TC 03-28-22 Meeting Agenda1.Scoring Update for Unscheduled Non-Hardsurface Road Improvements
1.A.Scoring Update for Unscheduled Non-Hardsurface Road Improvements
2.VDOT Request - Committee Concurrence on Siler Road Detour
2.A.VDOT Request - Committee Concurrence on Siler Road Detour
3.County Project Updates
3.A.County Project Updates
4.Other
4.A.Other
AGENDA
TRANSPORTATION COMMITTEE
MONDAY, MARCH 28, 2022
8:30 AM
FIRST-FLOOR CONFERENCE ROOM
FREDERICK COUNTY ADMINISTRATION BUILDING
WINCHESTER, VIRGINIA
TC03-28-22ScoringUpdateforUnscheduledRoadImprovements.pdf
TC03-28-22VDOTRequest-CommitteeConcurrenceonSilerRoadDetour.pdf
TC03-28-22CountyProjectUpdates.pdf
TC03-28-22Other.pdf
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Transportation Committee
Agenda Item Detail
Meeting Date: March 28, 2022
Agenda Section: Scoring Update for Unscheduled Non-Hardsurface Road
Improvements
Title: Scoring Update for Unscheduled Non-Hardsurface Road Improvements
Attachments:
TC03-28-22ScoringUpdateforUnscheduledRoadImprovements.pdf
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Item 1: Scoring Update for Unscheduled Non-Hardsurface Road Improvements
Topic Synopsis
Staff has updated the scoring for Non-Hardsurface roads that have submitted paving requests. Per Board
policy, prior to update of the Secondary Road Improvement Plan, when there is an anticipation of
sufficient funds to promote roads from the scheduled to the unscheduled list. Please note the new road
on the list for which staff has received a petition, New Hope Road (Rt. 699) from Timber Ridge School
to North Frederick Pike (Rt. 522). Provided the Committee approves the updated list this is the ranking
that will be used in the coming update to the Secondary Road Improvement Plan. Staff has also
attached the Board’s Hard Surface Policy for reference.
Recommended Action
Committee Approval to forward to VDOT
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2022 Unscheduled Rankings
Rank Previous Rank Name NumberFromTo Distance (Miles)Actual Traffic CountTraffic Count ScoreOccupied StructuresSurface WidthShoulder WidthHorizontal CurvatureVertical CurvatureDrainage AccidentsSchool Bus TravelTime on PlanTotal Score1 1 Clark Rd 638 625 759 0.8 140 6 0.94 12 12 5.00 5.00 8 4 5 12 69.94
2 4 South Timber Ridge Rd 696 522 694 1.3 220 15 1.73 4 8 2.31 1.54 12 4 5 12 65.58
3 2 Heishman Rd 607 600 600 0.78 60 6 0.96 16 12 3.85 2.56 12 0 0 12 65.37
4 3 Glaize Orchard Rd 682 608 654 1.54 240 15 0.97 12 8 2.60 0.65 8 0 5 12 64.22
5 9 Ruebuck Rd 670 669 end of maintenance 0.35 160 12 6.00 12 12 0.00 0.00 8 0 5 8 63.00
6 7 Hunting Ridge Rd 608 682 681 2.44 90 6 0.93 12 12 2.07 0.00 8 4 5 12 62.01
7 12 Grace Church Rd 668 667 671 1.35 210 15 1.20 12 12 0.00 0.00 8 0 5 8 61.20
8 5 Cougill Rd 634 635 11 0.25 120 9 3.00 4 12 0.00 8.00 8 0 5 12 61.00
9 8 Huttle Rd 636 709 735 1.1 160 9 2.05 4 12 0.00 0.00 12 4 5 12 60.05
10 10 Light Rd 685 600 681 1.3 40 6 1.15 12 12 2.31 0.00 8 4 5 8 58.46
11 6 Cattail Rd 731 608 654 1.7 100 6 0.88 12 12 2.35 0.00 8 0 5 12 58.24
12 11 McDonald Rd 616 608 .44 N. of 608 0.45 90 6 3.33 12 8 0.00 0.00 8 0 5 12 54.33
13 15 Shockeysville Rd 671 690 .90 miles west of 690 0.9 80 9 1.00 12 12 2.67 0.00 8 4 5 0 53.67
14 13 Mount Olive Rd 615 50 Hammack Lane 0.37 120 9 6.00 8 8 8.00 0.00 8 0 5 0 52.00
15 14 Gardners Rd 700 127 701 1 80 9 1.50 12 12 2.00 2.00 8 0 5 0 51.50
16 16 Knob Road 752 Route 50 705 2.7 60 3 0.60 12 12 1.60 1.20 8 0 5 0 43.40
17 Unranked New Hope Rd 699 522 Timber Ridge School 2.35 40 3 0.67 12 12 1.33 0.44 8 0 5 0 42.44
18 17 Mount Olive Rd 615 Hammack Lane 600 0.4 120 9 3 8 8 0 0 8 0 5 0 41
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HARD SURFACE IMPROVEMENT PROJECT
RATING SYSTEM POLICY
Adopted by the Frederick County Board of Supervisors on April 25, 2007.
