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TC 01-27-20 Meeting MinutesTRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS Monday, January 27, 2020 8:30 a.m. 107 NORTH KENT STREET, WINCHESTER, VIRGINIA ATTENDEES: Committee Members Present: Judith McCann-Slaughter, Chairman (Voting), Cordell Watts (Voting), Gary Oates (Voting), James Racey (Voting) and Lewis Boyer (Liaison Stephens City). Committee Members Absent Mark Davis (Liaison Middletown) and Charles DeHaven, Jr. (Voting). Staff Present: Assistant Director-Transportation John Bishop, and Kathy Smith, Secretary. ACTION ITEMS 2- Northern Y Project Status: Staff gave a brief overview of the Northern Y funding agreement between Frederick County and the private partner Glaize Developments. The estimated cost exceeded what was contemplated in the agreement rising cost to about 6 million dollars based upon 60% design. In accordance with the terms of the agreement, Glaize has not authorized the County to continue design of the roadway. Staff asked for guidance on the disposition of the project, as it cannot move forward without identifying a funding source for the shortfall. The funds are not eligible for a transfer to another project and without action the funds will become subject to deallocation in January 2021. The Committee discussed the options for the project with the lack of funding and unable to use County funds. It was recommended to cancel the project so the VDOT Revenue Sharing funds would then go back into the pool, which would make the revenue-sharing pool bigger with the likelihood of other applications getting approved. Upon a motion by James Racey, seconded by Gary Oates the Committee recommended to cancel the project. Other Ed Carter of VDOT gave an update on the Old Charlestown Road Bridge with the plans to install metal safety gates to deter drivers from using the bridge when there’s flooding. The gates would be installed on the Clarke County side and the Frederick County side. When the water levels rise, VDOT workers and law enforcement officials will be able to close the gates. VDOT is seeking concurrence from the County prior to installation. Upon a motion by, Gary Oates and seconded by James Racey the Committee recommended to forward a recommendation to the Board of Supervisors for the installation of the metal gates. ITEMS FOR INFORMATION ONLY: 1-Smartscale Discussion with VDOT: Mr. Terry Short of VDOT joined the meeting by way of a conference call to discuss with the Committee on SmartScale strategies. Terry suggested to the Committee to focus more on the immediate needs of the community. This would include focusing less on maxing out the applications and more focus on maxing out the quality. Currently, Kimley-Horn and Associates has been hired by the MPO to study the area North of Winchester at the exit 317 interchange which will provide information to aid in applications. Also, a STARS (Strategically Target Affordable Roadway Solutions) study is being done for Route 7 (Berryville Ave. & Berryville Pike) from N Pleasant Valley Road to Greenwood Road which is ongoing. Those study results should be in by the preapplication window in March. John gave an overview of the preapplication window which will be opening in March with the final applications due in August 2020. John discussed the current rules allowed for the County which include four (4) applications and an additional application for qualifying projects through the (MPO) Metropolitan Planning Organization and Planning District Commission which each get four (4) applications. 3-County Project Updates: Crossover Boulevard aka Tevis Street Extension/Airport Road/I-81 Bridge: The construction continues to go well; the bridge beams are scheduled to be set this week. The schedule for the beam placement and lane closures was communicated through the news media and social media 4-Renaissance Drive: VDOT has completed their review of the 60% plan and the County’s consultant is addressing the comments. An updated design review agreement has been received from CSX and is being reviewed by Staff. 5-Upcoming Agenda Items: SmartScale (ongoing discussion and development) and the MPO Study progress. Other: Ed Carter, VDOT gave an update on the Oakdale Crossing traffic study that has been completed. The traffic study revealed no major problems with cut through traffic or speeding issues. The Traffic Engineering Division of VDOT suggested that crosswalks be installed along with line painting to help with the issues the residents are having. Those improvements would cost around 8 thousand dollars and would need to be covered by Frederick County’s secondary allocation for safety. The Committee asked for correspondences to support the suggested improvements to be forwarded to the Board of Supervisors.