TC 11-26-18 Meeting MinutesTRANSPORTATION COMMITTEE REPORT to the BOARD OF SUPERVISORS
Monday, November 26, 2018
8:30 a.m.
107 NORTH KENT STREET, WINCHESTER, VIRGINIA
ATTENDEES:
Committee Members Present: Gary Lofton, Chairman (Voting), Judith McCann-
Slaughter (Voting), Gary Oates (Liaison PC/Voting), James Racey (Voting), Barry Schnoor
(Voting) and Lewis Boyer (Liaison Stephens City).
Committee Members Absent: Mark Davis (Liaison Middletown).
Staff Present: Assistant Director-Transportation John Bishop, Sheriff Lenny Millholland,
Traffic Division Commander Lt. Warren Gosnell, and Kathy Smith, Secretary.
ITEMS REQUIRING ACTION BY BOARD OF SUPERVISORS:
NONE
ITEMS FOR INFORMATION ONLY:
1-Capital Improvement Programs (CIP) 2019-2024 Update-Transportation Section (see
attached): The CIP must be updated each year outlining the key capital funding priorities among
the different County Departments and Agencies. The only changes to the CIP currently are the
removal of the completed projects which are the I-81 exit 310 and Fox Drive turn lane
improvements.
Mr. Dunn (email attached) raised an issue for a discussion of an area in his district of a safety
concern with Project #19 for the Senseny Road turn lane at Crestleigh Drive. The Committee
discussed the proposed safety concerns of a signal at the intersection and/or turn lanes. The
Committee, by consensus, has requested for Staff to coordinate with VDOT for an analysis study
of the area to see if a signal and/or a turn lane would warrant at this intersection.
Upon a motion by, Mr. Gary Oates seconded by Ms. Judith McCann-Slaughter the Committee
forward this CIP Update of the Transportation Section to the Board of Supervisors for
recommendation of approval.
2-Non-Hard Surface Roads Discussion (see attached with map): A brief overview on the
unpaved public roadways was provided with a map. Also, discussed was the proposed schedule
and proposed unscheduled list of the Secondary Improvement Plan with the currently adopted
ranking system. The Committee commented on proposed changes to the adopted ranking
system which included to have a meeting for citizens, mailings requesting feedback, speed on
unpaved roadway, increase of traffic with Rural Subdivisions and paving funds available. The
Committee recommend revisiting this item at the January meeting.
3-County Projects Updates: Tevis Street Extension/Airport Road/I-81 Bridge: Staff is working
through the final plat preparation and review process. Upon final plan clearance, bid tabulations
will be finalized and advertised by December.
Renaissance Drive: Staff is currently reviewing at the 30% design plan.
Northern Y: Currently, 30% design underway.
Coverstone Drive: No activity currently.
Jubal Early Drive Extension and Interchange with Route 37: No activity currently.
4-Upcoming Agenda Items: December: meeting has been canceled. January: Renaissance Drive
discussion and SmartScale next round discussion
TBD: Oakdale Crossing Traffic Calming Study.
5-Other: Staff with Supervisor Judith McCann-Slaughter had a conversation about mis-routed
trucks on Cedar Hill Road when going to the Amazon facility for deliveries. Burgess Lane a private
lane has been severely impacted by trucks. Staff has had joint meetings with Amazon and VDOT.
Amazon was to reach out to the shippers for the distribution facility in hopes of correcting the
issue. Also, Staff has been in contact with the GPS companies to resolve the issue as well. VDOT
is installing signage at Hopewell Road intersection. Supervisor McCann-Slaughter asked if
signage could be installed at Cedar Hill Road as well, also for Staff to reach out to the GIS
Department to investigate the issue.
1
Transportation Committee Project Priority List
Funded Priorities
PRIORITY 1 - Route 277 Widening and Safety Improvements (Ph 1)
Description: Construct a 4-lane divided roadway beginning at I-81 and continuing to Double Church Road. Project would include
realignment of Aylor Road to align with Stickley Drive.
