,402.03
Judicial Administration 3,411,517.16 2,550,558.51 2,298,320.37 252,238.14
Public Safety 52,409,589.76 41,145,616.22 36,155,998.19 4,989,618.03
Public Works 7,707,629.93 4,533,485.66 4,838,998.21 (305,512.55)
Health and Welfare 12,224,539.00 8,057,277.42 7,720,000.16 337,277.26
Education 81,308.00 60,981.00 60,981.00 0.00
Parks, Recreation, Culture 9,033,223.61 5,445,703.53 5,012,066.60 433,636.93
Community Development 2,360,396.34 2,003,004.33 1,862,266.43 140,737.90
TOTAL EXPENDITURES 105,411,835.68 78,286,318.51 69,862,920.77 8,423,397.74 (8)
OTHER FINANCING SOURCES ( USES):
Operating transfers from / to 142,075,598.85 111,037,981.65 97,505,203.20 13,532,778.45 (9)
Excess (deficiency)of revenues & other
sources over expenditures
& other uses (31,976,116.98)(50,548,371.40)(43,737,252.25)6,811,119.15
Fund Balance per General Ledger 41,602,063.27 40,554,653.95 1,047,409.32
Fund Balance Adjusted to reflect (8,946,308.13)(3,182,598.30)(5,763,709.83)
Income statement 4/30/22
`
76
(1)General Property Taxes FY22 FY21 Increase/Decrease
Real Estate Taxes 37,074,540 33,387,339 3,687,201
Public Services 1,337,014 1,298,170 38,844
Personal Property 32,962,348 29,533,949 3,428,399
Penalties and Interest 1,339,816 1,358,134 (18,318)
Credit Card Chgs./Delinq.Advertising 26,885 7,786 19,099
Adm.Fees For Liens&Distress 455,636 466,290 (10,654)
73,196,238 66,051,668 7,144,570
(2) Other Local Taxes
Local Sales Tax 13,500,107.91 11,828,252.56 1,671,855.35
Communications Sales Tax 648,069.03 673,953.97 (25,884.94)
Utility Taxes 2,747,927.18 2,706,620.73 41,306.45
Business Licenses 8,698,147.60 7,903,144.22 795,003.38 *1
Auto Rental Tax 163,069.09 136,793.66 26,275.43
Motor Vehicle Licenses Fees 686,507.74 700,266.50 (13,758.76)
Recordation Taxes 2,514,831.58 2,261,034.14 253,797.44
Meals Tax 4,622,463.46 3,870,751.05 751,712.41
Lodging Tax 911,080.44 555,576.63 355,503.81
Street Lights 11,211.91 11,573.92 (362.01)
Star Fort Fees 3,990.00 4,080.00 (90.00)
Total 34,507,405.94 30,652,047.38 3,855,358.56
(3)Permits&Privileges
Dog Licenses 28,979.00 38,456.00 (9,477.00)
Land Use Application Fees 6,150.00 4,225.00 1,925.00
Transfer Fees 3,610.80 3,443.17 167.63
Development Review Fees 632,386.64 368,322.50 264,064.14
Building Permits 934,681.21 1,128,478.57 (193,797.36)
2% State Fees 1,714.05 4,082.83 (2,368.78)
Electrical Permits 130,573.00 82,895.00 47,678.00
Plumbing Permits 18,977.00 23,143.00 (4,166.00)
Mechanical Permits 87,809.00 88,953.00 (1,144.00)
Sign Permits 4,925.00 3,775.00 1,150.00
Blasting Permits - 430.00 (430.00)
Land Disturbance Permits 295,431.00 226,039.00 69,392.00
Institutional Inspections Permit 7,850.00 5,750.00 2,100.00
Residential Pump and Haul Fee - 200.00 (200.00)
Septic Haulers Permit 200.00 - 200.00
Sewage Installation License 300.00 - 300.00
Transfer Development Rights 4,400.00 1,500.00 2,900.00
Small Cell Tower Permit 200.00 200.00 -
Total 2,158,186.70 1,979,893.07 178,293.63
(4) Revenue from use of
Money 171,807.37 103,955.84 67,851.53
Property 253,644.27 2,945,437.98 (2,691,793.71) *2
Total 425,451.64 3,049,393.82 (2,623,942.18)
*1 Higher gross receipts in FY2022 than FY2021 and inflation.
