TC 06-24-19 Meeting MinutesTRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS
Monday, June 24, 2019
8:30 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES:
Committee Members Present: Gary Lofton, Chairman (Voting), Judith McCann-
Slaughter (Voting), Gary Oates (Voting), James Racey (Voting), Barry Schnoor (Voting)
and Lewis Boyer (Liaison Stephens City).
Committee Members Absent: Mark Davis (Liaison Middletown).
Staff Present: Assistant Director-Transportation John Bishop, and Kathy Smith,
Secretary.
ITEMS FOR INFORMATION ONLY:
1-SmartScale Application Development: Staff discussed the next round of SmartScale which
are due in the fall of 2020. Staff would like to begin a project list for the next round of
applications as soon as possible to be prepared and competitive. Staff has had some feedback
regarding the concerns raised across the state that most likely there will be changes to the policy
in the upcoming round of SmartScale. A handout of potential projects and potential applications
source were presented to the Committee for a start list with highlighted areas of the projects
that were applied for last year. The current rules allow for Frederick County four (4)
independent applications. An additional four (4) applications can be submitted through the
Winchester Frederick County MPO and Shenandoah Valley Regional Commission entities that
Frederick County is a member.
2-Transportation Forum Discussion and Guidance: Staff is seeking guidance on whether the
Committee would like to hold the Transportation Forum again this year. The Committee
recommended to continue with another Transportation Forum in October as it has been a well-
attended event. A topic that the Committee would like to see address is to have a representative
from the Secretary’s Office to present the package on the new fuel tax increase. It was
suggested to move the venue to another location to attract different attendees. A potential
location suggested was the Public Safety Building which would allow for a larger setting and
display area. Staff was directed to seek October availability of our CTB members and Delegates
and then work on the date and venues based upon that availability.
4-County Projects Updates:
Crossover Boulevard aka Tevis Street Extension/Airport Road/I-81 Bridge: The notice to
proceed was issued to Perry Engineering on May 14, 2019. The contractor is currently
mobilizing on-site and working through the various permits required to move forward with the
work. The project has an expected completion date of September 10, 2021.
Renaissance Drive: The project is nearly at 30% design. Currently, Staff is seeking comments
from various agencies on the Springdale Road CSX crossing closure.
Northern Y: The consultant is compiling the items necessary to meet the approximately 60%
for the language in the Revenue Sharing Agreement.
Jubal Early Drive Extension and Interchange with Route 37: No activity at this time.
5-Upcoming Agenda Items:
SmartScale (ongoing discussion and development)
Transportation Forum
Staff also noted that they are participating in the VTRANS statewide transportation plan update,
as well as the first stages of the MPO Long Range Plan update. Items from these efforts are
expected to come to the Committee at the appropriate times.
6-Other:
The Committee requested to have a representative from VDOT’s Traffic Engineering Division
discuss the traffic signal coordination and signal system in the area at an upcoming meeting.
Scott Alexander, VDOT gave an update on area projects and all are moving along well. Judith
McCann-Slaughter thanked VDOT for the signage at I-81.
The Committee asked Staff to look into the Rural Preservation Subdivision ordinance to see if
anything can be done with the unpaved road issue for residents.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
3-Revenue Sharing (see attached): Currently, the pre-application window is open for VDOT’s
Revenue Sharing Program. No applications have been forthcoming from potential private
partners so Staff recommends that the Committee concur on an application that would fully
match the private contribution on the Renaissance Drive project. Staff discussed the current
cost estimate and the revenue stream indicated on Renaissance Drive that is fully funded. Staff
has reviewed the standard project inflation rates and analyzed the contingency amounts with
the rapidly increasing project costs that have been seen in the industry at large. Staff would
seek to submit a Revenue Sharing application to obtain State matching funds for all the private
funds committed to the project. Staff noted that while the current estimate and revenue
sources show full funding, it would be prudent to seek the additional state funds out of an
abundance of caution. Currently, the total project funding is as follows:
1. Revenue sharing funds from VDOT - $1,638,764.00
2. Local Funds:
a. $633,644.00 (Artillery Rezoning Proffer)
b. $452,791.46 (Blackburn Rezoning Proffer)
c. $1,080,000.00 (Carbaugh Rezoning Proffer)
3. Unmatched local funds: $527,671.46
4. Expenditures: $283,809.52
5. Remaining Funds: $3,521,390
Upon a motion by, Mr. Gary Oates and seconded by Mr. James Racey the Committee
recommended to submit an additional Revenue Sharing application for funding to obtain
matching funds of the unmatched local funds to the Board for recommendation of approval.