Capital Cost: $35,944,878
Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address
development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 2 -Airport Road Extension, East Tevis Street Extension and Bridge over I-81
Description: Construct a 4-lane divided roadway beginning at Route 522 and going west approximately 0.2 miles to connect to the
road network being constructed by the Russell 150 Development. Construct Airport Road from Route 522 to a roundabout
intersection with the Tevis Extension on the east side of I-81. Project includes bridge over Interstate 81.
Capital Cost: $24,703,788
Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address
development to the surrounding area. The location is as identified by joint planning efforts between the County, VDOT, and the
developer.
Construction Schedule: TBD
PRIORITY 3 - Renaissance Drive, Phase 2
Description: Construct a connector road and Railroad Crossing between Route 11 and Shady Elm Drive.
Capital Cost: $5,791,500
Justification: This is a transportation improvement that will address congestion at key points along Route 11 and Apple Valley
Drive. This project is identified in Secondary Road Improvements Plan.
Construction Schedule: TBD
2
PRIORITY 4 - Sulphur Springs Road Intersection improvement and widening from Route 50 to the Land fill
Description: Widen Sulphur Spring Road from the intersection with Route 50 to the regional landfill, add paved shoulders for
pedestrians and bicycles, improve the intersection at Route 50.
Capital Cost: $11,956,091
Justification: This project will address capacity and safety improvements to the corridor. This project is identified in Secondary
Road Improvements Plan.
Construction Schedule: Entering design and right-of- way underway.
PRIORITY 5 - Route 277 right turn lane extension at Warrior Drive
Description: Extend right turn lane for eastbound 277 at the intersection of Rt 277 and Warrior Drive. Installation of sidewalk for
pedestrian safety and installation of pedestrian pedestal.
Capital Cost: $476,644
Justification: This improvement would be a significant safety upgrade to this intersection.
Construction Schedule: TBD
PRIORITY 6- Papermill Road right turn lane extension at Route 522
Description: Extend right turn bay of Papermill Road (Route 644) where it intersects with Route 522 to allevi ate turn bay spillover
that is taking place.
Capital Cost: $507,262
Justification: This improvement would be a significant safety upgrade to this intersection.
Construction Schedule: TBD
3
Unfunded Priorities
PRIORITY 7 - Planning, Engineering, Right-of-Way and Construction Work for Route 37
Description: This project would be to continue work on the Eastern Route 37 extension. More specificall y, to update the
Environmental Impact Statement to the point of a new Record of Decision and to update the 1992 design plans to address the
current alignment, engineering guidelines, and possible interchange improvements. In addition, this allows for advanced
engineering, right-of-way purchase and construction.
Capital Cost: $750,000,000
Justification: This project moves the County closer to completion of a transportation improvement that would benefit the entire
County and surrounding localities.
Construction Schedule: TBD
PRIORITY 8- Interstate 81, Exit 307 Relocation
Description: Construct a relocated Exit 307 interchange.
Capital Cost: $234,255,469
Justification: This is a regional transportation improvement that will address congestion in many areas of the County and address
coming development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 9 - Route 277 Widening and Safety Improvements (Ph 2)
Description: Construct a 4-lane divided roadway beginning at I-81 and continuing to Sherando Park. Project would include
realignment of Aylor Road to align with Stickley Drive.
Capital Cost: $25,428,550
Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address
development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 10- Redbud Road Realignment and Exit 317 Ramp Realignment
4
Description: Realign Redbud Road from its current location through development land in the vicinity of Route 11 north and Snowden
Bridge Boulevard and Relocate the I-81 Exit 317 NB ramp to the current location of the Redbud Road/Route 11 intersection.
Capital Cost: $11,239,132
Justification: This is a transportation improvement that will have significant impact on Eastern Frederick Co unty. This project is
identified in the adopted Eastern Road Plan.