*2 Sale of Frederick County Middle School for $2.8 million FY21 and
sale of Old Albin Convenience site for $101,750.00 FY22.
77
(5) Recovered Costs FY22 FY21 Increase/Decrease
4/30/2022 4/30/2021
Recovered Costs Treasurers Office 816.00 67,730.02 (66,914.02)
Recovered Costs Social Services 58,852.12 71,632.18 (12,780.06)
Purchasing Rebate 185,263.43 180,864.99 4,398.44
Recovered Costs-IT/GIS 27,261.00 27,261.00 -
Recovered Costs-F&R Fee Recovery 384,662.75 344,553.12 40,109.63
Recovered Cost Fire Companies 175,620.57 205,353.24 (29,732.67)
Recovered Costs Sheriff 134,560.00 151,105.00 (16,545.00)
Recovered Cost Cares Act 305,999.32 919,729.31 (613,729.99)
Reimbursement Circuit Court 6,703.96 6,999.95 (295.99)
Reimb.Public Works/Planning Clean Up 650.00 1,400.00 (750.00)
Clarke County Container Fees 64,702.84 58,884.63 5,818.21
City of Winchester Container Fees 50,026.55 49,323.01 703.54
Refuse Disposal Fees 103,524.54 108,510.34 (4,985.80)
Recycling Revenue 17,543.60 17,165.50 378.10
Sheriff Restitution - 391.09 (391.09)
Container Fees Bowman Library 1,576.23 1,344.34 231.89
Restitution Other 1,589.23 1,000.00 589.23
Reimb.of Expenses Gen.District Court 14,151.41 14,208.75 (57.34)
Reimb.Task Force 64,428.44 61,850.90 2,577.54
Reimb. Elections 3,770.20 10,338.40 (6,568.20)
Sign Deposits -Planning 500.00 440.00 60.00
Westminister Canterbury Lieu of Tax 39,384.00 18,961.80 20,422.20
Labor-Grounds Maint.Fred.Co.Schools 207,504.14 210,997.66 (3,493.52)
Comcast PEG Grant 80,866.00 86,347.50 (5,481.50)
Fire School Programs 6,930.00 10,610.00 (3,680.00)
Clerks Reimbursement to County 7,764.40 9,056.10 (1,291.70)
Reimb. Sheriff 10,165.22 10,710.64 (545.42)
Subtotal Recovered Costs 1,954,815.95 2,646,769.47 (691,953.52)
Proffer Fire Dept.Carbaugh 30,000.00 - 30,000.00 *1
Proffer-Carbaugh Business Center 1,141,128.00 - 1,141,128.00 *2
Proffer Dogwood Village-Parks&Recreation 7,485.59 - 7,485.59
Proffer Soverign Village 29,269.84 - 29,269.84
Proffer Southern Hills - 261,968.27 (261,968.27)
Proffer Snowden Bridge 813,208.14 754,673.49 58,534.65
Proffer Cedar Meadows 24,405.00 78,096.00 (53,691.00)
Proffer Madison Village 243,922.50 163,281.60 80,640.90
Proffer Freedom Manor 14,500.00 12,750.00 1,750.00
The Village at Middletown Proffer - 276,704.51 (276,704.51)
Newtown Landing Proffer 510,336.64 - 510,336.64
Subtotal Proffers 2,814,255.71 1,547,473.87 1,266,781.84
Grand Total 4,769,071.66 4,194,243.34 574,828.32
*1 Carbaugh Business Center Proffer for use by the Board in its descreation for fire and rescue purposes.
*2 Carbaugh Business Center Proffer to be used after the start of construction on the extension of Renaissance Drive that
will connect with Shady Elm Road. Such funds can be used by the Board of Supervisors in its discretion for transportation
improvements related to the extension of Renaissance Drive.
