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EDAMinutes2022September1 MINUTES ECONOMIC DEVELOPMENT AUTHORITY | THURSDAY, SEPTEMBER 1, 2022 | A meeting of the Frederick County Economic Development Authority was held on Thursday, September 1, 2022, at 8:00A.M. in the County Administration Building, First Floor Conference Room, 107 North Kent Street, Winchester, Virginia. PRESENT: Judy McCann-Slaughter, Rick Till, Susan Brooks, Bryan Fairbanks, Stan Crockett, and Doug Rinker. STAFF: Patrick Barker, Shayla Rickard and Donna McIlwee, Frederick County Economic Development Authority, Jay Tibbs, Deputy County Administrator, and Michael Bryan, Attorney MEETING CALLED TO ORDER: Chairman Rinker called the meeting to order at 8:00 a.m. APPROVAL OF MINUTES The minutes from the August 4, 2022, meeting were presented. On motion duly made by Ms. McCann-Slaughter and seconded by Mr. Crockett, the minutes were approved by the following recorded vote: J. Stanley Crockett Aye Susan Brooks Aye Bryan Fairbanks Aye Heather McKay Absent Doug Rinker Aye Judy McCann-Slaughter Aye Rick Till Aye TREASURER'S REPORT Mr. Barker submitted the following report: Checking Account - Bank of Clarke County as of July 31, 2022 - $26,024.06 Savings Account - Scott & Stringfellow as of July 31, 2022 - $1,416,545.65 On motion of Mr. Crockett, seconded by Ms. Brooks, the Treasurer’s Report was approved by the following recorded vote: Page 2 of 7 Frederick County EDA Meeting Minutes | August 4, 2022 J. Stanley Crockett Aye Susan Brooks Aye Bryan Fairbanks Aye Heather McKay Absent Doug Rinker Aye Judy McCann-Slaughter Aye Rick Till Aye LAUREL RIDGE SMALL BUSINESS DEVELOPMENT CENTER’S BILINGUAL COUNSELING SERVICES TO FREDERICK COUNTY BUSINESSES Mr. Barker reminded the Board that they had voted in September 2021 to appropriate $15,000 to the Laurel Ridge Small Business Development Center for their bilingual counseling services. The Center is now seeking a 2022 appropriation to help with continuing those services. Christine Kriz, Executive Director of the LRSBDC, presented an update on statistics of the services the Small Business Development Center has provided, including their bilingual services. Diana Patterson, staff member of the Center, introduced Francisco Mendoza, owner of Paco’s Tacos and Paco’s Market, to give a testimonial of his experience with the Center’s bilingual services. Ms. McCann-Slaughter asked if it would be more appropriate for any money for the Center to come out of the Commissioner of Revenue’s budget since the Center is opening a satellite office in their space for these services. Mr. Barker stated he will explore that option with the Commissioner of Revenue after the office is opened. Mr. Tibbs explained the LRSBDC wanted to have office space somewhere in the County Administration building and the Commissioner of Revenue offered office space. He stated the bilingual services provided by this office will be offered to all departments, not just the Commissioner of Revenue. Mr. Crockett made a motion to give an additional $15,000 to the LRSBDC for bilingual counseling services. Motion was seconded by Mr. Fairbanks and approved by the following recorded vote: J. Stanley Crockett Aye Susan Brooks Aye Bryan Fairbanks Aye Heather McKay Absent Doug Rinker Aye Judy McCann-Slaughter Aye Rick Till Aye Page 3 of 7 Frederick County EDA Meeting Minutes | August 4, 2022 AIRPORT RESOLUTION Mr. Barker explained that the Winchester Regional Airport Authority has been seeking funding from Virginia for their terminal project due to increasing costs of construction. After several attempts were unsuccessful, the Senate Appropriation staff refashioned the original budget amendment as a discretionary grant funded by the Department of Commerce and Trade with the funds to be disbursed by the EDA. This modified request was included in the Senate’s proposed budget and eventually incorporated into the final version sent to the Governor. An application for the funds by the Airport Authority has already been made to the satisfaction of the Department of Commerce and Trade and the Department of Finance. The Authority is awaiting final approval from the Governor’s office. In anticipation of the receipt of these funds, action from the EDA on the attached resolution is being requested. Nick Sabo, Executive Director, Winchester Regional Airport, stated the proposed resolution endorses the partnership between the airport and the EDA. Once the funds are received, they will be passed to the Airport Authority. The airport does the work and has liability for how the funds are spent. On motion of Mr. Crockett, seconded by Mr. Till, the Board voted to approve the resolution (attached) as presented. J. Stanley Crockett Aye Susan Brooks Aye Bryan Fairbanks Aye Heather McKay Absent Doug Rinker Aye Judy McCann-Slaughter Aye Rick Till Aye GROCERY STORE ATTRACTION Mr. Barker provided an update on efforts to encourage grocery stores to locate in Frederick County. He stated that the number of responses to his most recent email were higher than previous ones. EDA STRATEGY Mr. Barker stated that this strategy helps guide staff as they pursue Frederick County’s economic development activities. The Board annually reviews and adopts the Strategy to reaffirm and/or modify overall goals and objectives. Last year, the EDA Board performed a deep review of the Strategy. After discussion with the Chair, the update for this year will be more standard. Board members were asked to review last year’s Strategy, which was provided to all Board members. Any suggested revisions should be sent to staff by Friday, September 