TC 06-27-22 Meeting Agenda1.Truck Restriction Request: Ravens and Oakdale Crossing
1.A.Truck Restriction Request: Ravens and Oakdale Crossing
2.Route 37 History and Next Steps
2.A.Route 37 History and Next Steps
3.Study Requests
3.A.Study Requests
4.SmartScale Application Endorsement
4.A.SmartScale Application Endorsement
5.Safe Streets and Roads for All (SS4A)
5.A.Safe Streets and Roads for All (SS4A)
6.County Project Updates
6.A.County Project Updates
7.Other
7.A.Other
AGENDA
TRANSPORTATION COMMITTEE
MONDAY, JUNE 27, 2022
8:30 AM
FIRST-FLOOR CONFERENCE ROOM
FREDERICK COUNTY ADMINISTRATION BUILDING
WINCHESTER, VIRGINIA
TC06-27-22TruckRestrictionRequestRavensandOakdaleCrossing.pdf
TC06-27-22Route37HistoryandNextSteps.pdf
TC06-27-22StudyRequests.pdf
TC06-27-22SmartScaleApplicationEndorsement.pdf
TC06-27-22SafeStreetsandRoadsforAll(SS4A).pdf
TC06-27-22CountyProjectUpdates.pdf
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TC06-27-22Other.pdf
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Transportation Committee
Agenda Item Detail
Meeting Date: June 27, 2022
Agenda Section: Truck Restriction Request: Ravens and Oakdale Crossing
Title: Truck Restriction Request: Ravens and Oakdale Crossing
Attachments:
TC06-27-22TruckRestrictionRequestRavensandOakdaleCrossing.pdf
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Item 1: Truck Restriction Request: Ravens and Oakdale Crossing
Topic Synopsis
The residents of the Raven Pointe have presented a request to restrict through truck traffic on several
streets in their neighborhood in response to the One Logistics rezoning. Staff has prepared a map that
summarizes the requested restrictions as well as the required alternative routes. Depicting alternative
routes as part of the requested truck restriction is part of the VDOT criteria for applying for the truck
restriction. A resolution is also required from the Board of Supervisors. Staff has attached the referenced
mapping as well as the VDOT guidelines for truck restriction requests.
Recommended Action
If the Committee agrees with the truck restriction request and recommendation will need to be
forwarded to the Board of Supervisors.
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Truck Restriction and Alternate Routes
Map Produced by Frederick County Planning and Development Dept.June 15, 20 22 0 0.4 0.80.2 Miles
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Alternate Route 1
Alternate Route 2
Restriction
Alternate Route 1~ 3.56 miles
Alternate Route 2~ 3.72 miles
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Adopted by Commonwealth Transportation Board October 16, 2003
GUIDELINES FOR CONSIDERING REQUESTS TO
RESTRICT THROUGH TRUCKS ON PRIMARY AND SECONDARY HIGHWAYS
Section 46.2- 809 of the Code of Virginia provides:
The Commonwealth Transportation Board, or its designee, in response to a formal
request by a local governing body, after such body has held public hearings, may, after
due notice and a proper hearing, prohibit or restrict the use by through traffic of any
part of a primary or secondary highway if a reasonable alternate route is provided.
The Board, or its designee, shall act upon any such formal request within nine
months of its receipt, unless good cause is shown.Such restriction may apply to any
truck or truck and trailer or semitrailer combination, except a pickup or panel truck,
as may be necessary to promote the health, safety, and welfare of the citizens of the
Commonwealth. Nothing in this section shall affect the validity of any city charter
provision or city ordinance heretofore adopted.
Background
It is the philosophy of the Commonwealth Transportation Board that all vehicles should have access
to the roads on which they are legally entitled to travel. Travel by any class of vehicle on any class of
highway should be restricted only upon demonstration that it will promote the health, safety and
welfare of the citizens of the Commonwealth without creating an undue hardship on any of the users
of the transportation system. The Board recognizes that there may be a limited number of instances
when restricting through trucks from using a segment of a primary or secondary roadway will reduce
potential conflicts, creating a safer environment and one that is in accord with the current use of the
roadway. The Board has adopted these guidelines to govern and regulate requests for through truck
restrictions on primary and secondary highways.
Process
The Commonwealth Transportation Board delegates the authority to restrict through truck traffic on
secondary highways to the Commissioner of the Virginia Department of Transportation. Such
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restrictions can apply to any truck, truck and trailer or semi trailer combination, or any combination of
those classifications. Consideration of all such restrictions by the Commissioner is subject to these
guidelines as adopted by the Board. The Commonwealth Transportation Board retains the authority
to restrict through truck traffic on primary highways.
In order to conform to the requirements of the Code of Virginia and to insure that all concerned
parties have an opportunity to provide input, the local governing body must hold a public hearing and
make a formal request of the Department. The following must be adhered to:
(A) The public notices for the hearing must include a description of the proposed through
truck restriction and the alternate route with the same termini. A copy of the notices
must be provided.
