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P&RMinutes2022March8 FREDERICK COUNTY COMMISSION FOR PARKS AND RECREATION March 8, 2022 Board Room at Frederick County Administration Building 107 North Kent Street, Winchester, VA 22601 Members Present: Gary Longerbeam, Ronald Madagan, Randy Carter, Charles Sandy, Jr., Natalie Gerometta Members Absent: Dennis Grubbs, Amy Strosnider, Guss Morrison Staff: Jon Turkel, Andrew Keefauver, Cory Smith, Nathan Almarode, Stacy Herbaugh Call to Order The meeting was called to order at 7:00 p.m. by Mr. Gary Longerbeam. Approval of January 11, 2022, Meeting Minutes Mr. Sandy moved to approve the minutes as submitted, second by Mr. Madagan, carried unanimously (5-0). Adoption of Agenda Mr. Madagan made a motion to adopt the agenda as submitted, seconded by Mr. Carter, carried unanimously (5-0). Old Business None New Business 1. Mr. Longerbeam assigned each Commission member to a park to visit once or twice a month and report to staff any issues they see. Assignments are as follows: Sherando Park: Ron Madagan and Charles R. Sandy, Jr. Parks & Recreation Commission Meeting Page 2 March 8, 2022 Clearbrook Park: Randy Carter Stonewall Park: Natalie Gerometta and Amy Strosnider Frederick Heights Park: Dennis Grubbs Bowman Library Trail: Guss Morrison Monthly Reports Staff reported as follows:  Parks are in good shape and ready for spring activities  Seasonal bathrooms have been opened  Picnic tables have been repaired and ready for use  New snowplow installed on 4x4 truck  Ventrac tractor and mower purchased with GWEMF fund delivered, waiting on Hustler mowers and Kubota tractor  Cleared overgrown area in preparation for pickleball court installation at CB Park  Park staff assisted with painting of Kent Street offices, park offices, bathhouses, and bathrooms  Clearbrook Park staff completed CPR training in Feb  Staff is working on streamlining the school billing process for efficiency  703 full-time basicREC enrollments and 198 dailies  Planning 7 summer Camp basicREC locations  New Story Walk boards were installed at Bowman Library Trail-frames were purchased to enhance the boards nd  Trails4Miles registration is open, the race will be April 2 at Sherando Park thth  Sherando Spring Tri will be offered the weekend of June 25 and 26 th  Registration opened February 28 for the Apple Blossom 10K and the Bloomin Mile for kids  16 people attend the first Raised Bed Gardening Workshop th  Someone Special Sweetheart Dance was held at West Oaks Farm Market on February 5 with 312 participants enrolled in two sessions thth  Our Youth and Teen Basketball seasons concluded February 26 and 27  The Fall/Winter Youth Archery League concluded with 18 young archers  Spring Training Softball season will begin mid-March with 11 teams th  We will have a live band, Everyday People Band in addition to fireworks on July 4 th  Abrams Creek Trail archeological survey was completed the week of February 18, no concerns were identified  Staff dug pits on the area for the Clearbrook Pickleball Courts, no rock concerns were identified. Public Works staff is working on a plan for biding purposes  Staff received an updated quote from Game Time for the Sherando Playground project an is working through the paperwork process with the vendor Parks & Recreation Commission Meeting Page 3 March 8, 2022  Small Solutions LLC is coming on as the Title Sponsor for the Youth Trout Derby ($2000)  Super Splashers will be the Title Sponsor for the Sherando Sprint Tri ($2500)  The Operations Division is busy securing locations for summer camp programs and preparing for the upcoming Aquatic Season  Tony and Drew attended an internship fair at JMU and will be attending one at LFCC later in March th  Administrative Assistant Dana Trayers will be leaving the department on March 11, her position is currently being advertised with a hopeful start date of early April Standing Committee Report Planning Committee (February 22, 2022): 1. The Planning Committee made a motion to accept the changes to the Community Survey as presented, seconded by Mr. Madagan, carried unanimously (5-0). Buildings and Grounds (March 10, 2022): 1. The Building and Grounds Committee made a motion to deny the request for use of the Community Center space at Sherando HS as requested by Sherando HS Principal John Nelson, seconded by Mr. Sandy, carried unanimously (5-0). The committee did express willingness to re- consider if replacement space was made available. 2. The Buildings and Grounds Committee made a motion recommending staff apply for several AARP Community Challenge grants that could provide funding for the Lakeside Lake fishing pier, Plant Sign program expansion for Clearbook, Sherando, and the Bowman Lake Trail, and additional Warrior Drive Playground features, seconded by Mr. Carter, carried unanimously (5-0). 3. FCPS presented a plan of traffic options for Sherando HS to the Building and Grounds Committee. The committee expressed strong reservations regarding the negative impact this iteration of the plan would have on the park and structed staff and FCPS staff to return with a “win- win” pathways for their consideration. Mr. Sandy made a motion to table the discussion, seconded by Mr. Carter, carried unanimously (5-0). 4. The Committee instructed staff to bring back updated cost quotes for the Lakeside Lake Amphitheater project. Information Items Mr. Madagan encouraged the other members to speak to their Board representative regarding the impact to the Parks Proffer amount should the County CIP be approved as presented. Parks & Recreation Commission Meeting Page 4 March 8, 2022 Adjournment Mr. Longerbeam adjourned the meeting at 7:42 p.m. Respectfully submitted, Gary Longerbeam, Chairman Stacy Herbaugh, Interim Director