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TC 01-22-18 Meeting MinutesCOUNTY of FREDERICK Department of Planning and Development 540/ 665-5651 Fax: 540/ 665-6395 107 North Kent Street, Suite 202 • Winchester, Virginia 22601-5000 TO: Board of Supervisors FROM: John A. Bishop, AICP, Assistant Director - Transportation RE: Transportation Committee Report for Meeting of January 22, 2018 DATE: February 6, 2018 The Transportation Committee met on Monday, January 22, 2018 at 8:30 a.m. Members Present Members Absent Gary Lofton Chairman (voting) Mark Davis (liaison Middletown) Judith McCann-Slaughter (voting) James Racey (voting) Barry Schnoor (voting) Gary Oates (liaison PC) Lewis Boyer (liaison Stephens City) ***Items Requiring Board Action*** 1. Committee Charter Update (see attached): Board Chairman DeHaven requested a review of the Committee Charter regarding membership to ensure consistency with other Board of Supervisor Committees. It was determined that the Transportation Committee Charter, currently has two (2) citizens and two (2) Board of Supervisor members in the Charter while other Board Committees have three (3) citizens and three (3) Board of Supervisor members. Staff is seeking a recommendation to the Board of Supervisors on whether to increase the Committee membership to three (3) citizens and three (3) Board of Supervisor members. Staff recommends the increase in membership. Upon a motion by Mr. Schnoor, seconded by Mr. Racey to forward an increase in membership of the Committee to the Board of Supervisors for recommendation of approval. The motion was unanimously approved. MEMORANDUM ***Items Not Requiring Board Action*** 2. SmartScale Application Discussion: The Committee discussed the SmartScale applications for the upcoming submission period of March 1, 2018 until August 1, 2018. The County is allowed four (4), Metropolitan Planning Organization (MPO) four (4) and the Regional Commission (RC) four (4) applications. The following is a preliminary list of potential applications discussed: Exit 307 Improvements Frederick County, MPO, RC Improvements to the Exit 307 ramps (potential roundabouts) taking advantage of residual study funds from the Exit 307 Interchange Modification Study to strengthen the application. Exit 317 and Redbud Road Frederick County, MPO, RC The realignment of the Exit 317 Northbound exit ramp to Route 11 and associated realignment of Redbud Road. This was a previous unsuccessful application that would now be strengthened due to funding allocated to Redbud Road and an improved cost estimate. Route 11 North (4 lane widening) Frederick County, MPO The widening of Route 11 to 4-lanes from Snowden Bridge Boulevard to Old Charlestown Road. This was applied for last time as a 6-lane section. Scaling it down would potentially make the application stronger. Route 11 South (Shawnee Drive Area) Frederick County, MPO, Winchester This potential application is a scaled down version of the previous application that was submitted through the MPO. A full project scope could vary but initial discussion was based upon the widening of the bridge at the City/County line. Route 11 South (Stars Study Results) Frederick County, MPO The Scope of this application is yet to be determined as this was a study contracted for through the MPO to develop applications along this corridor is currently underway. The draft should be received within the next few weeks. Exit 313 Bridge Frederick County, MPO, RC The Exit 313 bridge and its structurally deficient status continues to be an item of significant concern. This was applied for previously, however, VDOT has since directed design funding onto the bridge and made a scope modification which should make a new application more competitive. Route 37 (Lenoir Drive slip ramps) Frederick County, MPO This potential new application would propose to implement the slip ramps from the end of Lenoir Drive in Stonewall Industrial Park onto and off Route 37 southbound and has the potential to remove significant truck trips from the Route 11 North corridor. Route 277 (Sherando Park Entrance) Frederick County This intersection improvements to the Sherando Park entrance is in accordance with the Comprehensive Plan. This would address the growing conflicts in this area. Costello Drive/Route 522 Intersection Frederick County This intersection is experiencing significant stacking for southbound lefts onto Costello Drive. This project would look to help that situation through the implementation of double lefts and perhaps additional improvements to channel trips destined for Costco into their entrances. Route 7 