(B) A public hearing must be held by the local governing body and a transcript of the
hearing must be provided with the resolution.
(C) The resolution must describe the proposed through truck restriction and a description
of the alternate, including termini.
(D) The governing body must include in the resolution that it will use its good offices for
enforcement of the proposed restriction by the appropriate local law enforcement
agency.
Failure to comply with (A), (B), (C) and (D) will result in the request being returned. The
Commonwealth Transportation Board and the Commissioner shall act upon any such formal request
within nine months of its receipt, unless good cause is shown.
Criteria
Travel by any class of vehicle should be restricted only upon demonstration that it will promote
the health, safety and welfare of the citizens of the Commonwealth without creating an undue
hardship on any users of the transportation network. The Virginia Department of Transportation
will consider criteria 1 through 4 in reviewing a requested through truck restriction. The proposed
restriction must meet both the first and second criteria in order to be approved:
1. Reasonable alternate routing is provided. The alternate route will be evaluated for traffic and
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safety related impacts. To be considered ³reasonable´, the alternate route(s) must be
engineered to a standard sufficient for truck travel, and must be judged at least as appropriate
for truck traffic as the requested truck restriction route. If an alternate route must be
upgraded, the improvement shall be completed before the truck restriction can be
implemented. The termini of the proposed restriction must be identical to the alternate routing
to allow a time and distance comparison to be conducted between the two routings. Also, the
alternate routing must not create an undue hardship for trucks in reaching their destination.
2. The character and/or frequency of the truck traffic on the route proposed for restriction is not
compatible with the affected area. Evaluation will include safety issues, accident history,
engineering of the roadway, vehicle composition, and other traffic engineering related issues.
In addition to meeting the first two criteria, the proposed restriction must meet either the third or the
fourth criteria in order to be approved.
3. The roadway is residential in nature. Typically, the roadway will be judged to be residential if
there are at least 12 dwellings combined on both sides within 150' of the existing or proposed
roadway center line per 1,000 feet of roadway.
4. The roadway must be functionally classified as either a local or collector.
Failure to satisfy criteria 1 and 2, and either criteria 3 or 4 will normally result in rejection of
the requested restriction.
The Commonwealth Transportation Board when deemed necessary may modify or revise any
provisions or criteria contained in these guidelines.
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Transportation Committee
Agenda Item Detail
Meeting Date: June 27, 2022
Agenda Section: Route 37 History and Next Steps
Title: Route 37 History and Next Steps
Attachments:
TC06-27-22Route37HistoryandNextSteps.pdf
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Item 2: Route 37 History and Next Steps
Topic Synopsis
Staff is preparing a presentation on the background of the Route 37 East project up to the current status
and identifying the key next steps for the project in preparation for an upcoming meeting with State
officials. Staff will be presenting a draft of the presentation to the Committee and seeking feedback in
preparation.
Recommended Action
NA
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Transportation Committee
Agenda Item Detail
Meeting Date: June 27, 2022
Agenda Section: Study Requests
Title: Study Requests
Attachments:
TC06-27-22StudyRequests.pdf
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Item 3: Study Requests
Topic Synopsis
Staff is seeking Committee concurrence to utilize County transportation funds to embark upon 3 studies
at this time. Study descriptions and approximate expected costs are attached.
Recommended Action
A recommendation from the Committee to the Board of Supervisors.
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Proposed Study Efforts
Route 522/Gainesboro Road Signal Justification Report $50-$75K
The main entrance to Fredrick County Middle School and Gainesboro Elementary School is currently
located on Route 522 North immediately south of the unsignalized intersection of Gainesboro Road and
Route 522. This busy location experiences numerous conflicts daily due to high speeds and heavy traffic
flows in this area at key times of day. The consensus resolution to improve traffic safety in this area is to
relocate most of the school traffic to an entrance on Gainesboro Road. However, County and School staff
believe this situation could be further improved by signalization/upgrades to the Intersection of
Gainesboro Road and Route 522. As the County works to improve the traffic flow and safety conditions
in this location School a signal justification report is required to gain VDOT approval of signalization in that
location. This study will analyze the change in school traffic along with signalization of the Intersection of
Gainesboro and Route 522 and alternative intersection upgrades as well. Staff would seek for the study
to also include cost estimates based upon preliminary design of the scenarios considered.
Route 37 Comprehensive Phasing and Feasibility Study - $250,000
Staff is seeking an extensive study that seeks to address the following items:
1. Review and restatement of the purpose and needs of the facility.
2. Mid and long term modeling of the demand for Route 37 to aid in evaluating facility needs as well
as impacts to surrounding facilities. This to consider the full facility as well as independent utility
of segments.
3. Use of demand analysis to aid in proposed construction phasing.
a. Near to long term planned transition from a two to four lane parkway and eventually
potentially a limited access facility.
b. Cross section examples
c. Cost analysis of different phases/segments that considers cost benefit of different
alternatives.
4. Constructability analysis of the various segments that considers the various real world challenges
involved in implementing a facility.