78
(6) Commonwealth Revenue FY22 FY21
4/30/2022 4/30/2021 Increase/Decrease
Motor Vehicle Carriers Tax 39,495.49 35,394.04 4,101.45
Mobile Home Titling Tax 86,595.75 55,025.84 31,569.91
State Noncategorical Funding 12,960.00 53,568.00 (40,608.00)
P/P State Reimbursement 6,526,528.18 6,526,528.18 -
Shared Expenses Comm.Atty.472,391.48 421,488.30 50,903.18
Shared Expenses Sheriff 2,404,466.61 2,003,040.37 401,426.24
Shared Expenses Comm.of Rev.187,435.06 166,783.49 20,651.57
Shared Expenses Treasurer 157,844.44 131,660.51 26,183.93
Shared Expenses Clerk 385,897.97 347,068.77 38,829.20
Public Assistance Grants 4,179,209.25 3,978,677.52 200,531.73
Litter Control Grant 21,374.00 14,931.00 6,443.00
Emergency Services Fire Program 304,416.00 286,630.00 17,786.00
Other Revenue From The Commonwealth 708.83 17.95 690.88
Four-For-Life Funds 94,369.60 96,393.44 (2,023.84)
DMV Grant Funding 14,960.43 9,436.69 5,523.74
Parks State Grants 23,900.00 69,351.58 (45,451.58)
State Grant Emergency Services 101,531.00 141,535.46 (40,004.46)
Sheriff State Grants 105,084.61 37,993.44 67,091.17
JJC Grant Juvenile Justice 128,358.00 128,358.00 -
Rent/Lease Payments 203,891.46 165,648.03 38,243.43
Spay/Neuter Assistance-State 2,547.78 2,116.12 431.66
Wireless 911 Grant 251,927.38 208,388.23 43,539.15
State Forfeited Asset Funds 11,753.73 17,675.93 (5,922.20)
Victim Witness-Commonwealth Office 43,457.12 248,154.32 (204,697.20)
State Funds-Communications Center 129,634.88 - 129,634.88
Total 15,890,739.05 15,145,865.21 744,873.84
79
County of Frederick
General Fund
April 30, 2022
(7) Federal Revenue FY22 FY21 Increase/Decrease
Federal Forfeited Assets 842.12 5,349.82 (4,507.70)
Federal Funds Sheriff 71,136.23 22,379.02 48,757.21
Emergency Services Grant-Federal 200.00 - 200.00
Total 72,178.35 27,728.84 44,449.51
(8) Expenditures
Expenditures increased $8.4 million that includes $1,686,000 bonuses paid from ARPA
Funds and $177,000 from the Compensation Board. General Administration increased
$2.6 million and includes an increase of $124,213 to CSA over the previous year and an
increase of $318,579.73 in COR tax refunds. Public Safety increased $5 million. This
increase includes donations to Fire Companies and Rescue Squads and $183,540 for
rescue units (Rescue Engine 12 and Wagon 19) to serve as reserve units for the entire
system. Additionally, the local contribution to the Jail increased $267,910.00.
The transfers increased $13,532,778.45. See chart below.
(9) Transfers Increased $13,532,778.45 FY22 FY21 Increase/Decrease
Transfer to School Operating Fund 71,187,106.75 67,923,350.74 3,263,756.01 *1
Transfer to Debt Service Schools 13,557,688.50 12,814,148.25 743,540.25
Transfer to Debt Service County 2,196,029.52 2,239,196.86 (43,167.34) *2
Transfer to School Operating Capital - 3,715,900.00 (3,715,900.00)
Operational Transfers (205,647.41) 85,082.04 (290,729.45) *3
Reserve for Merit/COLA Increases 3,081.75 29,950.00 (26,868.25)
Operational Contingency (1,800,277.46) (2,306,730.69) 506,453.23
Reserve for Capital 26,100,000.00 13,004,306.00 13,095,694.00 *4
Total 111,037,981.65 97,505,203.20 13,532,778.45
*1 School Operating FY22 includes $1,064,170.38 C/F Encumbrances and $454,276.12 unspent
restricted funds. Additionally, $69,668,660.25 for 75% of the School Operating. FY21 includes
$1,397,457.67 C/F Encumbrances, $294,942.57 for unspent restricted funds and $66,230,950.50
for 75% of the School Operating.
*2 Payments include the Bowman Library and the City of Winchester for Courtroom, Roof and
HVAC Projects.
*3 Timing of Insurance Charge Outs.
