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TC 08-02-21 Meeting MinutesTRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, August 2, 2021 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Gary Oates (Voting), James Racey (Voting), Charles DeHaven, Jr. (Voting), Shawn Graber (Voting) and Lewis Boyer (Liaison Stephens City). Committee Members Absent: Cordell Watt (Voting) Staff Present: Assistant Director-Transportation John Bishop, and Kathy Smith, Secretary. ITEMS FOR INFORMATION ONLY: 1-Comprehensive Plan Update-Transportation: Staff updated the Committee on the final draft updates. Staff gave an overview of the main Transportation chapter of the plan for a final review as well as small area Maps and Plans. The Committee had no feedback or considerations. ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS: 2-Renaissance Drive: Staff give an overview of the Renaissance Drive project. Renaissance Drive Phase II will extend the segment that was completed in Renaissance Drive Phase I by completing the roadway from Prosperity Drive to Shady Elm Road, thus completing the full connection from Route 11 to Shady Elm Road. This will be a 2-lane facility, eventually planned as 4-lanes and includes a new crossing of the CSX railroad which will replace the substandard crossing at Springdale Road. The final design plans have been approved by VDOT and CSX. The final right - of -way plats and easements are being processed and staff is ready to prepare bid packages and go to bid. Staff is in receipt of the final pre-bid estimate that has a shortfall of $1,016,165.05 Staff gave three sources that are helping to close the gap. The current anticipated difference that would require local funds is approximately $364,083 with the proposed sources for funds that would include Fund 27 (projects fund) and the transportation reserve fund for revenue sharing projects. Also, Artillery and Carbaugh properties are currently under contract for significant development that is not expected to materialize if the road project does not move forward. The Board of Supervisors will review after bids are received and the final CSX numbers are received then Finance and Board of Supervisors for the required actions and public hearing. Staff is seeking a recommendation from the Committee to the Board of Supervisors to allow the project to move forward to bid with the understanding that the shortfall would be covered with a combination of revenue sharing transfer and the identified budgeted Transportation funds. Upon a motion by, Mr. Gary Oates seconded by Mr. James Racey the Committee recommended to take the Renaissance Drive project to bid and address the budget estimate with the revenue sources identified to the Board of Supervisors for recommendation of approval. 3-Redbud Road Revenue Sharing Application: Staff discussed the Redbud Road Realignment project and the I-81 Exit 317 Ramp project with the Committee. Funding of the Exit 317 ramp realignment, VDOT has made it clear to the County that, prior to the project taking place, the Redbud Road Realignment must be completed. Staff has submitted a preapplication for revenue sharing funds to address the difference in funding within the secondary program and the updated project cost estimate. The revenue sharing funds would require a match of approximately $2,000,000 once they become available in 2026. Upon a motion by, Mr. James Racey seconded by Mr. Shawn Graber the Committee recommended Staff to finalize the revenue sharing application and adopt a supporting resolution to forward to the Board of Supervisors for recommendation of approval. The motion passed with one no vote. ITEMS FOR INFORMATION ONLY: 4-County Project Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/I-81 Bridge: The signal mast arms are being put in place at the intersection with Route 522. The final paving and striping remain to be completed on the interior roadway as well as signage and some ADA ramps. 5-Other: The location and time was discussed for the Fall Transportation Forum. An October date suits the Committee members. The availability of the Airport as a venue is preferred for the location. Judith McCann-Slaughter has received concerns from residents on speed reduction on Welltown Road and Payne Road areas and for distribution signage to be installed on those areas as well. Staff will be in contact with VDOT to address the concerns.