5. Robust public engagement through the process to aid in identifying desires, needs and priorities.
6. Review/update of segment priorities utilizing a matrix developed from the above data sets as well
as other relevant data points.
Route 37 Route 7 to Route 11; 30% design and environmental update of 2 lane section - $100,000
This study in intended to take the Board adopted top priority segment as well as the discussion of parkway
concepts to the next level. This would include the layout and 30% design and cost estimate of Route 37
as a 2 lane segment from Route 7 to Route 11 north to include cost estimates and intersection planning
for the corridor taking advantage of the adopted right-of-way corridor for the future larger facility. This
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study would likely draw heavily on the data points developed in the above study and would be most cost
effective if taken on by the same consultant.
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Transportation Committee
Agenda Item Detail
Meeting Date: June 27, 2022
Agenda Section: SmartScale Application Endorsement
Title: SmartScale Application Endorsement
Attachments:
TC06-27-22SmartScaleApplicationEndorsement.pdf
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Item 4: SmartScale Application Endorsement
Topic Synopsis
The SmartScale program is the primary way to procure state funding for road projects. As the Committee
is aware, staff is preparing SmartScale Applications for consideration by the Commonwealth
Transportation Board. A required component of a SmartScale application is a resolution of support from
the local governing body. Attached please find a draft resolution for the Committee’s consideration.
Recommended Action
A recommendation from the Committee to the Board of Supervisors.
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RESOLUTION #
RESOLUTION OF SUPPORT FREDERICK COUNTY
BOARD OF SUPERVISORS FOR FREDERICK
COUNTY AND REGIONAL SMARTSCALE
APPLICATIONS
Action:
BOARD OF SUPERVISORS: July 13, 2022
WHEREAS, this resolution supports the following Frederick County and Regional SmartScale
Applications within Frederick County for the following projects:
Frederick County Applications
1. Exit 317 Diverging Diamond (Winfred MPO duplicate app)
2. Route 11 – Shawnee Improvement
3. 522/Costello Turn Lane/Intersection Operations Improvements
4. 50/17/522 Partial Median U-Turn (Winfred MPO duplicate app)
Win-Fred MPO Applications
5. Exit 317 Diverging Diamond (Frederick County duplicate app)
6. 50/17/522 Partial Median U-Turn (Frederick County duplicate app)
7. Route 7 Berryville Avenue Improvements
WHEREAS, the Virginia Department of Transportation (hereafter referred to as the
DEPARTMENT) has adopted procedures for evaluating and scoring projects consistent with
SmartScale requirements; and,
WHEREAS, the DEPARTMENT has requested applications to be submitted by localities to be
consider for inclusion in the DEPARTMENT’S Six-Year Improvement Program for Fiscal Years
2024 through 2029; and
WHEREAS, projects will be evaluated for inclusion in the Six-Year Improvement Program
through screening and scoring process to be undertaken by the DEPARTMENT; and
WHEREAS, each of the listed projects play important roles in the County’s Long Range
Transportation Plan and near term traffic safety concerns; and
WHEREAS, the County of Frederick is an eligible entity to apply for transportation funding under
House Bill 2;
NOW, THEREFORE, BE IT RESOLVED, that the Frederick County Board of Supervisors is
supportive of each of these applications for inclusion into the Six-Year Improvement Program
fiscal years 2024 through 2029.
ADOPTED, this 13th day of July 2022.
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This resolution was approved by the following recorded vote:
Charles S. DeHaven, Jr., Chairman ____ J. Douglas McCarthy ____
Robert W. Wells ____ Shawn Graber ____
Josh Ludwig ____ Judith McCann-Slaughter ____
Blaine P. Dunn ____
A COPY ATTEST
______________________________
Michael L.Bollhoefer,
Frederick County Administrator
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Transportation Committee
Agenda Item Detail
Meeting Date: June 27, 2022
Agenda Section: Safe Streets and Roads for All (SS4A)
Title: Safe Streets and Roads for All (SS4A)
Attachments:
TC06-27-22SafeStreetsandRoadsforAll(SS4A).pdf
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Item 5: Safe Streets and Roads for All (SS4A)
Topic Synopsis
Staff is seeking authorization to apply for a grant under the Safe Streets and Roads for all program. Grants
will be available over the course of the next five years and are used for the creation of an Action Plan
grant or for implementation of projects that are part of an adopted Action Plan. The intention would be
to follow up the Action Plan grant with further applications for Implementation Grants if successful.
Recommended Action
A recommendation from the Committee to the Board of Supervisors.
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Transportation Committee
Agenda Item Detail
Meeting Date: June 27, 2022
Agenda Section: County Project Updates
Title: County Project Updates
Attachments:
TC06-27-22CountyProjectUpdates.pdf
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Item 6: County Project Updates
Renaissance Drive:
Staff is working through the agreement and real estate process with CSX.
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Transportation Committee
Agenda Item Detail
Meeting Date: June 27, 2022
Agenda Section: Other
Title: Other
Attachments:
TC06-27-22Other.pdf
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Item 7: Other
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