*4 $26,100,000 represents General Fund FY2020-2021 Yearend Unreserved Fund Balance in Excess
of 20% that was transferred to the County Capital Fund Per the Board of Supervisors Adopted
Policy.
80
County of Frederick
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
April 30, 2022
ASSETS FY22 FY21 Increase
4/30/22 4/30/21 (Decrease)
Cash 10,268,550.27 10,746,296.63 (477,746.36)*1
Receivable Arrears Pay Deferred 108,223.64 117,989.36 (9,765.72)
GL controls(est.rev/est.exp)(2,682,011.00)(2,255,080.62)(426,930.38)
TOTAL ASSETS 7,694,762.91 8,609,205.37 (914,442.46)
LIABILITIES
Accrued Wages Payable 429,795.90 440,238.90 (10,443.00)
Accrued Operating Reserve Costs 2,859,074.91 2,679,115.00 179,959.91
TOTAL LIABILITIES 3,288,870.81 3,119,353.90 169,516.91
EQUITY
Fund Balance
Reserved
Encumbrances 39,377.25 39,256.94 120.31
Undesignated
Fund Balance 4,366,514.85 5,450,594.53 (1,084,079.68)*2
TOTAL EQUITY 4,405,892.10 5,489,851.47 (1,083,959.37)
TOTAL LIABILITY & EQUITY 7,694,762.91 8,609,205.37 (914,442.46)
NOTES:
*1 Cash decreased $477,746.36. Refer to the following page for comparative statement of revenues and
expenditures and changes in fund balance.
*2 Fund balance decreased $1,084,079.68. The beginning balance was $5,839,505.33 and includes adjusting
entries, budget controls FY22($2,396,196.00), ($66,150.00) for the HVAC Control System, ($148,517.00) for
the Network Upgrade Project, ($3,451.99),unspent FY2021 grant funds to be returned to the State, and the
year to date revenue less expenditues of $1,141,324.51.
Current Unrecorded Accounts Receivable-FY22
Prisoner Billing:24,878.57
Compensation Board Reimbursement 4/22 527,457.83
Total 552,336.40
81
County of Frederick
Comparative Statement of Revenues, Expenditures
and Changes in Fund Balance
April 30, 2022
FUND 11 NORTHWESTERN REGIONAL ADULT DETENTION CENTER
FY22 FY21
REVENUES:4/30/22 4/30/21 YTD Actual
Appropriated Actual Actual Variance
Credit Card Probation - 350.96 465.69 (114.73)
Interest 100,000.00 13,592.81 12,435.30 1,157.51
Salvage and Surplus - 4,675.00 - 4,675.00
Supervision Fees 35,654.00 16,753.88 27,573.50 (10,819.62)
Drug Testing Fees 1,000.00 360.00 225.00 135.00
Work Release Fees 348,000.00 230,654.83 181,780.76 48,874.07
Federal Bureau Of Prisons 0.00 495.00 605.00 (110.00)
Local Contributions 7,883,470.00 7,883,470.00 7,706,061.00 177,409.00
Miscellaneous 15,000.00 12,180.46 13,748.51 (1,568.05)
Phone Commissions 545,000.00 361,253.64 396,672.07 (35,418.43)
Food & Staff Reimbursement 75,000.00 51,511.73 50,469.77 1,041.96
Elec.Monitoring Part.Fees 90,000.00 35,852.79 60,154.92 (24,302.13)
Recovered Costs Cares Act 0.00 0.00 19,197.29 (19,197.29)
Share of Jail Cost Commonwealth 1,220,000.00 1,079,886.28 1,033,844.35 46,041.93
Medical & Health Reimb.54,000.00 15,559.94 43,830.72 (28,270.78)
Shared Expenses CFW Jail 6,526,779.00 4,998,931.50 4,384,845.16 614,086.34
State Grants 339,897.00 167,449.00 159,076.00 8,373.00
DOC Medical Reimb.0.00 238,224.31
Local Offender Probation 330,302.00 183,381.00 138,714.00 44,667.00
Pretrial Expansion Grant 299,098.00 82,203.00 366.00 81,837.00
Transfer Funds/CARES/ARPA 156,000.00 156,000.00 0.00 156,000.00
Transfer From General Fund 5,788,868.00 5,788,868.00 5,520,958.00 267,910.00
TOTAL REVENUES 23,808,068.00 21,321,654.13 19,751,023.04 1,332,406.78
EXPENDITURES:26,529,456.25 20,180,329.62 18,727,309.55 1,453,020.07 *1
Excess(Deficiency)of revenues over
expenditures (2,721,388.25)1,141,324.51 1,023,713.49 117,611.02
FUND BALANCE PER GENERAL LEDGER 3,225,190.34 4,426,881.04 (1,201,690.70)
Fund Balance Adjusted To Reflect 4,366,514.85 5,450,594.53 (1,084,079.68)
Income Statement 3/31/22
*1 Expenditures include bonuses totaling $537,000. ARPA funds covered $141,000 and Compensation Board
covered $396,000.