Construction Schedule: TBD
PRIORITY 11 - Route 11 North Widening to 6 Lanes from Snowden Bridge Boulevard to Old Charlestown Road
Description: Route 11 North of Snowden Bridge Boulevard is currently primarily a two lane roadway. This project would widen that
facility to a 6 lane divided roadway with turn lanes where appropriate.
Capital Cost: $28,346,120
Justification: This is a transportation improvement that will provide a significant capacity upgrade to address congestion on the
Route 11 Corridor. This project is identified in the adopted Eastern Road Plan.
Construction Schedule: TBD
PRIORITY 12- Warrior Drive Extension
Description: Construct a 4-lane divided roadway beginning at Route 277 where Warrior Drive intersects from the north and
continuing that roadway south and west to intersect with I-81 at the location of the relocated Exit 307 interchange.
Capital Cost: $47,000,000
Justification: This is a regional transportation improvement that will address congestion in the Southern Frederick area and address
development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 13 - Channing Drive Extension
Description: Construct a 4-lane divided roadway beginning at Senseny Road where Channing Drive intersects from the north and
continuing that roadway south to intersect with Route 50 East at Independence Drive.
Capital Cost: $45,000,000
5
Justification: This project has been identified in the Eastern Road Plan, and will address congestion in Eastern Frederick County and
address development to the surrounding areas.
Construction Schedule: TBD
PRIORITY 14 - Brucetown Road/Hopewell Road Alignment and Intersection Improvements
Description: Realign Brucetown Road to meet Hopewell Road at Route 11. Improvements to this intersection will address
comprehensive planned development’s traffic generation in the area.
Capital Cost: $3,800,000
Justification: This is a transportation improvement that will have significant impact on the Route 11 corridor. The location is
identified by joint planning efforts between the County and VDOT.
Construction Schedule: TBD
PRIORITY 15- Widening of Route 11 North to the West Virginia State Line
Description: Improve Route 11 to a divided 4 and 6-lane facility as detailed in the Eastern Road Plan.
Capital Cost: $192,000,000
Justification: This is a regional transportation improvement that will address congestion over a large area of the County and
address development to the surrounding area. This projec t improves the safety for the traveling public by reducing congestion and
improving the flow of traffic.
Construction Schedule: TBD
PRIORITY 16 - Senseny Road Widening
Description: Widen Senseny Road to a 4-lane divided roadway. This project is not dependent upon, but is being coordinated with
the implementation of Route 37, Channing Drive, and development in the area.
Capital Cost: $67,000,000
Justification: This is a transportation improvement that will have significant impact on Eastern Frederick Cou nty. This project is
identified in the adopted Eastern Road Plan.
Construction Schedule: TBD
6
PRIORITY 17 - Inverlee Way
Description: Construct a 4-lane divided roadway beginning at Senseny Road and going south to Route 50 East. This project is being
planned in conjunction with improvements to Senseny Road and surrounding development.
Capital Cost: $27,300,000
Justification: This is a regional transportation improvement that will address congestion and provide an additional needed link
between Senseny Road and Route 50 East.
Construction Schedule: TBD
PRIORITY 18 - Warrior Drive Extension from Route 37 Crosspointe south to existing terminus
Description: 4 lane roadway from the Route 37 extension in the Crosspoint Development south to the existing term inus of Warrior
Drive.
Capital Cost: $33,500,000
Justification: This improvement would be concurrent with a Route 37 extension and would provide significant congestion relief at
Exit 307 as well as Tasker Road at Exit 310
Construction Schedule: TBD
PRIORITY 19 - Senseny Road Turn lanes at the intersection of Senseny Road and Crestleigh Drive
Description: Improvements to the intersection of Senseny Road (657) and Crestleigh Drive to include turn lanes and potential
signalization. This project would add left and right turn lanes to Senseny Road at the intersection of Crestleigh and potentially a full
signalization of the intersection.
Capital Cost: $2,548,579
Justification: This improvement would be a significant safety upgrade to this intersection.
