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TC 06-27-22 Meeting MinutesTRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, June 27, 2022 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Charles DeHaven, Jr. (Voting), Kevin Kenney (Voting), Shontya Washington (Voting), Gary Oates (Voting) and Lewis Boyer (Liaison Stephens City). Committee Members Absent: Shawn Graber (Voting). Staff Present: Assistant Director John Bishop, and Kathy Smith, Secretary. ITEMS FOR INFORMATION ONLY: 1-Truck Restriction Request: Ravens and Oakdale Crossing: The residents of the Raven Pointe have presented a request to restrict through truck traffic on several streets in their neighborhood in response to the One Logistics rezoning. Staff gave an overview of a prepared map that summarizes the requested restrictions as well as the required alternative routes. Showing the alternative routes as part of the requested truck restriction is part of the VDOT criteria for applying for the truck restriction. A resolution would be required as a Public Hearing from the Board. Staff discussed the VDOT guidelines for truck restriction requests with the Committee. The Committee after much discussion decided not to recommend forwarding the request to the Board. 2- Route 37 History and Next Steps: Staff gave a presentation on the background of the Route 37 East project up to the status currently and identifying the key next steps for the project. Staff will be having an upcoming informational meeting on July 18, 2022, with State officials on the project. Staff gave a draft of the presentation to the Committee and is seeking feedback. Frederick County has a lot of worthy projects, but the officials are looking for ready projects. These projects are ready as more design, local fund match and study work is completed. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 3-Study Requests: Staff is seeking Committee concurrence to utilize County transportation funds to embark upon three (3) studies currently. Staff gave an overview of the studies and approximate expected costs of the following: Route 522/Gainesboro Road Signal Justification Report in the estimated amount of $50-$75K, this is the main entrance to Fredrick County Middle School and Gainesboro Elementary School is currently located on Route 522 North immediately south of the unsignalized intersection of Gainesboro Road and Route 522. The other request is the Route 37 Comprehensive Phasing and Feasibility Study in the estimated amount of $250,000 with this study request. Staff is seeking an extensive study to address the review and restatement of the purpose and needs of the facility. Also, a request for the Route 37, Route 7 to Route 11; 30% design and environmental update of a two (2) lane section is the estimated amount of $100,000. This study is intended to take the Board adopted top priority segment as well as the discussion of parkway concepts to the next level. Staff noted that the estimated costs for the studies are rough estimates and that final numbers would be provided to the Committee and Board prior to executing agreements with consultants. Funds are recommended to come from budgeted transportation funds for the coming fiscal year. Upon a motion by, Gary Oates and seconded by Kevin Kenney the Committee recommended to utilize the County transportation budgeted funds on three (3) proposed studies for Route 522/Gainesboro Road signal justification report, Route 37 Comprehensive Phasing and Feasibility study, and Route 37, Route 7 to Route 11 design and environmental update of a two (2) lane section. 4-Smartscale Application Endorsement: As the Committee is aware, staff is preparing SmartScale Applications for consideration by the Commonwealth Transportation Board. Staff recommended to set aside $11 million to cover the 20% local match with four (4) four application for road improvements to I81 Exit 317, Route 11 turn lane, Route 522 and Costello Drive and improvements at Route 50/17/522 for partial median U-turn improvements. Upon a motion by, Charles DeHaven, Jr. seconded by Gray Oates the Committee recommended to endorsement of the Resolution to the Board for Regional Smartscale applications and to authorize staff to commit 20% of each application cost estimate as local contribution up to $11 million. Since matching funds would not be required to be provided for 4-6 years the committee recommends the matching funds be allocated in future budgets. 5-Safe Streets and Roads for all (SS4A): Staff gave an overview for a grant under the Safe Streets and Roads for all programs. Grants will be available over the course of the next five years and are used for the creation of an Action Plan grant or for implementation of projects that are part of an adopted Action Plan. The intention would be to follow up the Action Plan grant with further applications for Implementation Grants to improve the safety on local roads, if successful. Upon a motion by, Shontya Washington and seconded by Chuck DeHaven, Jr. the Committee recommended to forward the authorization to apply for a grant under the Safe Streets and Roads for all programs to the Board for recommendation for approval. 6-County Project Updates: Renaissance Drive: Staff is continuing working through the agreement and real estate process with CSX.