Frederick County Staff and VDOT are reviewing potential small improvements to the Route 7 corridor that could be competitive applications. Inverlee Way Frederick County This area is getting a lot of attention from the residents with concerns. VDOT studies are high for the traffic in this area. The Comprehensive Plan does call for a 4-lane section in this area. All the items discussed are in accordance with the Comprehensive Plan. Mr. Lofton asked if applications would have a better chance of getting approved if submitted at a different level e.g., MPO, RC or Frederick County. Mr. Terry Short of VDOT answered that all applications are scored the same. The Committee will re-visit the shortlist of potential applications at next month’s meeting. 3. County Project Updates Tevis Street Extension/Airport Road/I-81 Bridge: Staff has received the review comments, which have been forwarded to the engineer. Renaissance Drive: Kickoff meeting was held on January 11th, with all of the key design stakeholders who were able to attend. VDOT is providing an update authorization to proceed and survey work is beginning the week of January 15th. Coverstone Drive: No activity at this time. Jubal Early Drive Extension and Interchange with Route 37: Staff has recently received phone calls from the private partner with questions on details and timelines. 4. Upcoming Agenda Items: February Continuation of Smartscale Application Work MPO Route 11 South Stars Study Transportation Forum follow-up Oakdale Crossing Traffic Calming Study March Begin Interstate, Primary and Secondary Road Plan updates 5. Other Business: Old Charlestown Road Bridge update from VDOT JAB/ks Frederick County Board of Supervisor’s Transportation Committee Charter I. Organization There shall be a committee of the Board of Supervisors (“Board”) of Frederick County, Virginia (“County”) known as the Transportation Committee (“Committee”). The Committee shall be comprised of two (2) three (3) members of the Board of Supervisors who will be appointed by the Chairman of the Board, with one appointed as Chair, and two (2) three (3) citizen members as appointed by the Chairman of the Board. The committee shall also offer nonvoting liaison status to one (1) member of the Planning Commission, one (1) representative from the Town of Stephens City, and one (1) representative from the Town of Middletown. This Charter shall govern the Committee with regard to its duties and responsibilities. The goal of the Committee shall be to promote programs, policies, and practices that forward the Frederick County Transportation System. II. Purpose The primary function of the Committee is to assist the Board in managing the County Transportation System by transportation planning, reviewing and evaluating policies, keeping abreast of developments at the state and federal level, and rendering input where needed. The Committee will primarily fulfill these responsibilities by carrying out the activities enumerated in Section IV of this Charter. III. Meetings The Committee shall meet at least twelve (12) times annually or more or less frequently as circumstances dictate. The Chairman of the Board, the Chair of the Committee, or a majority of the Committee members may call or cancel meetings of the Committee. The Chair of the Committee shall prepare or approve an agenda in advance of each meeting. The County Administrator and the Director or Directors with the responsibilities for transportation shall be invited to all meetings. Other management officials and counsel to the Board may be invited as necessary. With the exception of Directors, the Chair may excuse any non-Committee members from attendance at any meeting or portion of any meeting. IV. Responsibilities The Committee shall have the following duties and responsibilities: A. Monitor State and Federal transportation planning initiatives (such as the VDOT six year program) and recommend appropriate actions or input to the Board of Supervisors B. Lead transportation planning initiatives related to the comprehensive plan or other County Planning efforts. These include but are not limited to the following: a. Eastern Road Plan Updates b. Interstate, Primary, and Secondary Road Plan Updates c. Updates to Bicycle and/or Pedestrian Plans d. Project Prioritization e. Transportation Section of the Capital Improvements Plan C. Review County policies and make recommendations on changes or improvements. D. Make recommendations to the Board on requests such as VDOT studies that come from citizens or officials. E. Review funding programs and make recommendations on which projects to apply for funding.