TC 07-29-19 Meeting MinutesTRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS
Monday, July 29, 2019
8:30 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES:
Committee Members Present: Gary Lofton, Chairman (Voting), Judith McCann-
Slaughter (Voting), Gary Oates (Voting), James Racey (Voting), Barry Schnoor (Voting)
and Lewis Boyer (Liaison Stephens City).
Committee Members Absent: Mark Davis (Liaison Middletown).
Staff Present: Assistant Director-Transportation John Bishop, and Kathy Smith,
Secretary.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
6- Other
The Resolution to update the project agreement with VDOT was discussed with the Committee.
The Resolution is a requirement by VDOT when a project agreement is updated that states the
Board’s commitment to the project and also notes that the County Administrator continues to
have authorization to implement all agreements and/or addendums for any approved projects
with VDOT.
Upon a motion by Gary Oates, seconded by Judith McCann-Slaughter the Committee
recommended to forward the Resolution affirming commitment to fund the locality share of
projects under agreement with the Virginia Department of Transportation and provide signature
of authority to the County Administrator to the Board of Supervisors. The motion was
unanimously approved.
ITEMS FOR INFORMATION ONLY:
1-Cedar Hill Road (see attached): Staff has received from a citizen a request through Supervisor
McCann-Slaughter to consider that VDOT place a designation of “No Through Trucks” on Cedar
Hill Road. The current issue with most of the trucks on Cedar Hill Road is that they have been
routed mistakenly to Burgess Lane when enroute to the Amazon Distribution Center. It was
noted that the through truck designations would apply only to the trucks traveling the entire
restricted roadway. The most recent recorded traffic count was 910 vehicles per day by VDOT.
Staff discussed the potential for trucks to use the roadway to bypass the truck restriction on
Welltown Road, however, the recorded trips do not indicate this is taking place. It was noted
that GPS real time is recognizing the address of the Amazon Distribution Center at 165 Business
Boulevard. Committee member Gary Oates would not recommend putting the restriction on
the roadway because it would not address the issue. Committee member Judith McCann-
Slaughter ask if the GPS shows restricted truck roadways. Ed Carter, VDOT said only the
Commercial GPS units would have that information since most truck drivers only use cell phones
to navigate so they would not show the restricted trucks roadway.
Upon a motion by, Mr. Gary Oates and seconded by Mr. James Racey the Committee
recommended to direct Staff to monitor the road for 60 to 90 days to see if there are more
complaints then revisit the truck restriction at Cedar Hill Road at a future date
2-Transportation Forum Update: Staff is still working on the availability of the VIP’s list in order
to get a date. Staff has heard feedback of the location of the venue preference being the Board
of Supervisors room, if available when date is set.
3-Planning Update: Staff has been having a series of meetings on the Long Range
Transportation Plan update (VTrans) with the MPO and Transportation Planners to go through
to clean up and consolidate the projects list. The Office of Intermodal Planning and Investment
(OIPI) coordinates VTrans. VTrans is a gate keeper for the SmartScale funding program.
4-County Projects Updates:
Crossover Boulevard aka Tevis Street Extension/Airport Road/I-81 Bridge: The notice to
proceed was issued to Perry Engineering on May 14, 2019. The contractor is currently on site
and a passerby would observe activity in the I-81 median as the bridge sub-contractor
prepares for the bridge pier construction. In addition, Perry Engineering has mobilized on site
between Route 522 and Airport Road.
Renaissance Drive: The project is at 30% design. Currently, Staff is seeking comments from
various agencies on the Springdale Road CSX crossing closure.
Northern Y: The consultant is compiling the items necessary to meet the approximately 60%
for the language in the Revenue Sharing Agreement.
Jubal Early Drive Extension and Interchange with Route 37: No activity at this time.
5-Upcoming Agenda Items: SmartScale (ongoing discussion and development)
Transportation Forum
TBD: Oakdale Crossing Traffic Calming Study.
6-Other: Ms. Brenda Fristo a resident expressed concerns to the Committee with truck traffic
on Brucetown Road. She gave a brief history of the road, which included the traffic impact study
that supported a comprehensive plan amendment for the proposed Clorox Company to access
the property through the existing Carmeuse commercial entrance on Brucetown Road and the
proposed Proffer statement associated with Rezoning #07-12. Ms. Fristo has met with
representatives from the Carmeuse Company to discuss several items of concerns for the
residents of the Brucetown Road. Ms. Fristo requested that the Committee take action
indicating an openness to moving the Carmeuse entrance from Brucetown Road to Rt. 11. She
was advised that if the proffers allow for that, then a proposal is needed from Carmeuse. Also,
Ms. Fristo asked that the Committee to recommend a “No thru Truck” sign be posted on
Brucetown Road and a weight limit sign be posted on the bridge located on Brucetown Road.
Staff commented that a public hearing will need to be done for the “No thru Truck” sign to be
posted on the Road and that the bridge does not meet the weight limit restrictions it is certified
for legal loads. Ed Carter, VDOT spoke to the Committee that a new federal extra heavy vehicle
guideline for bridges is being developed and that once that comes through, they would be
evaluating all the bridges in the District for any needed signage. Mr. Carter noted that if the
new standards require, a sign will be posted.
Mr. John Light, resident of Clearbrook spoke to the Committee about the poor conditions of
Cedar Hill Road to Whitehill Road. It needs to be resurfaced and repairs to the drop off on the
edges in some areas. Also, Mr. Light spoke against the “No thru Trucks” on Cedar Hill Road
because residents do not know that it does not mean Agriculture vehicles which results in
conflicts between residents and agricultural vehicles.