The following procedures are intended to delineate the steps necessary for the application
of this rating system policy. Adherence to these procedures will ensure consistency in
the application of this rating system policy for existing and future hard surface road
improvement project requests. This policy shall be effective following the adoption of
these procedures through a public hearing process held by the Board of Supervisors and
shall only be altered through the same process. Information pertaining to the rating
system application for each hard surface road improvement project shall be maintained in
the Frederick County Planning Department.
The Board of Supervisors shall have the authority to revise the Hard Surface Road
Improvement Projects section of the Frederick County Secondary Road Improvement
Plan subsequent to the application of the rating system to ensure the health, safety, and
general welfare of the citizens of Frederick County
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RATING SYSTEM REVIEW AGENCIES
• Candidate projects shall be evaluated by the Frederick County Planning
Department, the Frederick County Transportation Committee, and the Virginia
Department of Transportation (VDOT).
• One rating sheet shall be prepared for each candidate project.
• Staff from the Frederick County Planning Department and VDOT shall coordinate
to complete a rating sheet for each candidate project and submit the result s to the
Transportation Committee for review.
RATING SYSTEM APPLICATION METHODOLOGY
• Candidate projects shall be rated utilizing the following information and
methodology detailed on the scoring sheet for each category:
1. Average Daily Traffic Count – utilize the most recent traffic counts for each
candidate project provided by the VDOT residency.
2. Occupied Structures – utilize the Frederick County Planning Department
addressing database and digital mapping system to determine the total number
of occupied structures that have direct access to, or whose only means of
ingress and egress from a private road is achieved by each candidate project.
3. Physical Road Conditions/Safety
a. Surface Width – obtain surface width data for each candidate project
through the VDOT Residency.
b. Shoulder Width – obtain shoulder width data for each candidate project
through the VDOT Residency.
c. Horizontal Curvature – horizontal curvature is determined to be deficient
if sight distance around the curve is limited by cut sections or vegetation
traveling at normal driving speeds.
d. Vertical Curvature – vertical curvature is determined to be deficient if
sight distance is significantly reduced or eliminated due to the rise and fall
of the road segment traveling at normal driving speeds.
e. Drainage – candidate projects shall be determined to have good, fair, or
poor drainage utilizing the following guidelines.
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Good: Pipes are of adequate size and number. Water drains away from the
roadway and creates no problem with surface maintenance.
Ditches are of adequate size which produce no flooding within the
roadway.
Fair: Pipes are of adequate size; however, additional pipes may be
needed. Water drains away from the roadway with minimal
maintenance problems. Drainage ditches are in good condition,
require little maintenance, and produce no flooding within the
roadway.
Poor: Pipes are not adequate in size or number. Ditch lines are
inadequate and require extra maintenance water does not drain
from the roadway effectively, creating maintenance problems and
flooding.
f. Accident Data – obtain crash data detailing the number of accidents in the
most recent data year available from the VDOT Residency.
4. School Bus Travel – utilize information reflecting current or proposed school
bus travel routes for each candidate project provided by the Frederick County
Public Schools Transportation Supervisor.
5. Time on Road Plan – utilize information from current and previously
approved Frederick County Secondary Road Improvement Plans maintained
within the Frederick County Planning Department to determine when
candidate projects were incorporated.
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RATING SYSTEM POINTS APPLICATION
• Total points are determined for each category element. A cumulative total is
obtained for each candidate project utilizing the total points derived from each
category element.