Construction Schedule: TBD
PRIORITY 22 - Frederick County Eastern Road Plan
7
Description: This project is intended to address all of the planned transportation improvements in the County Comprehensive Plan,
Eastern Road Plan that are not noted individually ab ove.
Capital Cost: $TBD
Justification: This project prepares the County for future development by addressing the projects needed to support that
development in a manner consistent with the Comprehensive Plan.
Construction Schedule: N/A
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Frederick County Dept ofPlanning & Development107 N Kent StWinchester, VA 22601www.fcva.us11/20/18
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2019 - 2024Frederick CountyCapital Imp rovement PlanTransportation Projects
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2019 - 2024Capital Improvement PlanTransportation Projects
Funded Priorities
1. ROUTE 277 WIDENING & SAFETY IMPROVEMENTS (PH 1)
3. RENAISSAN CE DR, PHASE 2
2. AIRPORT RD EXTENSION,EAST TEVIS ST EXTENSION, &BRIDGE OVER I-81
4. SULPHUR SPRINGS RD IMPROVEMENT FROM ROUTE 50 TO LAND FILL
6. PAPERMILL RD; RT TURNLANE EXTENSION AT ROUTE 522$+6
5. ROUTE 277; RT TURN LANE EXTENSION AT WARRIOR DR$+5
Unfunded Priorities
22. EASTERN ROAD PLANIMPROVEMENTS22
7. CONTIN UE ROUTE 37 PLANNING & ENGINEERING W ORK
8. I-81 EXIT 307 RELOCATIONðñò""307
9. ROUTE 277 WIDENING & SAFETY IMPROVEMENTS (PH 2)
10. REDBUD R D & EXIT 317 RAMPREALIGNMENTS
11. ROUTE 11 N WIDENING FROMSNOWDEN BRIDGE BLVD TOOLD C HARLESTOW N RD
12. WARRIOR DR EXTENSION TO NEW EXIT 307
13. CHANNING DR EXTENSION TO ROUTE 50
14. BR UCETOW N RD/HOPEWELL RD; ALIGNMENTAND INTERSECTION$+14
15. ROUTE 11 N OF WINCHESTER WIDENING TO W V LINE
16. SENSENY R D W IDENING
17. IN VERLEE WAY; CONNECTION FROM SENSENY RD TO ROUTE 50
18. WARRIOR DR EXTENSIONFROM ROUTE 3719. SENSENY R D; TURN LANES AT CR ESTLEIGH DR$+19
$+14
$+19
$+6
$+5
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8
Contribution Per Fiscal Year
Projects - Ranked by Agency 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022+
Long Range
Comprehensive
Plan Projects
County/VDOT/P
rivate
Contributions Notes
Total Project
Costs
Ensuing
Fiscal Year Year 2 Year 3 Year 4 Year 5
Beyond
Year 6+
Funded Priorities
Route 277, Fairfax Pike, Widening
and Safety Improvements (ph 1)$35,944,878 $35,944,878 E $35,944,878
Airport Road Extension, East Tevis Street Extension and
Bridge over 81 $24,703,788 $24,703,788 E $24,703,788
Rennaisance Drive, Phase 2 $5,791,500 $5,791,500 E $5,791,500
Sulpher Springs Road Improvement project $11,946,091 $11,946,091 E $11,946,091
Route 277 right turn extension Warrior Drive $476,644 $476,644 E $476,644
Papermill Road right turn lane extension Route 522 $507,262 $507,262 E $507,262
Unfunded Priorities
Route 37 Engineering & Construction $750,000,000 $750,000,000 E $750,000,000
I-81 Exit 307 Relocation with 4 ln connection to Double
Church and Stephens City Bypass $234,255,469 $234,255,469 E $234,255,469
Route 277, Fairfax Pike, Widening
and Safety Improvements (ph 2)$25,428,550 $25,428,550 E $25,428,550
Redbud Road Realignment and
Exit 317 Ramp realignment $11,239,132 $11,239,132 E $11,239,132
Widening of Route 11 North (ph 1)$28,346,120 $28,346,120 E $28,346,120
Warrior Drive Extension (south)$47,000,000 $47,000,000 E $47,000,000
Channing Drive Extension $45,000,000 $45,000,000 E $45,000,000
Brucetown/Hopewell Realign.$3,800,000 $3,800,000 E $3,800,000
Widening of Route 11 North (ph2)$192,000,000 $192,000,000 E $192,000,000
Senseny Road Widening $67,000,000 $67,000,000 E $67,000,000
Inverlee Way $27,300,000 $27,300,000 E $27,300,000
Warrior Drive Extension (Crosspointe south)$33,500,000 $33,500,000 E $33,500,000
Senseny Road turn lanes/improvements Crestleigh Drive $2,548,579 $2,548,579 E $2,548,579
Eastern Road Plan Improvements TBD TBD E TBD
