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P&RMinutes2022October11 FREDERICK COUNTY COMMISSION FOR PARKS AND RECREATION October 11, 2022 Board Room of Frederick County Administration Building 107 North Kent Street, Winchester, VA 226001 Members Present: Gary Longerbeam, Ronald Madagan, Charles Sandy, Jr., Dennis Grubbs, Jenny Myers. Guss Morrison, Amy Strosnider. Members Absent: Natalie Gerometta Staff: Jon Turkel, Andrew Keefauver, Cory Smith, Stacy Herbaugh, Ashley Ferguson Call to Order The meeting was called to order at 7:00 p.m. by Mr. Gary Longerbeam. Approval of September 13, 2022, Meeting Minutes Mr. Sandy moved to approve the minutes as submitted, second by Mr. Madagan, carried unanimously (7-0). Adoption of Agenda Mr. Madagan made a motion to adopt the agenda as submitted, seconded by Mr. Grubbs, carried unanimously (7-0). Public Comment Lynda Tyler with the 2 For 2 Foundation gave a brief update on the work of the Foundation, extended a formal invitation to all Commission members to attend the world record event to be held th on October 29 at the Frederick County fairgrounds, and thanked the Commission for their support. Old Business None Parks & Recreation Commission Meeting Page 2 October 11, 2022 New Business 1. Ashley Ferguson provided a preview of the 2022 Winter Wonderland light show to be held th at Clearbrook Park starting November 25. Monthly Reports Parks: Cory Smith Clearbrook Park-  Retention ponds at MHS and Redbud Ventrac mowed, GWM slopes too. (2x/yr.)  Fence ordered for Stonewall Park along road and playground  Re-shingled the roof of the Key Club Shelter  Bush hogged Old Charlestown Park and Frederick Heights (2x/yr.)  WWL preparations are underway Sherando Park-  Soccer 3 Bermuda grass conversion / renovation completed th  Ball field light pole was delivered on October 11, the light will be installed next week  Installed new plantings at main entrance  Added mulch to the playground at Rose Hill Park Parks Division-  Cory and Jeff presented at Sherando High School for Career path opportunities  Maintenance equipment ordered for FY 22-23  Park Maintenance Technician vacancy advertised Recreation: Andrew Keefauver  691 full-time basicREC enrollees  908 Daily enrollments since 8/15/2022  middleREC holding steady at 10 participants  The Picnic & Pool Pawty + Car Show event held on 9/10 at Clearbrook Pool was a huge success! We had 27 car show entries and 115 doggie participants for the "pooch plunge"! We were able to pass along a $500 donation to Esther Boyd Animal Shelter from the event and hope to add additional fundraising opportunities for next year!  Raised Bed Garden program was taught by Rich Sankovich on 9/17 at Sherando Community Center. Nine participants were in attendance. Parks & Recreation Commission Meeting Page 3 October 11, 2022  StoryWalk sign panels were taken down and repainted to give a fresh look  Active Adult trips (Mystery Trip, Potomac Eagle and Skyline Drive lunch and Big Meadows) are all full!  Fall Youth Archery had 21 participants for a weeklong camp that began September 12 with 2 evening sessions  Fall Youth Volleyball 20 total teams  Youth /Adult Tennis had 43 participants for September  Little's Sports had 30 participants for September  We just finished (Oct 5th) our first Homeschool Hikers Series at Sherando Park. In this 4- week series we learned about Habitats, Insects, Aquatic Macro-Invertebrates & Birds. Ten participants registered for the first session of this program and many families are excited for this outdoor exploration to begin again in the spring!  The Adult Fall softball season is near the end of the season with 23 men’s teams and 11 Co- Rec teams playing Tuesday, Wednesday and Thursday evenings at both park locations  Fall Running Club has 35 participants enrolled  JWHS Apple Harvest fest, Thanksgiving fun run/5k, and end of the year Rose Hill 1-mile will be included for the Running Club program th  Safety Briefing for Half Marathon is scheduled October 12 with FCSO, WPD, VSP, WEM, and SCFR attending.  As a member of the Fun Committee, staff has worked with HR and our Parks and Recreation Yoga instructor to offer an internal class to all Frederick County employees once per week as another wellness initiative for employees.  Halloween Happenings is planned for 10/28 & 29 at Clearbrook Park. More than 126 participants are already registered!  New a StoryWalk going up at Rose Hill in early October.  Registration is currently open for November – January sessions of archery at the GT Archery location.  Shenandoah University Psych team is partnering with us to give feedback for runners before, during, and after the race. The Psych team will be attending the Health and Wellness Expo Friday before the race.  Plans for the Thanksgiving 5k are underway. We have added two kids’ fun runs for ages 6- 7 and 8-9 both taking place prior to the 5k.  Plans for the 2023 Apple Blossom 10k and Kids Bloomin mile are underway with meeting setup with the Apple Blossom Committee’s. Park Planning & Development: Jon Turkel Parks & Recreation Commission Meeting Page 4 October 11, 2022  Clearbrook Park Pickleball: Paving completed Sept 23 – court painting will occur in late October (weather permitting)  Abrams Creek: 30% design plans sent to VDOT for review, Wetlands Delineation underway  Lakeside Lake Amphitheater: Bids came in under budget. Fuog/Interbuild has been selected for the project  Stonewall Park Playground: Playground has been ordered – anticipated installation by February 2023  Pennoni Engineering is working on grading plan for open field area of Sherando Park Warrior entrance. Administration: Stacy Herbaugh  The Community Centers are busy with fall activities and private rentals, Site Supervisor staff levels are still low. The Recreation Technicians have been helping out by staying for evening shifts  We are developing a Winter Wonderland website through the new Ticket Sign Up ticketing software-this will assist patrons in purchasing tickets online for the event  Winter Wonderland digital and print ads are being created  We have Co-Presenting Sponsors for Winter Wonderland; Small Solutions Heating & Air Conditioning and Navy Federal Credit Until both have donated $7,500 to sponsor the event  Artwork was created in-house for the Battlefield Half Marathon and Thanksgiving Day 5K shirts, medals, race bibs, and awards  We achieved sponsorship levels for all Youth and Teen Fall Sports leagues (44 total teams)  We have had over 100 people request a printed guide to be mailed to them, a digital guide was distributed via email to 20,000 email addresses  The Winter Guide will be released in early November  Staff will be providing a department presentation to the Planning Commission on October th 19  The Department has received a $3000 donation from the Kiwanis Club of Winchester to install a Youth Disc Golf Course (9 baskets). Staff will present some location ideas to the Buildings and Grounds committee in November.  The vacant Superintendent of Operations position will be replaced with a Program Supervisor, the job posting will be open soon Standing Committee Report Parks & Recreation Commission Meeting Page 5 October 11, 2022 Buildings and Grounds (September 6, 2022): 1. Mr. Madagan made a motion to accept the FY 24 Capital Improvement Plan (CIP) as submitted, seconded by Mr. Sandy, carried unanimously (7-0). Information Items 1. Members asked Mrs. Tyler questions regarding the fundraising efforts of the 2 For 2 Foundation. 2. Mr. Longerbeam relayed some positive comments from Sherando Park patrons. Adjournment Mr. Longerbeam adjourned the meeting at 8:05 p.m. Respectfully submitted, Gary Longerbeam, Chairman Stacy Herbaugh, Director