• If two or more candidate projects have the same cumulative point average, a tie-
breaking system will be utilized. First priority will be given to the project that has
been on the road plan longer. Following that each affected candidate project will
be compared to the others starting with the category of greatest weight and
working through the categories of lesser weights respectively until the tie is
broken.
• The cumulative point average for each candidate project shall be final. Any
citizen request to alter the termini of a current candidate project and subsequent
Board action will require a new rating sheet to be completed for the resulting
segment(s). The resulting segment(s) will retain the ‘time on road plan’ date of
the previous segment.
HARD SURFACE ROAD IMPROVEMENT PLAN FORMAT
• The Hard Surface Road Improvement Projects section of the Frederick County
Secondary Road Improvement Plan will reflect the candidate projects with the
highest cumulative point total that can be incorporated into the VDOT Six-Year
Improvement Program based on available funding. This information will be
provided to the Frederick County Planning Department by the VDOT Residency.
• All remaining candidate projects will be placed on an Unscheduled Hard Surface
Improvement Projects list which will be incorporated within the Frederick County
Secondary Road Improvement Plan. Candidate projects incorporated into this
section of the plan will be ranked from the highest cumulative point total to the
lowest cumulative point total.
• VDOT will advise the Frederick County Transportation Committee when funding
is available for the inclusion of new candidate projects within the Hard Surface
Road Improvement Projects section of the Frederick County Secondary Road
Improvement Plan. All candidate projects placed on the Unscheduled Hard
Surface Improvement Projects list, as well as newly requested candidate projects,
will be reviewed by the procedure detailed above to determine current conditions.
Appropriate ranking for all candidate projects will be determined at that time and
placed accordingly.
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NEW PROJECT REQUESTS
• New project requests and supporting materials must be received by the Frederick
County Planning Department by April 1st to be included in the next plan update.
• A written request must be provided to the Frederick County Planning Department
which describes the location of the candidate project, the origin and terminus of
the segment, and a petition signed by at least 51% of all property owners fronting
on the proposed segment.
• The Transportation Committee shall recommend new project requests which meet
these criteria after determining that the candidate project includes a segment of a
state route that has a rational origin and terminus. The Transportation Committee
shall have the authority to adjust the project origin and terminus to create a more
rational segment at their discretion.
PROJECT REMOVAL
• Road Improvements projects shall be removed from the plan once VDOT has
notified Frederick County that the project has been funded and advertised for bid.
• The Board of Supervisors may remove projects from the plan if VDOT has
provided notification that right-of-way efforts have been ceased.
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Transportation Committee
Agenda Item Detail
Meeting Date: March 28, 2022
Agenda Section: VDOT Request - Committee Concurrence on Siler Road
Detour
Title: VDOT Request - Committee Concurrence on Siler Road Detour
Attachments:
TC03-28-22VDOTRequest-CommitteeConcurrenceonSilerRoadDetour.pdf
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Item 2: VDOT Request – Committee Concurrence on Siler Road Detour
Topic Synopsis
VDOT has requested Concurrence from the Transportation Committee to require a detour rather than
maintaining through traffic when the Siler Road Bridge superstructure is replaced. The detour would be
approximately 4 miles for approximately 6 months. This option, while inconvenient to local residents,
will reduce project cost by approximately $500,000.00 and reduce overall construction time.
Recommended Action
Concurrance
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Sil er Road Brid g e Pro j ect Legend
Bridge Projec t
Siler Country Store & Gifts
2000 ft
N➤➤N
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Transportation Committee
Agenda Item Detail
Meeting Date: March 28, 2022
Agenda Section: County Project Updates
Title: County Project Updates
Attachments:
TC03-28-22CountyProjectUpdates.pdf
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Item 3: County Project Updates
Crossover Boulevard aka Tevis Street Extension/Airport Road/I-81 Bridge:
Complete! Final paperwork is being delivered to VDOT. Some signal equipment is still outstanding to
replace what is on loan from VDOT.
Renaissance Drive:
Staff is working through the agreement and real estate process with CSX. This process is currently
running long as there is coordination taking place between internal CSX division and their design review
consultant. Staff continues to push for resolution and the ability to move on to bid.
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Transportation Committee
Agenda Item Detail
Meeting Date: March 28, 2022
Agenda Section: Other
Title: Other
Attachments:
TC03-28-22Other.pdf
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Item 4: Other
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