Total $79,370,163 $0 $0 $0 $0 $0 $1,467,417,850 $1,546,788,013 $1,546,788,013
Other Funding Sources: E= Partial funding anticipated through development & revenue sources
Table 2 - Transportation Projects - CIP Requests
The inclusion of transportation projects to the CIP is in no way an indication that Frederick County will be undertaking these projects. Funding
projects will continue to come from a combination of state and federal funds, developer contributions, and revenue sharing
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0 2 41 Miles µMap produced by Frederick County Planning and Development Dept. November 2018
MORGAN
COUNTY
WEST VIRGINIA
Future Route 37
2018-2019 Unscheduled Road Improvements
2018-2019 Scheduled Road Improvements
Unpaved RoadsTotal Unpaved Road Mileage: ~ 99 miles
Frederick County, VA
Unpaved Roads Inventory,Scheduled and Unscheduled RoadImprovements
HARD SURFACE IMPROVEMENT PROJECT
RATING SYSTEM POLICY
Adopted by the Frederick County Board of Supervisors on April 25, 2007.
The following procedures are intended to delineate the steps necessary for the application
of this rating system policy. Adherence to these procedures will ensure consistency in
the application of this rating system policy for existing and future hard surface road
improvement project requests. This policy shall be effective following the adoption of
these procedures through a public hearing process held by the Board of Supervisors and
shall only be altered through the same process. Information pertaining to the rating
system application for each hard surface road improvement project shall be maintained in
the Frederick County Planning Department.
The Board of Supervisors shall have the authority to revise the Hard Surface Road
Improvement Projects section of the Frederick County Secondary Road Improvement
Plan subsequent to the application of the rating system to ensure the health, safety, and
general welfare of the citizens of Frederick County
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RATING SYSTEM REVIEW AGENCIES
• Candidate projects shall be evaluated by the Frederick County Planning
Department, the Frederick County Transportation Committee, and the Virginia
Department of Transportation (VDOT).
• One rating sheet shall be prepared for each candidate project.
• Staff from the Frederick County Planning Department and VDOT shall coordinate
to complete a rating sheet for each candidate project and submit the result s to the
Transportation Committee for review.
RATING SYSTEM APPLICATION METHODOLOGY
• Candidate projects shall be rated utilizing the following information and
methodology detailed on the scoring sheet for each category:
1. Average Daily Traffic Count – utilize the most recent traffic counts for each
candidate project provided by the VDOT residency.
2. Occupied Structures – utilize the Frederick County Planning Department
addressing database and digital mapping system to determine the total number
of occupied structures that have direct access to, or whose only means of
ingress and egress from a private road is achieved by each candidate project.
3. Physical Road Conditions/Safety
a. Surface Width – obtain surface width data for each candidate project
through the VDOT Residency.
b. Shoulder Width – obtain shoulder width data for each candidate project
through the VDOT Residency.
c. Horizontal Curvature – horizontal curvature is determined to be deficient
if sight distance around the curve is limited by cut sections or vegetation
traveling at normal driving speeds.
d. Vertical Curvature – vertical curvature is determined to be deficient if
sight distance is significantly reduced or eliminated due to the rise and fall
of the road segment traveling at normal driving speeds.
e. Drainage – candidate projects shall be determined to have good, fair, or
poor drainage utilizing the following guidelines.