82
County of Frederick
Fund 12 Landfill
April 30, 2022
FY22 FY21 Increase
ASSETS 4/30/22 4/30/21 (Decrease)
Cash 38,416,406.36 37,701,123.45 715,282.91
Receivables:
Accounts Receivable 3,449.27 72,434.00 (68,984.73)
Fees 1,003,302.08 748,562.49 254,739.59 *1
Receivable Arrears Pay Deferred 16,814.14 19,841.34 (3,027.20)
Allow.Uncollectible Fees (84,000.00)(84,000.00) 0.00
Fixed Assets 60,976,077.03 56,682,005.22 4,294,071.81
Accumulated Depreciation (38,369,357.59)(35,591,828.07) (2,777,529.52)
GL controls(est.rev/est.exp)(4,004,462.53)(2,665,453.50) (1,339,009.03)
TOTAL ASSETS 57,958,228.76 56,882,684.93 1,075,543.83
LIABILITIES
Accrued VAC.Pay and Comp TimePay 199,328.15 195,919.35 3,408.80
Accrued Remediation Costs 14,967,392.18 14,337,949.36 629,442.82 *2
Deferred Revenue Misc.Charges 3,449.27 72,434.00 (68,984.73)
Accrued Wages Payable 55,918.70 57,529.70 (1,611.00)
TOTAL LIABILITIES 15,226,088.30 14,663,832.41 563,866.89
EQUITY
Fund Balance
Reserved:
Encumbrances 0.00 6,244.50 (6,244.50)
Land Acquisition 1,048,000.00 1,048,000.00 0.00
New Development Costs 3,812,000.00 3,812,000.00 0.00
Environmental Project Costs 1,948,442.00 1,948,442.00 0.00
Equipment 3,050,000.00 3,050,000.00 0.00
Undesignated
Fund Balance 32,873,698.46 32,354,166.02 519,532.44 *3
TOTAL EQUITY 42,732,140.46 42,218,852.52 513,287.94
TOTAL LIABILITY AND EQUITY 57,958,228.76 56,882,684.93 1,075,543.83
NOTES:
*1 Landfill receivables increased $254,739.59. Landfill fees at 4/22 were $750,179.42 compared to $739,682.13
at 4/21 for and increase of $10,497.29. Delinquent fees at 4/22 were $313,209.48 compared to $56,125.58
at 4/21 for an increase of $257,083.90
*2 Remediation increased $629,442.82 that includes $622,736.00 for post closure and $6,706.82 in interest.
*3 Fund balance increased $519,532.44. The beginning balance was $34,748,951.25 and includes adjusting
entries, budget controls for FY22($2,656,013), and $780,760.21 year to date revenue less expenses.