23, Page 4 of 7 Frederick County EDA Meeting Minutes | August 4, 2022 and staff will incorporate any comments with staff suggestions for review at the October Board meeting. CLOSED SESSION Upon Motion duly made by Ms. McCann-Slaughter, seconded by Mr. Crockett, the Authority unanimously RESOLVED to go into a closed meeting pursuant to Section 2.2-3711(A)(3) for the discussion and consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Authority, and pursuant to Section 2.2-3711(A)(5) for discussion concerning a prospective business or industry where no previous announcement has been made of the business or industry’s interest in locating or expanding its facilities in the community. RETURN TO OPEN MEETING At the conclusion of the closed meeting concerning the discussion concerning the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Authority, and the discussion concerning a prospective business or industry where no previous announcement has been made of the business or industry’s interest in locating its facilities in the community, the following Resolution was unanimously adopted upon roll call vote as set forth below: WHEREAS, the Economic Development Authority of the County of Frederick, Virginia has concluded its “closed meeting” at a meeting held on September 1, 2022, and desires return to an “open meeting”; and WHEREAS, the adoption of this Resolution is intended to serve as the “Certificate” described in Section 2.2-3712(D) of the Code of Virginia (1950, as amended). NOW THEREFORE, BE IT RESOLVED that the Economic Development Authority of the County of Frederick, Virginia does hereby reconvene in an “open meeting” at its meeting held on September 1, 2022; and BE IT FURTHER RESOLVED that each and every Member of said Authority who votes in the affirmative for this Resolution does thereby certify to the best of each Member’s knowledge that only public business matters lawfully exempted from open meeting requirements of the Virginia Freedom of Information Act were heard, discussed or considered during the closed meeting, and that only such public business matters as were identified in the Motion which convened the closed meeting were heard, Page 5 of 7 Frederick County EDA Meeting Minutes | August 4, 2022 discussed or considered during the course of said closed meeting by the Authority: Roll Call Vote J. Stanley Crockett Aye Susan Brooks Aye Bryan Fairbanks Aye Heather McKay Absent Doug Rinker Aye Judy McCann-Slaughter Aye Rick Till Aye Mr. Till made a motion, seconded by Ms. Brooks, that staff be authorized to proceed on the matter that was discussed in the closed session J. Stanley Crockett Aye Susan Brooks Aye Bryan Fairbanks Aye Heather McKay Absent Doug Rinker Aye Judy McCann-Slaughter Aye Rick Till Aye CLOSED SESSION Upon Motion duly made by Mr. Till, seconded by Mr. Crockett, the Authority unanimously RESOLVED to go into a closed meeting pursuant to Section 2.2-3711(A)(3) for the discussion and consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Authority, and pursuant to Section 2.2- 3711(A)(5) for discussion concerning a prospective business or industry where no previous announcement has been made of the business or industry’s interest in locating or expanding its facilities in the community. RETURN TO OPEN MEETING At the conclusion of the closed meeting concerning the discussion concerning the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Authority, and the discussion concerning a prospective business or industry where no previous announcement has been made of the business or industry’s interest in locating its facilities in the community, the following Resolution was unanimously adopted upon roll call vote as set forth below: Page 6 of 7 Frederick County EDA Meeting Minutes | August 4, 2022 WHEREAS, the Economic Development Authority of the County of Frederick, Virginia has concluded its “closed meeting” at a meeting held on September 1, 2022, and desires return to an “open meeting”; and WHEREAS, the adoption of this Resolution is intended to serve as the “Certificate” described in Section 2.2-3712(D) of the Code of Virginia (1950, as amended). NOW THEREFORE, BE IT RESOLVED that the Economic Development Authority of the County of Frederick, Virginia does hereby reconvene in an “open meeting” at its meeting held on September 1, 2022; and BE IT FURTHER RESOLVED that each and every Member of said Authority who votes in the affirmative for this Resolution does thereby certify to the best of each Member’s knowledge that only public business matters lawfully exempted from open meeting requirements of the Virginia Freedom of Information Act were heard, discussed or considered during the closed meeting, and that only such public business matters as were identified in the Motion which convened the closed meeting were heard, discussed or considered during the course of said closed meeting by the Authority: Roll Call Vote J. Stanley Crockett Aye Susan Brooks Aye Bryan Fairbanks Aye Heather McKay Absent Doug Rinker Aye Judy McCann-Slaughter Aye Rick Till Aye Mr. Fairbanks made a motion, seconded by Mr. Crockett, that staff be authorized to proceed on the matter that was discussed in the closed session J. Stanley Crockett Aye Susan Brooks Aye Bryan Fairbanks Aye Heather McKay Absent Doug Rinker Aye Judy McCann-Slaughter Aye Rick Till Aye Page 7 of 7 Frederick County EDA Meeting Minutes | August 4, 2022 ADJOURN There being no further business to come before this Authority, the meeting was adjourned at 9:43 a.m. ________________________________ ____________________________ Doug Rinker Jay Tibbs Chairman Secretary