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Good: Pipes are of adequate size and number. Water drains away from the
roadway and creates no problem with surface maintenance.
Ditches are of adequate size which produce no flooding within the
roadway.
Fair: Pipes are of adequate size; however, additional pipes may be
needed. Water drains away from the roadway with minimal
maintenance problems. Drainage ditches are in good condition,
require little maintenance, and produce no flooding within the
roadway.
Poor: Pipes are not adequate in size or number. Ditch lines are
inadequate and require extra maintenance water does not drain
from the roadway effectively, creating maintenance problems and
flooding.
f. Accident Data – obtain crash data detailing the number of accidents in the
most recent data year available from the VDOT Residency.
4. School Bus Travel – utilize information reflecting current or proposed school
bus travel routes for each candidate project provided by the Frederick County
Public Schools Transportation Supervisor.
5. Time on Road Plan – utilize information from current and previously
approved Frederick County Secondary Road Improvement Plans maintained
within the Frederick County Planning Department to determine when
candidate projects were incorporated.
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RATING SYSTEM POINTS APPLICATION
• Total points are determined for each category element. A cumulative total is
obtained for each candidate project utilizing the total points derived from each
category element.
• If two or more candidate projects have the same cumulative point average, a tie-
breaking system will be utilized. First priority will be given to the project that has
been on the road plan longer. Following that each affected candidate project will
be compared to the others starting with the category of greatest weight and
working through the categories of lesser weights respectively until the tie is
broken.
• The cumulative point average for each candidate project shall be final. Any
citizen request to alter the termini of a current candidate project and subsequent
Board action will require a new rating sheet to be completed for the resulting
segment(s). The resulting segment(s) will retain the ‘time on road plan’ date of
the previous segment.
HARD SURFACE ROAD IMPROVEMENT PLAN FORMAT
• The Hard Surface Road Improvement Projects section of the Frederick County
Secondary Road Improvement Plan will reflect the candidate projects with the
highest cumulative point total that can be incorporated into the VDOT Six-Year
Improvement Program based on available funding. This information will be
provided to the Frederick County Planning Department by the VDOT Residency.
• All remaining candidate projects will be placed on an Unscheduled Hard Surface
Improvement Projects list which will be incorporated within the Frederick County
Secondary Road Improvement Plan. Candidate projects incorporated into this
section of the plan will be ranked from the highest cumulative point total to the
lowest cumulative point total.
• VDOT will advise the Frederick County Transportation Committee when funding
is available for the inclusion of new candidate projects within the Hard Surface
Road Improvement Projects section of the Frederick County Secondary Road
Improvement Plan. All candidate projects placed on the Unscheduled Hard
Surface Improvement Projects list, as well as newly requested candidate projects,
will be reviewed by the procedure detailed above to determine current conditions.
Appropriate ranking for all candidate projects will be determined at that time and
placed accordingly.
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NEW PROJECT REQUESTS
• New project requests and supporting materials must be received by the Frederick
County Planning Department by April 1st to be included in the next plan update.
• A written request must be provided to the Frederick County Planning Department
which describes the location of the candidate project, the origin and terminus of
the segment, and a petition signed by at least 51% of all property owners fronting
on the proposed segment.
• The Transportation Committee shall recommend new project requests which meet
these criteria after determining that the candidate project includes a segment of a
state route that has a rational origin and terminus. The Transportation Committee
shall have the authority to adjust the project origin and terminus to create a more
rational segment at their discretion.
PROJECT REMOVAL
• Road Improvements projects shall be removed from the plan once VDOT has
notified Frederick County that the project has been funded and advertised for bid.
• The Board of Supervisors may remove projects from the plan if VDOT has
provided notification that right-of-way efforts have been ceased.