83
County of Frederick
Comparative Statement of Revenue,Expenditures
and Changes in Fund Balance
April 30, 2022
FUND 12 LANDFILL FY22 FY21 YTD
REVENUES 4/30/22 4/30/21 Actual
Appropriated Actual Actual Variance
Credit Card Charges 0.00 4,830.67 8,788.70 (3,958.03)
Interest on Bank Deposits 300,000.00 34,493.90 34,520.98 (27.08)
Salvage and Surplus 110,000.00 183,614.74 140,902.20 42,712.54
Sanitary Landfill Fees 7,457,350.00 6,375,972.74 5,691,469.52 684,503.22
Charges to County 0.00 563,667.06 555,652.75 8,014.31
Charges to Winchester 0.00 177,359.22 167,515.50 9,843.72
Tire Recycling 259,250.00 221,765.12 243,384.02 (21,618.90)
Reg.Recycling Electronics 80,000.00 30,085.00 35,240.00 (5,155.00)
Greenhouse Gas Credit Sales 10,000.00 5,195.86 0.00 5,195.86
Miscellaneous 0.00 8,751.00 8,695.00 56.00
Recovered Cost Cares Act 0.00 36,059.38 (36,059.38)
Renewable Energy Credits 113,530.00 124,890.00 6,269.90 118,620.10
Landfill Gas To Electricity 277,517.00 399,865.52 278,367.99 121,497.53
Transfer from CARES/ARPA 81,000.00 81,000.00 0.00 81,000.00
TOTAL REVENUES 8,688,647.00 8,211,490.83 7,206,865.94 1,004,624.89
Operating Expenditures 6,595,227.34 4,134,458.67 3,634,206.02 500,252.65 *1
Capital Expenditures 6,097,882.19 3,296,271.95 3,171,854.55 124,417.40
TOTAL Expenditures 12,693,109.53 7,430,730.62 6,806,060.57 624,670.05
Excess(defiency)of revenue over
expenditures (4,004,462.53)780,760.21 400,805.37 379,954.84
Fund Balance Per General Ledger 32,092,938.25 31,953,360.65 139,577.60
FUND BALANCE ADJUSTED 32,873,698.46 32,354,166.02 519,532.44
*1 Included in the total expenditures were ARPA funded bonuses in the amount of $81,000.
84
Unreserved Fund Balance, Beginning of Year, July 1, 2021 70,953,832
Prior Year Funding & Carryforward Amounts
C/F forfeited asset funds ‐ Comm Atty (39,906)
C/F forfeited asset funds ‐ Sheriff (39,847)
C/F Treasurer legal fees (49,408)
C/F Fire Company Capital (257,960)
C/F Registrar training new employee (3,600)
C/F Stephenson Convenience Site building (108,188)
C/F Sheriff vehicle routers (50,001)
C/F Spay/Neuter Fleming trust (9,717)
C/F Salary survey (66,000)
C/F Sunnyside reno for Registrar office (50,000)
C/F DSS vehicle (25,000)
Reserve P&R SGEMF (25,388)
C/F Animal shelter restitution received (1,347)
C/F Retroaire unit (2,460)
C/F Clearbrook Fire reno (305,549)
C/F Sheriff vehicle equipment (7,540)
C/F Sheriff donations & insurance reimbursement (74,121)
C/F Sheriff hazardous duty wet suits (12,080)
C/F School restricted funds (454,276)
C/F Parks proffers (234,900)
FY21 CARES expenses (open PO)305,999
C/F Airport capital (open POs)(264,873)
(1,776,162)
Other Funding / Adjustments
Clerk new comp board position (19,534)
COR refund ‐ CCAP Auto Lease (5,110)
COR refund ‐ JP Morgan Chase (6,064)
COR refund ‐ Old Castle APG (12,419)
COR refund ‐ Toyota Lease (6,873)
COR refund ‐ disabled vet (5,936)
COR refund ‐ DL Peterson (285,136)
Handley Library contribution (32,265)
IT position reclass (9,820)
COR refund ‐ disabled vet (9,848)
F&R FY21 volunteer dept supplements (48,250)
Yardmaster Ct completion (85,000)
VJCCCA return upsent FY21 funds (35,150)
Transfer to County Capital Fund (F/B above 20%)(26,100,000)
COR refund ‐ ARI Fleet (7,408)
COR refund ‐ disabled veteran (6,657)
COR refund ‐ Miller Honda (14,900)
Marion Dr completion (310,000)
COR refund ‐ Campbell Trucking (7,530)
COR refund ‐ Ryder Truck Rental (12,162)
COR refund ‐ Toyota Lease (5,036)
COR refund ‐ MYB Inc (8,596)
(8) new voting precincts (150,000)
Airport DOAV Grant (351,190)
COR refund ‐ Ryan Homes (8,506)
COR refund ‐ DL Peterson (32,217)
(27,575,607)
Fund Balance, May 13, 2022 41,602,064
County of Frederick, VA
Report on Unreserved Fund Balance
May 13, 2022
85